CN-550000-CA653-W0010100.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

6/4/2021

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CA653 193452-1-12-12

$12,466.60

Limit

Limit

Limit

Limit

$12,007.36

$37,589.10

$87,877.37

$1,888,886.73

(name) (title) Signature Aaron N. Smith State Aviation Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

Page 1 Total Page 2 thru 6 Subtotal

Total

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

Task 1.3 Airfield Inspection Schedule

Task 1.4 Update Methodology and Stanards Review Task 1.5 Databse Calibration and Conversion

Task 1.6 Quality Assurance and Quality Control Manual

Task 1.8 Record Drawings and Map Template Update

Task 1.1 Pavement Management System Update

Kimley-Horn and Associates 2615 Centennial Boulevard, Suite 102, Tallahassee, FL 32308

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$1,888,886.73

$35,114.44 Limit

Task 1.2 Program Communication $29,955.75 Limit

Task 1.7 Maintenance/Repair/Rehab Policies & Cost Update

This task work order is to conduct the services to be performed to support FDOT Aviation Office for the Statewide Airfield Pavement Management Program (SAPMP) Phase 1. The Project Manager is Abdul Hatim and can be reached at (850) 414-4504

$67,345.30 Limit

Limit

Signature

CO ProfServ CO Contract Status Change CO-AVCO

Project Manager

$133,335.40

$415,691.32

$1,473,195.41

(name) (title) Jon Sewell

$1,888,886.73

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

DocuSign Envelope ID: B11F1F44-8A74-490E-9233-B57821C83998

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

(LS2) Lump sum paid based on % of completion $388,520.55 Limit

Task 3.2 QA/QC PCI Survey Inspections (LS2) Lump sum paid based on % of completion $141,541.02 Limit

Task 3.1 Data Collection Pavement Index (PCI) Survey

Total: $1,473,195.41

Task 7.2 QA/QC Management (LS2) Lump sum paid based on % of completion $63,154.08

Task 6.1 Administration

(LS2) Lump sum paid based on % of completion $65,540.58 Limit

(LS2) Lump sum paid based on % of completion $82,106.27 Limit

Task 7.1 Project Management (LS2) Lump sum paid based on % of completion $48,735.96 Limit

Task 5.1 Interactive Map Application Development Task 5.2 Statewide FAA Executive Summry

(LS2) Lump sum paid based on % of completion $37,212.00

(LS2) Lump sum paid based on % of completion $131,401.87

(LS2) Lump sum paid based on % of completion $17,376.15

Task 5.3 Statewide Stakeholder Engagement

$37,847.30

(LS2) Lump sum paid based on % of completion $74,398.50

(LS2) Lump sum paid based on % of completion $135,063.96

Limit

Limit

Limit

Task 4.1 Evaluate/Enhance SAPMP End User Implementation

Limit

Element Description

Compensation elements are as follows:

Method of Compensation Amount Estimate/Limit

Limit

Limit

Limit

(LS2) Lump sum paid based on % of completion

Task 2.1 Airport Pavement Evaluation Report Template Update

(LS2) Lump sum paid based on % of completion $21,392.93 Limit

Task 3.3 Pavement Condition Data Entry and Analysis

(LS2) Lump sum paid based on % of completion $149,164.24

Task 2.2 Methidology/Procedure for Whitetopping Pavements Task 2.3 Maintenance/Repair Policies for Whitetoppings

(LS2) Lump sum paid based on % of completion $42,528.00

$37,212.00

Limit

Limit

Limit

Task 3.4 Update Pavement Performance Models Task 3.5 Airport Pavement Evaluation Technical Exhibit Task 3.6 Individual Airport Pavement Evaluation Reports

(LS2) Lump sum paid based on % of completion

FDOT Statewide Airfield Pavement Management Program Scope of Work – Phase 1

01/23/2020

Florida Department of Transportation Aviation Office

Statewide Airfield Pavement Management Program

Task Work Order 1

Scope of Work

Overview This scope of work describes the services to be performed to support the Florida Department of Transportation (FDOT) Aviation Office (AO) for the Statewide Airfield Pavement Management Program (SAPMP). The period of performance is anticipated for sixteen (16) months from notice to proceed. In execution of these services, the Consultant (Kimley-Horn) will report directly to the Aviation Office Program Manager (AO-PM).

Kimley-Horn and Associates, Inc. (Consultant) and their subconsultants will provide technical and administrative assistance to the AO-PM during the execution of this program System Update which involves the continuing evaluation and updating of the existing FDOT SAPMP. The purpose of the SAPMP is to provide data to support airports to prioritize maintenance, major rehabilitation, and maintenance scheduling in accordance with the guidelines set forth by the Federal Aviation Administration (FAA) Advisory Circulars 150/5380-7B Airport Pavement Management Program and 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements. This program System Update involves the performance of on-site airfield pavement condition index (PCI) survey inspections to determine the apparent integrity and surface conditions based upon visual distresses, recommendations for maintenance and repair/rehabilitation (M&R), the cost estimation for these recommendations, quality assurance and quality control, and other related services identified in this scope of work document. This program System Update is anticipated to be executed over a sixteen (16) month period.

The Consultant’s staff will include a designated Project Manager (PM) who will be responsible for all tasks associated with this contract, including review of all invoices prior to submittal. The PM will be the principal point contact for the AO-PM on all of the administrative related issues. The Consultant will also have a designated Operations Project Manager (O-PM) who will be responsible for day-to-day performance of tasks associated with this contract. The O-PM will be the principal point contact for the AO-PM on all technical issues; O-PM will be responsible for coordinating and participating in bi-weekly teleconference progress update meetings. The Consultant will designate a Project Coordinator (PC) that will support the AO-PM on a week to week basis for SAPMP coordination efforts such as emergency response matters. On this SAPMP, the Independent Quality Assurance and Quality Control Manager (I- QA/QCM) will work to support the goals of Quality Assurance and Quality Control. The I-QA/QCM will be responsible for collaborating as part of the Consultant Team and maintaining communication protocols for all key personnel and report directly to the AO-PM.

The SAPMP will continue to adhere to the procedures and guidelines defined by the FAA Advisory Circulars 150/5380-7B and 150/5380-6C, and ASTM D5340 (latest edition D5340-12). The FDOT AO SAPMP Quality Control and Procedures Manual will be updated as part of this Task Work Order (TWO) and will be used as guidance for the System Update. Any other inspection criteria or practices proposed by the Consultant must be reviewed and approved by the AO-PM.

Program Goals and Objectives The SAPMP enables the FDOT AO and the FAA to monitor the condition of the pavement infrastructure at the airports in the Florida Airports System (FAS). The SAPMP provides objective condition information needed to make more informed decisions regarding the significant capital investment the public use airport pavement infrastructure represents. The SAPMP goals consist of the following:

1. Assist airports in meeting the requirements of Public Law 103-305

2. Evaluation of current airports’ functional pavement condition in accordance with ASTM

D5640-12 (current) and with the FAA AC 150/5380-7B (current) based on visual inspection efforts.

3. Updating of the existing SAPMP System database to accurately reflect participating airport facilities (inventory, work history, geometry, and conditions)

4. Provide airports with planning-level guidance on maintenance, repair, and rehabilitation in accordance with FAA AC 150/5380-6C (current) based on pavement conditions and distress data collected (type, severity, and quantities)

5. Provide airports, FDOT Districts, FDOT AO, and the FAA Airports District Office with long term planning-level forecast of pavement performance and rehabilitation budgetary needs (maintenance, repair, and major reconstruction) through reports.

Program Phasing Historically, the FDOT System Updates have been performed over multiple phases. Currently the program consists of 95 publicly owned publicly used airports recognized by the FDOT AO or the FAA National Plan of Integrated Airport Systems (NPIAS) that are in each of the seven (7) FDOT District regions. Generally, each phase is distinguished by the categorical designation of the participating airports;

Phase 1 mostly consisting of General Aviation (GA) facilities and Phase 2 mostly consisting of Regional Reliever (RL) and Primary/Commercial (PR) facilities.

The FDOT SAPMP System Update generally consists of two (2) phases:

Phase 1 – General Aviation Airports

Phase 1 typically consists of the majority of the General Aviation (“GA”) categorized airports – individual Airport Pavement Evaluation Reports are issued. This may be subject to change based on a case by case evaluation of airport needs and at the direction of the AO-PM. During this phase, general support to FDOT AO will be provided for airport stakeholder outreach. Phase 1 is anticipated to consist of a project duration of sixteen (16) months.

Phase 2 – Regional Reliever, Primary/Commercial, and FDOT Summary Reports

Phase 2 typically consists of the remaining GA, regional reliever, and primary/commercial airports – individual Airport Pavement Evaluation Reports are issued. Furthermore, the FDOT summary reports at the District Level and at the Statewide Level are prepared. During this phase, general support to FDOT AO will be provided for airport stakeholder outreach. Phase 2 is anticipated to consist of a project duration of sixteen (16) months.

*The following table identifies the 49 anticipated Airports for Phase 1 for Task Work Order 1

Table 1.1 – Phase 1 Participating Airports ID Airport Name Network Type FDOT District

2IS AIRGLADES AIRPORT GA 1

AAF APALACHICOLA REGIONAL-CLEVE RANDOLPH FIELD GA 3

X06 ARCADIA MUNICIPAL AIRPORT GA 1

X21 ARTHUR DUNN AIR PARK GA 5

AVO AVON PARK EXECUTIVE AIRPORT GA 1

BOW BARTOW MUNICIPAL AIRPORT GA 1

X10 BELLE GLADE STATE MUNICIPAL AIRPORT GA 4

CEW BOB SIKES AIRPORT GA 3

BKV BROOKSVILLE - TAMPA BAY REGIONAL AIRPORT GA 7

X13 CARRABELLE-THOMPSON AIRPORT GA 3

VQQ CECIL AIRPORT GA 2

CTY CROSS CITY AIRPORT GA 2

CGC CRYSTAL RIVER - CAPTAIN TOM DAVIS FIELD GA 7

TNT DADE-COLLIER TRAINING AND TRANSITION AIRPORT GA 6

54J DEFUNIAK SPRINGS AIRPORT GA 3

DTS DESTIN EXECUTIVE AIRPORT GA 3

X01 EVERGLADES AIRPARK GA 1

FIN FLAGLER EXECUTIVE AIRPORT GA 5

CDK GEORGE T. LEWIS AIRPORT GA 2

IMM IMMOKALEE REGIONAL AIRPORT GA 1

INF INVERNESS AIRPORT GA 7

42J KEYSTONE AIRPARK GA 2

X14 LA BELLE MUNICIPAL AIRPORT GA 1

LCQ LAKE CITY GATEWAY AIRPORT GA 2

X07 LAKE WALES MUNICIPAL AIRPORT GA 1

MKY MARCO ISLAND EXECUTIVE AIRPORT GA 1

MAI MARIANNA MUNICIPAL AIRPORT GA 3

X35 MARION COUNTY AIRPORT GA 5

COI MERRITT ISLAND AIRPORT GA 5

X51 MIAMI HOMESTEAD GENERAL AVIATION AIRPORT GA 6

OBE OKEECHOBEE COUNTY AIRPORT GA 1

28J PALATKA MUNICIPAL - LT. KAY LARKIN FIELD GA 2

PHK PALM BEACH COUNTY GLADES AIRPORT GA 4

40J PERRY-FOLEY AIRPORT GA 2

2R4 PETER PRINCE FIELD GA 3

PCM PLANT CITY AIRPORT GA 7

ID Airport Name Network Type FDOT District

PMP POMPANO BEACH AIRPARK GA 4

2J9 QUINCY MUNICIPAL AIRPORT GA 3

X26 SEBASTIAN MUNICIPAL AIRPORT GA 4

SEF SEBRING REGIONAL AIRPORT GA 1

24J SUWANNEE COUNTY AIRPORT GA 2

FPR TREASURE COAST INTERNATIONAL AIRPORT GA 4

1J0 TRI-COUNTY AIRPORT GA 3

X23 UMATILLA MUNICIPAL AIRPORT GA 5

X59 VALKARIA AIRPORT GA 5

CHN WAUCHULA MUNICIPAL AIRPORT GA 1

GIF WINTER HAVEN REGIONAL AIRPORT GA 1

SUA WITHAM FIELD GA 4

ZPH ZEPHYRHILLS MUNICIPAL AIRPORT GA 7

*Airport names subject to updating. Airport names are based on 2020 Florida Airport Directory and FAA 5010 Reports.

Task 1.1 Pavement Management Program System Update Task 1.1 consists of the updating the system elements of the prior SAPMP from the 2016-2019 system update. The 2020-2023 system update will consist of identifying all program airport participants, current airport type classification, estimate number of total samples for each airport, confirm airport identification, and confirm airport point of contact for program. The Consultant shall schedule a Program Kick-Off Meeting with the AO-PM to review the program organization, scope, schedule, procedures, and deliverables. The Consultant will develop Program Kick-Off Meeting Agenda that will identify the location, anticipated attendees, discussion topics and durations, action items, and assigned personnel to action items. For this System Update, a new interactive map application will be developed using the FDOT Esri ArcGIS Online and/or ArcGIS Portal.

The Program Kick-Off meeting will include a field demonstration of data collection efforts for PCI survey that will consist of; Airport Coordination, Airport In-Brief, Safety, Airport Communication/Radio Monitoring, and Data Collection Application. For safety reasons, field demonstration portion of Program Kick-Off Meeting may be limited to a non-airport pavement facility. Field Demonstration will be limited to a two (2) hour effort.

Upon approval of the agenda from the AO-PM, the Consultant will develop a PowerPoint presentation for the Program Kick-Off Meeting. Agenda and PowerPoint Presentation will be provided to AO-PM for up to one (1) round of review with comments, reasonable revisions, and/or feedback using the Submittal Review Comment Form. Submittal Review Comment Form refers to a customized comment-response form developed by Consultant and approved by AO-PM (see Appendix D).

Task 1.1 Deliverable(s)

a) Program Kick-Off Meeting Agenda (electronic MS Word), subject to up to one (1) round of review and approval by AO-PM.

b) Task Work Order Schedule (PDF Gantt Chart)

c) Program Kick-Off Meeting PowerPoint Presentation

a. Scope Elements

b. Team Organization

d) Program Kick-Off Meeting Minutes (electronic MS Word)

e) Field Demonstration

Task 1.2 Program Communication The Consultant shall prepare, on behalf of the AO-PM, program notice documentation to the Florida Airports System (FAS). Notice shall be provided to the public use publicly owned airports, FDOT District Office Aviation representatives, and the local FAA ADO program managers. The Consultant shall be responsible for the processing and cataloguing of airport responses as well as following up with airport staff via one (1) phone call and/or one (1) e-mail. The information gathered from this task will be utilized for the execution of Task 1.3, Task 1.7, and Task 1.8.

The program notice to the public use publicly owned facilities of the FAS will consist of notice of the program, program elements, and overall program schedule. This notice letter shall be prepared and delivered in an electronic PDF format. “Airport Program Notice Letter” shall be sent to all the FAS facilities, including those that are not currently participating in the program, providing the opportunity to join or re-join the program. The “Airport Program Notice Letter” shall be addressed to the airport personnel based on the information documented in the “2020 Florida Airport Directory”.

The airport program notice will focus upon the confirmation of the airports’ participation in the program and formally request critical data needed. The airport program notice letter shall request information regarding all new pavement construction, pavements that have been abandoned since the last inspection or pavements that are going to be constructed or abandoned in the next two years at each airport. This information must be considered for the SAPMP System Update. A copy of the airport’s previous Airfield Pavement Network Definition for each airport (if applicable) shall be included as part of the program notice letter; the notice shall request the airport to mark, sketch, update, or note any facility changes, pavement surface treatments, and/or construction activities.

The Consultant shall prepare electronic PDF response forms on behalf of the AO-PM and establish an online File Transfer Protocol (FTP) for the uploading of airport response forms and supporting documentation.

The Airport Program Notice Letters and Airport Response Form shall request the following record documentation from the airports:

Table 1.2 – Typical Airport Record Documentation Requested Record Documentation SAPMP Purpose

Recent/Anticipated Airfield Construction Documents

a) Issued for Construction Plans (PDF, .DWG)

b) Record Drawings (PDF, .DWG)

c) Engineering Design Report (PDF, .DOCX)

d) Project Specifications (PDF, .DOCX)

e) Bid Tabulations (PDF, .XLSX)

1) Updated to Airfield Pavement Network Definition Exhibit

2) Update to Airfield Pavement System Inventory Exhibit

3) Updated to Airport PAVER database

4) Update to Maintenance, Repair, and Major Rehabilitation

Planning Unit Costs

Current or Latest Master Plan Document 1) Updated to Airfield Pavement Network Definition Exhibit

2) Update to Airfield Pavement System Inventory Exhibit

3) Updated to Airport PAVER database

4) Update to Maintenance, Repair, and Major Rehabilitation

Planning Unit Costs Current or Latest Airport Layout Plan (“ALP”) in CAD format 1) Updated to Airfield Pavement Network Definition Exhibit

2) Update to Airfield Pavement System Inventory Exhibit

3) Updated to Airport PAVER database

Current or Latest Airport GIS Dataset (Map Package or geodatabase) 1) Updated to Airfield Pavement Network Definition Exhibit

2) Update to Airfield Pavement System Inventory Exhibit

3) Updated to Airport PAVER database

Airport Contact Information 1) Appropriate point of contact for SAPMP coordination

Task 1.2 Deliverable(s)

a) Airport Program Notice for Currently Participating Airports

a. Draft document subject to up to one (1) round of review and acceptance by AO-PM

b. Electronic Distribution to Airports

b) Airport Program Notice for non-Participating Airports

a. Draft document subject to up to one (1) round of review and acceptance by AO-PM

b. Electronic Distribution to Airports

c) Program Notice for FDOT District Aviation Representatives and FAA Airport District Office

a. Draft document subject to up to one (1) round of review and acceptance by AO-PM

b. Electronic Distribution

d) Public Online File Transfer Protocol (FTP) Website for Airport submittal of data or equivalent (e.g. Citrix, ShareFile, etc.)

Task 1.3 Airfield Inspection Schedule Upon the receipt and confirmation of all participating airports, the Consultant shall prepare a detailed schedule of dates for each airport of the specific Phase 1 and/or Task Work Order to be inspected and provide the schedule to the AO-PM for review and approval. If no response has been received within a month of distribution of notice letters, the Consultant will proceed with the forty-nine (49) anticipated participating airports. The inspection schedule shall be developed in consideration of airport categories (as defined by prior SAPMP system updates), facility location, reasonable airport requests as communicated by the Airport Response Forms (See Task 1.2), priority of airports based on last inspection date, upcoming construction projects, and airports with unique airfield pavement characteristics such as whitetopping pavements.

Upon approval by the AO-PM, the Consultant shall notify all specific airports scheduled to be inspected as part of authorized Task Work Order with an Airfield Inspection Schedule Notice Letter, separate from the Program Notice Letter in Task 1.2. The Airfield Inspection Schedule Notice Letter will focus on the communication of the listing of airports to be inspected per active Phase and/or Task Work Order, estimated start date, estimated end date, and estimated duration in days of inspection efforts. The Consultant shall give the airports approximately one (1) month from delivery of the Airfield Inspection Schedule Notice Letter to confirm the inspection schedule. If the airports request a change in schedule, the Consultant shall work with the airports to accommodate their request and submit the revised schedule to the AO-PM for approval.

Prior to the actual field inspection process, a list of all inspection teams must be established. A minimum of three (3) teams shall be established to complete the Phase 1 inspection efforts. Each airport shall be inspected by at least one team and each team must have a minimum of two (2) people, including a team leader. On the schedule spreadsheet, each airport to be inspected must identify details such as number of inspection days, starting date, ending date, the team leader and approved members’ names, and the number of sample units to be completed for each airport.

Task 1.3 Deliverable(s)

a) Airfield Inspection Schedule (for external distribution)

a. PDF and MS Excel Table

b. MS Outlook Table (For Calendar)

c. PDF Traditional Calendar

b) Airfield Inspection Schedule Notice Letter (electronic MS Word),

a. Draft document subject to one (1) round of review.

b. Electronic distribution of Inspection Notice Letter to Participating Airports (PDF via E-

Mail)

c) Airfield Inspection Schedule (for internal distribution)

a. PDF and MS Excel Table

Task 1.4 Updates to Methodology and Standards Review The current inspection is based on PCI Survey inspection methodology outlined by the FAA Advisory Circular 150/5380-7B and defined by the ASTM D5340 (current version D5340-12). The Consultant shall review the current survey methodology. If any revisions need to be made to the survey methodology, the Consultant shall discuss changes or updates with the AO-PM for approval. The survey methodology will provide consistency in survey procedures between various teams at each airport. Methodology shall take into account the need to accurately record pavement condition while operating safely in the airport environment

Documents subject to review consist of the following:

ASTM D5340-12 Standard Test Method for Airport Pavement Condition Index Surveys 150/5380-7B Airport Pavement Management Program 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements

As of November 18, 2019, Work Item ASTM WK65031 is under review by the ASTM International Subcommittee E17.42 Pavement Management and Data Needs. The ASTM D5340-12 was last updated in 2012.

Task 1.4 Deliverable(s)

a) Technical Memorandum Summary of Methodology Updates (PDF). Draft will be subject to up to one (1) round of review with comments, reasonable revisions, and/or feedback provided via Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

a. Field Survey Methods and Procedures

b. A Summary Report that reflects any affective changes that may result in PCI deduction, field data collection, M&R preparation, and/or the outcome of the future Final Reports.

Task 1.5 Database Calibration and Conversion The SAPMP currently utilizes PAVERTM pavement management system software. The prior System Update PAVER database has been customized to reflect the characteristics of the SAPMP policies, cost tables, and network definition attributes using PAVER version 7.0.8.

The Consultant, at the direction of the AO-PM, will convert the existing PAVER 7.0.8 database file set to the current version, PAVER 7.0.11 (or latest at time of TWO-1 authorization), for the SAPMP 2020-2023 System Update. The Consultant shall provide the AO-PM an electronic copy of the converted SAPMP database file at the completion of this task for records; an updated database will be provided at the completion of each Phase. The Consultant shall evaluate the applicability of using the 64-bit version of PAVER in lieu of the existing 32-bit version.

The Consultant shall calibrate the converted database to accurately reflect the conditions of the SAPMP participating airports and remove extraneous data table elements not relevant to the FDOT SAPMP. This task involves the calibration of each individual airport network within the FDOT Airport System Database to provide consistency with geometry, construction history, pavement type assignments, airport classifications, airport designations, pavement facility priorities, location, and performance model associations. A section by section comparison between the previous database from the SAPMP 2016- 2019 system update and the updated database is required to provide integrity and consistency between program updates.

The database calibration will coincide with the changes to the pavement network definition updates to provide consistency between field expectations and database definitions. A Technical Memorandum will be prepared and submitted to the AO-PM that summarizes the typical changes that have been made to update and calibrate the SAPMP database. The Consultant shall also provide the AO-PM a technical demonstration of the calibrated database to exhibit system features and functions.

It’s the responsibility of the consultant to install the latest PAVER software with the completed data from the Phase 1 of the program into one (1) computer designated by the AO-PM to comply with software end-user agreement.

Task 1.5 Deliverable(s)

a) Converted Database (PAVER 7 .e70 file)

b) Technical Memorandum Summary (PDF)

c) Meeting, Technical Demonstration of Converted Calibrated Database at AO-PM office (1-hour)

a. O-PM and up to one (1) Team Leader travel to AO

d) Install the latest PAVER software with the completed data from the program into one (1) computer designated by the AO-PM to comply with the software end-user agreement.

a. O-PM and up to one (1) Team Leader travel to AO

Task 1.6 Quality Assurance and Quality Control Program Procedures Manual The Consultant shall review the existing FDOT AO Quality Control and Quality Assurance Program Procedures Manual. The manual should reflect the results of any changes or improvements developed from review of the FAA Advisory Circular updates, ASTM D5340 changes, software package enhancements, and other reasonable SAPMP system update changes. If needed, the Consultant shall verbally discuss the changes with the AO-PM. If concurred, the Consultant shall revise/update the manual accordingly for inspection criteria, field survey methodology and procedures, and program implementation, then submit to the AO-PM for review and approval.

The Consultant Team shall collaborate internally and externally with the AO-PM to provide reasonable updates to the Manual. Reasonable updates will consider the integration of an interactive map as part of this System Update. The Manual should consider the Information Technology Application Development Standards located at https://www.fdot.gov/it/appdevstandards . The “Web Application Standards” will be considered in the development of Manual updates to reflect data integrity and organization for future System Updates.

Task 1.6 Deliverable(s)

a) Updated Quality Assurance and Quality Control Program Procedures Manual (PDF)

a. Draft document submittal is subject to up to one (1) round of review, reasonable comments, and approval by AO-PM. Comments, suggestions, revisions, and/or feedback shall be provided in MS Word (.docx) format accompanied by a Submittal Review Comment Form within five (5) business days from receipt.

b) Summary of Changes (PDF)

Task 1.7 Maintenance, Repair, and Major Rehabilitation Policies and Cost Update This task involves the review and refining of the FDOT SAPMP customization policies with regards to assigned airfield pavement maintenance, repair, and major rehabilitation. The Consultant shall develop planning level assumptions for General Aviation airport types. Planning level assumptions may consider traffic by airport type, pavement section type ((Flexible Hot Mix Asphalt (HMA) or Rigid Portland Cement Concrete (PCC)) and assumed subgrade conditions. Preventative and Stopgap Maintenance planning by distress type will be based on engineering judgement and guidance established by the FAA 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements.

Major Rehabilitation planning may vary by pavement composition, airport type, and functional use.

Critical PCI values will be evaluated by airport type and functional pavement use. Additionally, the

Consultant will evaluate the FAA AIP Handbook regarding the PCI requirements for airfield pavement projects to further align the SAPMP’s Critical PCI with the FAA updated PCI rehabilitation recommendations per FAA Order 5100.38D Airport Improvement Handbook (02/26/2019). Specifically, the following tables will be incorporated: Table G-2 Pavement Condition Index Requirements for Airfield Pavement Projects (Runway), Table H-1 Pavement Condition Index Requirements for Airfield Pavement Projects (Taxiway), and Table I-1 Requirements for Airfield Pavement Projects (Apron). For this System Update, FDOT Minimum Pavement Condition Index guidance by airport type shall be removed to simplify the policies.

The Consultant shall evaluate maintenance and repair (M&R) costs previously used in the SAPMP against current construction cost trends and update or supplement M&R costs as appropriate. Cost evaluation shall consider current trends in construction costing as well as projected trends. The Consultant shall be careful to avoid using cost data that is a result of economic trends that may be short term in nature.

The Consultant shall review data provided by participating airports from efforts defined in Task 1.2. Bid tabulation, construction record documentation, and FDOT historic construction cost data shall be used to develop an update to the existing Maintenance, Repair, and Major Rehabilitation planning unit costs. The Consultant has no control over the cost of labor, materials, equipment, or over the Contractor's methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to Consultant at this time and represent only the Consultant's judgment as a design professional familiar with the construction industry. The Consultant cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinions of probable costs.

The Consultant shall prepare a technical memorandum to summarize the results of this effort for this phase and submit to the AO-PM for review and approval prior to customization into SAPMP database.

The technical memorandum will summarize the Distress-Maintenance Policies for Preventative and Stopgap Maintenance for GA Airports and Pavement Type and the Planning Policies for Major Rehabilitation for GA Airports and Pavement Type

Task 1.7 Deliverable(s)

a) Technical Memorandum Summary

a. Draft document will be provided in an electronic format subject to up to one (1) round of review, reasonable comments, and approval by AO-PM. Comments, suggestions, revisions, and/or feedback shall be provided in MS Word (.docx) format accompanied by a Submittal Review Comment Form within five (5) business days from receipt.

Task 1.8 Records Review, Airport Base Drawing Updates, and Map Template Update The Consultant shall consolidate the airfield pavement work history record documentation artifacts provided by the Airports from Task 1.2. The Consultant shall review:

i. Airport Pavement Thickness and Composition

ii. Airport Layout Plans

iii. Master Plan Documents

iv. Record Drawings

v. Engineering Reports (Design, Geotechnical, Testing, etc.)

vi. Pavement Classification Number Reports

vii. Relevant Pavement Construction Bid Tabulations

For Task 1.8 the Consultant shall update the CADD standard templates using AutoCAD Civil 3D 2018 (or 2020) to update base drawing files (.dwg) that are compatible with the Program Reporting elements and may be transferred to a GIS output. Reporting elements include:

1. Airfield Pavement Network Definition Exhibit

a. Provides defined inventory details in accordance with the Branch, Section, Sample, and feature requirements defined by ASTM D5340

2. Airfield Pavement System Inventory Update Exhibit

a. Provides inventory updates in work history geometry since 2016-2019 program updates

3. Airfield Pavement Condition Index (ASTM D5340 Standard and FAA 150/5380-7B)

a. Provides current standard PCI and condition ratings as defined by ASTM D5340 which consist of seven (7) categories: Good, Satisfactory, Fair, Poor, Very Poor, Serious, and Failed [FAA AC150/5380-7B Figure B-1]

4. Airfield Pavement Major Rehabilitation Planning

a. Provides section-level recommendations of major rehabilitation identified based on the

Major Rehabilitation Policies defined in Task 1.7 for a 10-year duration.

CADD standard templates will be revised from prior System Updates to improve visualization of data and incorporation into the GIS platform. The Consultant shall submit example exhibits for the AO-PM to review and approve prior to development of final documents.

For this System Update, the Consultant shall develop CADD and GIS standards, for AutoCAD and ArcMap respectively, as well as transference templates to ensure that the initial base drawing datasets are compatible for future GIS use and analysis. Due to the potential of further updates based on field verification of airfield geometry, final GIS documents will be developed as part of Task 3.5. For Task 1.8 the Consultant shall ensure the CADD documents are developed for future process into GIS shapefile feature class objects. This task, and more generally the SAPMP Program, will use standard practice for GIS shapefile feature class development. The result is intended for visual purposes only. This task or Program does not consist of efforts in converting the SAPMP datasets into FAA compliant Airport GIS formats as defined by FAA Advisory Circulars 150/5300-16A, General Guidance and Specifications for Aeronautical or 150/5300-17C, Standards for Using Remote Sensing Technologies in Airport Surveys.

This task or Program does not consist of efforts in creating electronic Airport Layout Plans (“eALP”) as defined by FAA advisory circulars. The GIS shapefile feature class development procedures will provide reasonable spatial projection and will be representative of the pavement section definition and geometry.

The Consultant shall request data from the participating airports as part of review data provided from efforts defined in Task 1.2 by participating airports specific to each airport’s airfield pavement geometry.

In the case of airports which did not previously participate or airports that are re-entering the program, the Consultant shall obtain a base drawing (Airport Layout Plan (ALP)) from the airport showing pavement areas that need to be included in the SAPMP. An initial “Draft Airfield Pavement System Inventory Summary Table” will be developed that will summarize the reported airfield pavement construction updates from the participating airports for Phase 1 airports and will be submitted to the AO-PM. Due to the potential of further updates needed based on field verification of airfield geometry, final Airfield Pavement System Inventory Exhibits will be submitted as part of the final individual airport pavement evaluation report submittals.

Task 1.8 Deliverable(s)

a) One (1) Draft Exhibit Template for each exhibit (4 total) using data from one airport from the 2016-2019 update (PDF); example airport for each of the following four (4) exhibits will be for

Cecil Airport (VQQ). Draft document templates will be subject to up to two (2) rounds of review with comments, reasonable revisions, and/or feedback provided via PDF comments with accompanying Submittal Review Comment Form. Review period durations limited up to five (5) business days of receipt.

a. One (1) Draft Airfield Pavement Network Definition

b. One (1) Draft Airfield Pavement System Inventory

c. One (1) Draft Airfield Pavement Condition Index

d. One (1) Draft Airfield Pavement Major Rehabilitation

b) Draft Airfield Pavement System Inventory Summary Table of record documentation received from the anticipated forty-nine (49) participating airports for Phase 1 (.xlsx). Draft will be subject to up to one (1) round of review with comments, reasonable revisions, and/or feedback provided via Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

Task 2.1 Category Based Airport Pavement Evaluation Report Template Updates The Consultant shall review and update the existing category based individual airport pavement evaluation report template for general aviation airports. The Consultant shall develop recommendations and draft update document template that substantially complies with the reporting requirements of the FAA Advisory Circular 150/5380-7B and 150/5380-6C. The Consultant will work with a desktop publisher, graphic artist, and technical writer to develop up to three (3) graphical concepts for the report standard template for FDOT AO-PM to review and comment. Reports will consider a landscape 8.5” by 11” format, however exhibits will remain at landscape 11” by 17”.

Individual Airport Pavement Evaluation Report documents shall contain Airfield Pavement Network Definition Exhibits identifying sample units to be inspected, Airfield Pavement System Inventory Exhibits depicting recent and anticipated pavement construction, Airfield Pavement Condition Index Exhibits depicting condition by color and index, and a Major Rehabilitation Exhibit identifying the 10-year program of projects based on functional need. The Consultant shall submit to the AO-PM a draft document for review and approval as defined by Task 2.1 Deliverables. The draft document will utilize generic or prior GA airport data as a placeholder.

Task 2.1 Deliverable(s)

a) Draft Category Based Individual Airport Pavement Evaluation Report Document Template for GA airports (.docx or PDF). Draft will be subject to up to two (2) rounds of review with comments, reasonable revisions, and/or feedback provided via MS Word (.docx) tracked changes and an accompanying Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

Task 2.2 Update to Methodology and Procedures for Data Collection and Condition Analysis for Whitetopping Pavements Three (3) airports in Florida have pavement overlaid with a thin, Portland Cement surface referred to as conventional white topping, thin white topping or ultra-thin white topping; Williston Municipal Airport (X60), Fernandina Beach Municipal Airport (FHB), and New Smyrna Beach Municipal Airport (EVB).

The Consultant will update the inspection procedure for this type of pavement with the intent of establishing a method for calculating an identical numeric condition index and appropriate distress deterioration deduction values for distresses. The consultant may need to make field visits to each whitetopping airport to evaluate the performance of the whitetopping and the quantity of each type of the unique distresses to ensure the methodologies and procedures are updated appropriately. Task 2.2 will define whitetopping pavement distress types, severity levels, and methods of measurement and data collection. The Consultant shall define a whitetopping pavement network definition that consists of branch, section, and sample unit characterization as applied for the PCC airfield pavements. The condition analysis procedures shall define the steps for condition index determination and forecasting of whitetopping condition indices.

The Consultant shall submit the updated methodology and analysis procedure based on the visual assessment method for review and approval from the AO-PM.

Based on the outcome from the field visit observation and the quantity of the distresses, the consultant may accordingly update the whitetopping field-data collection sheet and submit it to the AO-PM for review and approval.

Task 2.2 Deliverable(s)

a) Draft Methodology and Procedures for Data Collection and Condition Analysis and submit it to the AO-PM for review and approval. (PDF) Draft will be subject to up to one (1) round of review with comments, reasonable revisions, and/or feedback provided via MS Word (.docx) tracked changes and an accompanying Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

b) Final Methodology and Procedures for Data Collection and Condition Analysis for Whitetopping Pavements at Airports (PDF)

c) Whitetopping field data collection sheet (PDF) Draft will be subject to up to one (1) round of review with comments, reasonable revisions, and/or feedback provided via MS Word (.docx) tracked changes and an accompanying Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

Task 2.3 Update to Maintenance and Repair Policies for Whitetopping Pavements The Consultant shall research the construction technique and published information on distresses that occur in whitetopping pavements and draft a methodology for maintenance, repair, and major rehabilitation of whitetopping pavement distress conditions. If applicable sources are not available, the Consultant may establish a methodology for review and approval by AO-PM. The Consultant shall calculate the equivalent PCI values, recommend rehabilitation treatments and prepare a PCI cost scale for major rehabilitation efforts. Consultant shall prepare a draft repair procedure for this type of pavement and submit it to the AO-PM for review and approval.

Task 2.3 Deliverable(s)

a) Draft Whitetopping Pavement Distress Repair Methodology and Unit Cost Policy (.docx, .xlsx, and PDF) for AO-PM review and approval. Draft will be subject to up to one (1) round of review with comments, reasonable revisions, and/or feedback provided via MS Word (.docx) tracked changes and an accompanying Submittal Review Comment Form. Review periods limited up to five (5) business days of receipt.

b) Final Whitetopping Pavement Distress Repair Methodology and Unit Cost Policy (.docx, .xlsx, and PDF)

Task 3.1 Data Collection Pavement Condition Index Surveys Task 3.1 consists of the visual inspection of pavement conditions in accordance with ASTM D5340 and the supporting elements required for a safe and coordinated inspection effort. Task 3.1 shall be subject to the airports identified and confirmed as participating for Phase 1.

It is the Consultant's responsibility to furnish their own equipment (measuring wheels, levels, scales, field maps, etc.) to locate the sample units and collect the field data using latest version of ASTM D5340. Use of electronic GPS-enabled equipment (e.g. tablets, handheld devices, smart devices, etc.) and software will be utilized for data collection when appropriate, restrictions include; equipment sensitivity to weather conditions (GPS), validation of field conditions based on airport provided information, and calibration of SAPMP database. If necessary, inspection team will revert to paper and pen data collection.

Navigation using GPS-enabled equipment can be achieved with smartphones (e.g. Apple and/or Android) using Esri Collector (iOS and Android), Trimble Juno using ArcPad, Motion FT tablet using ArcPad, and a Windows-based PC/tablet using ArcPad and/or ArcMap. The data collection is performed utilizing any device that is capable of running Microsoft Applications, such as a Windows-based tablet. Currently, the type of electronic handheld equipment being utilized in the field is the Lenovo ThinkPad X1 Tablet (3rd Gen) with i7 processor and Trimble Juno T41/5 Rugged Handheld Computer.

The overall data collection effort at each airport will consist of the following:

Airport In-Brief – Discussion of program, PCI survey, safety, and checklist documentation PCI Survey – Collection of pavement distress data in accordance with ASTM D5340 utilizing electronic GPS-enabled handheld devices as the primary method of collection.

Airport Out-Brief – Discussion of critical pavement distresses, confirmation of Airfield Pavement

Network Definition.

PCI Survey Inspection Overview All data collection will be performed during the daytime hours by trained engineers with “feet on the ground” efforts utilizing measurement equipment accurate to the nearest one (1) foot. Inspection should be performed in dry weather conditions. Pavement distress data will be evaluated and inventoried by trained pavement inspectors for input into an ASTM D5340 defined database. The primary method of data collection will utilize electronic handheld devices and tablets that leverage GIS mapping data and GPS navigation. The pavement inspection process will locate, identify and categorize all distresses visible in-field conditions in accordance with ASTM D5340 for flexible pavements (Hot Mix Asphalt, HMA) and rigid pavements (Portland Cement Concrete, PCC). For inspection purposes pavement sections are sub-divided into sample units. Using sample unit criteria in ASTM D5340, the standard sample unit sizes for hot mix asphalt concrete (AC) pavement is 5,000 SF ± 2,000 SF. Sample units for Portland cement concrete (PCC) pavement are defined as 20 slabs ± 8 slabs. The sizes of the PCC slabs must be 25’ as detailed in the ASTM D5340-12 Section 7 Sampling and Sample Units, Item 7.3. The sample unit rate schedule will not deviate from the prior established sample units from the 2016-2019 SAPMP system update unless field conditions as determined by the Team Leader prohibit inspection (inaccessible, subject to reconstruction, or subject impact to airport operations). All sample units identified for inspection shall be designated using marking paint as described by the procedures in ASTM D5340.

Should a participating airport have unique circumstances with regard to day time inspections and request night time PCI Survey Inspection in advance to the AO-PM; the AO-PM shall review and make a final determination as to whether or not inspect the airport at night. If approved by the AO-PM, the airport shall be required to provide necessary and adequate escort staff, lighting equipment, and vehicles for lighting equipment.

Inspection personnel will perform all efforts at airport in accordance to safe practices confirmed with the AO-PM (i.e. safety vests, lighted vehicle, pull back basis, tower communications, airport escort provisions, etc.). Inspection personnel will mark sample units in field with marking paint and inventory representative photographs of the data collection effort. Any pavement that is subject to recent construction (January 1st, 2019 or later), specific to structural rehabilitation/repair improvements, will be omitted from current data collection inspection for this Program and set to a PCI 100 with an updated work history entry.

It is the responsibility of the Consultant to provide the raw inspection field data to the AO-PM and the Independent QA Manager for each airport inspected within ten (10) business days from the completion of inspection week period for review (e.g. inspection week Monday through Friday, ten business days from Friday). Raw data will be submitted in native format from field data collection application. Review and acceptance subject to collaborative concurrence by PM, In-House QA/QC Engineer(s), and I-QA/QCM.

In-house and independent QA review and acceptance statement are due to AO-PM and PM ten (10) business days from receipt of raw data. Raw data provided will be extracted from data collection application; format does not consist of calculation of PCI values (Sample, Section, or Branch).

NOTE: Consultant shall confirm airport’s full participation with SAPMP program requirements prior to inspection. Confirmation shall consist of Airport Response Form, Airport In-Brief, and in-person authorization to perform efforts needed for data collection efforts.

PCI Survey Personnel Qualifications and Safety To maintain consistency in this Program, the AO requires that all inspectors be "Certified". The successful completion of the FDOT SAPMP training program shall be the method for certification. In order to maintain the consistency of the field data collection methodology and results, the inspectors must re-attend the FDOT SAPMP Training Program that are conducted annually by the FDOT AO.

All PCI Survey Inspection personnel (“Inspectors”) shall wear safety vests for visibility, maintain airfield radio auditory capability as needed, and be aware of aircraft operations. Any vehicles utilized within an airfield shall be equipped with a safety light and visible identification (“Company Name”).

Airport Inspection Coordination The Consultant shall contact all of the airports by phone or email at least four (4) weeks prior to the scheduled inspection date and reconfirm this inspection schedule at least one (1) week prior to driving to the airports. The Consultant shall work with the airports to provide escorts and will work with the airports if there are any security/escort issues. In the case where airports are not able to give access as scheduled, for reasons such as long delays caused by inclement weather, the Consultant should contact AO-PM for direction.

The In-Brief will consist of the following:

i. Meet with Airport Representative

ii. Explain FDOT SAPMP Program

iii. Explain PCI Survey Inspection Process

iv. Confirm Airfield Pavement…