CN-550000-CA944-00120000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER AMENDMENT FORM

FOR PROFESSIONAL SERVICES

375-030-26

PROCUREMENT

06/17

12/30/2021 .

recovered is $ .

14,724.44 .

Subtotal Estimate/L imit

$271,241.74 Estimate

$37,556.88 Estimate

$14,724.44 Estimate

$0.00

$0.00

$0.00

$323,523.06 $0.00

$323,523.06

Attachments:

Distribution:

HDR - Task Services $0.00

$14,724.44 $0.00

$14,724.44

Departmental Approval:

Total authorizations to date (including this one):

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Page 1 subtotal Page 2 thru 6 Subtotal

Total authorized against this task work order beyond the date of execution of this amendment. The following amount is the remaining work order balance to be recovered

The time for completion of services for the subject task work order is extended thru

The total amount for services performed under this task work order is increased by $

The total amount for services performed under this task work order is decreased by $ The decrease in funds will be allocated to the following compensation elements described below.

elements are described below.

from this task work order $ . Note: for Prof. Serv. Task Work Order Amendments, the encumbrance line should never be closed

The subject task work order is hereby closed. Final payment for the task work order has been set to PAID status in CITS. No additional services or charges are

(Status 50) by Financial Services staff based on this selection. Additional Note: Please be sure you want to close out before marking. Premature close outs that must

The subject task work order is hereby canceled (no work has been performed and no payment is due). The total amount of the task work order which is

The additional funds will be allocated to the following compensation elements described below.

There is no increase/decrease in the task work order amount, funds are only redistributed between compensation elements. Revised compensation be corrected in CITS may require programmer time and costs borne by the program office.

(LA4) Units worked at loaded billing rates in Table 6

(LA4) Units worked at loaded billing rates in Table 6 $14,724.44

Compensation Element Description

This Amendment Amount

Stantec - Task Services $0.00

Faller Davis Assoc. - Task Services $0.00

Previous Amount

$271,241.74

$37,556.88

Method of Compensation

(LA4) Units worked at loaded billing rates in Table 6

(Title) Silvia Beltre

Signature Vice President

(Name)

$1,973,255.00

(Name) (Title) Signature Katasha Cornwell Contract Manager

Procurement, Financial Services, File

Consultant Acceptance:

Payment FM No. (must be the same as original Task Work Order):

407085-1-32-04

Check all applicable Terms:

Additional time to allow assigned task to be complete. Added subconsultant (HDR) and funding.

901 Ponce de Leon Blvd., Suite 900, Coral Gables, Florida 33134

Stantec Consulting Services, Inc.

Address:

Consultant:

Date (To be entered upon execution of Task Work Order Amendment):Contract No.:

CA944

Purpose of Amendment:

Amendment No.

to Task Work Order No.

T

T

T

T

T b

T

Contract CA944: Task Work Order #2 Amendment 1 Natural Resources Technical Environmental Support

ATTACHMENT A

SCOPE OF SERVICES

Office of Environmental Management (OEM)

Department Project Manager: Katasha Cornwell Stantec Contract Manager: Silvia Beltre Stantec Task Manager: Nicole Carter Project Description: Statewide Environmental Review and Analysis Support

Consultant Contract: CA944

FIN#: 407085-1-32-04

Task Work Order #2: Natural Resources Technical Environmental Support

Amendment 1

The purpose of this Task Work Order (TWO) is to provide environmental technical support to assist with environmental program areas. Tasks are assigned by the Department’s Project Manager, or designee, according to program priorities as funding allows.

Task 1: Environmental Program/Project Support and Technical Assistance The Consultant will provide support to OEM’s Environmental Review and Analysis program area, with a focus on natural resources including wildlife, habitat, and wetland conservation and mitigation. This support can include assistance with statewide initiatives, process and procedure development, and project delivery support and may be related to the areas of SWEPT, ETDM & ETAT, SWAT, PD&E, Design, and permitting. The services to be provided may include the following activities:

Research, review, and preparation of comments and/or recommendations of federal and state laws, rules and regulations affecting programs and projects, and provide technical support when needed.

Assist OEM in updating and revising the PD&E Manual and related guidance documents to streamline project delivery and document preparation. The Consultant will submit an electronic “tracked” version of recommended changes and will assist in compiling and responding to comments from reviewers.

Assist OEM by assessing future wetland and species-related mitigation needs (including seagrass). The Consultant will use GIS analysis, RIBITS, other available online data, and mitigation banking queries to develop a regional inventory for the State of Florida, what is anticipated to become available, and what gaps may exist for future transportation needs. Staff will preschedule and seek input via personal interviews and data gathering from FDOT District/Turnpike staff, as well as Mitigation Bank representatives. Both mid-range (3-5) and long-range (5+) needs (and assessment of any shortfalls) are desired, projecting out to 10 years or beyond. Work involves periodic coordination meetings with OEM staff, as well as check-ins with FDOT Office of General Counsel. The final analysis will provide clarity on identified mitigation needs and the status of mitigation availability (current and out 10 years), so that an action plan can be formulated to address mitigation gaps and opportunities going forward. Provide subject-related research or inquiries to other state programs, as requested.

Assist OEM by reviewing subject-related literature, scientific papers, technical reports, and other documents specified. Prepare review comments – potentially considering any impacts or consequences to FDOT or making recommendations to manage the information or scenario(s).

Participate in the technical and procedural review of technical reports or environmental documents such as, Natural Resources Evaluations, Hydroacoustic reports review and collaboration, Categorical Exclusions, Environmental Assessments, Finding of No Significant Impacts, Draft and Final Environmental Impact Statement, as well as Re-evaluations and associated technical reports. Prepare a list of review comments and/or recommendations for each document.

Assist OEM in updating, revising or developing Department related procedures, guidelines, specifications and manuals to support project development and project documentation. Submit draft and final versions, including responses to comments, for newly developed deliverables.

Assist OEM in preparing, updating and conducting staff training on various topics - for District, OEM, agency personnel, and other stakeholders - through webinars, Computer Based Training, physical or virtual training events, or as otherwise requested.

Assist OEM with conducting self-assessment reviews and/or preparing for FHWA’s annual audit.

Assist OEM with developing educational materials for construction contractors regarding compliance with environmental commitments and permit conditions.

Assist OEM with preparing or updating annual reports associated with programmatic agreements and for costs associated with ESA compliance.

Assist OEM with internal meetings and briefings to staff or management – to include preparation, attendance, and note preparation.

Assist OEM with efforts that support statewide initiatives which may include:

o Research efforts and documentation thereof.

o Inter and intra-agency coordination. Scope includes supporting FDOT responses to ETAT wildlife crossing queries by providing research and recommendations to the OEM ETAT Liaison - as well as Panther Recovery Implementation Team (PRIT) support and coordination.

o Coordination with Subject Matter Experts, including universities and practitioners.

o Meeting with OEM, Districts, agencies, and others specified by OEM – or attending meetings on OEM’s behalf – for various initiatives such as mitigation and species conservation. Includes travel, setup, attendance, and note preparation.

o Preparation and review of Programmatic Agreements, MOUs, MOAs, and other documents that signify understandings or agreement.

Deliverables

Review comments and/or recommendations of federal and state laws, rules and regulations affecting programs and projects

Progressive, Electronic “tracked” version of newly-developed products and recommended changes to existing Department related procedures, guidelines, rules, manuals, and training materials, which incorporate iterative OEM reviews, and reviewer comments from external sources such as Districts, agencies, OGC, and pertinent others.

Final publishable documents, as tasked

Deliverables will be stored under an OEM-accessible, SharePoint file storage site – to be developed and maintained under a separate Task Work Order.

Review comments and/or recommendations for each document review. Comments will be provided within the PDF, unless otherwise requested.

Draft and final versions, including responses to comments for each iteration of review, for newly developed items under this TWO. (i.e. procedures, guidelines, specifications, manuals, training, or statewide initiatives). Meeting notes to document coordination of newly developed items when coordination with outside agencies occurs or at key decision points as requested. Schedules for newly developed items under this task as requested.

Develop questions and a blank data sheet/template for District/Turnpike mitigation interviews. Summation of District (and potentially Mitigation Banker) interview results. Attendance at a series of coordination and progress meetings, to include FDOT OGC staff. Provide a report summarizing Mitigation Assessments in the combined form of spreadsheets and quantities with a supporting KMZ file (mapping product) as needed.

Participate in ETDM comments/response activities, providing helpful analysis or recommendations regarding wildlife-crossing issues identified by FDOT and/or the USFWS ETAT member.

Training materials such as PowerPoint presentations, scripts, handouts, practical exercises, workbooks or other guidance materials, polls and survey setup/results, recorded Webinars, Virtual Meetings, and other tangible production related to the task.

Meeting preparation, attendance and notes to document coordination efforts for other items in Task 1 when requested.

Draft and final annual reports for programmatic agreements and other necessary reporting.

Task 2: Coordination

The Consultant will:

Attend FDOT meetings and project meetings and prepare notes to document the meetings. It is anticipated that 24 meetings will be required with two persons in attendance (6 with SubContractor attendance), with notes preparation.

Attend meetings to coordinate and consult with other agencies, local governments or groups and prepare notes to document the meetings.

Deliverables

Prepare Agenda and a meeting summary

Task 3: Project Management and Quality Control

The Consultant will conduct project management activities in support of all tasks. This will include submittal of monthly progress reports, and Quality Control and Quality Assurance reviews of all deliverables.

Deliverables

Monthly progress reports on activities performed in the previous 30 days.

Staffing

Consultant staff classifications are authorized to work on this TWO, at the home rates identified in Table 6 of the contract. Fee estimates may not reflect all classifications. Should additional classifications not identified in the fee estimate be used, the Consultant shall not go over the total fee for the TWO.

Schedule, Resources and Compensation

The duration of this task work order will extend one year from the Notice to Proceed date authorized by FDOT.

Compensation for the TWO authorization shall be the Maximum Limiting Amount Fee Method in accordance with the contract and is not to exceed $323,523.06, as shown in Attachment B (Fee Estimate). Fees for the assigned tasks will be at the rates prescribed in the contract. Invoices will be submitted monthly for services performed and supported by progress reports, already received deliverables, and update meetings or calls, based upon staff hours and job classifications for staff hours worked on an activity/task.