CN-550000-CAF69-00120000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER AMENDMENT FORM

FOR PROFESSIONAL SERVICES

375-030-26

PROCUREMENT

08/21

9/26/2024 .

recovered is $ .

Subtotal Estimate/L imit

$219,996.00 Estimate

$0.00

$0.00

$0.00

$0.00

$0.00

$219,996.00 $0.00

$219,996.00

Attachments:

Distribution:

Payment FM No. (must be the same as original Task Work Order):

43731611216

Check all applicable Terms:

Extending service dates.

76 S. Laura Street, Suite 1600, Jacksonville, FL 32202

HDR Engineering Inc.

Address:

Consultant:

Date (To be entered upon execution of Task Work Order Amendment):Contract No.:

CAF69

Purpose of Amendment:

Amendment No.

to Task Work Order No.

$4,884,041.67

(Name) (Title) Signature Joel Worrell FDOT | Section Manager | Contract Manager

Consultant Acceptance:

(Title) Katie Duty

Signature Vice President | Area Manager

(Name)

Compensation Element Description

This Amendment Amount

HDR (Consultant) $0.00

Previous Amount

$219,996.00

Method of Compensation

(LA4) Units worked at loaded billing rates in Table 6 authorized against this task work order beyond the date of execution of this amendment. The following amount is the remaining work order balance to be recovered

The time for completion of services for the subject task work order is extended thru

The total amount for services performed under this task work order is increased by $

The total amount for services performed under this task work order is decreased by $ The decrease in funds will be allocated to the following compensation elements described below.

elements are described below.

from this task work order $ . Note: for Prof. Serv. Task Work Order Amendments, the encumbrance line should never be closed

The subject task work order is hereby closed. Final payment for the task work order has been set to PAID status in CITS. No additional services or charges are

(Status 50) by Financial Services staff based on this selection. Additional Note: Please be sure you want to close out before marking. Premature close outs that must

The subject task work order is hereby canceled (no work has been performed and no payment is due). The total amount of the task work order which is

The additional funds will be allocated to the following compensation elements described below.

There is no increase/decrease in the task work order amount, funds are only redistributed between compensation elements. Revised compensation be corrected in CITS may require programmer time and costs borne by the program office.

$0.00 $0.00 $0.00

Departmental Approval:

Total authorizations to date (including this one):

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Page 1 subtotal Page 2 thru 6 Subtotal

Total

T

T

T

T

T

T

CAF69 TWO 6 Amendment 1: Statewide ADA Data Collection Program Page 1

EXHIBIT A

Multimodal Transportation Data Analytics Support Contract: CAF69 Task Work Order #6: Statewide ADA Data Collection Support FDOT Task Manager: Joel Worrell FM Project Number: 437316-1-12-16 Authorized Amount: $219,996.00 Amendment is an amendment for scope and time at no cost.

PURPOSE

The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else.

The ADA gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services, and telecommunications.

In support of the Federal Highway Administration’s (FHWA) renewal of the FDOT [ADA] Transition Plan for FY 2021, collecting statewide ADA data is required. Further, FHWA’s 2018 Florida Federal Planning Finding (Statewide Annual Assessment) (FFPF), states that FHWA will no longer accept FDOT’s Video Log to review ADA compliance beyond FY 2021/2022. As per the 2018 FFPF, “the current log (collected between 06/2016 and 06/2017) will remain available and viable for random [Pedestrian Right of Way) PROW screening for five years (through 2021/2022)”. Therefore, through collaboration between the TDA Office and the Office of Roadway Design, a comprehensive statewide ADA Data Collection Program is necessary.

The purpose of this TWO is to design, develop, and execute a statewide ADA Data Collection Program intended to be an extension of the RCI program. Additionally, this TWO will provide knowledge transfer activities and support to assist each District with implementation of the statewide ADA Data Collection Program. In order to support the FHWA/FDOT ADA Transition Plan, this TWO will support data collection activities representing a statistically significant sample of SHS with sidewalks in each county.

SCOPE OF SERVICES TO BE PERFORMED

Task 1: Program Coordination and Management This task requires the consultant to provide program coordination and management to support the needs of FDOT to design, develop, and provide knowledge transfer services of the statewide ADA data collection program. These activities will include the planning, analysis, execution, coordination, and documentation and storing into Department systems. These services will be required as determined by the FDOT task manager. As part of this task the consultant is required to provide the following services:

Project status update meetings and notes as required by FDOT Per request of FDOT, the consultant will develop and maintain project work plans of tasks requested by FDOT that detail the project schedule, activities, updates, milestones coordinated and approved by the FDOT task manager. These work plans must be coordinated and complete prior project kickoff. Work plans must be provided monthly to FDOT project stakeholders and the task manager.

CAF69 TWO 6 Amendment 1: Statewide ADA Data Collection Program Page 2

Task 1 Deliverables

Project Work Plan Meeting summaries

Task 2: Stakeholder Engagement and Knowledge Transfer This Task will provide for engagement with FDOT Districts and Central Office Stakeholders to gain support and feedback of developing, testing and implementing the Statewide ADA Data Collection Program. Initial virtual meetings will help to identify necessary data attributes and ideal work flows and processes that allow for minimal disruption to existing District data collection efforts. The Consultant will ensure legacy data systems and future concepts of BIM modeling will be captured by coordinating with Office of Maintenance and the Office of Design. A matrix list of ADA data collection requirements will be developed and maintained throughout the task work order and provided to FDOT which will support coordination of ADA data needs of FDOT. The matrix will incorporate the functional, data, and user requirements of the data, tools, and processes. A trial period, to include up to two in-person, 2-day, meetings, will be identified with one District for office and field testing of the resources developed for the Statewide ADA Data Collection Program. Additionally, this Task will provide for virtual and/or in-person meetings, with expectations that there will be no more than one in-person, 3-day, meetings in each District (7) for training and support. As part of this task the consultant is required to provide the following services:

Coordination between FDOT ADA Coordinators within Central Office and the Districts Coordination between FDOT and FHWA to ensure the ADA Data Collection Program delivers on the needs for both agencies Develop knowledge transfer materials and delivery of knowledge transfer activities

Task 2 Deliverables

Project requirements Documentation, results, and feedback of District trial periods Knowledge transfer materials (.pptx)

Task 3: Configure GIS Resources and Development of Supporting Documentation This Task will support configuring of existing GIS resources used for office and field data collection, otherwise known as the ADA Data Collection Suite of Tools. The suite of tools will include 1) GIS office data collection webapp, 2) GIS field data collection webapp (Field Map), 3) data collection prioritization webapp, and 4) manager’s dashboard for monitoring status and reporting. These tools will reside in FDOT’s AGOL environment. The data will be stored in a cloud-based geodatabase that will be accessed and populated by each District utilizing District-specific webapps. Additionally, a Standard Operating Procedure will be developed to document the workflow and process while Work Instructions will be developed to aid users how to use the suite of tools. These resources we serve as the foundation to develop training curriculum.

Task 3 Deliverables

1) Operations ready ADA Data Collection Suite of Tools, as described above

2) Standard Operating Procedure and Work Instructions, as described above

Task 4: Technical Assistance and Reporting This Task will provide assistance as needed for data collection, processing, analyses and reporting. This Task will also support coordination for reporting to FWHA during annual ADA compliance assessments.

CAF69 TWO 6 Amendment 1: Statewide ADA Data Collection Program Page 3

Task 4 Deliverables

1) Technical assistance as needed

2) Data Collection activities (statistically significant statewide sample)

3) Summary statistics and reporting for each District

4) Summary statistics and reporting statewide

STAFFING

The individuals authorized to charge to this Task Work Order are listed on Exhibit B Estimate of Work Effort and Cost. Any additional staff must be agreed to and approved by the Department’s Contract Manager. New job classification has been added for Transportation Data Technician Field.

SCHEDULE

All tasks associated with this work order shall be completed by September 26, 2024.

DELIVERABLE FILE TYPE

The following guidance provides additional guidance on how the deliverables are expected.

1. Document deliverables will be provided as a portable document file (.pdf) and in an editable, electronic format (e.g., Microsoft Word, Excel, or PowerPoint).

2. Data deliverables will be provided in their raw and processed forms. (Processed files include .CSV or comma separate values, .TXT or text documents, or Excel spreadsheets).

3. GIS deliverables will be organized and provided to the Department in a standardized ESRI ArcGIS format that will include any final map products and the associate data management formats.

This may include any map templates (MXDs) or map packages (MPKs). Any shapefiles must be submitted in a geodatabase containing any raw/processed data and will be provided to the Department.

4. Any scripts, queries, or codes developed for data processing must be provided to the Department.

5. Any work performed on the FDOT’s network will be required to be stored in accordance to FDOT guidance and standards.

DEPARTMENT REVIEW PERIOD

The Consultant shall allow up to ten (10) business days for the Department to review draft deliverables.

Therefore, the Consultant should allow enough time between transmittal of draft deliverables and target due dates for FDOT task manager review and for the Consultant’s incorporation of comments into final deliverables.

REASONABLE NOTICE

When review of deliverables by the Department is likely to exceed ten (10) business days, the FDOT Task Manager will provide reasonable notice to the Consultant. The FDOT Task Manager will also provide an estimated time for completion of the Department’s review, and additional status updates as needed.

EVALUATION OF DELIVERABLES

The FDOT Task Manager will review each submitted deliverable for completeness, quality, and timeliness. Upon review of each deliverable, the Department Task Manager may:

CAF69 TWO 6 Amendment 1: Statewide ADA Data Collection Program Page 4

1. Fully accept the deliverable and authorize full invoicing for that deliverable.

2. Reject the deliverable to allow for further work by Consultant to improve or revise the deliverable to an acceptable status.

MONTHLY PROGRESS REPORT AND INVOICE

The consultant will develop and submit monthly reports documenting the progress of the task during the reporting period to the FDOT Contract Manager and the FDOT task manager. Reporting will identify activities accomplished during the reporting period, as well as activities anticipated during the next reporting period. Monthly Progress Reports will also identify whether funding is sufficient to complete each task, issues to be resolved, and schedules modification. Each monthly status report will, at a minimum contain the following information:

1. Review and analysis of the project including major task accomplishments and payment milestones.

2. Schedule status update and adherence, including a summary of all tasks that are behind schedule or expected to fall behind schedule, all tasks that are over budget or expected to go over budget, the reasons for the schedule slippage and/or cost over-run, and the remedial actions in place.

3. Status of all tasks that the Consultant has worked on during the reporting period and plans to work on during the subsequent reporting period.

4. An approved budget, the amount spent to date, the amount spent during the reporting period, the estimated cost to compete, the percentage of the task completed, and the anticipated completion date.

REIMBURSEMENT METHOD

The compensation method for this Task Work Order shall be Maximum Limiting Amount in accordance with the Consultant Agreement. The Consultant shall invoice for services performed on this Task Work Order based upon staff-hours and average salary rates per job classification. An estimate of the work effort, rates, and fee for staffing is shown in Exhibit “B” (attached).

FINANCIAL CONSEQUNCES

1. Financial consequences will be enforced per the CAF69 contractual agreement.

QUALITY REQUIREMENTS

The quality requirements below will be used for inspection of deliverables at the time of review by the Department Task Manager, and therefore, should be used by the Consultant during the implementation of a comprehensive program for controlling quality. Incomplete deliverables will be returned to Consultant to address comments provided by Department staff.

1. General. All deliverables will be free of grammatical errors and will use punctuation marks, spacing and formatting consistently. As applicable, deliverables will include: an aesthetically pleasing cover page; executive summary or introduction section; table of contents; page numbering; section and sub-section numbering; a definitions and descriptions section; in-text or endnote descriptions explaining assumptions; and a works cited section.

2. Use of language. All deliverables will be presented in a format that reduces technical or scientific jargon, making each deliverable more user-friendly for a wider audience. All essential technical and scientific language and related methodologies will be described (e.g., in text, CAF69 TWO 6 Amendment 1: Statewide ADA Data Collection Program Page 5 footnotes, endnotes or appendices). All acronyms will be fully spelled out the first time they appear in a deliverable or individual appendix.

3. Transmission of information. All provided information should be self-explanatory and presented in a logical order. When necessary, narratives should be used to fully explain individual bullet points or notations – so the end user of all deliverables can fully understand the context of the information being conveyed. Narratives try to answer the questions: who, what, why, how, when, and where? All pictures should be presented with a narrative, providing a context (e.g., date, location, compass direction of view captured in imagery, what important features of the image the viewer should be aware of) for each corresponding image. As applicable, maps or overlays should be used to convey the scope or location of project features, project status, scope of change orders, or location/direction of corresponding images provided.

a) Resolution. All images, figures and tables will be presented in high resolution (≥ 300 dpi).

b) Completeness. All deliverables transmitted to the Department shall be complete and meet or exceed the quality requirements established in this section.