CN-550000-C9U13-S0010000.pdf

State of Florida Department of Transportation

AMENDMENT

TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

Amendment No.: 1 Execution Date:

Original Contract No.: C-9U13 Original Execution Date: April 8, 2017

Consultant Name: HSQ Group, Inc.

Agreement Description: SR 40 from US 441 (Pine Ave) to SE 8th, Marion County

Purpose of Amendment: Add Services & Fees; Add Compensation Elements, Add Omitted Loaded Billing Rate

The terms of the agreement, referenced above, are hereby amended as follows:

The Consultant will perform additional design services as described in the attached Exhibit “A”, Scope of Services and the Consultant will receive for said services the amount of $338,543.00. This will make a total maximum compensation to the Consultant of $1,260,876.00 for all services required under the agreement as supplemented. Compensation is summarized on Attachment No. 1: Summary of Contract Fees, and payment shall remain in accordance with the established method of compensation.

The following Compensation Elements are hereby incorporated into the agreement:

R/W Control Map/ Right of Way Map (LS-2): The Consultant will receive progress payments for services based on the percentage of services that have been completed and accepted by the Department during the billing period.

Optional Services (LS-2): The Consultant will receive progress payments for services based on the percentage of services that have been completed and accepted by the Department during the billing period.

These services are optional and will not be performed unless needed. If these services are determined to be necessary by the Department, a letter of authorization must be provided to the Consultant prior to commencement of work.

SUE Authorized & R/W Survey (field & office support)/ Legal Descriptions (LA-4): Subject to the established limiting amount, the Consultant will be compensated for these services based on the rates provided in Table 6 of Section 5.0. No multipliers will be applied to these rates. Payment for such services will be based on approved time incurred during the billing period.

SUE Supplemental Design & R/W Survey (field & office support/ Supplemental Mapping/ Optional Environmental Services (LA-4): Subject to the established limiting amount, the Consultant will be compensated for these services based on the rates provided in Table 6 of Section 5.0. No multipliers will be applied to these rates. Payment for such services will be based on approved time incurred during the billing period. These services are optional and will not be performed unless needed. If these services are determined to be necessary by the Department, a letter of authorization must be provided to the Consultant prior to commencement of work.

Miscellaneous Direct Expenses (LA-5): Subject to the established limiting amount, only the following subconsultant firms are approved to receive compensation for itemized miscellaneous direct expenses when authorized and when properly supported by evidence of costs incurred: The Valerin Group, Inc. For travel expenses, state travel vouchers must be submitted.

DocuSign Envelope ID: BE4BF8FA-A53B-43AB-959F-5B49A089FDED

June 16, 2017

The Loaded Billing Rate listed below was omitted in the original Standard Agreement and is being added to Table 6: Loaded Billing Rates in Exhibit “B”: Method of Compensation. There are no other changes to the established Method of Compensation.

Table 6

LOADED BILLING RATES

*No multipliers will be added to the following rates.

CONSULTANT ITEM UNIT RATE

McKim & Creed, Inc. Vac Truck Day $336.00

Except as hereby modified, amended or changed, all of the terms and conditions of said original agreement and any amendments thereto will remain in full force and effect.

The following attachments are hereby incorporated into this Amendment:

Attachment No. 1, Summary of Contract Fees Exhibit “A”, Scope of Services, pages A-1 through A-88

HSQ GROUP, INC. STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

BY: BY:

Name: Name: Richard B. Morrow P.E.

Title: Title: Director of Transportation Development District Five

PROCUREMENT SERVICES REVIEW LEGAL REVIEW

Michelle Sloan District Counsel Procurement Services Manager District Five District Five

DocuSign Envelope ID: BE4BF8FA-A53B-43AB-959F-5B49A089FDED

Nour Shehadeh

VP

March 16, 2017

EXHIBIT A

SUPPLEMENTAL NO. 1 SCOPE OF SERVICES

FOR

FINANCIAL PROJECT ID(S). 431935-1-32-01

DISTRICT 5

Marion COUNTY

A-2

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6A DRAINAGE ANALYSIS

7 UTILITIES

8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT N/A

11 STRUCTURES - TEMPORARY BRIDGE N/A

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE N/A

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE N/A

14 STRUCTURES - STRUCTURAL STEEL BRIDGE N/A

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE N/A

16 STRUCTURES - MOVABLE SPAN N/A

17 STRUCTURES - RETAINING WALLS N/A

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ARCHITECTURE ANALYSIS N/A

26 LANDSCAPE ARCHITECTURE PLANS N/A

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING. TO DONE UNDER SUPPLEMENTAL AGREEMENT

30 TERRESTRIAL MOBILE LIDAR

31 ARCHITECTURE DEVELOPMENT N/A

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE N/A

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS

A-3

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

STAGE III FPID(S): 431935-1-32-01

MARCH 10, 2017

1 PURPOSE

A-4

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and HSQ GROUP, INC. (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 431935-1-32-01

Federal Aid Project No.:

County Section No.: 36080000

Description: SR 40 from US 441 (Pine Ave) to SE 8th, Marion County

Bridge No(s): N/A

Rail Road Crossing No: 627200-U

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes: 0012 Resurfacing Major work groups include: 3.1 Minor Highway Design Minor work groups include:

4.1.1 Miscellaneous Structures

7.1 Signing, Pavement Marking & Channelization This work effort is included in the original contract.

7.2 Lighting This work effort is included in the original contract.

7.3 Signalization This work effort is included in the original contract.

8.1 Control Survey This work effort is included in the original contract.

8.2 Design, R/W and Construction Survey This work effort is included in the original contract.

8.4 Right of way mapping

9.1 Soil Exploration This work effort is included in the original contract.

1 PURPOSE

A-5

9.2 Geotechnical Lab Testing This work effort is included in the original contract.

9.4.1 Standard foundation Studies

Known alternative construction contracting methods include: N/A

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the Plans Preparation Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The Consultant shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The Consultant shall minimize to the maximum extent possible the Department’s need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The Department’s technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

2 PROJECT DESCRIPTION

A-6

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the

DEPARTMENT.

SR 40 Downtown Ocala Pedestrian Improvements From Pine Ave (US 441) to SE 8th

Avenue including reducing lane widths, increasing median width and/or raised medians for pedestrian refuge and constructing wider sidewalks, replacing existing strain pole signals system with mast arms, corridor beautification, lighting, and enhanced pedestrian crosswalk.

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement: CAP level 3.

Other Agency Presentations/Meetings: City of Ocala, two meetings, SunTran, one meetings. To be done under supplemental agreement.

Joint Project Agreements: Three Joint Purpose agreements to be prepared and processed by the FDOT. HSQ Group, Inc. will review the document in general for any input.

Specification Package Preparation: Prepare a specification package for a FDOT Letting.

Value Engineering: N/A.

Risk Assessment Workshop: Basic Level

Plan Type: Plan only.

Typical Section: Two Typical Sections, the first is four 10.5-ft travel lane urban curb and gutter with 10-ft sidewalk in both directions. The second is four 10.5-ft travel lane urban curb and gutter with 8-ft sidewalks on both sides of road.

Pavement Design: Two pavement designs will be prepared. One for the milling and resurfacing and one for the widening.

Pavement Type Selection Report(s): N/A

Cross Slope: N/A

Access Management Classification: Class 7

2 PROJECT DESCRIPTION

A-7

Transit Route Features: SunTran

Major Intersections/Interchanges: Intersection with SR 500 and NE Osceola Ave.

Roadway Alternative Analysis: N/A

Level of TCP Plans: level 1.

Temporary Lighting: N/A

Temporary Signals: N/A

Temporary Drainage: N/A

Design Variations/Exceptions: This work effort is included in the original contract.

A design variation will be required for the sidewalk steep cross slopes that is to remain due to field constraints. A design exception will be required for reducing the width of the travel lanes from 12’ to 10.5’. Also a design exception will be required for the lateral offset to the existing light poles that are to remain.

The following will be documented as a design memo without the formal processing of design variation and/or exception: The none standard curb ramps that are to remain due to constraints, the existing curves within the project limits will remain and the existing substandard superelevation rate will be documented, and the omission of the bike lanes.

Back of Sidewalk Profiles: N/A.

2.2 Drainage (Activities 6a and 6b)

2.3 Utilities Coordination (Activity 7) - This work effort is included in the original contract.

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to Utility Companies and meet production schedules.

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT

2 PROJECT DESCRIPTION

A-8 proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the FDOT District Utilities Administrator that they have the following knowledge, skills, and expertise:

A minimum of 4 years of experience performing utility coordination in accordance with FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

A thorough knowledge of the FDOT plans production process and District utility coordination process.

A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the Department’s standards, policies, and procedures.

Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT’s utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT’s Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT’s Project Manager prior

2 PROJECT DESCRIPTION

A-9 to any change being made in this contract.

AT&T Florida

Century Link

City of Ocala – Electric

City of Ocala – Sewer

City of Ocala – Water

Cox Communications

Level 3 Communications, LLC

Qwest Communication (Century Link)

TECO Peoples Gas

2.4 Environmental Permits, Compliances, and Clearances (Activity 8) - This work effort is included in the original contract.

Prepare Permit Determination letter, NPDES coverage per FDEP Generic Permit for Stormwater Discharge.

The DEPARTMENT will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes.

2.5 Structures (Activities 9 – 18) No Bridge Structures

Miscellaneous: Analysis for Ten standard Mast Arms assemblies-o MP 0.156 NW/SW 1st Avenue- diagonal span wire to be removed and replaced with a double mast arm in the NW and SW quadrants.

o MP 0.209 Magnolia Avenue- diagonal span wire to be removed and replaced with a double mast arm in the SE quadrant and a single mast arm in the NW quadrant. MP 0.265 NE/SE 1st Avenue- diagonal span wire to be removed and replaced with a double mast arm in the NW quadrant and a single mast arm in the SE quadrant.

o MP 0.420 NE/SE Watula Avenue- diagonal span wire to be removed and replaced with a double mast arm in the NW and SE quadrants.

o MP 0.633 NE 8th Avenue- box span to be removed and replaced with a double mast arm in the SE quadrant and a single mast arm in the NW quadrant.

2 PROJECT DESCRIPTION

A-10

2.6 Signing and Pavement Markings (Activities 19 & 20) - This work effort is included in the original contract.

Plan Set

2.7 Signalization (Activities 21 & 22) - This work effort is included in the original contract.

Plan Set to include replacing existing Strain Pole configurations with Mast Arms, coordinate with maintaining agency for preference of loop installation or video detection.

2.8 Lighting (Activities 23 & 24) - This work effort is included in the original contract.

Existing street lighting is to be maintained. Pull boxes within the existing sidewalk and/or utility strip will require replacement to match the grade of the proposed sidewalk. A minimum 4-ft clear path is to be provided around all light fixtures through sidewalk reconstruction or lighting relocation. Some lighting conduit is anticipated to be in conflict with proposed mast arm foundations and will require relocation. Lighting analysis for Pedestrian Safety is required

2.9 Landscape Architecture (Activities 25 & 26) N/A

2.10 Survey (Activity 27)

The CONSULTANT shall design this project with Bentley Systems GEOPAK Open Roads Technology within the FDOTSS4 Workspace. The final products shall be three dimensional (3D) Models for Construction Deliverables per FDOT CADD Production Criteria Handbook, Current Edition. The Consultant shall develop files for 3D deliverables supporting automated machine guidance for design models. This includes importing survey data and creation of existing 3D surface features and models, and developing proposed corridor models with necessary detail of features to depict the proposed project in 3D to comply with the Departments CADD Manual and Microstation Select Series 4 (SS4) format. Many elements contribute to this (slope transitions, typical section transitions, changes in pavement depth, berm and other feature transitions). The intersections must also be modeled. Dynamic relationships must be maintained.

The 3D model files will be provided to the CONTRACTOR for use in constructing the project.

Perform SUE services as necessary for SUE Quality Level B Location and SUE Quality Level A for Designation of subsurface utilities. Locate utilities including valve covers, meter boxes, manholes etc. within the limits of 3D mapping. Include 116 VvH locations identified in the Utility Scope items. Locate existing drainage structures (inlet tops and manholes). Pipe sizes, flow lines, material type, etc. will be required.

2.11 Photogrammetry (Activity 28) – N/A

2.12 Mapping (Activity 29) – Establish the existing, apparent Rights of Way, within the project limits by Record Subdivision Plats and the field Monumentation along

2 PROJECT DESCRIPTION

A-11 the roadway corridor.

Control Survey Map: - N/A.

Right of Way Map: Prepare Easement Parcel within City of Ocala Right of Way for Mast Arms for traffic signalization at SE corner of SE 1st Avenue and SR 40.

Legal Descriptions: Prepare Sketch Description for easement at SE 1St Ave

Maintenance Map: N/A.

Miscellaneous Items: N/A.

2.13 Terrestrial Mobile LiDAR (Activity 30) N/A.

2.14 Architecture (Activity 31) N/A

2.15 Noise Barriers (Activity 32) N/A

2.16 Intelligent Transportation Systems (Activities 33 & 34) - This work effort is included in the original contract.

Any ITS items within the project limits shall be shown on plan sheets that are necessary for other work. Plan sheets are not necessary solely to show ITS elements.

ITS certification Memo will be required. Marion County was noted to have facilities within the project corridor.

2.17 Geotechnical (Activity 35) - This work effort is included in the original contract.

Obtain soil borings and analyze the field and laboratory data (Soil Corrosion Series) to develop engineering recommendations needed to complete project design. Obtain

(10) SPT borings and evaluate the geotechnical information for the proposed mast arm foundations.

2.18 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The schedule shall be based upon the Current Schedule. The current production date is September 1, 2018. The schedule shall be accompanied by an anticipated payout and fiscal progress curve.

For the purpose of scheduling, the CONSULTANT shall allow for a four week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 18 months

2 PROJECT DESCRIPTION

A-12 for final construction contract documents. However, the contract deadline is 18 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.19 Submittals

The CONSULTANT shall furnish construction contract documents as required by the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the DEPARTMENT. The DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.20 Provisions for Work

All work shall be prepared with English units in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT which include, but are not limited to, publications such as:

General Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations (29 C.F.R. 1910.1001) – Asbestos Standard for Industry, U.S. Occupational Safety and Health Administration (OSHA) o 29 C.F.R. 1926.1101 – Asbestos Standard for Construction, OSHA o 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous Air Pollutants (NESHAP), Environmental Protection Agency (EPA) o 40 C.F.R. 763, Subpart E – Asbestos-Containing Materials in Schools, EPA o 40 C.F.R. 763, Subpart G – Asbestos Worker Protection, EPA o Americans with Disabilities Act (ADA) Standards for Accessible Design o AASHTO – A Policy on Design Standards Interstate System o AASHTO – Roadside Design Guide o AASHTO – Roadway Lighting Design Guide

2 PROJECT DESCRIPTION

A-13 o AASHTO – A Policy for Geometric Design of Highways and Streets o AASHTO – Highway Safety Manual o Rule Chapter 5J-17, Florida Administrative Code (F.A.C.), Standards of Practice for Professional Surveyors and Mappers o Chapter 469, Florida Statutes (F.S.) – Asbestos Abatement o Rule Chapter 62-257, F.A.C., Asbestos Program o Rule Chapter 62-302, F.A.C., Surface Water Quality Standards o Code of Federal Regulations (C.F.R.)

o Florida Administrative Codes (F.A.C.)

o Chapters 20, 120, 215, 455, Florida Statutes (F.S.) – Florida Department of Business & Professional Regulations Rules o Florida Department of Environmental Protection Rules o FDOT Basis of Estimates Manual o FDOT Computer Aided Design and Drafting (CADD) Manual o FDOT Design Standards o FDOT Flexible Pavement Design Manual o FDOT - Florida Roundabout Guide o FDOT Handbook for Preparation of Specifications Package o FDOT Instructions for Design Standards o FDOT Instructions for Structures Related Design Standards o FDOT Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (“Florida Greenbook”) o FDOT Materials Manual o FDOT Pavement Type Selection Manual o FDOT Plans Preparation Manual o FDOT Procedures and Policies

2 PROJECT DESCRIPTION

A-14 o FDOT Project Development and Environmental Manual o FDOT Project Traffic Forecasting Handbook o FDOT Public Involvement Handbook o FDOT Rigid Pavement Design Manual o FDOT Standard Specifications for Road and Bridge Construction o FDOT Utility Accommodation Manual o Federal Highway Administration (FHWA) - Manual on Uniform Traffic Control Devices (MUTCD) o FHWA – National Cooperative Highway Research Program (NCHRP) Report 672, Roundabouts: An Informational Guide o FHWA Roadway Construction Noise Model (RCNM) and Guideline Handbook o Florida Fish and Wildlife Conservation Commission - Standard Manatee Construction Conditions 2005 o Florida Statutes (F.S.)

o Florida’s Level of Service Standards and Guidelines Manual for Planning o Model Guide Specifications – Asbestos Abatement and Management in Buildings, National Institute for Building Sciences (NIBS) o Quality Assurance Guidelines o Safety Standards o Any special instructions from the DEPARTMENT

Roadway o FDOT – Florida Intersection Design Guide o FDOT - Project Traffic Forecasting Handbook o FDOT - Quality/Level of Service Handbook o Florida’s Level of Service Standards and Highway Capacity Analysis for the

SHS

o Transportation Research Board (TRB) - Highway Capacity Manual

2 PROJECT DESCRIPTION

A-15

Permits o Chapter 373, F.S. – Water Resources o US Fish and Wildlife Service Endangered Species Programs o Florida Fish and Wildlife Conservation Commission Protected Wildlife Permits o Bridge Permit Application Guide, COMDTPUB P16591.3C o Building Permit

Drainage o FDOT Bridge Hydraulics Handbook o FDOT Culvert Handbook o FDOT Drainage Manual o FDOT Erosion and Sediment Control Manual o FDOT Exfiltration Handbook o FDOT Hydrology Handbook o FDOT Open Channel Handbook o FDOT Optional Pipe Materials Handbook o FDOT Storm Drain Handbook o FDOT Stormwater Management Facility Handbook o FDOT Temporary Drainage Handbook o FDOT Drainage Connection Permit Handbook o FDOT Bridge Scour Manual

Survey and Mapping o All applicable Florida Statutes and Administrative Codes o Applicable Rules, Guidelines Codes and authorities of other Municipal, County, State and Federal Agencies.

2 PROJECT DESCRIPTION

A-16 o FDOT Aerial Surveying Standards for Transportation Projects Topic 550-020-o FDOT Right of Way Mapping Handbook o FDOT Surveying Procedure Topic 550-030-101 o Florida Department of Transportation Right of Way Procedures Manual o Florida Department of Transportation Surveying Handbook o Right of Way Mapping Procedure 550-030-015

Traffic Engineering and Operations and ITS o AASHTO - An Information Guide for Highway Lighting o AASHTO - Guide for Development of Bicycle Facilities o FHWA Standard Highway Signs Manual o FDOT Manual on Uniform Traffic Studies (MUTS) o FDOT Median Handbook o FDOT Traffic Engineering Manual o National Electric Safety Code o National Electrical Code

Florida’s Turnpike Enterprise o Florida’s Turnpike Plans Preparation and Practices Handbook (TPPPH) o Florida’s Turnpike Lane Closure Policy o Florida’s Turnpike Drainage Manual Supplement o Rigid Pavement Design Guide for Toll Locations with Electronic Toll Collection o Flexible Pavement Design Guide for Toll Locations with Electronic Toll Collection o Florida’s Turnpike General Tolling Requirements (GTR)

2 PROJECT DESCRIPTION

A-17 o Additional Florida’s Turnpike Enterprise standards, guides, and policies for design and construction can be found on the FTE Design Website:

http://design.floridasturnpike.com

Traffic Monitoring o American Institute of Steel Construction (AISC) Manual of Steel Construction, referred to as “AISC Specifications” o American National Standards Institute (ANSI) RP-8-00 Recommended Practice for Roadway Lighting o AASHTO AWS D1.1/ANSI Structural Welding Code – Steel o AASHTO D1.5/AWS D1.5 Bridge Welding Code o FHWA Traffic Detector Handbook o FDOT General Interest Roadway Data Procedure o FHWA Traffic Monitoring Guide o FDOT’s Traffic/Polling Equipment Procedures

Structures o AASHTO Load and Resistance Factor Design (LRFD) Bridge Design Specifications and Interims o AASHTO LRFD Movable Highway Bridge Design Specifications and Interims o AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals, and Interims.

o AASHTO/-AWS-D1. 5M/D1.5: An American National Standard Bridge Welding Code o AASHTO Guide Specifications for Structural Design of Sound Barriers o AASHTO Manual for Condition Evaluation and Load and Resistance Factor Rating (LRFR) of Highway Bridges o FDOT Bridge Load Rating Manual o FDOT Structures Manual o FDOT Structures Design Bulletins (available on FDOT Structures web site only)

2 PROJECT DESCRIPTION

A-18 o Geotechnical o FHWA Checklist and Guidelines for Review of Geotechnical Reports and Preliminary Specifications o Manual of Florida Sampling and Testing Methods o Soils and Foundation Handbook

Landscape Architecture o Florida Department of Agriculture and Consumer Services Grades and Standards for Nursery Plants

Architectural o Building Codes o Florida Building Code:

• Building

• Fuel Gas

• Mechanical

• Plumbing

• Existing Building o Florida Accessibility Code for Building Construction o Rule Chapter 60D, F.A.C., Division of Building Construction o Chapter 553, F.S. – Building Construction Standards o ANSI A117.1 2003 Accessible and Usable Building and Facilities o Titles II and III, Americans With Disabilities Act (ADA), Public Law 101- 336; and the ADA Accessibility Guidelines (ADAAG)

Architectural – Fire Codes and Rules o National Fire Protection Association (NFPA) - Life Safety Code o NFPA 70 - National Electrical Code o NFPA 101 - Life Safety Code o NFPA 10 - Standard for Portable Fire Extinguishers o NFPA 11 - Standard for Low-Expansion Foam Systems

2 PROJECT DESCRIPTION

A-19 o NFPA 11A - Standard for High- and Medium-Expansion Foam Systems o NFPA 12 - Standard for Carbon Dioxide Extinguishing Systems o NFPA 13 - Installation of Sprinkler Systems o NFPA 30 - Flammable and Combustible Liquids Code o NFPA 54 - National Gas Fuel Code o NFPA 58 - LP-Gas Code o Florida Fire Prevention Code as adopted by the State Fire Marshal – Consult with the Florida State Fire Marshal’s office for other frequently used codes.

Architectural – Extinguishing Systems o NFPA 10 - Fire Extinguishers o NFPA 13 - Sprinkler o NFPA 14 - Standpipe and Hose System o NFPA 17 - Dry Chemical o NFPA 20 - Centrifugal Fire Pump o NFPA 24 - Private Fire Service Mains o NFPA 200 - Standard on Clean Agent Fire Extinguishing Systems

Architectural – Detection and Fire Alarm Systems o NFPA 70 - Electrical Code o NFPA 72 - Standard for the Installation, Maintenance and Use of Local Protective Signaling Systems o NFPA 72E - Automatic Fire Detectors o NFPA 72G - Installation, Maintenance, and Use of Notification Appliances o NFPA 72H -Testing Procedures for Remote Station and Proprietary Systems o NFPA 74 - Household Fire Warning Equipment o NFPA 75 - Protection of Electronic Computer Equipment

2 PROJECT DESCRIPTION

A-20

Architectural – Mechanical Systems o NFPA 90A - Air Conditioning and Ventilating Systems o NFPA 92A - Smoke Control Systems o NFPA 96 - Removal of Smoke and Grease-Laden Vapors from Commercial Cooking Equipment o NFPA 204M - Smoke and Heating Venting

Architectural – Miscellaneous Systems o NFPA 45 - Laboratories Using Chemicals o NFPA 80 - Fire Doors and Windows o NFPA 88A - Parking Structures o NFPA 105- Smoke and Draft-control Door Assemblies o NFPA 110 - Emergency and Standby Power Systems o NFPA 220 - Types of Building Construction o NFPA 241 - Safeguard Construction, Alteration, and Operations o Rule Chapter 69A-47, F.A.C., Uniform Fire Safety For Elevators o Rule Chapter 69A-51, F.A.C., Boiler Safety

Architectural – Energy Conservation o Rule Chapter 60D-4, F.A.C., Rules For Construction and Leasing of State Buildings To Insure Energy Conservation o Section 255.255, F.S., Life-Cycle Costs

Architectural – Elevators o Rule Chapter 61C-5, F.A.C., Florida Elevator Safety Code o ASME A-17.1, Safety Code for Elevators and Escalators o Architectural – Floodplain Management Criteria o Section 255.25, F.S., Approval Required Prior to Construction or Lease of Buildings

2 PROJECT DESCRIPTION

A-21 o Rules of the Federal Emergency Management Agency (FEMA)

Architectural – OtherRule Chapter 64E-6, F.A.C., Standards for On Site Sewage Disposal Systems (Septic Tanks) o Rule Chapter 62-600, F.A.C., Domestic Wastewater Facilities o Rule Chapter 62-761, F.A.C., Underground Storage Tank Systems o American Concrete Institute o American Institute of Architects - Architect’s Handbook of Professional Practice o American Society for Testing and Materials - ASTM Standards o Brick Institute of America o DMS - Standards for Design of State Facilities o Florida Concrete Products Association o FDOT – ADA/Accessibility Procedure o FDOT – Building Code Compliance Procedure o FDOT – Design Build Procurement and Administration o LEED (Leadership in Energy and Environmental Design) Green Building Rating System o National Concrete Masonry Association o National Electrical Code o Portland Cement Association - Concrete Masonry Handbook o United State Green Building Council (USGBC)

2.21 Services to be Performed by the DEPARTMENT When appropriate and /or available, the DEPARTMENT will provide project data including:

Numbers for field books.

Preliminary Horizontal Network Control.

Access for the CONSULTANT to utilize the DEPARTMENT’s Information Technology Resources.

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A-22

All Department agreements with Utility Agency Owner (UAO).

All certifications necessary for project letting.

Building Construction Permit Coordination (Turnpike)

All information that may come to the DEPARTMENT pertaining to future improvements.

All future information that may come to the DEPARTMENT during the term of the CONSULTANT’s Agreement, which in the opinion of the DEPARTMENT is necessary for the prosecution of the work.

Available traffic and planning data.

All approved utility relocations.

Project utility certification to the DEPARTMENT’s Central Office.

Any necessary title searches.

Engineering standards review services.

All available information in the possession of the DEPARTMENT pertaining to utility companies whose facilities may be affected by the proposed construction.

All future information that may come to the DEPARTMENT pertaining to subdivision plans so that the CONSULTANT may take advantage of additional areas that can be utilized as part of the existing right of way.

Systems traffic for Projected Design Year, with K, D, and T factors.

Existing right of way maps.

Existing cross slope data for all RRR projects.

Existing pavement evaluation report for all RRR projects.

PD&E Documents

Design Reports

Letters of authorization designating the CONSULTANT as an agent of the DEPARTMENT in accordance with F.S. 337.274.

Phase reviews of plans and engineering documents.

Regarding Environmental Permitting Services:

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A-23 o Approved Permit Document when available.

o Approval of all contacts with environmental agencies.

o General philosophies and guidelines of the DEPARTMENT to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager.

o Appropriate signatures on application forms.

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks - This work effort is included in the original contract.

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Within 10 Days of Notice to Proceed being issued, the Consultant will update the DEPARTMENT’s Long Range Estimate (L.R.E.) system and will be used to produce a conceptual estimate, according to District policy. Once the quantities have been developed, the Consultant will update the LRE and, (beginning at 60% plans and no later than 90% plans) the CONSULTANT shall be responsible for inputting the pay items and quantities into TRNS*PORT PES (Proposal Estimating System) through the use of the DEPARTMENT’s Designer Interface for generating the summary of quantities and the FDOT’s in-house estimates. A Summary of Pay Items sheet shall be prepared with all required Phase II, III, and IV Plans submittals.

Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

A Technical Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate District Specifications Office to be included in the project's specifications package.

The Technical Special Provisions shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment. Proposed Technical Special Provisions will be submitted to the District Specifications Office for initial review at the time of the Phase III plans review submission to the DEPARTMENT’s Project Manager. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Packages. The District Specifications

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Office will forward the Technical Special Provisions to the District Legal Office for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be digitally signed and sealed in accordance with applicable Florida Statutes.

The CONSULTANT shall contact the appropriate District Specifications Office for details of the current format to be used before starting preparations of Technical Special Provisions.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the DEPARTMENT’s Project Manager for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the DEPARTMENT that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the Plans Preparation Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the CONSULTANT submittals are complete. All subconsultant document submittals shall be submitted by the subconsultant directly to the CONSULTANT for their independent Quality Assurance/Quality Control review and subsequent submittal to the DEPARTMENT.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the DEPARTMENT's Design Project Manager to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT’s Project Manager and the

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CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT’s staff that will perform the quality control reviews. The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C.

14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the DEPARTMENT, with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor & Mapper that performed the Quality Control review will sign a statement certifying that the review was conducted and found to meet required specifications.

The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other products and services.

Independent Peer Review: When directed by the DEPARTMENT, a subconsultant may perform Independent Peer Reviews.

Independent Peer Review and a Constructability/Bidability Review for design Phase Plans document submittals are required on this project. These separate reviews shall be completed by someone who has not worked on the plan component that is being reviewed. These could include, but are not limited to a separate office under the Prime’s umbrella, a subconsultant that is qualified in the work group being reviewed, or a CEI. It does not include persons who have knowledge of the day to day design efforts. The Constructability/Bidability Review shall be performed by a person with experience working on Department construction projects (CEI, Contractor, etc.).

The Independent Peer Review for design Phase Plans submittals shall ensure the plans meet the PPM, Design Standards and CADD Manual. The Constructability/Bidability Review shall ensure the project can be constructed and paid for as designed.

Constructability/Bidability Reviews should be conducted prior to the Phase III and Phase IV submittals, using the Phase Review Checklist (Guidance Document 1-1-A) from the Construction Project Administration Manual (CPAM) as a minimum guideline. The CONSULTANT shall submit this checklist, as well as the “marked-up” set of plans during this review, and review comments and comment responses from any previous Constructability/Bidability reviews. These items will be reviewed by District Design and District Construction.

Supervision: The CONSULTANT shall supervise all technical design activities.

Coordination: The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts

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A-26 that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope.

3.1 Public Involvement.

Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the DEPARTMENT drafts of all Public Involvement documents (i.e., newsletters, property owner letters, advertisements, etc.) associated with the following tasks for review and approval at least fifteen business days prior to printing and / or distribution.

3.1.1 Community Awareness Plan. By Subconsultant VGI

Prepare a Community Awareness Plan (CAP Level 3) for review and approval by the DEPARTMENT within 30 calendar days after receiving Notice to Proceed. The objective of the plan is to notify local governments, affected property owners, tenants, and the public of the DEPARTMENT’S proposed construction and the anticipated impact of that construction. The CAP shall address timeframes for each review and shall include tentative dates for each public involvement requirement for the project. The CAP will also document all public involvement activities conducted throughout the project’s duration. In addition to the benefits of advance notification, the process should allow the DEPARTMENT to resolve controversial issues during the design phase. This item shall be reviewed and updated periodically as directed by the DEPARTMENT throughout the life of the project.

3.1.2 Notifications.

In addition to public involvement data collection, the CONSULTANT shall assist the DEPARTMENT or prepare notifications, flyers, and/or letters to elected officials and other public officials, private property owners, and tenants at intervals during plans production as identified by the DEPARTMENT. All letters and notices shall be reviewed by the DEPARTMENT and the CONSULTANT to ensure that they are addressed to the correct and current public officials.

3.1.3 Preparing Mailing Lists.

At the beginning of the project, The CONSULTANT shall identify all impacted property owners and tenants (within a minimum of 300 feet of the project corridor) The CONSULTANT shall prepare a mailing list of all such entities and shall update the mailing list as needed during the life of the project.

3.1.4 Median Modification Letters. N/A

The CONSULTANT shall prepare a median modification letter to be sent to

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A-27 property owners along the corridor. In addition, the CONSULTANT shall prepare a sketch of each proposed median modification for inclusion in the letter. The letters will be sent on DEPARTMENT letterhead by the Consultant.

3.1.5 Driveway Modification Letters.

The CONSULTANT shall prepare a driveway modification letter to be sent to property owners along the corridor. In addition, the CONSULTANT shall prepare a sketch of each proposed driveway modification for inclusion in the letter. The letters will be sent on DEPARTMENT letterhead.

3.1.6 Newsletters – N/A

3.1.7 Renderings and Fly-Throughs.

HSQ to prepare Large Prints/ Plot to be used for public meeting (2 plots 1"=40' for plan view, 7' long as one roll and 2 plots of typical sections on 24"x36") including submittal to FDOT and revisions / add mile posts to the exhibits

3.1.8 PowerPoint Presentations.

The CONSULTANT shall prepare PowerPoint presentations for use in public meetings.

3.1.9 Public Meeting Preparations.

The CONSULTANT shall prepare the necessary materials for use in public meetings.

The CONSULTANT will investigate potential meeting sites to advise the DEPARTMENT on their suitability. The CONSULTANT will pay all costs for meeting site rents and insurance. No DEPARTMENT meetings will be held on public school system properties.

3.1.10 Public Meeting Attendance and Follow-up.

The CONSULTANT shall attend public meeting(s), assist with meeting setup and take down. The CONSULTANT shall also prepare a summary of the public meeting that includes all copies of all materials shown or provided at the public meeting. The summary shall also include a listing of all written comments made during or after the meeting and responses to those written comments.

The CONSULTANT will attend the meetings with an appropriate number of…