CN-550000-CAV02-W0030100.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

10/22/2029

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Consultant>FDOT Seaport Office>FDOT Professional Services & Comptrollers Office

Senior Vice President

$140,827.74

$0.00

(name) (title)

Leonard Becker

$140,827.74

Total authorizations to date (including this one):

Departmental Approval:

$21,055.88 Estimate

2 - Technical Support $88,832.32 Estimate

As outlined in Exhibit "A", this Task Work Order will provide professional and technical services to assist the Seaport Office.

HNTB Corporation 1276 Metropolitan Blvd, Suite 304, Tallahassee, FL. 32312

(To be entered upon execution of T.W.O.)

1/27/2025

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$140,827.74

(LA4) Units worked at loaded billing rates in Table 6

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LA4) Units worked at loaded billing rates in Table 6

(LA4) Units worked at loaded billing rates in Table 6

(LA4) Units worked at loaded billing rates in Table 6

3 - Industry Insights

4 - Policy and Procedure Support

5 - Activity Process Monitoring and Improvement

1 - General Project Tasks

Estimate

Estimate

Estimate

$5,628.32

$12,374.68

$12,936.54

$334,632.98

(name) (title) Signature

Lauren Rand Manager, Seaport Office

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAV02 454737-1-12-01

Docusign Envelope ID: 00D917C9-7D22-4BB0-BCC9-09C897E01ECD

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAV02

1/21/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 1/21/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55304000922

Expansion Option: A4

Object Code: 131512

Amount: $140,828.00

Financial Project: 45473711201

Work Activity (FCT): 683

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088704/25

Amendment ID: W003

Sequence: 00

User Assigned ID: TWO 1

Enc Line (6s)/Status: 0003/04

Total Amount: $140,828.00

Contract: CAV02

Contract Type: CG - PLANNING (PLAN)

Vendor Name: HNTB CORPORATION

Vendor ID: F431623092012

Beginning Date of This Agreement: 10/23/2024

Ending Date of This Agreement: 10/22/2029

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: The Department requires Consultant services to support the Seaport Office and provide technical assistance to the Modal

Page1 of 1

To: Jacques.Kadar@dot.state.fl.us

TWO-01: General Planning and Office Support Services

TASKWORKORDER

SEAPORT OFFICE SUPPORT CONSULTANT

FLORIDA DEPARTMENT OF TRANSPORTATION

HNTB CORPORATION

GENERAL PLANNING ANDOFFICE SUPPORT

EXHIBIT “A” – SCOPE OF SERVICES

Contract No.: CAV02

Financial Identification No.: 452552-1-82-01

TaskWorkOrder No.: TWO-01

FDOTOffice Manager: Lauren Rand

FDOT Project Manager: Jerry Scott

Consultant ProjectManager: James McDonald

Contract Completion Date: October 22, 2029

Authorized Amount: (See Exhibit “B”)

STATUTORY AUTHORITY

Florida Statutes (F.S.) directs the Florida Department of Transportation (herein “FDOT” or

“Department”) to contract with qualified consultants (Section 334.044(9), F.S.); to develop and implement a Statewide Seaport and Waterways System Plan (Section 311.14(1), F.S.) and Freight

Mobility and Trade Plan (Section 334.044(33), F.S.); to conduct studies, and to collect data necessary for the improvement of the state transportation system (Section 334.044(20), F.S.); and to conduct studies and provide coordination to assess the needs associated with landside ingress and egress to port facilities, and to coordinate with local governmental entities to ensure that port facility access routes are properly integrated with other transportation facilities (Section

334.044(27), F.S.).

PURPOSE

The Florida Department of Transportation – hereafter referred to as the Department - requires the support of a General Planning and Office Support Consultant – hereafter referred to as the

Consultant. This Task Work Order will provide the Department with general services and activities to be performed by HNTB (Prime Consultant) and/or any approved sub-consultants. This task will provide planning and engineering-related general services and expertise including, but not limited to: administrative support, analysis, data collection, executive presentations, field staff support, funding programs, general office duties, graphic support, GIS, mapping, management, operations, planning, project monitoring, program development, public information, research, technology support,whitepapers, andother services.Activities shall be conducted upon request for theModal

Development Office, Seaport Office, and other Central Office and District Offices. Consultant general services shall support office staff and stakeholders with funding programs, project development, operations, maintenance, and general statewide initiatives and programs related to

Florida’s 16 public deepwater ports and state-wide waterways system.

454737-1-12-01

State Planning and Research Report (SPR) Title: Seaport Planning Support

The Department shall request general services on an as-needed basis. There is no guarantee that any or all the services described in the Agreement will be assigned during the term of the

Agreement. Further, the consultant is providing these services on a nonexclusive basis. The

Department may elect to have any of the services set forth herein performed by other consultants or Department staff.

ACTIVITY DESCRIPTIONS

The Consultant shall provide professional and technical services to assist the Seaport Office

Manager and Project Manager or the offices that are within the purview of the Modal

Development Administrator.

The Consultant shall function as an extension of the Department’s resources by providing qualified technical and professional personnel upon request by the Seaport Office Manager, Project Manager, and/or the Modal Development Administrator for the Consultant Contract.

The Consultant shall provide embedded staff resources to support daily office activities and duties for a minimum of two (2) working days per week for the duration of the agreement.

SCOPE OF SERVICE TO BE PROVIDED

Requested activities may include the following:

1. Assist the Department in project management and project general tasks.

2. Provide technical support that may include:

2.1. Plan, coordinate, direct, and control project activities from concept development through the completion of construction.

2.2. Prepare reports, research, white papers, executive summaries, talking points, job aids, briefing sheets, training curricula, and other materials upon request.

2.3. Prepare presentations and/or deliver presentations at meetings, events, executive consumption, and industry events.

2.4. Attend meetings at the Central Office, District Offices, Florida Ports Council, and Florida

Public Seaports. Assist in coordination with other offices, districts, stakeholders, and industry partners.

2.5. Assist in the analysis of state and federal regulations and guidance.

2.6. Provide support and input for strategic, system, and modal planning initiatives.

2.7. General technical and planning support.

3. Attend industry conferences and presentations (virtual or in person) as needed, by request, or approved by the Client.

4. Provide policy and procedure support that may include:

4.1. Assist with the implementation of policy and procedural documents and other guidance for each state and federally funded grant program managed by the Florida Department of Transportation related to the Seaport Office as requested.

implementation.

4.2. Assisting with research and publication of proposed revisions to Department policies, procedures, manuals, specifications, and criteria.

5. Activity Process Monitoring and Improvement

5.1. Schedule development and management

5.2. Office SharePoint, Website(s), and Teams environment support

5.3. Quality Assurance and Quality Control of Seaport-produced materials (quality assurance and quality control plan, deliverables, supporting documentation)

LIST OF DELIVERABLES

Deliverables will be detailed in email format from Client PM for each assignment under this Task

Work Order with some examples to include the following:

a) The meeting agenda and meeting notes are provided electronically and stored in the

Seaport SharePoint folder labeled for meetings.

b) Schedule for all tasks and subtasks stored in SharePoint.

c) Stakeholder interview agenda, questions, and responses.

d) Editable (Word document) and draft documents for each task outline.

e) All final data, analysis, research, or related files are used to create task assignments.

f) Any PowerPoint presentations created for meetings or task assignments.

g) Final documents in (Word document) and high-resolution (Adobe PDF).

ASSUMPTIONS

All relevant information (background information, data, previous reports/plans, etc.)

used by the Department necessary to support Activities 1-5 will be made available.

Access for the Consultant team to all account services (quarterlies, magazines, forums, websites, data sources) required to support Activities 1-5.

Key dates for anticipated deliverables, milestones, events, or key meetings will be presented to the Consultant immediately via calendar invite or email when the Seaport

Office is notified and determines the need for Consultant support.

The final documents will adhere to the brand guidelines of the Department, Modal

Development Office, and the Seaport Office.

ASSIGNMENTS AND ADDITIONAL ACTIVITIES

The issuing of task assignments will be in writing (email is acceptable) and include the following:

Task description and goals/objectives.

Defined deliverables and required supporting documentation.

Estimated level of effort and necessary/required technical expertise.

Anticipated schedule, kick-off dates, key milestones, and desired work completion dates.

Discussion of expectations, production, audience, boundaries, risks, and definition of success.

The Project Manager (PM) must enact the proper documentation in the PM file in the event of an audit.

Amendments and additional services will be requested by the client PM in email format.

SCHEDULE

As directed by the Seaport Office Project Manager on a contract-wide task-by-task basis related to the anticipated level of effort for each task. The schedule will collaborate with all other tasks and activities to illustrate frequency, intensity, bottlenecks, long-lead items, level of effort, and ultimate delivery. Each schedule will include base elements including kickoff meetings, client meetings, team meetings, major events, necessary coordination, major tasks, key milestones, delivery, and other influencing factors.

STAFFING AND FEE ESTIMATE

All approved staff will be authorized to charge to this Task Work Order at the approved hour and rate identified in the Contract. Any additional key staff must be agreed to and approved by the FDOT and Consultant Task Managers. A list of employees by company is listed below in Exhibit “B” with estimated consultant/hours by task provided and estimated cost based on approved rate class.

The Department has requested the Consultant to provide dedicated staff to the Seaport Office under this TWO to support the completion of services.

Consultant technical staff resources will be allocated for the duration of this TWO. It is anticipated that limited office space will be provided by the Department for Consultant technical staff where proximity to Department staff is necessary for the work being performed. Such arrangements have been made under this TWO. The Department will provide office space for one (1) Consultant employee for up to 2 days per week (average). The Department will notify the Consultant when additional FTE resources are needed in advance through planned bi-weekly coordination meetings.

REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be the Maximum Limiting Amount Fee Method in accordance with the Consultant agreement. An estimate of the work effort, rates, and staffing fee is shown in Exhibit “B” (attached).

EXHIBIT "B" FEE ESTIMATE

See attachment.

PRODUCTS/DELIVERABLES

All deliverables will be submitted electronically and must be provided in an approved format, which may include Microsoft Word, Excel, PowerPoint, Adobe PDF, ArcGIS, or other electronic format as directed by the Department. All deliverables must meet the required formats as directed by the Department for print-ready and ready-to-post in an electronic format.

All images must be approved by the FDOT Project Manager before use/publication. Deliverables must meet quality plan requirements and be in an FDOT-approved style. Payment is contingent upon meeting the requirements of the task.

ADDITIONAL REQUIREMENTS

The Rehabilitation Act of 1973 prohibits discrimination based on disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public.

While these standards currently apply to the federal government, it is the direct responsibility of

Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section

508 to ensure the widest possible audience easy access to government information. Therefore, all deliverables related to this Task Work Order that are planned to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

Visual modes also be usable with limited vision and without vision or color perception;

Audible modes also be usable with limited hearing and without hearing;

Speech-based modes for input, control, or operation also be usable without speech;

Manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and

Have features that make its use simpler and easier for people with limited cognitive, language, and learning abilities.

Exhibit "B" - Estimate

Work Authorization No.: TWO 01 Task Name: General Planning and Office Support Department Task Manager: Jerry Scott TWO Authorized Amount: $140,827.74

Task Hours Chief Planner

(Home)

Engineer 2

(Home)

Graphic

Designer

(Home)

Planner

(Home)

Principal

Engineer

(Home)

Principal

Engineer

(Home)

Project

Planner

(Home)

Project

Planner

(Home)

Senior

Planner

(Home)

SUR

Survey/GIS/S

UE Analyst 2

(Home)

Transportation

Data Analyst

(Home)

Transportation

Data Analyst

(Home)

Transportation

Data Analyst

(Field)

Deliverable

Total

Rates $313.96 $220.55 $125.18 $108.65 $414.60 $414.60 $129.33 $129.33 $202.71 $103.22 $142.27 $142.27 $129.86

1.0 124 24 0 0 16 0 0 0 0 12 0 0 0 72

1.1 Assist the Department in project management and planning requests. 20 12 8

1.2 Assist the Department with project general tasks. 104 12 8 12 72

SUB TOTAL $7,535.04 $1,738.40 $2,432.52 $9,349.92 $21,055.88

2.0 498 94 24 40 24 8 8 48 0 16 12 0 0 224

2.1 Plan, coordinate, direct and control project activities from concept development through the completion of construction.

76 14 4 58

2.2 Prepare reports, research, white papers, executive summaries, talking points, job aids, briefing sheets, training curricula, and other materials upon request.

160 16 24 20 8 4 4 16 4 4 60

2.3 Prepare presentations and/or deliver, meetings, events, executive consumption, and industry events.

108 12 20 8 4 4 12 4 4 40

2.4

Attend meetings at Central Office, District Offices, Florida Ports Council, and at

Florida Public Seaports. Assist in coordination with other offices, districts, and partners.

64 16 8 8 4 4 24

2.5 Assist in analysis of state and federal regulations and guidance. 34 12 12 10

2.6 Provide support and input for strategic, system, and modal planning initiatives. 28 12 16

2.7 General technical support. 28 12 16

SUB TOTAL $29,512.24 $5,293.20 $5,007.20 $2,607.60 $3,316.80 $3,316.80 $6,207.84 $3,243.36 $1,238.64 $29,088.64 $88,832.32

3.0 32 8 0 0 0 0 0 0 0 0 0 0 0 24

3.1 Attend industry conferences and presentations (virtual or in person) as needed, by request, or approved by the Client.

32 8 24

SUB TOTAL $2,511.68 $3,116.64 $5,628.32

4.0 84 8 0 0 0 0 0 0 12 0 0 0 0 64

4.1

Assist with the implementation of policy and procedural documents and other guidance for each state and federally funded grant program managed by the

Florida Department of Transportation related to the Seaport Office as requested.

36 4 8 24

4.2 Assisting with research and publication of proposed revisions to Department policies, procedures, manuals, specifications, and criteria.

48 4 4 40

SUB TOTAL $2,511.68 $1,551.96 $8,311.04 $12,374.68

5.0 78 4 0 0 0 0 0 0 0 24 0 6 20 24

5.1 Schedule development and management. 18 4 8 6

5.2 Office SharePoint, Website(s), and Teams environment support. 32 8 24

5.3 Quality Assurance and Quality Control of Seaport produced materials (quality assurance and quality control plan, deliverables, supporting documentation) 28 8 20

SUB TOTAL $1,255.84 $4,865.04 $853.62 $2,845.40 $3,116.64 $12,936.54

TOTAL LABOR HOURS BY CATEGORY 816 138 24 40 40 8 8 48 12 52 12 6 20 408 $140,827.74

RATES TOTAL $43,326.48 $5,293.20 $5,007.20 $4,346.00 $3,316.80 $3,316.80 $6,207.84 $1,551.96 $10,540.92 $1,238.64 $853.62 $2,845.40 $52,982.88 140,827.74$

Description

Project Manager, Project Planner, and Project General Tasks

Technical Support

Activity Process Monitoring and Improvement

Policy and Procedure Development and Support

Industry Conference and Presentations