CN-550000-C9R84-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

12/12/2021

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

C-9R84 43969913201

$293,055.00

(name) (title) Signature

Rebecca L. Schwarz Procurement Services Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

Burgess & Niple, Inc.

1800 Pembrook Drive, Suite 265 Orlando, Florida 32810

Attn.: Scott D. Perfater, PE

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Est*Method of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$293,055.00

$293,055.00 N

Design of the addition of sidewalk for Pleasant Grove Elementary- Pleasant Grove Road and Druid Road in Citrus County.

All classifications listed in the contract are eligible to work on this task work order.

Signature

Liyanage Ratnayake, José Vazquez, CITS, D7FSContractDocs, Steven Drum

$293,055.00

$0.00

(name) (title)

$293,055.00

District Wide Miscellaneous Design

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

DocuSign Envelope ID: 10FBB6A9-E9F1-4F94-B9EF-4C4ECFEBAB3F

,/588 )# +162.816 -3/1 +61730148

*.49.6; '" &$%(

ATTACHMENT “A”

TASK WORK ORDER NO. 1

SCOPE OF SERVICES

DISTRICT WIDE MISCELLANEOUS DESIGN

Financial Project ID: 404569-1-32-11

Contract No. C-9R84

Design Services For

Financial Project ID 439699-1-32-01

PLEASANT GROVE ELEMENTARY-PLEASANT GROVE ROAD AND DRUID ROAD

Citrus County

October 26, 2017

DocuSign Envelope ID: 10FBB6A9-E9F1-4F94-B9EF-4C4ECFEBAB3F

FPID: 439699-1-32-01

A-1 October 26, 2017

ATTACHMENT "A"

TASK WORK ORDER NO. 1

SCOPE OF SERVICES

DISTRICT WIDE MISCELLANEOUS DESIGN

Financial Project ID: 404569-1-32-11

Contract No. C-9R84

Design Services For

Financial Project ID 439699-1-32-01

PLEASANT GROVE ELEMENTARY – PLEASANT GROVE ROAD AND DRUID RD.

I. DESCRIPTION

The above-described Base Consultant Agreement provides for the issuance of Task Work Orders for miscellaneous design services relating to specific production projects. This Task Work Order provides for the design of the addition of sidewalk for Pleasant Grove Elementary- Pleasant Grove Road and Druid Road in Citrus County (FP ID 439699-1-32-01) in accordance with applicable provisions of the Base Consultant Agreement, including that Agreement’s Exhibit A (“Scope of Services”), which is incorporated herein by reference. The Major Work Mix is “Sidewalk”.

II. OBJECTIVES

The purpose of this Attachment is to describe the Task Work Order scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design of the above-described production project and the preparation of the complete set of construction contract plans and specifications.

The general objective is for the CONSULTANT to prepare a set of plans and specifications to be used by the construction contractor to build the project and by the DEPARTMENT to ensure that the project is built as designed and to specifications.

This Scope of Services establishes which items of work described in the Base Consultant Agreement Exhibit A, the Plans Preparation Manual and other pertinent DEPARTMENT manuals are specifically included in this Task Work Order, and also which of the items of work will be the responsibility of the CONSULTANT or the DEPARTMENT.

All plans and design documents are to be prepared with Standard English values in accordance with all applicable DEPARTMENT manuals and guidelines and the desires of the DEPARTMENT as made known to the CONSULTANT. The plans shall be accurate, legible, and complete in design, furnished in reproducible form and shall be complete and suitable for bidding purposes. All final plans and specifications deliverables provided for herein shall support a fully electronic advertisement, bidding and letting process for the construction contract in a manner acceptable to the

A-2 October 26, 2017

DEPARTMENT, including compliance with Volume 1, Chapter 20 of the FDOT Plans Preparation Manual (“Plans Processing and Revisions”) and the CADD Production Criteria Handbook (C.P.C.H.), as well as the following alternative/innovative construction contracting method(s): None at this time. In addition to any required hard copies, the CONSULTANT shall provide .pdf files for all plans phase submittals thru Phase III. Beginning with the Phase IV submittal, the CONSULTANT shall provide electronic “smart” files. In addition to any required hard-copies, all other documents that require DEPARTMENT review shall be submitted in an electronic medium acceptable to the DEPARTMENT Project Manager, including processing through the Department’s Electronic Review and Comment system (ERC).

III. SERVICES

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise noted herein or directed by the DEPARTMENT.

The CONSULTANT shall be aware that as the project is developed, certain modifications and/or improvements to the original recommendation may be required. The CONSULTANT is to incorporate these refinements into the design and will consider this effort to be an anticipated and integral part of the work. This will not be a basis for any subsequent Task Work Order(s) or Task Work Order Amendment(s).

This project provides for the design of the addition of approximately 6,020 l.f. of sidewalk, associated drainage and signing and marking. The new sidewalk locations are as follows:

" Construct 6' Concrete Sidewalk on east side of Pleasant Grove Road from Grove Manor Blvd to West Main Street.

" Construct 6' Concrete Sidewalk on the north side of Druid Road from Pleasant Grove Road east to the existing sidewalk.

At the option of the CONSULTANT with the approval of the DEPARTMENT Project Manager, this project may be designed and delivered using either 1) Autodesk AutoCAD Civil 3D 2014, or the DEPARTMENT’s current Autodesk AutoCAD Civil 3D standard, or 2) Bentley MicroStation GEOPAK Corridor Modeler, or the DEPARTMENT’s current MicroStation/GEOPAK Corridor Modeler standard. See http://www.dot.state.fl.us/ecso/main/Version/CurrentVersions.shtm for current versions of acceptable software. In either case, the project shall be designed, delivered and signed and sealed in compliance with the DEPARTMENT’s CADD Production Criteria Handbook (CPCH) published at http://www.dot.state.fl.us/ecso/downloads/publications/CriteriaHandBook/CPCH2010MR4/CPCHFD OT2010MR4.shtm. The DEPARTMENT provides a “State Kit” for both Autodesk and Bentley products that can be downloaded from http://www.dot.state.fl.us/ecso/downloads/software.

2.1 Project General and Roadway (Activities 3, 4 and 5)

Public Involvement:

Community Awareness Plan

Fact Sheet (internal use only): A fact sheet will be created and distributed by

A-3 October 26, 2017

CONSULTANT during a project field review. YES NO - Explain:

Project Brochure (public distribution): An informational brochure will be created for this project. YES Not Applicable

Elected Officials Design Phase Submittal Notification:

An email notification will be sent from the District Secretary to local elected officials at each phase review. YES NO - Explain:

Maintenance of Access Plan (business & residential): - Access to the State Highway

System will be maintained.

Local events will be considered when implementing the MOT plan.

Detour – If using a detour please provide details: N/A

A list of driveways and the hours of operation for the businesses affected by this project will be provided. YES NO

This Project Is Located Near:

Raymond James Stadium YES

NO Ybor City

YES

NO

Tropicana Field

YES

NO Plant City - Strawberry Fest. YES

NO

Downtown Tampa

YES

NO Gulf Blvd. in Pinellas County YES

NO

Downtown St.

Petersburg YES

NO Florida State Fairgrounds

YES

NO

If YES to any of the above a special events traffic control plan will be needed.

Median Modification: N/A

Other: N/A

Other Agency Presentations/Meetings: potential meetings with Citrus County and the Citrus County School District. Coordination with Citrus County Transit is anticipated.

Joint Project Agreements: N/A

Specification Package Preparation: The Consultant shall prepare the specification package:

the effort will be considered normal.

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type: The roadway plans shall be prepared in a Plan format. Profile sheets shall be

A-4 October 26, 2017 provided to show the vertical controls that are needed for the construction of these projects.

The plan (and profile) sheets shall be plotted at a horizontal scale of 1" = 40’.

Limits: Pleasant Grove Road from Grove Manor Blvd to West Main Street (MP 10.797 to MP 11.897). Druid Road from Pleasant Grove Road east to existing sidewalk (MP 0.00 to MP 0.041) Project Length = 1.141 miles.

Typical Section:

Pleasant Grove Road:

The typical section shall be a 6' wide concrete sidewalk added to the east side of the 2 lane undivided rural typical section with unpaved shoulders.

Druid Road:

The typical section shall be a 6' wide concrete sidewalk added to the north side of the 2 lane undivided rural typical section with unpaved shoulders.

Pavement Design: N/A

Pavement Type Selection Report(s): N/A

Cross Slope: N/A

Access Management Classification: #3

Transit Route Features: On an existing or planned (adopted) bus route roadway, coordinate with the transit agency and design as requested their proposed engineering and right-of-way-feasible, ADA-compliant bus landing pads, rider shelter pads and incidental universal sidewalk connections, etc. All transit agency contact shall be coordinated in advance with the DEPARTMENT’s Public Transit Coordinator.

Major Intersections/Interchanges: West Main Street

Roadway Alternative Analysis: N/A

Level of TCP Plans: 1

Temporary Signals: N/A

Temporary Lighting: N/A

Temporary Drainage: N/A

Design Variations/Exceptions: Design variation and/or exception requests shall be prepared for any situations not meeting current DEPARTMENT and/or FHWA requirements, as appropriate. The CONSULTANT shall prepare design Variation and Exception reports for the purpose of estimating design and construction needs based on initial observations. The CONSULTANT shall recommend, to the DEPARTMENT, either correction of any deficiencies, or obtaining the appropriate design variations or exceptions, including applicable

A-5 October 26, 2017 benefit-cost analyses, in accordance with DEPARTMENT procedures. Currently known or suspected features requiring analysis include: None.

Back of Sidewalk Profiles: See Plan Type

2.2 Drainage (Activities 6a and 6b)

System Type: Rural typical section with an open drainage system. The CONSULTANT shall be responsible for modifying the existing drainage system and/or designing new drainage systems as necessary to accommodate the sidewalk. This work shall include the engineering analysis necessary to design any or all of the following: cross drains, ditches, storm sewers, retention/detention facilities, other drainage systems and elements of systems as required for a complete analysis. Full coordination with all permitting agencies and the Drainage Design section will be required. The CONSULTANT shall meet with the Water Management District to discuss the permitting requirements.

The design shall provide documented assurance that there is no net reduction in ditch conveyance and/or storage volume resulting in adverse impacts to adjacent property owners, both upstream and downstream. The proposed design shall evaluate any potential increase in discharge rates, water surface elevations, and volume (for closed basins).

Impacts identified by the CONSULTANT as not causing an adverse impact shall be well documented and will require approval from the District Drainage Engineer. This evaluation and documentation is required for sidewalk projects, including those that may be identified as exempt from Water Management District permitting requirements. Closed drainage systems may be required to replace existing ditch segments due to limited existing right-of-way. Where possible, the sidewalk should be at natural ground to reduce offsite impacts. If the sidewalk must be placed above natural ground, design back of sidewalk drainage as necessary.

The project area is located on the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) number 12017C0353D dated September 26, 2014.

The FIRM shows Zone A and Zone AE floodplains within the project limits. The proposed alignment may impact Zone A and Zone AE floodplains along the east side of Pleasant Grove Road. The CONSULTANT shall determine if the project creates any floodplain impacts, and provide compensation as necessary.

The CONSULTANT shall notify the DEPARTMENT if video inspection of the storm sewer system is recommended. Video inspection services will be performed by others under the DEPARTMENT’s Districtwide video inspection contract. Within three weeks following the Notice-To-Proceed, the CONSULTANT shall provide to the DEPARTMENT figures showing the locations of the pipes to be inspected, and shall quantify the length and pipe sizes for the required work. Prior to the first phase submittal of plans, the CONSULTANT shall review the inspection report and provide to the DEPARTMENT recommendations and construction cost estimates for any pipe repair. The design implementation of any approved recommendations not included in this Scope of Services may be added with a subsequent Task Work Order or Task Work Order Amendment.

2.3 Utilities Coordination (Activity 7)

Utilities anticipated on the project: The DEPARTMENT’s Utility Permit search found seven

A-6 October 26, 2017

UAOs: Comcast Cable Communications, Bright House Communications, City of Inverness, Florida Public Utilities (Central Florida Gas), Duke Energy Transmission, Duke Energy Distribution, and CenturyLink. The Sunshine 811 design ticket was used for reference, with the DEPARTMENT’s Permit search used as a control for coordination. Other controls include field review, phone or email contacts and as-built plans for previous projects.

In coordination with the Utility Coordinator, the EOR(s) shall develop a utility conflict matrix for each phase submittal to the potentially affected Utility Agency Owners. If the EOR chooses to have the Utility Coordinator develop the conflict matrix, the EOR shall review and become familiar with the spreadsheet.

The EORs for all disciplines that have the potential to affect utility facilities shall meet prior to any scheduled Utility Design Meeting to ensure that the potential conflicts are understood by the Utility Coordinator, that changes to the plans from the last submittal/Utility Design Meeting are understood, and that the project schedule and critical dates are adequately provided to the Utility Coordinator.

The EOR shall review the draft Utility Work Schedules submitted to the Utility Coordinator prior to sending to the DEPARTMENT for review. The EOR shall sign all of the Utility Work Schedules.

For projects with SUE:

If SUE is required, SUE provider shall be invited to the utility design meetings.

The EORs of all disciplines that have the potential to affect underground utility facilities shall meet with the SUE provider’s team as well as the Utility Coordinator as soon as possible after the Notice-To-Proceed is issued to discuss the strategy for gathering SUE in a timely, efficient and calculated manner.

See Section 27.10 for the timing of obtaining designation on utility facilities, as well as when the EOR shall incorporate the information in the plans. The EOR shall begin using the Quality Level B information in the design as soon as it is available, in order to avoid conflicts with utility facilities to the extent practicable.

2.4 Environmental Permits, Compliances, and Clearances (Activities 8a and 8b)

Expected permits: Permits are not anticipated for this project.

The CONSULTANT shall delineate wetlands and surface waters in accordance with Section 8.3.

The CONSULTANT shall conduct a desktop review to determine which listed species or species of concern or their habitats are located within the project boundaries. A field review will follow to determine potential habitat for these species. It is anticipated that the proposed project will likely contain gopher tortoise habitat. These efforts will be documented in an environmental memorandum in accordance with 8.3.3.

The CONSULTANT shall attend a pre-application meeting with SWFWMD. Following the development of the sidewalk matrix/locations, additional permitting and potential mitigation

A-7 October 26, 2017 needs may arise as a result of the sidewalk placement. If the DEPARTMENT agrees that the additional permitting is required, another Task Work Order scope and cost estimate for the permitting effort shall be submitted to the District Environmental Permits Office and the Project Manager in a timely manner, such that it will not impact the project schedule.

2.5 Structures (Activities 9 – 18) – N/A

2.6 Signing and Pavement Markings (Activities 19 & 20)

The CONSULTANT shall prepare the signing and pavement marking design file, including all necessary design elements, all associated reference files, and striping to accommodate crosswalks. Add a crosswalk across Druid Road at the Citrus County Lakes Regional Library to connect the sidewalks on the north and south sides of the road.

2.7 Signalization (Activities 21 & 22)

Intersections: N/A

Traffic Data Collection: Provided by the Department.

Traffic Studies: N/A

Portable Traffic Monitoring Sites or Stations: N/A

2.8 Lighting (Activities 23 & 24) - N/A

2.9 Landscape Architecture (Activities 25 & 26) – N/A

2.10 Survey (Activity 27)

All such necessary services will be provided by the Department.

2.11 Photogrammetry (Activity 28) – N/A

2.12 Mapping (Activity 29) - N/A

2.13 Terrestrial Mobile LiDAR (Activity 30) – N/A

2.14 Architecture (Activity 31) – N/A

2.15 Noise Barriers (Activity 32) – N/A

2.16 Intelligent Transportation Systems (Activities 33 & 34) – N/A

2.17 Geotechnical (Activity 35)

The DEPARTMENT will provide all necessary Geotechnical services for this project. The CONSULTANT shall request from the DEPARTMENT all Geotechnical data and recommendations necessary for this project by such time as will support the DEPARTMENT’s original project schedule or any subsequent DEPARTMENT-approved

A-8 October 26, 2017 revisions thereto.

3 PROJECT GENERAL AND COMMON TASKS

3.1.1 Community Awareness Plan

3.1.2 Notifications

3.3 Specification Package Preparation

3.4 Contract Maintenance and EDMS

3.6 Prime Consultant Project Manager Meetings

3.9 Digital Delivery

3.11 Railroad, Transit and /or Airport Coordination

4 ROADWAY ANALYSIS

4.1 Typical Section Package

4.5 Horizontal/Vertical Master Design Files

4.9 Cross Section design files

4.10 Traffic Control Analysis

4.15 Design Report

4.16 Quantities

4.17 Cost Estimate

4.20 Field Reviews

4.21 Monitoring Existing Structures

4.22 Technical Meetings

4.23 Quality Assurance/Quality Control

4.25 Supervision

4.26 Coordination

5 ROADWAY PLANS

5.1 Key Sheet

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5.2 Summary of Pay Items Including Quantity Input

5.3.1 Typical Sections

5.4 General Notes/Pay Item Notes

5.5 Summary of Quantities Sheets

5.7 Plan/Profile Sheet

5.11 Back-of-Sidewalk Profile Sheets

5.15 Special Details

5.17 Roadway Soil Survey Sheet(s)

5.18 Cross Sections

5.19 Temporary Traffic Control Plan Sheets

5.22 Utility Adjustment Sheets

5.25 Project Network Control Sheet(s)

5.27 Utility Verification Sheets (SUE Data)

5.28 Quality Assurance / Quality Control

5.29 Supervision

6a DRAINAGE ANALYSIS

6a.1 Drainage Map Hydrology

6a.5 Design of Ditches

6a.9 Design of Storm Drains

6a.10 Optional Culvert Material

6a.13 Drainage Design Documentation Report

6a.15 Temporary Drainage Analysis

6a.16 Cost Estimate

6a.19 Field Reviews

6a.20 Technical Meetings

A-10 October 26, 2017

6a.22 Quality Assurance / Quality Control

6a.24 Supervision

6a.25 Coordination

6b DRAINAGE PLANS

6b.1 Drainage Map (including interchanges)

6b.3 Summary of Drainage Structures

6b.4 Optional Pipe/Culvert Material

6b.5 Drainage Structure Sheets

6b.6 Miscellaneous Drainage Detail Sheets

6b.13 Quality Assurance / Quality Control

6b.14 Supervision

7 UTILITIES

7.2 Identify Existing UAO(s)

7.3 Make Utility Contacts

First Contact: The CONSULTANT shall send letters and an electronic set of plans (both pdf and dgn files), to each utility. Hard copies of plans shall be sent upon request of a utility. Includes contact by phone for meeting coordination. Request type, size, location, easements, and cost for relocation if reimbursement is claimed.

Request the voltage level for power lines in the project area. Send the UAO requests for reimbursement to the DEPARTMENT for a legal opinion. Include the design schedule.

7.6 Individual/Field Meetings

The CONSULTANT shall meet with each UAO as necessary, separately or together, throughout the project design duration to provide guidance in the interpretation of plans, review changes to the plans and schedules, optional clearing and grubbing work, and assist in the development of the UAO(s) plans and work schedules. The CONSULTANT is responsible for motivating the UAO to complete and return the necessary documents after each Utility Contact or Meeting

7.7 Collect and Review Plans and Data from UAO(s)

The CONSULTANT shall review utility marked plans and data individually as they are received for compliance with the information requested. Ensure the information

A-11 October 26, 2017 from the UAO (utility type, material and size) is sent to the designer for inclusion in the plans. Forward all requests for utility reimbursement and supporting documentation to the DUO.

7.9 Utility Design Meeting

The CONSULTANT shall schedule (time and place), notify participants, and conduct a utility meeting with all affected UAO’s as outlined in 7.3 Make Utility Contacts. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees. The intent of the meeting shall be to identify and resolve conflicts between utilities and proposed construction prior to completion of the plans, including utility adjustment details.

7.10 Review Utility Markups & Work Schedules and Processing of Schedules & Agreements

The CONSULTANT shall review utility marked up plans and work schedules as they are received for content and coordinate review with the designer. Send color markups and schedules to the appropriate DEPARTMENT office(s) for review and comment if required by the District. Coordinate with the District for execution. Distribute Executed Final Documents. Prepare Work Order for UAO(s). The CONSULTANT shall coordinate the programming of necessary Work Program funds with the DUO.

7.11 Utility Coordination/Follow-up

The CONSULTANT shall provide utility coordination and follow up. This includes follow-up, interpreting plans, and assisting the UAOs with completion of their work schedules and agreements. Includes phone calls, face-to-face meetings, etc. to motivate and ensure the UAO(s) complete and return the required documents in accordance with the project schedule. The CONSULTANT shall ensure the resolution of all known conflicts. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees. This task can be applied to all phases of the project.

7.12 Utility Constructability Review

7.15 Contract Plans to UAO(s)

7.16 Certification/Close-Out

7.17 Other Utilities

8a ENVIRONMENTAL PERMITS

8a.1 Preliminary Project Research

8a.2.2 Establish Wetlands Jurisdictional Lines and Assessments

8a.2.3 Species Surveys

8a.4.2 Prepare Species Permit Applications

A-12 October 26, 2017

Evaluate the need for using a Special Provision when the project includes an Outstanding Florida Water (OFW), Surface Water, or listed species.

8a.4.3 The CONSULTANT shall evaluate the project to determine if a “Storm Water Discharges Associated with Industrial Activity Permit” is required as defined in 40 CFR Part 122.26(b)(14)(x) and/or Chapter 62-621.300(4)(a) FAC. If no permit is required, this determination shall be documented to the Project Manager and the Environmental Permit Coordinator in writing.

8a.4.4 Prepare a Storm Water Pollution Prevention Plan (SWPPP)

If a permit is required, the CONSULTANT shall prepare a Storm Water Pollution Prevention Plan (SWPPP) for each project(s) application package.

8a.4.5 Prepare Wetland Protection Plan

If a permit is required, the CONSULTANT shall prepare a Wetland/OSW Protection Plan (WPP) for each project(s) application package.

8a.4.6 Pay items and Quantities

The CONSULTANT shall determine the pay items and quantities for erosion control devices. The Storm Water Pollution Prevention and “Plan/Work Sheets” shall be developed to a level to provide the erosion control pay items and quantities to be included in the Plans/Construction Documents and Engineers Estimate(s); however, Erosion Control “Plan/Work Sheets” do not need to be submitted with phase submittals or final plans.

8a.17 Technical Meetings

8a.18 Quality Assurance / Quality Control

8a.19 Supervision

8a.20 Coordination

19 SIGNING & MARKING ANALYSIS

19.3 Reference and Master Design File

19.7 Quantities

19.8 Cost Estimate

19.11 Field Reviews

19.12 Technical Meetings

19.13 Quality Assurance/Quality Control

A-13 October 26, 2017

19.15 Supervision

19.16 Coordination

20 SIGNING & MARKING PLANS

20.1 Key Sheet

20.3 Tabulation of Quantities

20.4 General Notes/Pay Item Notes

20.6 Plan Sheet

The CONSULTANT shall prepare the Signing & Marking plan sheets utilizing the Design file to include all necessary information related to the project design elements and all associated reference files. All traffic plans shall be prepared at a scale of 1" = 50'.

20.13 Interim Standards

20.14 Quality Assurance/Quality Control

20.15 Supervision

27a SURVEY (NON-SUE)

All such necessary services will be provided by the Department.

27b SURVEY (SUE)

All such necessary services will be provided by the Department.

35 GEOTECHNICAL

All such necessary services will be provided by the Department.

IV. GOVERNING PROVISIONS FOR WORK

The work under this Task Work Order assignment shall be conducted in accordance with the Base Consultant Agreement and any subsequent Amendments.

V. DEPARTMENT RESPONSIBILITIES

The DEPARTMENT's responsibilities will be as shown in the Base Consultant Agreement, and any subsequent Amendments, except as modified herein.

VI. GENERAL

A-14 October 26, 2017

The CONSULTANT's Principal shall also attend one (1) field walk through with the DEPARTMENT's Project Manager and other DEPARTMENT staff responsible for the plan reviews.

The CONSULTANT, when directed by the DEPARTMENT, will provide a Constructability and Biddability review of the design with the Phase III or other designated submittal. The comments and responses developed from this review will be forwarded to the DEPARTMENT’s Construction Services Unit.

A. Meetings

The CONSULTANT shall meet on a monthly basis with representatives of the DEPARTMENT at the DEPARTMENT's office, the CONSULTANT's office, or at the project site, for the purpose of reviewing the status of the project. The CONSULTANT shall provide summary minutes within five (5) working days after each meeting for review and approval by the DEPARTMENT.

The CONSULTANT shall arrange a Local Government Coordination Meeting for discussion of the plans and solicitation of local government input. The meeting shall coincide with a Plans Phase Submittal or other submittal as directed by the DEPARTMENT’s Project Manager at the Task Work Order Kick-Off Meeting. As a minimum, attendees shall include the Project Manager, local government representatives (preferably Director of Public Works/Municipal Engineer level) and the CONSULTANT. The CONSULTANT, via the DEPARTMENT’s Project Manager, shall give adequate advance notification to the DEPARTMENT’s District Public Information Office of the meeting’s time, date, place and participants, so that local elected officials are aware of the meeting. The CONSULTANT shall prepare timely meeting minutes for attendee approval, so that all parties are aware of project agreements and limitations.

B. Consultant's Schedule of Activities

Within ten (10) days after written authorization to start, the CONSULTANT shall prepare and submit a detailed CPM schedule for CONSULTANT activities and payout curve. For purposes of scheduling the CONSULTANT shall allow four (4) weeks DEPARTMENT review time for each submittal. All schedules shall be updated and resubmitted for DEPARTMENT approval at anytime prior schedules become obsolete. The current production date is January 16, 2019 (subject to change).

The above schedule submittal shall reflect project-specific input from each affected DEPARTMENT discipline, including Permits, Utilities, Right-of-Way, and Modal Planning and Development (noise walls, etc.). The CONSULTANT shall be responsible for ensuring that such input is received and reviewed with the DEPARTMENT Project Manager in advance.

For Task Work Orders with lump sum invoicing for Basic Services, a 100% complete payout will not be approved before the “Plans Package In Tallahassee” or “Plans To District Contracts” schedule milestone is achieved and the DEPARTMENT’s Central Office or District Contracts Office has approved that package.

C. Construction Cost Estimates and TRNS*PORT Quantities

A-15 October 26, 2017

The CONSULTANT shall prepare construction cost estimates in accordance with the Base Consultant Agreement. Within two (2) weeks after issuance of this Task Work Order, the CONSULTANT shall schedule a meeting with the DEPARTMENT Project Manager, District PS&E Manager and the General Engineering Consultant (GEC) who prepared the most recent construction cost estimate for the DEPARTMENT during the annual Work Program Update Cycle. The purpose of this meeting shall be to review the DEPARTMENT's estimate and transfer maintenance and update responsibility for the estimate to the CONSULTANT during design. When modifications to the estimate are recommended by the CONSULTANT, such modifications shall be detailed by the CONSULTANT and reviewed by the District PS&E Manager prior to any Work Program Update requests.

D. Technical Special Provisions/Specification Package

The CONSULTANT shall prepare and provide a complete electronic Specification Package, including Technical Special Provisions for all items of work. Permits obtained by the DEPARTMENT and Utility Relocation schedules/utility TSP's will be provided to the CONSULTANT for inclusion. The current Supplemental Specifications and Special Provisions are available on the Internet. Standard Specifications, Supplemental Specifications, or Special Provisions should not be modified unless absolutely necessary to control specific project requirements. Any modifications to these standards must be approved by the District Specification Office, in order to be included in the Project's Specification Package. The Specification Package shall be signed, sealed, and dated in accordance with Chapter 471 or Chapter 481, FS as appropriate.

The completed Specification Package must be initially submitted to the District Specification Office by the Phase IV plans submittal. The Specification Package must be submitted for legal review at least 14 days before the 2nd mail date. The legal review must be obtained, comments resolved, and the submittal of the final, signed and sealed Specifications must occur at least 5 days prior to 2nd Mail Date.

E. Construction Duration

The CONSULTANT shall develop an estimate of construction contract duration based on the guidelines set forth in Chapter 1.2 of the Construction Project Administration Manual (CPAM). This estimate shall be submitted to the Construction Services Unit with the Phase III submittal package.

VII. SUMMARY OF COMPENSATION

For a summary of all compensation for this Task Work Order, please refer to the attached Attachment 'B', which is incorporated herein by reference.

VIII. BEGINNING AND LENGTH OF SERVICES

The Services requested under this Task Work Order shall commence with receipt of executed task work order authorization from the Procurement Services Manager, and shall be completed by such time as will support the assigned project’s original Department schedule, or any Department-approved revisions thereto. However, this Task Work Order authorization shall remain open until project services are complete.