CN-550000-CAO99-W0040000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

6/30/2026

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Consultant, Kyle McCrary, Ray Kirkland, FS, PSU A. Goines

Vice President

$457,135.00

$0.00

(name) (title)

Keith Jackson

$457,135.00

Encumber by Task

Total authorizations to date (including this one):

Departmental Approval:

$451,902.00 Limit

Public Involvement (LA 5) $5,233.00 Limit

CS Design Consultant- SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd.) in Gadsden County. Scope of Services, attached.

STV Incorporated

5200 Belfort Road, Suite 400, Jacksonville, FL 32256

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$457,135.00

(LS2) Lump sum paid based on % of completion

(LA5) Actual expenses or at billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services (LS)

$1,608,700.00

(name) (title) Signature

Tim Smith, P.E. Director of Transpotation Development

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAO99 45080913201

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5/8/2024

EXHIBIT A

TASK WORK ORDER (TWO) #4

SCOPE OF SERVICES

FOR

CONTINUING SERVICES DESIGN CONSULTANT (CA099)

DISTRICT THREE

FINAL

5/6/2024

TWO Information:

TASK WORK ORDER (TWO): 04

DESCRIPTION SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

FDOT FINANCIAL ID(S): 450809-1-32-01

FEDERAL PROJECT NO. N/A

Est. Notice-to-Proceed (NTP): 5/13/24

Est. Schedule: 24 months

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1 PURPOSE 2

2 PROJECT DESCRIPTION 3

2.1 Project General and Roadway (Activities 3, 4, and 5) 5

2.2 Drainage (Activities 6a and 6b) 7

2.3 Utilities Coordination (Activity 7) 7

2.4 Environmental Permits and Clearances (Activity 8) 8

2.5 Structures (Activities 9 – 18) 9

2.6 Signing and Pavement Markings (Activities 19 & 20) 9

2.7 Signalization (Activities 21 & 22) 9

2.8 Lighting (Activities 23 & 24) 10

2.9 Landscape (Activities 25 & 26) (Not applicable to this project) 10

2.10 Survey (Activity 27) 10

2.11 Photogrammetry (Activity 28) (Not applicable to this project) 10

2.12 Mapping (Activity 29) 10

2.13 Terrestrial Mobile LiDAR (Activity 30) (Not applicable to this project) 11

2.14 Architecture (Activity 31) (Not applicable to this project) 11

2.15 Noise Barriers (Activity 32) (Not applicable to this project) 11

2.16 Intelligent Transportation Systems (Activities 33 & 34) (Not applicable to this project) 11

2.17 Geotechnical (Activity 35) 11

2.18 3D Modeling (Activity 36) (Not applicable to this project) 11

2.19 Project Schedule 11

The remaining sections of this Scope of Services (Sections 2.20 – 39) are in accordance with the master scope of services for Contract CA099, Districtwide Continuing Services Design.

Project Team:

Prime/PM – STV

Roadway Design Lead – STV

S&PM Design Lead – STV

Public Involvement – Carpe Diem Community Solutions

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Scope of Services Date: 5/6/2024

TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd) Contract CA099

Consultant: STV Incorporated

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and STV

(hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 450809-1-32-01

Federal Aid Project No.: N/A

County Section No.: 50020000

Description: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

County: Gadsden

Bridge No.: BC500066

Context Classification: C2T – Rural Town

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix include: 0012 - RESURFACING

Major work groups include: 3.1

Minor work groups include: 7.1

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations, and other technical documents in accordance with FDOT policy, procedures, and requirements.

These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd) other pertinent manuals are specifically prescribed to accomplish the work included in this contract and indicate which items of work will be the responsibility of the

CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The

CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The Consultant shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The Consultant shall minimize to the maximum extent possible the Department’s need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The Department’s technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The

CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the

DEPARTMENT.

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

Financial Project ID: 450809-1-32-01

This 3R project primarily consists of resurfacing SR 63 (US 27) from SR 159 to CR

270 (Shady Rest Rd). Existing travel lanes, auxiliary lanes, median crossovers, and paved shoulders will be resurfaced. The typical section consists of four 12’ travel lanes and 13’ shoulders (5' paved). No additional right-of-way will be required.

The CONSULTANT shall take a practical approach to all projects by identifying cost savings on any/all phases of a project (design, right-of-way acquisition, and construction).

SR 63 has been designated as a "Hurricane Evacuation Route".

The CONSULTANT shall coordinate with District Planning Office to determine if the traffic detector loops at existing Portable Traffic Monitoring Sites (PTMS) are to be reinstalled or if the sites are to be removed.

Per the FDOT Traffic Operations Office and the Roadway Characteristics Inventory

(RCI) Database, the posted (justified) speed limit on SR 63 is 45 mph at the beginning of the project and increases to 55 at CMP 11.213 where it remains through the end of the project. Initial field observations of the posted speed limit agree with the RCI

Database. Any contradictions to the posted (justified) speeds described above (found posted in the field or proposed by CONSULTANT) will require close coordination with the DEPARTMENT's Design Project Manager and approval from the FDOT Traffic

Operations Office on the project's Typical Section Package.

Sideroad turnouts shall be reviewed for turning radii and off-tracking by the

CONSULTANT to determine if improvements are feasible. Recommendations for radius reconstruction should be discussed with the DEPARMENT's Design Project

Manager.

All guardrail (including guardrail end anchorage assemblies and connections to bridge rail) shall be evaluated for conformance to FDOT Standards for type, height, and offset to the travel lanes and hazards. Existing guardrail shall be evaluated to determine if the length of advancement meets FDOT Standards. The guardrail should be extended if required.

It is the DEPARTMENT's desire to make every effort to avoid impacts to green planting space, trees, and other vegetation within and adjacent to the project limits.

The CONSULTANT shall design the limits of construction and any work activities

(including staging, storage of equipment, etc.) to minimize or eliminate a threat to green planting space, existing trees, or their root systems. Any green space or tree impacts perceived to be unavoidable shall be closely reviewed with the

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

DEPARTMENT's Design Project Manager who will in turn review with other

DEPARTMENT staff as appropriate. When there is the potential to impact trees, the

CONSULTANT shall be prepared to provide and present alternate design scenarios with corresponding cost estimates and implications (drainage, utilities, etc.) when requested.

COORDINATION REQUIREMENTS: This project should be coordinated with all adjacent County, State, or private projects. There have been NO adjacent projects identified at this time.

Features installed on FDOT R/W by non-FDOT, private entities should be considered by the CONSULTANT as they relate to potential impacts. No specific features have been identified within these project limits at this time; however, the construction plans must address the course of action for coordination should features be identified.

SPECIFIC EXCLUSIONS: This project has been discussed with District Three

Management and no project specific exclusions have been identified at this time.

Any necessary Geotechnical efforts will be provided by the DEPARTMENT (though none have been identified at this time).

This project will be let to construction as a Conventional Bid Item project.

The CONSULTANT shall incorporate the following into the design of this facility:

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement: This project will have a Community Awareness Plan (CAP)

Level I without a Public Meeting.

Joint Project Agreements: There have been NO JPAs identified at this time. Section 3.2 provides additional guidance.

Lane Closure(s) During Design Phase Approval: If a lane closure is anticipated for any purpose during the design phase of a project (i.e., survey, geotechnical investigation, pavement coring, etc.) the CONSULTANT shall provide the

DEPARTMENT’s Design Project Manager with all the necessary project/task related information in a memo form to pursue approval from the District Design

Office. Needed information includes 1) the location of the lane closure, 2) the scope of work at the location, 3) the duration of closure, 4) when (date/time) that the work is requested to be performed, 5) Google Earth *.kmz file(s) of the location(s), and 6) Temporary Traffic Control Plans. The approval must be received before the specified work can commence.

Specification Package Preparation: To be negotiated and completed during the

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

Plans Update phase. Plans Update phase is not included in this scope of services and will require a supplemental agreement.

Plan Type: The CONSULTANT shall provide only the roadway, signalization, signing, and pavement marking, and structures plans and miscellaneous details necessary to construct this project. The DEPARTMENT’s intent is to minimize the design and survey effort where possible. The CONSULTANT shall develop and sign and seal the plans electronically in accordance with Sections 3.9 & 37.5.

Typical Section: The SR 63 (US 27) typical section consists of four 12-ft travel lanes with a 32-ft vegetative median and 5-ft outside paved shoulders.

Right-of-Way: N/A

Pavement Design: The DEPARTMENT will provide the Pavement Design for this project. In addition, a pavement design for the paved median openings will be determined by the District Bituminous Engineer.

Access Management Classification: This project has an Access Management Classification of 3

The only Access Management improvements identified at this time consist of potential driveway modifications to improve pedestrian or vehicular access and safety based on crash history. No specific locations have been identified to focus this effort; however, the CONSULTANT will be responsible for reviewing the available crash history and coordinating with the DEPARTMENT and local government contacts to identify any locations that may warrant further study or improvements. The CONSULTANT is to be aware that only a minimal amount of access management work (if any) will be considered for this project.

All recommendations for access management improvements are to be closely coordinated with the DEPARTMENT’s Design Project Manager. The CONSULTANT shall be aware that certain proposed deviations from access management and median opening spacing standards must be presented to the District Access Management Review Committee (AMRC) (see also Sections

3.1.4 and 4.6). At a minimum, non-typical access management, driveway, and median opening issues that cannot be resolved by standard review processes at the District Design Office level, as well as proposed full movement median openings not meeting the spacing standards in Rule Chapter 14-97, F.A.C by a threshold of 10% or more shall be taken to the AMRC for review.

Level of TTCP Plans: The CONSULTANT shall provide a TTCP Level I.

Temporary Traffic Control Plans (TTCP) will be required for this project. The FDOT Standard Plans, 102 series, should be utilized for all work being performed on or adjacent to existing roadways. A reduction in the number of

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd) lanes will require that a lane closure analysis be performed by the CONSULTANT. See Section 4.10 for further guidance.

Design Variations/Exceptions: The CONSULTANT should review all existing features within the project limits for a functional design that will meet FDOT design standards and determine whether a Design Variation or Exception is appropriate.

Conditions may be identified during design that may warrant design variations or exceptions. The CONSULTANT is to submit the requests for Variations and

Exceptions to the DEPARTMENT as early as possible for approval to minimize potential schedule delays. The CONSULTANT is to be aware that omitting certain work items may require approval at the District Director level (see FDM

114.1.1). The CONSULTANT will coordinate with the DEPARTMENT’s

Project Manager to obtain this approval.

2.2 Drainage (Activities 6a and 6b)

System Type: SR 63 (US 27) has an open drainage system throughout the project limits.

Minimal drainage improvements are anticipated.

The CONSULTANT should review all locations for a functional design that will meet FDOT clear zone criteria. A Design Exception will be required if any drainage structure creates a hazard in the clear zone and is to remain.

The CONSULTANT shall inspect all drainage structures for function, scour, erosion, structural integrity, accumulation of sediments, and design as it pertains to pedestrian and vehicular safety. The CONSULTANT shall clearly communicate the drainage survey needs to the SURVEYOR and shall minimize the survey effort where possible. Drainage design treatments should be discussed with the DEPARTMENT’s Design Project Manager and the District Drainage Office before being added to the construction plans.

2.3 Utilities Coordination (Activity 7)

The DEPARTMENT will be responsible for utility coordination associated with this project.

The CONSULTANT will identify which utilities exist within the corridor during the survey phase by calling Sunshine 811. A copy of the Sunshine 811 “design” ticket listing all utility owners within the project limits shall be provided within 10 business days of the Notice to Proceed (NTP).

Once the draft design is apparent, the CONSULTANT shall determine if any additional survey is required regarding utility designations to provide an adequate design and accurate quantities. The CONSULTANT will coordinate

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd) with the DEPARTMENT’s Design Project Manager and the District Survey Office to determine how much additional survey is required and what is the most economical method of obtaining the additional data.

The CONSULTANT will be responsible for showing areas that may be affected by construction. The CONSULTANT will evaluate utilities for potential impacts and prepare a Utility Conflict Matrix as directed by Section 7.7 of this document. An example Utility Conflict Matrix can be provided by the DEPARTMENT’s Design Project Manager if necessary. The matrix will be required with the Phase II submittal and will be updated and submitted with every phase thereafter.

Above-ground utility installations that have been struck three times within the latest 5-year period shall be assessed for relocation options. For installations with a crash history WITHOUT viable options for relocation within the R/W, the CONSULTANT will be responsible for obtaining Design Exceptions.

Above- ground utility installations with a crash history WITH available R/W for relocation shall be relocated or the Utility Agency Owner (UAO) will be responsible for pursuing and obtaining a Design Exception.

The CONSULTANT is to review the UAO marked up plans and the Utility Work

Schedules as they are received and assure that they are compatible with the proposed design features in the plans. The CONSULTANT shall review the specific details of the markups and schedules with the Area Utility Manager as required to finalize the status of each potential conflict. The CONSULTANT shall also verify that the schedules conform to the construction phasing and

TTCP sequences.

2.4 Environmental Permits and Clearances (Activity 8)

The CONSULTANT shall coordinate with appropriate agencies for all necessary permits. Potential agencies requiring coordination include but are not limited to: United States Coast Guard, Northwest Florida Water

Management District, Florida Department of Environmental Protection, and

US Army Corps of Engineers.

The CONSULTANT shall be responsible for the identification, coordination, and applications for all permits necessary to construct this project. All application and processing fees, including fees for any public notice required by the permit, shall be paid for by the CONSULTANT.

Based on preliminary investigation it is anticipated that the Consultant will be responsible for preparation of the Request for Verification of an Exemption

Permit for submittal to the Northwest Florida Water Management District. If during design it is determined that additional permits are required, the

Consultant may coordinate with the Design Project Manager to request a

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

Supplemental Agreement prior to performing additional work.

Wetland impacts are not anticipated.

2.5 Structures (Activities 9 – 18) (Not applicable to this project)

2.6 Signing and Pavement Markings (Activities 19 & 20)

The CONSULTANT shall be responsible for the design, details, and quantities associated with signing and pavement markings for this project. The CONSULTANT shall evaluate the existing signage to determine the need for additional signs, correcting redundant or conflicting signage, and the replacement of damaged signs.

The CONSULTANT shall evaluate and design all signs to meet current Design Standards and the FDOT Multi-Post Sign Program.

Regarding pavement markings, the SOR shall communicate with the EOR early to determine the specific survey needs required for locating pavement markings based on the anticipated needs of the project and the proposed scope of work.

2.7 Signalization (Activities 21 & 22) (Not applicable to this project)

2.8 Lighting (Activities 23 & 24) (Not applicable to this project)

2.9 Landscape (Activities 25 & 26) (Not applicable to this project)

2.10 Survey (Activity 27)

To be provided by the DEPARTMENT.

2.11 Photogrammetry (Activity 28) (Not applicable to this project)

2.12 Mapping (Activity 29) (Not applicable to this project)

2.13 Terrestrial Mobile LiDAR (Activity 30) (Not applicable to this project)

2.14 Architecture (Activity 31) (Not applicable to this project)

2.15 Noise Barriers (Activity 32) (Not applicable to this project)

2.16 Intelligent Transportation Systems (Activities 33 & 34) (Not applicable to this project)

2.17 Geotechnical (Activity 35)

The Pavement Condition Survey (including coring, testing, and preparing the report) will be provided by the DEPARTMENT. The DEPARTMENT will be responsible for the Pavement Design.

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

The DEPARTMENT shall be responsible for any/all necessary geotechnical activities associated with this project (though none have been identified at this time). The CONSULTANT shall coordinate with the DEPARTMENT's Design Project Manager and the DEPARTMENT's Geotechnical Project Manager regarding information needed.

2.18 3D Modeling (Activity 36) (Not applicable to this project)

2.19 Project Schedule

All fees and price proposals are to be based on the negotiated schedule of TBD months for final construction contract documents.

The remaining sections of this Scope of Services (Sections 2.20 – 39) are in accordance with the master scope of services for Contract CA099, Districtwide Continuing Services

Design.

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TWO #4: SR 63 (US 27) from SR 159 to CR 270 (Shady Rest Rd)

Exhibit B – Estimate of Work Effort and Cost

(See Attached Staff Hour Estimate)

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