CN-550000-CAL29-00030000.pdf

6/14/22, 12:04 PM Procurement Development Application - Ad Detail https://pdaexternal.fdot.gov/Pub/AdvertisementPublic/AdDetail/04/12265/PS/A/C 1/3

Procurement Office Home Page (http://www.fdot.gov/procurement/)

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399-0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All Prime Consultants and all Subvendors/subconsultants/subcontractors must register with the State's web-based e-Procurement system - "MyFloridaMarketPlace." (http://dms.myflorida.com/mfmp) Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352- 3776 for assistance.

06/14/2022 12:04 PM

Advertisement

Professional Services Advertisement - 23429

Project Threshold :

Project is greater than or equal to $500,000.00 (Technically Prequalified & Unlimited Audit required)

District :

Major Work :

3.2— Major Highway Design

Minor Work :

3.3— Controlled Access Highway Design 4.1.1— Miscellaneous Structures 4.1.2— Minor Bridge Design 6.1— Traffic Engineering Studies 7.1— Signing, Pavement Marking & Channelization 7.2— Lighting 7.3— Signalization 8.1— Control Surveying 8.2— Design, Right of Way, Construction Surveying 8.3— Photogrammetric Mapping 9.1— Soil Exploration 9.2— Geotechnical Classification Lab Testing 9.4.1— Standard Foundation Studies 15.0— Landscape Architect

Under-Utilized Work Groups :

GROUP 4 — Highway Design - Bridges GROUP 7 — Traffic Operations Design

Selection Method :

Letter of Response and Abbreviated Technical Proposal

Professional Liability Insurance :

$375,000.00

Project Description :

Resurfacing of SR838/Sunrise Blvd from SR817/University Dr.

http://www.fdot.gov/procurement/ http://dms.myflorida.com/mfmp https://pdaexternal.fdot.gov/Pub/AdvertisementPublic/AdDetail/04/12265/PS/A/C 2/3

Project Manager :

Damaris Williams

Number of contracts that may be awarded from this advertisement :

Contract Amount/Limit :

$713,257.00

TRC Members (Subject to Change) :

Anson Sonnett Damaris Williams Humberto Arrieta

See Standard Notes List :

Type Note

Standard Note 8

Standard Note 8 - Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-Utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-Utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-Utilized Work Groups are identified in the advertisement. Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each Under-Utilized Work Group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-Utilized Work Group(s). Use of Under-Utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note. Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet Under-Utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the Under-Utilization (UU) column. Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization. Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs (Check DBE & Small Business columns for status):

DBE listing for Professional Services:https://www.fdot.gov/procurement/InternetReports.shtm#qual Small Business listing for Professional Services:

https://www.fdot.gov/procurement/InternetReports.shtm#qual Additionally, firms will submit the Professional Services Commitment form as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

Notes :

Type Note

Advertisement Description

Milling and Resurfacing of SR-838/Sunrise Blvd from SR-817/University Drive to NW 56th Ave.

Advertisement Special Notes

Milling and resurfacing, lighting retrofit, pedestrian signalization and push button upgrades, traffic monitoring site restoration, curb ramp upgrades with detectable warning surfaces, sidewalk restoration in coordination with maintenance, and guardrail replacement where appropriate.

Audit Package

Please be advised if you are awarded this contract the cutoff date for the Professional Services Audit package and payroll registers shall be due on the Negotiation Period Begin date as referenced on the Advertisement Schedule. Firms that are interested in competing are advised of these deadlines. The awarded Consultant shall also provide Professional Liability Insurance (PLI) by conclusion date for negotiation or earlier.

Financial Management Number(s)

448411-1-32-01

Advertisement tentative date note

Advertisement Tentative Dates

Shortlisted Firms will be provided with the RFP. Shortlisted firms must consult the RFP for actual Due Dates and Times.

Tentative Technical Proposal Due Date: 8/2/2022

Scope of Services / Attachments :

ScopeOfServices.pdf

Schedule - The times displayed are automatically adjusted for the time zone of your system :

Type Date - Time Advertisement Date 6/13/2022 https://pdaexternal.fdot.gov/Pub/AdvertisementPublic/AdDetail/04/12265/PS/A/C 3/3

Type Date - Time Response Deadline Date/Time 6/27/2022 05:00 pm Longlist Date/Time 7/06/2022 01:00 pm Shortlist Selection Date/Time 7/18/2022 09:15 am Technical Review Committee Meeting 1 Date/Time 8/09/2022 11:30 am Final Selection Date/Time 8/22/2022 09:15 am Negotiations Period Begin Date 8/26/2022 Negotiations Period Ending Date 10/31/2022

Note: Oral Presentations and Consultant Interviews are exempt meetings. Times will be available in the RFP issued to Shortlisted firms.

Respond To :

Attn.: Kereisha Ottey

Submittals must be sent to: d4.profserv@dot.state.fl.us

Phone: 954-777-4685

Physical Address:

3400 West Commercial Blvd.

Fort Lauderdale

FL 33309

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Service Desk:

fdot.servicedesk@dot.state.fl.us (mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement Development Application (PDA) Question)

Or call 1-866-955-4357(HELP)

Accessibility Statement (http://www.fdot.gov/agencyresources/notices/accessibility.shtm)

Grid Help

Web Policies & Notices (https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm)

MyFlorida.com (http://www.myFlorida.com) mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement%20Development%20Application%20(PDA)%20Question http://www.fdot.gov/agencyresources/notices/accessibility.shtm https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm http://www.myflorida.com/

Procurement Office Home Page (http://www.fdot.gov/procurement/)

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399-0458. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All Prime Consultants and all Subvendors/subconsultants/subcontractors must register with the State's web-based e-Procurement system -"MyFloridaMarketPlace." (http://dms.myflorida.com/mfmp) Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352-3776 for assistance.

07/18/2022 01:24 PM

Advertisement Selection Results

Professional Services - 23429

District :

Project Description :

Resurfacing of SR838/Sunrise Blvd from SR817/University Dr.

Schedule - The times displayed are automatically adjusted for the time zone of your system :

Type Date - Time Advertisement Date 6/13/2022 Response Deadline Date/Time 6/27/2022 05:00 pm Longlist Date/Time 7/06/2022 01:00 pm Shortlist Selection Date/Time 7/18/2022 09:15 am Shortlist Posting Date/Time 7/18/2022 01:24 pm Technical Review Committee Meeting 1 Date/Time 8/09/2022 11:30 am Final Selection Date/Time 8/22/2022 09:15 am Negotiations Period Begin Date 8/26/2022 Negotiations Period Ending Date 10/31/2022

Note: Oral Presentations and Consultant Interviews are exempt meetings. Times will be available in the RFP issued to Shortlisted firms.

Shortlisted Firms :

AMERICAN CONSULTING ENGINEERS OF FLORIDA, LLC

JACOBS ENGINEERING GROUP INC.

METRIC ENGINEERING INC.

Letters Received By The Department :

AMERICAN CONSULTING ENGINEERS OF FLORIDA, LLC

CONSTRUCTIVE ENGINEERING, INC.

HANSON PROFESSIONAL SERVICES INC.

JACOBS ENGINEERING GROUP INC.

METRIC ENGINEERING INC.

PROTEAN DESIGN GROUP, INC.

RUMMEL, KLEPPER & KAHL, LLP

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Service Desk:

fdot.servicedesk@dot.state.fl.us (mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement Development Application (PDA) Question)

Or call 1-866-955-4357(HELP)

Accessibility Statement (http://www.fdot.gov/agencyresources/notices/accessibility.shtm)

Grid Help

Web Policies & Notices (https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm)

MyFlorida.com (http://www.myFlorida.com) http://www.fdot.gov/procurement/ http://dms.myflorida.com/mfmp mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement%20Development%20Application%20(PDA)%20Question http://www.fdot.gov/agencyresources/notices/accessibility.shtm https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm http://www.myflorida.com/

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

July 18, 2022

Andrew Nunes, PE - anunes@acp-fl.com Alex Meitin, PE - Alex.Meitin@jacobs.com Manosh Varghese, PE -manosh.varghese@metriceng.com

Re: Request for Proposal - Milling and Resurfacing of SR-838/Sunrise Blvd from SR-817/University Drive to NW 56th Ave.

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Milling and Resurfacing of SR-838/Sunrise Blvd from SR-817/University Drive to NW 56th Ave. contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 pm, August 2, 2022.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Meisha - Ann Kelly, Contract Analyst Procurement Office

Attachments CC: Damaris Williams

Meisha-Ann Kelly

Request For Technical Proposals

For Milling and Resurfacing of SR-838/Sunrise Blvd from SR-817/University Drive to NW 56th Ave.

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Milling and Resurfacing of SR-838/Sunrise Blvd from SR-817/University Drive to NW 56th Ave. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

American Consulting Engineers of Florida, LLC d/b/a American Consulting Professionals, LLC

Jacobs Engineering Group Inc.

Metric Engineering, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 36 months. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $713,257.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your DBE commitments in the Equal Opportunity website after contract execution. Also, if you are awarded supplemental agreements as part of this project, the DBE commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Max Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Meisha - Ann Kelly, Procurement Office Phone:

E-mail address: d4.profserv@dot.state.fl.us https://vendor.myfloridamarketplace.com/

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is August 1, 2022.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted. The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example: 16 months). Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

http://www.fdot.gov/procurement/SubmittalExamples.shtm

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

http://www.fdot.gov/designsupport/Scope/default.shtm

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 pm on August 2, 2022. All submittals may be subject to public records requests.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 3:00 pm, on August 2, 2022.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 1/2x 11) pages, and minimum font size of 11, with ½ inch margins. Font must not be condensed.

The page limit does not include resumes, organization chart or staffing chart, summary of staff hours, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Gerry O'Reilly P.E. District Secretary; Steven C.

Braun P.E. Director of Transportation Development; Paul A. Lampley Director of Transporation Operations ; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firm ranked number 1 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firm ranked number 1, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The http://www.fdot.gov/procurement/formmenu.shtm

Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

August 1, 2022 5:00 PM Cutoff Date for Technical Questions August 2, 2022 3:00 pm Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

August 22, 2022 9:15 am Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action

Scope Clarification Meeting

Fee Proposal Due

September 20, 2022 Planned end of Negotiation Date (Negotiation conclusion date)

October 28, 2022 Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

N/A

N/A

A-1

Attachment A – Scope of Services

June 08, 2022

Review

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 448411-1-32-01

FDOT District 4

BROWARD

Stage 1 Scope Page A-2 FPID: 448411-1-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES (N/A)

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS (N/A)

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS

26 LANDSCAPE PLANS

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR (N/A)

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 57

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

Stage 1 Scope Page A-3 FPID: 448411-1-32-01

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 3D MODELING (N/A)

37 PROJECT REQUIREMENTS

38 INVOICING LIMITS

Stage 1 Scope Page A-4 FPID: 448411-1-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and ________________________ (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 448411-1-32-01

Related Financial Project ID(s): N/A

Federal Aid Project No.:

Roadway:

RoadwayId Begin milepost End milepost 86110000 0 2.707

Project Description: RESURFACING OF SR-838 / SUNRISE BLVD FROM SR 817 /

UNIVERSITY DRIVE TO NW 56TH AVE

Bridge No(s).:

860412

Railroad Crossing No.: N/A

Context Classification:

C4-Urban General Mix of uses set within small blocks with a well-connected roadway network. May extend long distances. The roadway network usually connects to residential neighborhoods immediately along the corridor or behind the uses fronting the roadway.

C3C-Suburban Commercial Mostly non-residential uses with large building footprints and large parking lots within large blocks and a disconnected or sparse roadway network.

C4-Urban General (MP 0.000-1.130)

C3C-Suburban Commercial (1.130-1.710) C4-Urban General (MP 1.710-2.707)

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Stage 1 Scope Page A-5 FPID: 448411-1-32-01

Major work mix includes:

o 0012 - RESURFACING

Major work groups include:

o 3.2 - Major Highway Design

Minor work groups include:

o 3.3 - Controlled Access Highway Design o 4.1.2 - Minor Bridge Design o 4.1.1 - Miscellaneous Structures o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting o 7.3 - Signalization o 8.1 - Control Surveying o 8.2 - Design, Right of Way & Construction Surveying o 8.3 - Photogrammetric Mapping o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies o 15.0 - Landscape Architect

Known alternative contracting methods include: N/A The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current

Stage 1 Scope Page A-6 FPID: 448411-1-32-01 regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

RESURFACING OF SR-838 / SUNRISE BLVD FROM SR 817 / UNIVERSITY DRIVE

TO NW 56TH AVE

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement:

CAP Level: 2 Public Meeting in two formats: virtual and in-person

Other Agency Presentations/Meetings:

Agency Number of Meetings

City of Plantation 1

City of Sunrise 1

Joint Project Agreements: N/A

The City of Plantation was reached for input on City owned frontage roads. These frontage roads are located 1) from west of NW 75th Ave to NW 70th Ave on the westbound side; and 2) on NW 68th Ave from Colonels Ct to NW 11th Place.

Specifications Package Preparation: As per standard practice

Estimated Quantities Report Preparation: As per standard practice

Stage 1 Scope Page A-7 FPID: 448411-1-32-01

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type: Plan only

Typical Section:

Number of Typical Sections: 5 6 lane divided with bike lane; 6 lane divided; 6 lane bridge; 6 lane divided with guardrail on eastbound side; 6 lane divided with guardrail on eastbound side and handrail on westbound side

Pavement Designs:

Number of Pavement Designs: 2 Roadway pavement design and bridge pavement design

Pavement Type Selection Report(s): N/A

Cross-Slope Correction: N/A

MPSV will be provided for assessment of cross-slopes.

Access Management Classification:

Access Class 5

Transit Route Features:

Route 36 and Route 81

Major Intersections and Interchanges:

Number of Major Intersections and Interchanges: 8 University Drive, Motorola Entrance, N.W. 70th Ave, Colonels Ct./ N.W. 16th Street, N.W. 11th Pl., N.W. 65th Ave., Sunset Strip/ NW 61st Ave, NW 56th Ave.

Roadway Alternative Analysis: N/A Level of Temporary Traffic Control Plan (TTCP): 3

Account for the milling and resurfacing of the University Drive and Sunrise Blvd intersection.

Temporary Lighting: N/A

Temporary Signals: N/A

Temporary Drainage: N/A

Design Variations:

Others

Others: Bike Lane, Sidewalk, etc.

Design Exceptions:

Others

Stage 1 Scope Page A-8 FPID: 448411-1-32-01

Others: If found to be needed.

Back of Sidewalk Profiles: N/A

Selective Clearing and Grubbing:

Number of acres of Selective Clearing and Grubbing and/or Plant Preservation Area: to be determined acres.

At any sidewalk or curb ramp work (if applicable).

2.2 Drainage (Activities 6a and 6b)

Preparation of PIF and PRM documents.

2.3 Utilities Coordination (Activity 7)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to Utility Companies and meet production schedules.

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the FDOT District Utilities Administrator that they have the following knowledge, skills, and expertise:

A minimum of 4 years of experience performing utility coordination in accordance with

FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

A thorough knowledge of the FDOT plans production process and District utility coordination process.

A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

Stage 1 Scope Page A-9 FPID: 448411-1-32-01

Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the DEPARTMENT's standards, policies, and procedures.

Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT's Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT's Project Manager prior to any change being made in this contract.

Expected Utilities: TBD

2.4 Environmental Permits and Environmental Clearances (Activity 8) (N/A)

Work with Contamination for Bridge Asbestos results and any bridge joint needs in conjunction with pavement restoration on bridge.

2.5 Structures (Activities 9 - 18)

Bridge:

No. Bridge Number Length Description

1 860412 65ft Crosses A-1 Canal

2 (2) 60” CMP N/A Along NW 65th Ave (owned by Old Plantation Water Treatment District)

Type of Bridge Structure Work BDR (Activity 10): N/A Temporary Bridge (Activity 11): N/A Short Span Concrete (Activity 12): N/A Medium Span Concrete (Activity 13): N/A Structural Steel (Activity 14): N/A Segmental Concrete (Activity 15): N/A Movable Span (Activity 16): N/A

Retaining Walls: N/A Miscellaneous Structures:

Box Culverts

Stage 1 Scope Page A-10 FPID: 448411-1-32-01

Bridge located east of University Dr., Bridge located along NW 65th Ave, Culvert located east of NW 65th Ave. However, no immediate needs are known.

2.6 Signing and Pavement Markings (Activities 19 & 20)

N/A

2.7 Signalization (Activities 21 & 22)

Intersections:

Existing Intersections:

University Drive, Motorola Entrance, N.W. 70th Ave, Colonels Ct./ N.W. 16th Street, N.W. 11th Pl., N.W. 65th Ave., Sunset Strip/ NW 61st Ave, NW 56th Ave.

Proposed: Pedestrian push button signals to be upgraded as needed

Traffic Data Collection: N/A

Traffic Studies:

Not anticipated.

Count Stations: N/A

Traffic Monitoring Sites:

TMS sites may be added after assessment during ERC submittal and review process.

2.8 Lighting (Activities 23 & 24)

Limits and Proposed Type of Lighting:

Type Limit

Lighting Retrofit Signalized Intersections

2.9 Landscape (Activities 25 & 26)

Include coordination with existing and/or proposed underground utilities including but not limited to FDOT lighting, drainage and Intelligent Transportation Systems (ITS).

Landscape…