CN-550000-CAR62-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

3/11/2029

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Senior Vice President

$595,227.64

$0.00

(name) (title)

James “Bo” Sanchez

$595,227.64

Total authorizations to date (including this one):

Departmental Approval:

$595,227.64 Estimate

The Consultant shall provide services in support of freight programs. Consultant staff will support core activities including: maintenance of freight networks, identification/prioritization/selection of projects, preparation of outreach materials and coordination for the Florida Freight Advisory Committee as well as other task teams and advisory groups, training development and coordination, research, and mapping/data analysis. Consultant staff will also support activities such as: alternative fuels, design considerations, bottlenecks and congestion relief, supply chain optimization, truck parking, resilience, safety improvements, connected and automated vehicles, first-mile/last-mile improvements, empty backhaul, highway-rail grade crossings, intermodal logistics centers, emergency management, performance measures, truck size and weight, etc.

Transystems Corporation D/B/A TranSystems Corporation Consultants

200 E Robinson St, Ste 600, Orlando, FL 32801

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$595,227.64

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Transystems Corporation - Home (Federal)

$595,227.64

(name) (title) Signature

Holly Cohen Freight and Rail Planning Administrator

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAR62 442553-1-12-04

DocuSign Envelope ID: 6AABEDBB-44EB-494B-9734-87C13D2AB40C

06/21/2024 | 3:42 PM EDT

Exhibit A Scope of Services CAR62 TWO 01 Page 1 of 4

Exhibit A Scope of Services

Task Work Order #: 01 TWO Title: On-Call Consultant Support Contract #: CAR62 Contract Title: Supply Chain Consultant Support Consultant: TranSystems FDOT Task Manager: Holly Cohen Previously Authorized Amount: $0 New Authorized Amount: $595,227.64 Financial Management #: 442553-1-12-04 TWO End Date: 3/11/2029

Purpose and Background This Task Work Order (TWO) details the scope of services to be performed by TranSystems (Consultant) in collaboration with the Florida Department of Transportation (FDOT). The Consultant shall provide staffing services as an extension of FDOT activities. Consultant staff will assist with tasks such as: the Florida Freight Advisory Committee and other task and advisory groups, as well as automated vehicles, bottlenecks and congestion, data analysis, empty backhaul, freight networks, freight design considerations, freight logistics zones, highway-rail grade crossings, intermodal logistics centers, freight and rail emergency guidance, performance measures, safety, truck parking, truck size and weight, etc.

Work Activities to be Performed The following activities outline the scope of services for the Task Work Order.

Activity 1 – Planning, Program Development, and Implementation Tasks:

• Support coordination between all FDOT offices and partner agencies and organizations to ensure ongoing industry engagement and alignment on all programs and efforts, including in the development of needs and plans, project prioritization and selection for funding, and programming of projects

• Provide support for the Florida Freight Advisory Committee, Truck Parking Working Group, and other task or advisory groups through member outreach and management, meeting materials, participation and/or facilitation, and meeting logistics

• Perform data identification, analysis, management, dashboard, and geographic information systems (GIS) mapping support, including coordination with other FDOT offices and partners to ensure appropriate data is collected, reviewed for quality, maintained, and updated to support multimodal planning and program implementation

• Develop plans, provide implementation support, and perform analyses and reviews on planning documents including Florida Transportation Plan, Freight Mobility and Trade Plan (state freight plan), Rail System Plan, Strategic Intermodal System (SIS) plans and documents prepared by FDOT offices and partner agencies and organizations

• Support management of funding programs including National Highway Freight Program (NHFP), Strategic Intermodal System (SIS) Rail, Florida Rail Enterprise (FRE), Intermodal Logistics Center (ILC) Infrastructure Support, and other programs as needed through

Exhibit A Scope of Services CAR62 TWO 01 Page 2 of 4 project identification, prioritization, and funding selection efforts, including integration and alignment with other programs, project/contract management support, and performance reviews

• Support FDOT with guidance and prioritization assistance regarding all potential funding opportunities for freight needs

• Perform assessments of potential projects using return on investment (ROI), cost benefit, and other prioritization approaches, and coordinate with appropriate FDOT offices to confirm all methods, tools, and assumptions follow Department standards

• Assess safety of multimodal freight infrastructure and operations and impacts on all transportation users, including developing recommendations and standards to reduce conflicts and mitigate impacts

• Assist in monitoring, analyzing, and responding to appropriate Federal and State legislation, as well as local and partner programs and policies, for compliance with laws, rules, and regulations

• Assist in research requests and activities associated with supply chain and multimodal freight programs including conducting research, reviewing research studies and providing comments, collecting research ideas and distributing research information

• Participate in FDOT working groups, committees, and task teams as needed to develop deliverables, address challenges and opportunities, and to provide technical assistance

• Participate in and support preparation for meetings and events, that may include development of agendas and meeting materials, meeting logistics, meeting facilitation and provision of staff with special expertise as needed

• Provide support preparing and inputting data and information into FDOT webpages, SharePoint sites, inventories, GIS mapping and dashboard tools, and other current and future tools as needed to maintain accurate inventories and tracking of infrastructure, needs, and projects

• Prepare special studies, literature reviews, and white papers of short duration to address technical and policy issues and opportunities related to supply chain, multimodal freight, seaports, rail, ILCs, commercial motor vehicles, economic development, safety, freight networks, performance measures, freight design considerations, bottlenecks and congestion, freight hot spots, resiliency, emergency management, empty backhaul, automated and connected vehicles, freight logistics zones, alternative fuels/electrification, high-way rail grade crossings, freight workforce, truck parking, truck size and weight, and other emerging technologies and trends

• Provide support for District Freight Coordinators to further develop and implement freight programs across FDOT

• Review existing policies, processes, procedures, practices, and plans for quality control and assurance, opportunities to improve safety, documentation, efficiency, and otherwise become more effective and consistent with FDOT offices and partners

• Prepare presentations, talking points, one-pagers, brochures, briefing documents, and similar materials, templates, and graphics as needed for use by FDOT for meetings, speaking and partnership engagements, and additional outreach needs

Exhibit A Scope of Services CAR62 TWO 01 Page 3 of 4

Schedule Each assignment will be issued in writing and include deliverables and due dates as assignments are made.

Transmittal and Review of Deliverables Deliverables will be provided as a portable document file (.pdf) and in an editable, electronic format (i.e., Microsoft Word, Excel or PowerPoint). The FDOT Task Manager will be responsible for coordinating reviews and providing feedback to Consultant.

The Consultant will also prepare a monthly report of activities completed under this Task Work Order and submit it to the Department Task Manager. In the monthly report, the Consultant will include a tabular summary of assigned activities including: task, staff member(s) assigned, deliverables, estimated hours, date due, date received by FDOT, and date approved by FDOT.

Deliverables may include the following:

• Documentation of coordination efforts and outcomes, project identification, prioritization, and funding selection processes and tools, efforts associated with compliance with laws, rules, and regulations, research reviews and collaboration, participation in FDOT working groups, committees, and task teams, data and information inputted

• Stakeholder engagement strategies

• Meeting materials and facilitation

• Findings from data identification, analysis, and management efforts, assessment of potential projects and safety, reviews of policies, processes, procedures, practices, and plans

• Tools/dashboards, GIS maps, and attributes of infrastructure and projects

• Plans and planning documents, or documentation of reviews of plans and planning documents

• Special studies, literature reviews, and white papers

• Presentations, talking points, one-pagers, brochures, briefing documents, and similar materials, templates, and graphics

The Consultant will not purchase any data under this TWO.

All deliverables will be free of grammatical errors and will use punctuation marks, spacing and formatting consistently. Deliverables will be presented in a format that reduces technical or scientific jargon, making each deliverable more user-friendly for a broader audience. All essential technical and scientific language and related methodologies will be described (e.g., in text, footnotes, endnotes or appendices). All acronyms will be fully spelled out the first time they appear in a deliverable, extractable section of a deliverable, or appendix. Information provided in memorandums, meeting minutes, reports and documents should be presented objectively and professionally, and free of personal opinion(s).

Section 508 of the Rehabilitation Act of 1973 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the

Exhibit A Scope of Services CAR62 TWO 01 Page 4 of 4 public. While these standards currently apply to federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

Therefore, all deliverables related to this Task Work Order which plan to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

Visual modes also be usable with limited vision and without vision or color perception;

Audible modes also be usable with limited hearing and without hearing;

Speech-based modes for input, control, or operation also be usable without speech;

Manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

Reimbursement Method and Staffing The compensation for this Task Work Order shall be Cost Reimbursement (LA-4) based on loaded labor rates.

Performing project management, including maintaining project communications and attending project related meetings, quality control and assurance, preparing progress reports, and assisting in the development of fee proposals for new task work orders and amendments are NOT to be reimbursed through the contract. These items should be considered overhead.

The following staff will be authorized to charge to this task work order at the actual current hourly rate identified in the Contract: Chief Designer Home, Chief Engineer 1 Home, Chief Engineer 2 Home, Chief Planner Home, Engineer 2 Home, Engineering Intern Home, Graphic Designer Home, Planner Home, Project Manager 2 Home, Project Manager 3 Home, Project Planner Home, Secretary/Clerical Home, Senior Architect Home, Senior Engineer 1 Home, Senior Engineer 2 Home, Senior Planner Home

Any additional staff or sub-consultants must be agreed to and approved by the FDOT Task Manager.

TranSystems - Task Work Order #1

Hourly Rate Hourly Rate Hourly Rate Total Salary Average Hours $175.75 Hours $199.47 Hours $123.91 Hours Cost Hourly Rate

Activity 1 Planning, Program Development, and Implementation Tasks 400.00 $70,300.00 700.00 $139,629.00 70.00 $13,962.90 1,170.00 $223,891.90 $191.36

TOTAL MAN-HOURS AND COST 400.00 $70,300.00 700.00 $139,629.00 70.00 $13,962.90 1,170.00 $223,891.90 $191.36

Hourly Rate Hourly Rate Hourly Rate Hourly Rate Total Salary Average Hours $322.30 Hours $129.46 Hours $156.66 Hours $85.73 Hours Cost Hourly Rate

Activity 1 Planning, Program Development, and Implementation Tasks 110.00 $35,453.00 340.00 $44,016.40 650.00 $101,829.00 260.00 $22,289.80 1,360.00 $203,588.20 $149.70

TOTAL MAN-HOURS AND COST 110.00 $35,453.00 340.00 $44,016.40 650.00 $101,829.00 260.00 $22,289.80 1,360.00 $203,588.20 $149.70

Hourly Rate Hourly Rate Hourly Rate Hourly Rate Total Salary Average Hours $108.45 Hours $165.54 Hours $274.35 Hours $244.68 Hours Cost Hourly Rate

Activity 1 Planning, Program Development, and Implementation Tasks 100.00 $10,845.00 150.00 $24,831.00 150.00 $41,152.50 125.00 $30,585.00 525.00 $107,413.50 $204.60

TOTAL MAN-HOURS AND COST 100.00 $10,845.00 150.00 $24,831.00 150.00 $41,152.50 125.00 $30,585.00 525.00 $107,413.50 $204.60

Hourly Rate Hourly Rate Hourly Rate Hourly Rate Total Salary Average Hours $275.49 Hours $409.72 Hours $145.23 Hours $236.82 Hours Cost Hourly Rate

Activity 1 Planning, Program Development, and Implementation Tasks 50.00 $13,774.50 50.00 $20,486.00 98.00 $14,232.54 50.00 $11,841.00 248.00 $60,334.04 $242.50

TOTAL MAN-HOURS AND COST 50.00 $13,774.50 50.00 $20,486.00 98.00 $14,232.54 50.00 $11,841.00 248.00 $60,334.04 $242.50

EXHIBIT B

STAFF HOUR AND FEE ESTIMATE

Contract #: CAR62 - FDOT Supply Chain Consultant Support

Task Work Order #1 - On-Call Consultant Support

Consultant Name: TranSystems Corporation d/b/a TranSystems Corporation Consultants

Senior Engineer 1

Consultant Project Manager: Zach Balassone, (321) 320-5694 Date Revised: 0610/2024

PLANNING/MANAGEMENT SERVICES TO BE

PERFORMED

Project Manager 2 Project Manager 3 Secretary/Clerical

PLANNING SERVICES TO BE PERFORMED

Chief Planner Senior Planner Project Planner Planner

ENGINEERING SERVICES TO BE PERFORMED

Engineer Intern Engineer 2 Senior Engineer 2

OTHER SERVICES TO BE PERFORMED

Chief Engineer 1 Chief Engineer 2 Graphic Designer Senior Architect

3,305.00 $595,227.64

$180.19

Total Hours Total Salary

Average Hourly Rate

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAR62

6/21/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 6/21/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55303000929

Expansion Option: A5

Object Code: 131512

Amount: $595,227.64

Financial Project: 44255311204

Work Activity (FCT): 683

CFDA:

Fiscal Year: 2024

Budget Entity: 55100100

Category/Category Year: 088704/24

Amendment ID: W001

Sequence: 00

User Assigned ID: TWO 01

Enc Line (6s)/Status: 0001/04

Total Amount: $595,227.64

Contract: CAR62

Contract Type: CG - PLANNING (PLAN)

Vendor Name: TRANSYSTEMS CORPORATION

Vendor ID: F430839725001

Beginning Date of This Agreement: 03/12/2024

Ending Date of This Agreement: 03/11/2029

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: New contract

Page1 of 1

To: Eugene.Jules@dot.state.fl.us