CN-550000-CAT74-00010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

April 22, 2024 klajo@bcceng.com luis.costa@collierseng.com afernandez@gfnet.com jeford@hntb.com maj@propel-engineering.com

Re: Request for Proposal - AD#25402 Continuing Services for Project Design

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the AD#25402 Continuing Services for Project Design. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services.

Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, May 6, 2024.

The interviews are scheduled for May 7, 2024 in Manatee Conference Room at the District 4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Kris McKirdy, P.E.

PF415GC

my signature

Request For Proposals

For AD#25402 Continuing Services for Project Design

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Interviews:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as AD#25402 Continuing Services for Project Design. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

BCC Engineering, LLC Colliers Engineering & Design, Inc.

Gannett Fleming, Inc.

HNTB Corporation Propel Engineering, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 5 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us

CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Georgia Cole, Procurement Office, MS N/A Florida Department of Transportation, 3400 West Commercial Blvd., Fort Lauderdale, FL 33309, Phone: , https://vendor.myfloridamarketplace.com/

E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is May 3, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D http://www.fdot.gov/procurement/SubmittalExamples.shtm

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-031-06, E-Verify – Attachment D

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on May 6, 2024. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Interviews:

Consultants under consideration for this project will be interviewed by the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of interviews.

9.1 INTERVIEW REQUIREMENTS: The following guidelines will govern the interviews:

(1) A portion of the prepared Interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information. TRC members may also ask follow-up clarifying questions during the Interview, where time permits.

(2) The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

(3) Just prior to the start of the Interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team. The Consultant may keep the copy of the questions during the Interview. The Consultant may not leave the Interview room to review the questions. The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the Interview.

Discussions by the Consultant team members during the 5 minute review are not part of the Interview process, and are not considered in evaluation of the Consultant.

(4) Introductions of Consultant staff and Department staff are also not counted as part of the Interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the Interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement (closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The Interview may conclude early if less time is actually required. Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

(5) Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

(6) A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the Interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

(7) No handouts other than standard paper business cards will be allowed before, during, or after the interview.

(8) The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Flip charts and/or white board illustrations will not be given to TRC for evaluation after the interview.

Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

(9) No visual aides are permitted during the interview. The Department will make Google Earth available during the interviews for Consultant use, if necessary.

(10) Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the TRC.

(11) Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the Interview.

9.2 SCHEDULE OF INTERVIEWS: Interviews are scheduled for May 7, 2024 and will be conducted in Manatee Conference Room, Florida Department of Transportation, District 4 Headquarters, 3400 West Commercial Blvd., Fort Lauderdale, FL 33309.

The order of interviews will be established by random drawing.

Firm: Time:

1. HNTB Corporation 9:00am

2. Colliers Engineering & Design, Inc. 10:15am

3. Gannett Fleming, Inc. 11:30am

4. Propel Engineering, Inc. 1:30pm

5. BCC Engineering, LLC 2:45pm

6.

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and interviews.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary; John P.

Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E., Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1,2, and 3 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1,2, and 3, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall http://www.fdot.gov/procurement/formmenu.shtm email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

12. Schedule:

Date Time Action

May 3, 2024 5:00 PM Cutoff Date for Technical Questions May 6, 2024 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

May 7, 2024 9:00am Interviews Begin June 3, 2024 9:30am Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action June 14, 2024 12:00pm Fee Proposal Due July 3, 2024 N/A Planned end of Negotiation Date

(Negotiation conclusion date) July 31, 2024 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A - 1

Attachment A – Scope of Services

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 441926-3-32-0141926-4-32-01; 441926-9-32-01

FDOT District 4

DIST/ST-WIDE

Stage 1 Scope Page A-2 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT

11 STRUCTURES - TEMPORARY BRIDGE

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE

14 STRUCTURES - STRUCTURAL STEEL BRIDGE

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE

16 STRUCTURES - MOVABLE SPAN

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS

26 LANDSCAPE PLANS

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

Stage 1 Scope Page A-3 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (On applicable Task Work Orders)

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

Stage 1 Scope Page A-4 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and Various (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

Federal Aid Project No.:

Roadway: Not Available.

Project Description: CONTINUING SERVICES FOR PROJECT DESIGN

Bridge No(s).:

TBD

Railroad Crossing No.: TBD

Context Classification:

TBD

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes:

o TBD

Major work groups include:

o 3.2 - Major Highway Design

Minor work groups include:

o 3.1 - Minor Highway Design o 3.3 - Controlled Access Highway Design o 4.1.1 - Miscellaneous Structures o 4.1.2 - Minor Bridge Design o 4.2.1 - Major Bridge Design - Concrete o 4.2.2 - Major Bridge Design - Steel o 4.2.3 - Major Bridge Design – Segmental o 4.4 – Movable Bridge Design o 6.1 - Traffic Engineering Studies o 6.3.1 - Intelligent Transportation Systems Analysis and Design

Stage 1 Scope Page A-5 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01 o 6.3.2 - Intelligent Transportation Systems Implementation o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting o 7.3 - Signalization o 8.1 - Control Surveying o 8.2 - Design, Right of Way & Construction Surveying o 8.3 - Photogrammetric Mapping o 8.4 - Right of Way Mapping o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies o 15.0 - Landscape Architect

Known alternative contracting methods include:

N/A

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum

Stage 1 Scope Page A-6 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01 extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the DEPARTMENT.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

CONTINUING SERVICES FOR PROJECT DESIGN

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement:

CAP Level: TBD

Other Agency Presentations/Meetings: TBD

Joint Project Agreements: TBD

Specification Package Preparation: TBD

Estimated Quantities Report Preparation: TBD

Value Engineering: TBD

Risk Assessment Workshop: TBD

Plan Type: TBD

Typical Section: TBD

Pavement Designs: TBD

Pavement Type Selection Report(s): TBD

Stage 1 Scope Page A-7 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

Cross-Slope Correction: TBD

Access Management Classification:

TBD

Transit Route Features:

TBD

Major Intersections and Interchanges: TBD

Roadway Alternative Analysis: TBD

Level of Temporary Traffic Control Plan (TTCP): TBD

Temporary Lighting: TBD

Temporary Signals: TBD

Temporary Drainage: TBD

Design Variations:

TBD

Design Exceptions:

TBD

Sidewalk Profiles:

Number of Sidewalk Profiles: TBD

2.2 Drainage (Activities 6a and 6b) (On applicable Task Work Orders)

Drainage System Type Number of stormwater management facility sites Number of cross drains

2.3 Selective Clearing and Grubbing (Activity 6c)

Selective Clearing and Grubbing:

Number of acres of Selective Clearing and Grubbing and/or Plant Preservation Area: TBD acres.

2.4 Utilities Coordination (Activity 7) (On applicable Task Work Orders)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to utility companies and meet production schedules.

Stage 1 Scope Page A-8 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the FDOT District Utilities Administrator that they have the following knowledge, skills, and expertise:

A minimum of 4 years of experience performing utility coordination in accordance with

FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

A thorough knowledge of the FDOT plans production process and District utility coordination process.

A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the DEPARTMENT's standards, policies, and procedures.

Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT's Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT's Project Manager prior to any change being made in this contract.

Expected Utilities: TBD

2.5 Environmental Permits and Environmental Clearances (Activity 8)

Stage 1 Scope Page A-9 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

Expected Permits:

TBD

The DEPARTMENT will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes.

TBD

2.6 Structures (Activities 9 - 18) (On applicable Task Work Orders)

Bridge: TBD

Type of Bridge Structure Work BDR (Activity 10) Temporary Bridge (Activity 11) Short Span Concrete (Activity 12) Medium Span Concrete (Activity 13) Structural Steel (Activity 14) Segmental Concrete (Activity 15) Movable Span (Activity 16)

Retaining Walls: TBD

Miscellaneous Structures: TBD

2.7 Signing and Pavement Markings (Activities 19 & 20) (On applicable Task Work Orders)

TBD

2.8 Signalization (Activities 21 & 22) (On applicable Task Work Orders)

Intersections:

TBD

Traffic Data Collection:

TBD

Traffic Studies:

TBD

Count Stations:

TBD

Traffic Monitoring Sites:

TBD

2.9 Lighting (Activities 23 & 24) (on Applicable Task Work Orders)

Stage 1 Scope Page A-10 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

2.10 Landscape (Activities 25 & 26)

Include coordination with existing and/or proposed underground utilities including but not limited to FDOT lighting, drainage and Intelligent Transportation Systems (ITS).

Landscape coordination with ITS shall include both underground conflicts and above-ground impacts to existing and/or proposed ITS coverage. The CONSULTANT shall closely coordinate with the DEPARTMENT's ITS units to ensure that all conflicts are identified, addressed and mitigated in the Contract Documents.

Planting Plans:

TBD

Irrigation Plans:

TBD

Hardscape Plans:

TBD

Outdoor Advertising:

TBD

2.11 Survey (Activity 27)

Design Survey:

TBD

Subsurface Utility Exploration:

TBD

Right of Way Survey:

TBD

Vegetation Survey:

TBD

2.12 Photogrammetry (Activity 28)

TBD

2.13 Mapping (Activity 29) (On applicable Task Work Orders)

Control Survey Map

Right of Way Map

Legal Descriptions

Maintenance Map

Miscellaneous Items

Stage 1 Scope Page A-11 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

2.14 Terrestrial Mobile LiDAR (Activity 30) (On applicable Task Work Orders)

[TBD]

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34)

[On applicable Task Work Orders]

The Federal Highway Administration issued Rule 940 entitled Intelligent Transportation Systems (ITS) Architecture and Standards to ensure new projects conform to the National ITS Architecture and standards as well as with a regional ITS architecture developed to reflect the local needs, issues, problems, and objectives for implementation.

For all projects with ITS activities, the CONSULTANT shall follow the Rule 940 requirements and use a Systems Engineering approach for determining the requirements for the project. The CONSULTANT shall develop all necessary documents to support the Rule 940 requirements like Concept of Operations (ConOPS), Systems Engineering Management Plan (SEMP), Requirements Traceability Verification Matrix (RTVM) and others as deemed necessary by the DEPARTMENT.

The ITS shall operate from the D4 TMC located at 2300 West Commercial Blvd, Fort Lauderdale, FL using the SunGuide® (SunGuide) Software, or if SunGuide is not in use at D4 TMC, using the appropriate SunGuide® (SunGuide) Software, or if SunGuide is not in use at D4 TMC, using the appropriate TMC..

Interchanges:

TBD

Traffic Data Collection:

TBD

Geographical Information System (GIS) Requirements: CONSULTANT shall include in the design the GIS data collection requirements and deliverables for integration with SunGuide software and other DEPARTMENT GIS based asset management applications like ITS FM software. All GIS products must follow the standards outlined in the Transportation Technology Geographic Information Systems (GIS) Manual as well as the Data Governance Policy.

Stage 1 Scope Page A-12 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

All design efforts shall be based on deploying "open architecture" subsystems, while remaining fully compatible with previous designs (as applicable) and the FDOT ITS Specifications. All ITS field devices and support systems shall be designed and located outside of the clear zone, or behind protective barrier, within the right of way. This includes cabinets, poles, and support hardware. Utility conflicts shall be identified and resolved during the design phase. The location of design elements will be coordinated with the District Landscape Architect to optimize landscape opportunities. The design shall minimize theft and vandalism. The CONSULTANT shall include in the design vandal resistant mechanisms to minimize theft. The CONSULTANT shall provide additional redundant power and communications systems to minimize system downtime due to vandalism.

The CONSULTANT shall design the project subsystems such that they will be monitored and controlled from the FDOT's TMC facilities located at 2300 West Commercial Blvd, Fort Lauderdale, FL. The CONSULTANT shall ensure that all ITS field devices and ancillary components comply with the FDOT's Approved Product List (APL) and are supported within the SunGuide software or other specified software, unless otherwise approved by the DEPARTMENT.

The CONSULTANT shall include in the design any required upgrade to the TMC central hardware, equipment racks, and equipment wiring, as directed by the FDOT project manager, to make the subsystems fully operations from the TMC facilities.

For projects with existing ITS, the CONSULTANT shall include in the design any required upgrade to existing ITS equipment to meet the latest FDOT standards, NEC requirements or as directed by the FDOT project manager and to make the subsystems fully operations from the TMC facilities.

ITS coordination with Landscape Architecture shall include both underground conflicts and above-ground impacts to existing and/or proposed Landscaping. The CONSULTANT shall closely coordinate with the Landscape Architect to ensure that all conflicts are identified, addressed and mitigated in the Contract Documents.

2.18 Geotechnical (Activity 35) (On applicable Task Work Orders)

2.19 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The schedule shall be based upon the Task Work Order. The current production date is February 02, 2024. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the CONSULTANT shall allow for a FOUR week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

Stage 1 Scope Page A-13 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

All fees and price proposals are to be based on the negotiated schedule of as authorized in task work order months for final construction contract documents. However, the contract deadline is 60 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.20 Submittals

The CONSULTANT shall furnish construction contract documents as required by the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the DEPARTMENT. The DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.21 Provisions for Work

The services performed by the CONSULTANT must comply with all applicable DEPARTMENT's manuals, procedure, policies, and guidelines. Specifically, the CONSULTANT must comply with DEPARMENT's Project Development and Environmental (PD&E) Manual, FDOT Design Manual (FDM), Structures Manual, and Computer Aided Design and Drafting (CADD) Manual. The DEPARTMENT's manuals and guidelines incorporate, by requirement or reference, all applicable federal and state laws, regulations, and Executive Orders. The CONSULTANT will use the latest editions of the manuals, procedures, and guidelines to perform work for this project.

All work shall be prepared with English units (unless otherwise specified) in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT.

2.22 Services to be Performed by the DEPARTMENT

When appropriate or available, the DEPARTMENT will provide project data including:

Numbers for field books Preliminary Horizontal Network Control Access for the CONSULTANT to utilize the DEPARTMENT's Information

Technology Resources All Department agreements with Utility Agency Owner (UAO) All certifications necessary for project letting Building Construction Permit Coordination (Turnpike) All information that may come to the DEPARTMENT pertaining to future improvements

Stage 1 Scope Page A-14 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

All future information that may come to the DEPARTMENT during the term of the CONSULTANT's Agreement, which in the opinion of the DEPARTMENT is necessary for the prosecution of the work

Available traffic and planning data All approved utility relocations Project utility certification to the DEPARTMENT's Central Office Any necessary title searches Engineering standards review services All available information in the possession of the DEPARTMENT pertaining to utility companies whose facilities may be affected by the proposed construction All future information that may come to the DEPARTMENT pertaining to subdivision plans so that the CONSULTANT may take advantage of additional areas that can be utilized as part of the existing right of way

Systems traffic for Projected Design Year, with K, D, and T factors Previously constructed Highway Beautification or Landscape Construction Plans Landscape Opportunity Plan(s) Existing right of way maps Existing pavement evaluation report for all RRR projects PD&E Documents Design Reports Letters of authorization designating the CONSULTANT as an agent of the

DEPARTMENT in accordance with F.S. 337.274 Phase reviews of plans and engineering documents Regarding Environmental Permitting Services:

o Approved Permit Document when available o Approval of all contacts with environmental agencies o General philosophies and guidelines of the DEPARTMENT to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager.

o Appropriate signatures on application forms

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT is responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Prior to Phase II plans or completion of quantities, the DEPARTMENT's Long- Range Estimate (LRE) system will be used to produce a conceptual estimate, according to

Stage 1 Scope Page A-15 FPID: 441926-3-32-01; 41926-4-32-01; 441926-9-32-01

District policy.