CN-550000-CAN71-00020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 23465 DOT FM Number: 441699-1-22-02

Submittal Date: 1/3/2023 Project Name: CR-713/High Meadows Ave. from I-95 to

CR-714/Martin Hwy

Consultant’s Name: Metric Engineering Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2200 W. Commercial Blvd.

City: Fort Lauderdale State: Florida Zip: 33309

Office Location: Fort Lauderdale, FL Contact person: Gabriela Garcia, PE

Phone: (305) 235-5098 Contact email: gabriela.garcia@metriceng.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Metric Engineering, Inc. (Metric) appreciates the opportunity to share our team’s capabilities, expertise, and project knowledge for the CR 713 PD&E Study from I-95/SR 9 to CR 714/SW Martin Highway in Martin County. Metric is a leading provider of PD&E services in the State and our South Florida PD&E Division is fully staffed with experienced professionals that have successfully completed over 35 PD&E studies, including over 60 miles of arterial widening PD&Es throughout the State! We take pride that over 15 of our PD&Es got designed/built as proposed by us! Our team, including sub consultants CMPLX (CMPLX) (DBE/UU): Drainage, Group 7; Florida Bridge and Transportation (FBT) (DBE/UU):

structures; SEARCH, Inc.: Cultural Resources; is composed of exceptionally qualified professionals with recent and relevant experience working for D4 and specifically near the project area.

Metric’s commitment to FDOT’s DBE/SBE aspiration goals is backed by our latest DBE utilization grade of ‘A’. We are available!

Our local PD&E staff have no active D4 PD&E’s and are eager to work with D4 once again!

1 PROJECT MANAGER, KEY STAFF, AND EXPERIENCE

Our Project Manager (PM), Gabriela Garcia, PE is a hands-on PM and a proven public outreach specialist. She has over 13 years of experience spanning 15 PD&E Studies including many with similar challenges such as constrained R/W, local government facilities and heavy coordination. She is a “design focused” project manager that will ensure a smooth transition to the design phase while still adhering to the NEPA process. She has an intimate knowledge of FDOT policies and procedures and has proven instrumental in multiple PD&E Studies such as those listed below.

(D4) CR 510 PD&E Study – Roadway widening on county road, Section 4(f), USFWS BO for scrub jay and caracara, EJ & access concerns, partnership with County, PD&E concept currently in final design (FM No. 405606-2) G. Garcia - DPM;

C. Rodriguez - PM; S. Escanes - Traffic; R. Myers - Env; FBT

(D1) SR 29 PD&E Study – Roadway widening with environmentally sensitive lands (434490-1) G. Garcia - PM; C.

Rodriguez – SR.PE; S. Escanes - Traffic; R. Myers - Env.

375-030-22

PROCUREMENT

(D4) Oslo Road PD&E – Roadway widening & USFWS BO for caracara, partnership with County, PD&E concept currently in final design (FM No. 431521-1) G. Garcia - DPM; C. Rodriguez

- PM; S. Escanes - Traffic; R. Myers; SEARCH

(D6) US-27/SR 25/Okeechobee Road PD&E Study – received 2017 FICE Outstanding PD&E Award, PD&E concept in final design. G. Garcia - DPM; C. Rodriguez – SR.PE; S. Escanes - Traffic; R. Myers – Env.

(D1) Tradeport Blvd ACE – new multimodal corridor. G. Garcia

- PM; C. Rodriguez – SR.; S. Escanes - Traffic; R. Myers – Env.

(D4) SR 710 PD&E Study – Martin County roadway widening.

Gabriela’s experience on relevant projects, and specifically for D4 means there is no learning curve. She knows the ins and outs of the NEPA and D4 processes and has successfully managed multiple PD&E’s with FDOT PMs new to PD&E so you can rest assured she will drive the project schedule and stay on task. In Gabriela you have a partner that will:

Guide the project and Ms. Williams on next steps Provide immediate responses to emails or calls Provide regular schedule updates Track action items and deliverables Document all decisions clearly Build Consensus! Minimize risk of future changes.

Gabriela is a hands-on and responsive PM that will keep Ms.

Williams and FDOT support staff (including the environmental PM) informed, avoiding the need to follow up. She is currently not working on any D4 projects, is 90% available and is committed to D4 and this project. We invite you to call our recent references:

Maria Formoso (D4): (954) 777-4677; Patrick Bateman (D1): (863) 519-2792; Bao-Ying Wang (D6): (305) 470-5211 Proposed Key Staff (years of experience) Role Raul Driggs, PE (46) QC/QA Officer (Metric) Carlos Rodriguez, PE (20) Sr. PD&E Engineer (Metric) Rob Myers, III (18) Environmental Analysis (Metric) Stefan Escanes, PE, PTOE (13) Traffic Engineering (Metric) Manosh Varghese, PE (16) Roadway Design (Metric) Juan Valenzuela, PE (21) Structures (FBT) Jose Otero, PE, PMP (15) Drainage (CMPLX) Beth Chambless (17) Cultural Resources (SEARCH)

2 APPROACH / UNDERSTANDING OF CRITICAL ISSUES

The study corridor begins at CR 713’s terminus at the I-95 interchange and extends north to the SW Martin Highway intersection, just east of Florida’s Turnpike, serving as an important connection between the limited access (LA) facilities and Palm City.

Our team has a keen understanding of the project issues and goals based on our review of relevant documents (e.g., ETDM Summary Report, as-builts, previous permit documents, Martin TPO TIP and LRTP, approved PDs, all documents provided, etc.), field reviews, and meetings with FDOT. The study area has experienced recent growth that is anticipated to continue, including the approved Palm Pike Crossing, Palm Bluff Townhomes, Paddock Palm City as well as multiple vacant lots immediately adjacent to the study corridor for sale or recently sold. CR 713 is currently experiencing delays and conditions are anticipated to worsen by 2045. The main objectives of the study are to evaluate 4-lane urban typical sections to accommodate the future traffic demand, address safety, improve bicycle and pedestrian connectivity and support freight and economic growth while minimizing R/W and utility impacts. The project is currently listed as #10 Priority for Martin County. Based on our experience coordination with Martin County, the Martin MPO and adjacent projects in the area (Turnpike Widening, SW Martin Highway and Turnpike Interchange improvements, and I-95 improvements) will be key to ensure a design ready concept.

Traffic/Access: Review of the Pre-Work Report indicates 2025, 2035 and 2045 for analysis years. Based on available funding for the project, we will coordinate with Cesar Martinez to determine the need to extrapolate for a 2050 design year. Future AADTs will increase up to 21,000 AADT by 2045 and some segments of CR 713 will exceed capacity for a 2-lane roadway (17,500 AADT) by 2035, which indicates a need for widening. A signal is planned at Swallowtail Lane due to its proximity to the off-ramp as part of the planned I-95 improvements. There is a new intersection at the planned Palm Pike Crossing as well as the potential for additional access points. We will coordinate with Martin County and FDOT to determine implementation of planned intersections as part of the Project Traffic Analysis Report and access management plan. The PTAR will document the operational and safety analysis following the agreed upon methodology in accordance with the Traffic Analysis Handbook and Forecasting Handbook.

Safety: A total of 157 crashes with 37 injuries and no fatalities occurred during the last 5 years (2018-2022). 46 of those crashes occurred on the CR 713 segment with 30% (19 crashes) offroad/rollover crashes. Most of the crash types are correctable through widening, provision of a median, lighting, and better retro-reflectivity. We calculated crash rates and compared them to FDOT statewide averages, and the CR 713/CR 714 intersection has a

1.605 crash rate, exceeding the 0.666 statewide average, making it a high crash location candidate. A detailed safety analysis will be prepared following the FDOT Safety Analysis Guidebook for PD&E Studies and include the safety performance of alternatives being evaluated. A safe systems approach will be utilized with a focus on Emphasis Areas ensuring consistency with FDOT’s Target Zero goals.

Concept Development: CR 713 is a two-lane, un-divided major arterial that is owned and maintained by Martin County. CR 713 has 11’ lanes, 55 MPH posted speed, paved shoulders varying from 0 to 5 feet, turn lanes at multiple intersections, and a sidewalk along the east side. From I-95 to north of Swallowtail Lane, CR 713 features a 4-lane rural divided roadway. There is an existing constrained R/W of 100’ for much of the study corridor with FP&L transmission lines along the east and the Turnpike LA R/W and FGT transmission easement along the west. Due to these existing constraints and based on our experience working on County facilities, partnering with Martin County and ensuring their involvement throughout the process will be critical. Our first step in the development of alternatives will be to establish design criteria including use of FDOT FDM, Florida Greenbook, and Martin County

Standards. A preliminary proposed typical section calls for 4 12’ lanes, curb and gutter, a 22’ curbed median, 4’ bike lanes, and a 6’ sidewalk on the east side. Given the physical constraints we will work closely with Martin County, adjacent communities and the Martin MPO to establish the most appropriate and feasible typical section features such as 11-foot travel lanes and multimodal features (e.g. after speaking with Joy Puerta, Martin County PW, a shared use path is the County’s preference and was recommended by the MPO sub committees however, bike lanes are recommended as part of the Bicycle and Pedestrian Safety Action Plan). We propose the same coordination techniques utilized during the D4 CR 510 PD&E Study such as inviting Martin County to progress meetings, including holding some of these meetings at Martin County. This kept all parties up to date on the latest developments, allowed us to obtain their input at not only at key milestones but throughout the life of the project and ensured a successful partnership which led to final design with concepts as were proposed during the PD&E. Though a county road, CR 713 would be similar to a C3R. We would utilize FDM Table 202.3.1 to achieve a lower target speed of 45 mph and mitigate existing safety concerns. Recent improvements added left turn lanes at Martin Highway and a dedicated R/W for a new driveway south of Martin Highway. Lesson Learned: We propose to obtain SHGWT data now during PD&E to determine base clearance needs, critical to establish the vertical profile and determine accurate R/W needs.

Due to existing transmission lines, community walls, and FGT/Turnpike LA R/W, raising the profile (as occurred on CR 510) could have significant implications on CR 713. This information and our proposed project segmentation will allow us to tailor the typical section and alignment throughout the corridor to avoid critical areas (e.g., Mapps Creek Mitigation area, utilities).

Structures: Bridge qualifying box culvert over Danforth Creek (No.

894009) has three 8-ft span cells (80-foot width) and was constructed in 1991. The structure is in good condition with National Bridge Inventory (NBI) ratings of 7/10 and a Sufficiency Rating of

98.6 with a passing LFD load rating of 2.88 > 1.0. Based on this, a culvert extension is feasible if the section cannot be supported by the current width. The extensions will place the new headwalls outside of the clear zones and reconstruct the slope protection.

Drainage: The project is under SFWMD jurisdiction and traverses two water bodies: Danforth Creek (impaired for bacteria) and South Fork St. Lucie River (impaired for nutrients and dissolved oxygen).

Our design will adhere by the St. Lucie River and Estuary Basin Management Action Plan (BMAP) for nutrients. Field reviews show signs of ponding adjacent to the road. In 1990, the exact limits of this project were permitted under Permit No. 43-00369-S which accounted for an “ultimate configuration” of a 4-lane rural divided highway but most of that treatment volume will be displaced by the expanded roadway. We will confirm during a pre-application meeting if this project can be processed as a modification to the existing permit to update the proposed roadway configuration and account for the latest BMAP criteria. The existing drainage system consists of roadside swales which ultimately discharge to South Branch Maple Creek, North Branch Maple Creek, and Danforth

Creek. There are three existing cross drains that maintain connectivity of the creeks which will be evaluated for hydraulic capacity and structural integrity. Segments of the existing roadway (Flood Zone X) and adjacent lands (Flood Zone AE) are within designated FEMA floodplains. We will prepare a Pond Siting Report to compare floodplain impacts/encroachments & compensation, R/W acquisition & construction costs, maintainability & access, etc.

Environmental Look-Around (ELA) meetings with SFWMD, Martin County, and other key stake holders will evaluate potential regional stormwater needs, joint-use opportunities and design/permitting approaches that benefit the watershed.

Environment: The project area to the east of CR 713 includes single family homes and a golf course, so noise and construction phase impacts are an anticipated community concern. There are no special populations or recreational Section 4(f) resources in the project area. Although cultural and archaeological resources are unlikely, there have been no recent cultural resources surveys performed and will be required. There are existing wetlands and woodlands to the west of CR 713 within the existing R/W, particularly at Mapps Creek, including a mitigation area. Martin County requires preserving wetlands and adjacent uplands.

Danforth Creek is environmentally sensitive, and the US Army Corps of Engineers noted it is considered navigable, thus a Section 408 permit may be required. Preliminary coordination with FDEP revealed that Sovereign Submerged Lands (SSL) are likely not applicable at this location. The project is within the USFWS consultation areas for Audubon’s crested caracara, Florida grasshopper sparrow, manatee, red-cockaded woodpecker, Florida scrub-jay, and Everglade snail kite as well as the Core Foraging Areas of two wood stork nesting colonies. There is no designated Critical Habitat or record of listed species in the project area. A noise study will model the potential decibel increase and evaluate feasible attenuation measures. The 7-11 gas station at SW Martin Highway is the only major contamination concern. All environmental reports will be summarized in a Type II Categorical Exclusion in SWEPT and no significant impacts are anticipated.

Public Involvement: In addition to regular coordination with Martin County, we will present to the MPO and subcommittees and County Board to ensure concepts address existing concerns (safety, economic growth) and reflect the long-term goals of the community.

CR 713 not only serves as the main access to multiple residential communities, it also serves commuters as it is the main access to Palm City from I-95. We propose to hold one-on-one meetings with HOA’s (Highland Reserve of Palm City, Hammock Creek and Golf Club) and will utilize existing news and social media presence to ensure participation. We have identified the Palm City Community Center and the Peter and Julie Cummings Library as potential public meeting locations. Our Team has recent (and on-going) D4 PIO experience to successfully hold hybrid meetings including working with the D4 collaborative tool, guidelines and templates.

Innovative tools such as GIS-based alternative maps, electronic commenting and 3D renderings have proven to be effective.

Why Metric? We offer an experienced PM and team that is ready to exceed D4’s expectations! Thank you for this opportunity!

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

2.0 3.2 4.1.1 4.1.2 7.1 7.3 8.1 8.2 9.1 DBE SB UU

Prime Metric Engineering Inc.

Su bc on su lta nt s

CMPLX, LLC

Florida Bridge and Transportation, Inc.

Tierra South Florida, Inc.

Manuel G. Vera & Associates, Inc.

SEARCH, Inc. (Cultural Resources) Media Relations Group, LLC (Public Involvement)

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

January 23, 2023 anunes@acp-fl.com gabriela.garcia@metriceng.com SBeltre@PevidaHighwayDesigners.com

Re: Request for Proposal - 23465: Project Development and Environmental (PD&E) Study for the four-laning of CR-713 from SR-9/I-95 to CR-714/ Martin Highway

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the 23465: Project Development and Environmental (PD&E) Study for the four-laning of CR-713 from SR-9/I-95 to CR- 714/ Martin Highway. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an oral presentation with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, February 7, 2023.

The oral presentations are scheduled for February 8, 2023 in D4-DO2 Conference Room 2 at the D4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Damaris Williams, P.E.

PG404GC

My Signature

Request For Proposals

For 23465: Project Development and Environmental (PD&E) Study for the four-laning of CR-713 from SR-9/I-95 to CR-714/ Martin Highway

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Oral Presentations:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Oral Presentation Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as 23465: Project Development and Environmental (PD&E) Study for the four-laning of CR-713 from SR-9/I-95 to CR-714/ Martin Highway. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an oral presentation to discuss qualifications for the project.

Shortlisted Consultants:

American Consulting Engineers of Florida, LLC Metric Engineering Inc.

Pevida Highway Designers, LLC

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 2 years. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your DBE commitments in the Equal Opportunity website after contract execution. Also, if you are awarded supplemental agreements as part of this project, the DBE commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions arising shall be addressed to the following:

Georgia Cole, Procurement Office, MS Florida Department of Transportation, 3400 W.Commercial Blvd., Fort Lauderdale, FL https://vendor.myfloridamarketplace.com/

33309, Phone: , E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is February 6, 2023.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted. The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example: 16 months). Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

http://www.fdot.gov/procurement/SubmittalExamples.shtm

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form –

Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-18, Consultant Affirmation Form – Attachment D

Form required to be completed by both prime and subs.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not http://www.fdot.gov/designsupport/Scope/default.shtm be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on February 7, 2023. All submittals may be subject to public records requests.

9. Consultant Oral Presentations:

Consultants under consideration for this project will be presenting to the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of oral presentations.

9.1 ORAL PRESENTATION REQUIREMENTS: The following guidelines will govern the oral presentation:

(1) Presentations shall be project specific and shall demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project. A maximum time limit of 40 minutes minutes shall be allowed for the oral presentation. A firm time limit of 15 minutes minutes shall be allowed for Q&A following the oral presentation. Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for oral presentation for Q&A, and are not timed. Questions can both be standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the oral presentation).

(2) Attendance at the oral presentation by the consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. Each consultant is limited to a maximum of 6 representatives in attendance. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

(3) Shortlisted Consultants will be instructed that handouts at the oral presentation will be restricted to copies of slides from the PowerPoint presentation. The number of slides to be included in the PowerPoint presentation is limited to 35. Shortlisted firms should number the slides included in the presentation. Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact.

This presentation must be e-mailed to the Procurement contact one day prior to the date/time of the presentation assigned to each firm and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The handout of the slide presentation will be limited in size to 8.5" x 11". The Procurement Office will also distribute to the TRC as an electronic document. Presentation slides not timely e-mailed to the Procurement contact person will not be passed on to the TRC.

Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. TRC’s are not obligated to review slides after an oral presentation has occurred.

(4) Unless otherwise approved by the District Secretary or Assistant Secretary or their designee, the RFP will advise that smart boards, videos, computer animations, and 3-D models may not be used in the Oral Presentation.

However, any other media may be used.

(5) No aerial requirements necessary.

(6) Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentations. The notes will not be reviewed or evaluated by the TRC.

(7) Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the set up and use of equipment.

9.2 SCHEDULE OF ORAL PRESENTATIONS: Oral presentations are scheduled for February 8, 2023 and will be conducted in D4-DO2 Conference Room 2, Florida Department of Transportation, D4 Headquarters, 3400 W. Commercial Blvd., Fort Lauderdale, FL 33309.

The order of oral presentations will be established by random drawing.

Firm: Time:

1. Metric Engineering Inc. 10:30 am

2. Pevida Highway Designers, LLC 1:00 pm

3.

American Consulting Engineers of Florida LLC

2:15 pm

4.

5.

6.

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and oral presentations.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Bibi Parmar District Transportation Support Manager; Steven C. Braun P.E. Director of Transportation Development; Paul A.

Lampley Director of Transporation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firm ranked number 1 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firm ranked number 1, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

http://www.fdot.gov/procurement/formmenu.shtm

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

February 6, 2023 5:00 PM Cutoff Date for Technical Questions February 7, 2023 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

February 8, 2023 10:30 am Oral Presentations Begin February 27, 2023 9:15 am Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action

N/A Scope Clarification Meeting March 10, 2023 3:00 pm Fee Proposal Due March 22, 2023 N/A Planned end of Negotiation Date

(Negotiation conclusion date) April 28, 2023 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A - 1

Attachment A – Scope of Services

EXHIBIT A

SCOPE OF SERVICES

FOR

PROJECT DEVELOPMENT AND ENVIRONMENT (PD&E) STUDIES

CR-713/HIGH MEADOW AVE FROM SR-9/I-95 TO CR-714/MARTIN HWY

FDOT District 4 Martin County

State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 441699-1-22-02 Federal Aid Project No.:

ETDM No.: 14501 County Section No.: 713 Bridge No.: 894009 Railroad Crossing No.: NA Project Type: Highway Lead Agency: FL Department of Transportation Federal Funding: Yes Anticipated Class of Action: Type 2 Categorical Exclusion

PD&E Scope of Services 11/2022 Page A-2 FPID: 441699-1-22-02

Table of Contents

1.0 SCOPE OF SERVICES PURPOSE

2.0 PROJECT DESCRIPTION AND OBJECTIVES

2.1 PROJECT OBJECTIVES

2.2 PROJECT REQUIREMENTS AND PROVISIONS FOR WORK

2.2.1 Governing Regulations

2.2.2 Liaison Office

2.2.3 Personnel

2.2.4 Subconsultant

2.2.5 Lead Agency, Cooperating Agencies and Participating Agencies

2.2.6 Meetings and Presentations

2.2.7 Communication

2.2.8 Quality Control

2.2.9 Schedule

2.2.10 Submittals

2.2.11 Computer Automation

2.2.12 Conflict of Interest

2.3 COORDINATION WITH OTHER CONSULTANTS AND ENTITIES

2.4 CONTRACT MANAGEMENT

2.5 ADDITIONAL SERVICES

2.5.1 Alternative Corridor Evaluation

2.5.2 Advance Notification

2.5.3 Scoping

2.5.4 Notice of Intent

2.5.5 Transit Coordination Plan

2.6 SERVICES TO BE PERFORMED BY THE DEPARTMENT

2.7 OPTIONAL SERVICES

3.0 PUBLIC INVOLVEMENT

3.1 PUBLIC INVOLVEMENT

3.1.1 Public Involvement Plan

3.1.2 Public Involvement Data Collection

3.2 SCHEDULED PUBLIC MEETINGS

3.3 PUBLIC HEARING

PD&E Scope of Services 11/2022 Page A-3 FPID: 441699-1-22-02

3.4 COMMENTS AND COORDINATION REPORT

3.5 NOTIFICATION OF APPROVED ENVIRONMENTAL DOCUMENT

3.6 ADDITIONAL PUBLIC INVOLVEMENT REQUIREMENTS

4.0 ENGINEERING ANALYSES AND CONSIDERATIONS

4.1 REVIEW OF PREVIOUS PLANNING STUDIES

4.2 EXISTING CONDITIONS ANALYSIS

4.3 SURVEY

4.4 GEOTECHNICAL INVESTIGATION

4.5 TRAFFIC ANALYSIS

4.5.1 Traffic Analysis Methodology

4.5.2 Traffic Counts

4.5.3 Vehicle Classification Counts on Roadway Segments and Ramps

4.5.4 Pedestrian, Bicycle, and Other Multimodal Data

4.5.5 Calibration and Validation Data Collection

4.5.6 Existing Traffic Operational Analysis

4.5.7 Calibration and Validation

4.5.8 Future Demand Forecasting

4.5.9 No Build Analysis

4.5.10 Development and Screening of Alternatives

4.5.11 Operational Evaluation of Build Alternatives

4.5.12 Project Traffic Analysis Report

4.5.13 Interchange Access Request

4.5.14 Traffic Data for Noise Study

4.5.15 Traffic Data for Air Analysis

4.5.16 Signalization Analysis

4.6 SIGNAGE

4.7 TOLLING CONCEPTS

4.8 SAFETY

4.8.1 Crash Data

4.8.2 Safety Analysis

4.8.3 Documentation of Safety Analysis

4.9 UTILITIES AND RAILROAD

4.9.1 Utilities

4.9.2 Railroads

PD&E Scope of Services 11/2022 Page A-4 FPID: 441699-1-22-02

4.10 ROADWAY ANALYSIS

4.10.1 Design Controls and Criteria

4.10.2 Typical Section Analysis

4.10.3 Geometric Design

4.10.4 Intersections and Interchange Evaluation

4.10.5 Access Management

4.10.6 Multimodal Accommodations

4.10.7 Maintenance of Traffic

4.10.8 Lighting

4.11…