CN-550000-C9W03-00020000.pdf

District Five Professional Services Office, 719 South Woodland Blvd. MS 4-524, Deland, Florida 32720, (386) 943-5526, www.fdot.gov

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AMENDMENT TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

375-030-97

PROCUREMENT

08/18

Amendment Number: 1 Amendment Execution Date:

Original Agreement No.: C9W03 Original Agreement Execution Date: 8/28/2017

Consultant Name: Metric Engineering Inc.

FM Number(s): 237984-2-62-12; 442207-D2-01

Agreement Description: Pre-Event No. 3 Natural Disaster Monitoring/Construction Engineering & Inspection

Purpose of Amendment: Add provision

The terms of the original agreement referenced above are hereby amended:

As part of the Disaster Monitoring/Construction Engineering and Inspection (CEI) services contract, the consultant must provide FDOT with numerous forms of documentation, each of which are required in order to seek federal reimbursement. The following specifications are additions to the contract:

1. All documentation is required to be submitted by invoice, such that each invoice is accompanied by a package including all load and/or cut tickets; in focus photographs; truck certifications; summary sheets in Excel format; and copies of permits issued for any debris management site, landfill, open burning or air curtain incinerator use.

2. Consultants must not create deliverable works that contain links or data connections to any system or network resource not under the control of FDOT. Additionally, no work products will be considered delivered to FDOT if the consultant provides said products on a system or network resource not under the control of FDOT.

3. Completed and signed timesheets and/or daily logs documenting and certifying the hours worked and identifying the location(s) where the work was performed must be included with all hourly contract invoices, including but not limited to invoices for CEI and cut and toss operations. Daily logs and other supporting documentation must clearly show when crews arrived; started work; completed work; and were released from the jobsite. Timesheets and daily logs must be signed by all parties.

4. The consultant will track debris, including leaners and hangers, throughout the entire lifecycle from cradle-to-grave, meaning from the time it is created; during debris clearance operations; while it is transported, treated and stored; and until it is properly disposed.

5. The consultant will review completed load and/or cut tickets prior to submittal to FDOT to ensure that all required information is included. The following information must be provided on each ticket.

a. Name of Contractor

b. Date

c. Truck Number

d. Name of Truck Driver

e. GPS Coordinates

f. Load Amount or Cut Measurement

g. Name of Disposal Site Location

h. Type of Debris (e.g., vegetative, leaner, hanger, stump, white goods)

6. All references to landfill and debris management sites in any documentation must use the name of the location as listed on that site's official permit. Should any nicknames be used within the documentation, DocuSign Envelope ID: 85E78749-6CC9-437A-9E7F-05612645568B

4/28/2020 | 2:30 PM EDT

District Five Professional Services Office, 719 South Woodland Blvd. MS 4-524, Deland, Florida 32720, (386) 943-5526, www.fdot.gov

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AMENDMENT TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

375-030-97 the consultant is further required to furnish FDOT with a crosswalk document linking each nickname to permitted site name.

7. All tipping fee invoices must be accompanied by all the tickets associated with that invoice.

8. WITHOUT EXCEPTION, photographs of leaners, hangers and stumps must clearly show the danger posed by the item and the actual item being measured with a tape measure or stick ruler.

9. Photographs must be in focus with the debris, tickets or other subjects clearly visible and any text legible. Blurry, partial or otherwise unusable photographs will not be accepted.

10. Any debris items chipped on site must be documented in the same way as any other type of debris.

11. Whenever fill is applied to a hole, including holes left by stump removal, the following details about all fill used must be documented.

a. Quantity

b. Type

c. Source

12. Invoice Packaging

a. Load and/or cut tickets, timesheets and photographs must be labeled by "Contract-Invoice-Date", grouped by invoice and packaged with other invoice supporting documentation.

b. All photographs and their corresponding tickets must be combined into a single PDF document saved with the invoice number as the filename. FDOT can provide an example to the consultant.

13. Excel Invoice Summaries

a. Invoices for debris removal, hauling and disposal must be supplemented by Excel spreadsheets labeled by invoice and including load ticket data in tabular format.

14. Documentation Naming Convention

a. Documentation and files provided to FDOT must be named in a format with the following elements.

FDOT can provide an example to the consultant.

i. County

ii. Contractor Name

iii. Invoice Number

iv. Description of Item

15. Load Ticket Components

a. Load tickets must include consistently either the monitor's name or another unique identifier. All load tickets must have evidence of monitor sign-off both at pickup and disposal, if applicable.

b. Load tickets must include exact locations with GPS coordinates. If any standard-type addresses are used, a corresponding set of GPS coordinates must also be included.

c. All load tickets must include the applicable vendor's name. If more than one monitoring firm is deployed, all load tickets and the data entered on them must be in a uniform format.

Except as hereby modified, amended, or changed, all of the terms and conditions of said original agreement and any supplements and amendments thereto will remain in full force and effect.

District Five Professional Services Office, 719 South Woodland Blvd. MS 4-524, Deland, Florida 32720, (386) 943-5526, www.fdot.gov

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AMENDMENT TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

375-030-97

IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written.

CONSULTANT STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Metric Engineering Inc.

Name of Consultant

BY: BY:

Name: Name: Alan E. Hyman, P.E.

Title: Title: Director of Transportation Operations

District Five

FOR DEPARTMENT USE ONLY

PROCUREMENT OFFICE REVIEW:

Douglas K. Cauley, P.E.

Exec. vice president