CN-550000-CAS42-W0020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

4/4/2029

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

$999,989.28

$0.00

(name) (title)

$999,989.28

Total authorizations to date (including this one):

Departmental Approval:

$999,989.28 Estimate

This task work order provides a specific definition of the work to be performed by CDM Smith (the Consultant) on behalf of the Florida Department of Transportation

(FDOT) to provide community engagement, policy and technical support for the update of the Florida Transportation Plan (FTP).

CDM Smith Inc.

2308 Killearn Center Blvd, Suite 201, Tallahassee, FL 32309

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$999,989.28

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Maximum Limiting Amount

$1,485,907.46

(name) (title) Signature

Brian Watts Contract Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAS42 405778-1-12-23

Docusign Envelope ID: 08A32E64-D9AD-463E-8EDC-7AF97FBDC8A6

Zachary Teders Client Service Leader

11/01/2024 | 8:58 AM EDT

EXHIBIT A

TASK WORK ORDER

Florida Transportation Plan and Community Engagement Support

Task Work Order Number: 2 Department Task Manager: Amanda Carpenter Authorized Amount: $ 999,989.28 (Maximum Limiting Amount) Contract No.: CAS42 Financial Identification No.: 405778-1-12-23 Completion Date: April 4, 2029

PURPOSE

This task work order provides a specific definition of the work to be performed by CDM Smith (the Consultant) on behalf of the Florida Department of Transportation (FDOT) to provide community engagement, policy and technical support for the update of the Florida Transportation Plan (FTP).

SERVICES TO BE PERFORMED

The Consultant will provide services through a range of work activities, as directed by the FDOT Task Manager:

Community Engagement and Related Tasks

Assist with implementing the overall Community and Public Engagement Plan for the FTP.

Maintain the list of statewide partner organizations involved in the FTP and assist the Department in sharing information and scheduling briefing opportunities with these organizations.

Assist the Department in sharing information and scheduling briefing opportunities with Metropolitan Planning Organizations (MPOs). Assistance may include development of meeting materials, meeting facilitation and provision of staff with special expertise as needed.

Support interagency coordination activities related to the FTP update including communication with these agencies to get input on the FTP update.

Support partner and public engagement activities related to the FTP, including assistance with scheduling and participating in partner briefings, workshops, and conferences; developing targeted materials to communicate and receive input on the FTP to specific partners; identifying opportunities to foster alignment of the FTP with partner plans and programs; and providing support to staff in the Office of Policy Planning, modal offices, and District offices who are engaged in specific partner involvement activities.

Support efforts for targeted campaigns organized around the cross-cutting topics of the focus groups to provide partners and the public more detailed information on these topics during the campaign.

Support the internal group of Community and Public Engagement Coordinators comprising Central Office and District staff, including development of meeting agendas, presentation materials, and preparation of meeting summaries.

Conduct regional workshops in locations identified in coordination with Office of Policy Planning to obtain input and feedback on the FTP. Assist with identifying the locations, providing notice of the workshops to partners and the public; developing the agenda and materials; facilitating the workshops; and preparation of the summaries.

Docusign Envelope ID: 08A32E64-D9AD-463E-8EDC-7AF97FBDC8A6

Conduct additional workshops in Monroe County and Okeechobee County to support the FTP development. Provide workshop materials, including presentations, boards, and handouts.

Secure meeting facilities to hold regional workshops, Steering Committee meetings, or other public facing collaboration meetings as directed by the FDOT project manager.

Develop meeting support materials for use and distribution at partner events and through an exhibit booth at partner conferences and trade shows to advertise the FTP and encourage public participation.

Create and maintain the FTP public-facing web site and collaboration space with information about the FTP, the Steering Committee, and all partner and public community engagement events and activities.

Assist with the development and revisions of brochures, presentations, handouts, videos, and other informational materials about the plan update, as directed by the Department’s Task Manager.

Provide staff to support the FTP Steering Committee, including assistance with member coordination, development of the agenda and materials, facilitation and other on-site support, and preparation of the summaries.

Conduct in person steering committee meetings at various locations throughout the state, and virtually as necessary.

Provide staff support to lead the focus groups in addressing more targeted discussions on specific goals and objectives to be included in the plan as part of the steering committee process. Activities will include assistance with focus group member coordination as well as organization of the ‘friends’ of the focus groups; development of the agenda and materials, facilitation and other on-site support, and preparation of the summaries.

Develop annotated agendas for use by the Chair, Co-Chair, and key FDOT staff during the steering committee and focus group meetings.

Other Tasks Related to the FTP Update

Assist Office of Policy Planning staff in providing regular updates to Department management on the status of the plan update.

Monitor federal guidance on statewide planning in support of IIJA for its applicability to the FTP update.

Assist in coordination with other statewide plan activities and information, as well as other relevant Department activities, to minimize duplication and maximize synergy.

Preparation of special studies of short duration to address policy and/or implementation of the

FTP.

Preparation of presentations related to the FTP and the analysis to support the information presented therein.

Development and preparation of maps, figures, tables and other multimedia presentations, reporting and briefing materials as required by the Department to implement the FTP and to meet its obligations to the public, the Florida Transportation Commission, other agencies, and the Legislature.

Assist with development and implementation of strategic planning, as well as building on established Department processes.

Participation at various meetings as determined by the Department. Participation may include development of agendas and meeting materials, meeting logistics, meeting facilitation and provision of staff with special expertise as needed.

Provide technical support to the Department, including scheduling of regular meetings and development of meeting agenda, presentation materials, handouts, and summaries.

Provide technical support for recommendations related to strategic development, policy, grants, planning, including scheduling, planning, and facilitation of regular meetings and development of meeting agenda, presentation materials, handouts, and summaries.

Assist the Department with the development brochures and presentations and other communication material.

Support the Department with the response to public, agency and other comments.

Provide assistance to the Department in documenting and evaluating the effectiveness of partner and public involvement activities.

Coordinate with other consultants engaged by the Department to support the agency.

Assist in developing various communication strategies to support planning activities.

Evaluate and document data and trends related to the FTP organized by regional areas and topics such as: safety, technology, resilient infrastructure, workforce development, and economic development and supply chain.

Prepare draft and final materials and documents to summarize long range trends, desired regional objectives, and next steps.

Prepare and revise documents, text and materials that consider additional trends and align with the collective vision based on specific input provided by the Steering Committee, focus groups, regional workshops, statewide webinars, and other engagement activities.

Work with the steering committee, focus groups, and internal staff to refresh the goals and identify objectives in alignment with the FTP.

Develop a draft outline of the FTP document for review by Office of Policy Planning staff and Department management.

Develop draft and final 2055 FTP publication document and materials outlining the goals and objectives as agreed to by the Steering Committee.

PRODUCTS/DELIVERABLES

All deliverables must be provided in an acceptable format, which may include Microsoft Word, Excel, PowerPoint, .pdf, or other electronic format acceptable to FDOT. All deliverables must be in formats that are print-ready and ready to post in an electronic format.

All images must be approved by the Task Manager prior to use/publication and must pertain to or be located in Florida, unless specific exceptions/reasons are agreed to by the Task Manager.

Deliverables must be grammatically correct, free from typographical errors, and in an FDOT-approved style. Payment is contingent upon the quality and acceptability of the deliverable.

No data will be purchased under this TWO.

Product or Activity Target Date

Maintain an FTP update work plan Continuous through Dec 2025

Conduct 4 FTP steering committee meetings November 2024 to October 2025

Conduct workshops in Monroe County and Okeechobee County November 2024

Support 2 rounds of FTP focus groups January 2025 and May 2025

Support FDOT District FTP Coordinators December 2025

Conduct workshops and virtual open houses May 2025

Develop draft 2055 FTP policy document October 2025

Additional Requirements:

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public.

While these standards currently apply to federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

CDM Smith Job Class Hours Rate Total

Bob Hamm Project Manager 3 400 325.43 130,172.00

Jennifer Bleau Project Manager 1 80 180.82 14,465.60

Mike Plagens Senior Planner 400 222.15 88,860.00

Lance Estep Senior Planner 74 222.15 16,439.10

Jacki Murdock Senior Planner 260 222.15 57,759.00

Amy Livingston Community Outreach Specialist - Senior 24 208.38 5,001.12

Mindy Heath Senior Planner 60 222.15 13,329.00

Victoria Wornom Community Outreach Specialist 250 136.23 34,057.50

Michelle Brazeau Community Outreach Specialist - Junior 120 101.08 12,129.60

Irie Price Community Outreach Specialist 200 136.23 27,246.00

Cassandra Colson Secretary/Clerical 100 102.85 10,285.00

Jesse Thomas Planner 150 130.85 19,627.50

Karla Matos Project Planner 1,000 160.80 160,800.00

Zachary Teders Senior Planner 80 222.15 17,772.00

SUBTOTAL - CDM Smith 607,943.42

Vanasse Hangen Brustlin

Sunserea Gates Project Manager 2 360 280.82 101,095.20

Catherine Chestnutt Community Outreach Specialist 80 122.09 9,767.20

Heather Garcia Community Outreach Specialist - Senior 164 213.29 34,979.56

Amy Sirmans Senior Engineer 2 160 261.67 41,867.20

SUBTOTAL - VHB 187,709.16

Holt Communications

Gregory Harleston Community Outreach Specialist - Senior 80 99.75 7,980.00

Miranda Brito Community Outreach Specialist 60 74.08 4,444.80

Adrienne Lewie Graphic Designer 40 101.95 4,078.00

Yvette Holt Project Manager 3 40 176.44 7,057.60

SUBTOTAL - Holt Communications 23,560.40

Infinite Source Communications

Monica Diaz Community Outreach Specialist - Senior 160 226.88 36,300.80

Walna Calixte Community Outreach Specialist 160 116.35 18,616.00

Direct Expense Meeting Room Costs for FTP Events 60,000.00 60,000.00

SUBTOTAL - Infinite Source Communications 114,916.80

Quest Corporation of America

Amber Mullins Community Outreach Specialist - Senior 150 148.61 22,291.50

Ashley Johnston Community Outreach Specialist 200 114.47 22,894.00

Chip Boeckh Graphic Designer 200 103.37 20,674.00

SUBTOTAL - Quest Corporation of America 65,859.50

TOTAL Task Order 999,989.28

EXHIBIT B

FEE ESTIMATE

Contract CAS42, Task Order 2 - Florida Transportation Plan and Community Engagement Support

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAS42

10/31/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 10/31/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55203000932

Expansion Option: A5

Object Code: 131500

Amount: $999,989.28

Financial Project: 40577811223

Work Activity (FCT): 417

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088704/25

Amendment ID: W002

Sequence: 00

User Assigned ID: 932-02

Enc Line (6s)/Status: 0003/04

Total Amount: $999,989.28

Contract: CAS42

Contract Type: CG - PLANNING (PLAN)

Vendor Name: CDM SMITH INC.

Vendor ID: F042473650025

Beginning Date of This Agreement: 04/05/2024

Ending Date of This Agreement: 04/04/2029

Contract Total/Budgetary Ceiling: bc = $10,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: New contract

Page1 of 1

To: Amanda.Lanphere@dot.state.fl.us

_PL932AL-CAS42-W002-DIST-CO-20241031-100615-PL932AL@dot.state.fl.us-Amanda-Lanphere