CN-550000-C9O32-S0020000.pdf

District Five Professional Services Office, 719 South Woodland Blvd. MS 4-524, Deland, Florida 32720, (386) 943-5526, www.fdot.gov

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AMENDMENT TO

STANDARD PROFESSIONAL SERVICES AGREEMENT

375-030-97

PROCUREMENT

08/18

Amendment Number: 4 Amendment Execution Date:

Original Agreement No.: C9O32 Original Agreement Execution Date: 3/11/2016

Consultant Name: Palmer Engineering Co. d/b/a PEC, Inc.

FM Number(s): 436366-1-32-01

Agreement Description: SR 44 Between Palmetto and Live Oak Street, Widening/Extending turn lane

Purpose of Amendment: Add Funds, Incorporate attachments to the contract

The terms of the original agreement referenced above are hereby amended:

The total maximum limiting amount of $294,289.93 for all services required under the original agreement and all supplements and amendments thereto is herein increased by $50,189.00. The revised total maximum limiting amount for all services is $344,478.93. The services specified in Exhibit “A”, Scope of Services of the original agreement are amended and attached as Exhibit "A".

The following attachments are hereby incorporated into this Amendment:

Exhibit “A”, Scope of Services, pages A-1 to A-55 Attachment No. 1: Summary of Contract Fees

Except as hereby modified, amended, or changed, all of the terms and conditions of said original agreement and any supplements and amendments thereto will remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written.

CONSULTANT STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Palmer Engineering Co. d/b/a PEC, Inc.

Name of Consultant

BY: BY:

Name: Name: Loreen Bobo, P.E.

Title: Title: Director of Transportation Development

District Five

FOR DEPARTMENT USE ONLY

PROCUREMENT OFFICE REVIEW: LEGAL OFFICE REVIEW:

Procurement Office Legal Office

DocuSign Envelope ID: 326010D7-C1F2-4B1D-84B6-D17D207CFB3A

Brad Robson

Vice President

10/23/2018 | 3:45 PM EDT

PLANS UPDATE

OCTOBER 04, 2018

EXHIBIT “A”

SCOPE OF SERVICES

FOR

FINANCIAL PROJECT ID(S). 436366-1-32-01

DISTRICT FIVE

VOLUSIA COUNTY

DocuSign Envelope ID: 326010D7-C1F2-4B1D-84B6-D17D207CFB3A

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1 PURPOSE

2 PROJECT DESCRIPTION

2.1 Project General and Roadway (Activities 3, 4, and 5)

2.2 Drainage (Activities 6a and 6b)

2.3 Utilities Coordination (Activity 7)

2.4 Environmental Permits, Compliances, and Clearances (Activity 8)

2.5 Structures (Activities 9 – 18)

2.6 Signing and Pavement Markings (Activities 19 & 20)

2.7 Signalization (Activities 21 & 22)

2.8 Lighting (Activities 23 & 24)

2.10 Survey (Activity 27)

2.11 Photogrammetry (Activity 28)

2.12 Mapping (Activity 29)

2.17 Geotechnical (Activity 35)

2.18 Project Schedule

2.19 Submittals

2.20 Provisions for Work

2.21 Services to be Performed by the DEPARTMENT When appropriate and /or available, the DEPARTMENT will provide project data including:

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks Project General Tasks

3.1 Public Involvement

3.1.1 Community Awareness Plan

3.1.2 Notifications

3.1.3 Preparing Mailing Lists

3.1.4 Median Modification Letters

3.1.11 Other Agency Meetings

3.2 Joint Project Agreements

3.3 Specifications Package Preparation

3.4 Contract Maintenance and Electronic Document Management System (EDMS)

3.6 Prime Consultant Project Manager Meetings

3.7 Plans Update

3.8 Post Design Services

3.9 Digital Delivery

4 ROADWAY ANALYSIS

4.1 Typical Section Package

4.3 Pavement Design Package

4.5 Horizontal/Vertical Master Design Files

4.9 Cross Section Design Files

4.10 Traffic Control Analysis

4.11 Master TCP Design Files

4.12 Design Variations and Exceptions

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4.13 Design Report

4.14 Quantities

4.15 Cost Estimate

4.16 Technical Special Provisions

4.17 Other Roadway Analyses

4.18 Field Reviews

4.20 Technical Meetings

4.21 Quality Assurance/Quality Control

4.22 Independent Peer Review

4.23 Supervision

4.24 Coordination

5 ROADWAY PLANS

5.1 Key Sheet

5.2 Summary of Pay Items Including Quantity Input

5.3 Typical Section Sheets

5.4 General Notes/Pay Item Notes

5.5 Summary of Quantities Sheets

5.9 Plan Sheet

5.15 Special Details

5.18 Cross Sections

5.19 Temporary Traffic Control Plan Sheets

5.21 Temporary Traffic Control Detail Sheets

5.22 Utility Adjustment Sheets

5.24 Project Network Control Sheet(s)

5.26 Utility Verification Sheet(s) (SUE Data)

5.27 Quality Assurance/Quality Control

5.28 Supervision

6a DRAINAGE ANALYSIS 6a.9 Design of Storm Drains 6a.10 Optional Culvert Material 6a.13 Drainage Design Documentation Report 6a.15 Temporary Drainage Analysis 6a.16 Cost Estimate 6a.17 Technical Special Provisions 6a.18 Other Drainage Analysis 6a.19 Field Reviews 6a.20 Technical Meetings 6a.21 Environmental Look-Around Meetings 6a.22 Quality Assurance/Quality Control 6a.23 Independent Peer Review 6a.24 Supervision 6a.25 Coordination

6b DRAINAGE PLANS 6b.3 Summary of Drainage Structures

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6b.4 Optional Pipe/Culvert Material 6b.5 Drainage Structure Sheet(s) (Per Structure) 6b.6 Miscellaneous Drainage Detail Sheets 6b.11 Erosion Control Plan Sheet(s) 6b.12 SWPPP Sheet(s) 6b.13 Quality Assurance/Quality Control 6b.14 Supervision

7 UTILITIES

7.1 Utility Kickoff Meeting

7.2 Identify Existing Utility Agency Owner(s)

7.3 Make Utility Contacts

7.4 Exception Processing

7.5 Preliminary Utility Meeting

7.6 Individual/Field Meetings

7.7 Collect and Review Plans and Data from UAO(s)

7.8 Subordination of Easements Coordination

7.9 Utility Design Meeting

7.10 Review Utility Markups & Work Schedules and Processing of Schedules &

Agreements

7.11 Utility Coordination/Follow-up

7.12 Utility Constructability Review

7.13 Additional Utility Services

7.14 Processing Utility Work by Highway Contractor (UWHC)

7.15 Contract Plans to UAO(s)

7.16 Certification/Close-Out

7.17 Other Utilities

8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES

8.1 Preliminary Project Research

8.4 Complete and Submit All Required Permit Applications

8.13 Technical Support to the DEPARTMENT for Environmental Clearances and

Re-evaluations

8.17 Technical Meetings

8.18 Quality Assurance/Quality Control

8.19 Supervision

8.20 Coordination

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND

DRAWINGS

18 STRUCTURES - MISCELLANEOUS

Mast Arms

19 SIGNING AND PAVEMENT MARKING ANALYSIS

19.1 Traffic Data Analysis

19.3 Reference and Master Design File

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19.7 Quantities

19.8 Cost Estimate

19.10 Other Signing and Pavement Marking Analysis

19.11 Field Reviews

19.12 Technical Meetings

19.13 Quality Assurance/Quality Control

19.14 Independent Peer Review

19.15 Supervision

19.16 Coordination

20 SIGNING AND PAVEMENT MARKING PLANS

20.1 Key Sheet

20.6 Plan Sheet

20.13 Interim Standards

20.14 Quality Assurance/Quality Control

20.15 Supervision

21 SIGNALIZATION ANALYSIS

21.1 Traffic Data Collection

21.2 Traffic Data Analysis

21.3 Signal Warrant Study

21.4 Systems Timings

21.5 Reference and Master Signalization Design File

21.6 Reference and Master Interconnect Communication Design File

21.7 Overhead Street Name Sign Design

21.10 Quantities

21.11 Cost Estimate

21.12 Technical Special Provisions

21.13 Other Signalization Analysis

21.14 Field Reviews

21.15 Technical Meetings

21.16 Quality Assurance/Quality Control

21.17 Independent Peer Review

21.18 Supervision

21.19 Coordination

22 SIGNALIZATION PLANS

22.1 Key Sheet

22.2 Summary of Pay Items Including Designer Interface (TRNS*Port) Input

22.3 Tabulation of Quantities

22.4 General Notes/Pay Item Notes

22.5 Plan Sheet

22.9 Special Details

22.10 Special Service Point Details

22.14 Temporary Detection Sheet

22.15 Utility Conflict Sheet

22.16 Interim Standards

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22.17 Quality Assurance/Quality Control

22.18 Supervision

27 SURVEY

27.1 Horizontal Project Control (HPC)

27.2 Vertical Project Control (VPC)

27.3 Alignment and/or Existing Right of Way (R/W) Lines

27.5 Reference Points

27.6 Topography/Digital Terrain Model (DTM) (3D)

27.7 Planimetric (2D)

27.10 Underground Utilities

27.18 Geotechnical Support

27.20 Subdivision Location

27.27 Work Zone Safety

27.29 Supplemental Surveys

27.30 Document Research

27.31 Field Review

27.32 Technical Meetings

27.33 Quality Assurance/Quality Control (QA/QC)

27.34 Supervision

27.35 Coordination

29 MAPPING

Master CADD File

29.1 Alignment

29.2 Section and 1/4 Section Lines

29.3 Subdivisions / Property Lines

29.4 Existing Right of Way

29.5 Topography

29.6 Parent Tract Properties and Existing Easements

29.7 Proposed Right of Way Requirements

29.8 Limits of Construction

29.9 Jurisdictional/Agency Lines

Sheet Files

29.10 Control Survey Cover Sheet

29.11 Control Survey Key Sheet

29.12 Control Survey Detail Sheet

29.13 Right of Way Map Cover Sheet

29.14 Right of Way Map Key Sheet

29.15 Right of Way Map Detail Sheet

29.16 Maintenance Map Cover Sheet

29.17 Maintenance Map Key Sheet

29.18 Maintenance Map Detail Sheet

29.19 Reference Point Sheet

29.20 Project Network Control Sheet

29.21 Table of Ownerships Sheet

Miscellaneous Surveys and Sketches

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29.27 Title Search Map

29.29 Legal Descriptions

29.31 Field Reviews

29.32 Technical Meetings

29.33 Quality Assurance/Quality Control

29.34 Supervision

29.35 Coordination

29.36 Supplemental Mapping

35 GEOTECHNICAL

35.1 Document Collection and Review

35.2 Develop Detailed Boring Location Plan

35.3 Stake Borings/Utility Clearance

35.5 Coordinate and Develop MOT Plans for Field Investigation

35.7 Property Clearances

35.10 Coordination of Field Work

35.11 Soil and Rock Classification - Roadway

35.12 Design LBR

35.13 Laboratory Data

35.14 Seasonal High Water Table

35.17 Electronic Files for Cross-Sections

35.19 Monitoring Existing Structures

35.21 Geotechnical Recommendations

35.23 Preliminary Roadway Report

35.24 Final Report

35.25 Auger Boring Drafting

35.27 Develop Detailed Boring Location Plan

35.28 Stake Borings/Utility Clearance

35.29 Coordinate and Develop MOT Plans for Field Investigation

35.31 Property Clearances

35.33 Coordination of Field Work

35.34 Soil and Rock Classification - Structures

35.35 Tabulation of Laboratory Data

35.36 Estimate Design Groundwater Level for Structures

35.43 Design Soil Parameters for Signs, Signals, High Mast Lights, and Strain Poles and Geotechnical Recommendations

35.47 Final Reports - Signs, Signals, Box Culvert, Walls, and High Mast Lights

35.48 SPT Boring Drafting

35.51 Field Reviews

35.52 Technical Meetings

35.53 Quality Assurance/Quality Control

35.54 Supervision

35.55 Coordination

36 PROJECT REQUIREMENTS

36.1 Liaison Office

36.2 Key Personnel

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36.3 Progress Reporting

36.4 Correspondence

36.5 Professional Endorsement

36.6 Computer Automation

36.7 Coordination with Other Consultants

36.8 Optional Services

37 INVOICING LIMITS

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SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and Palmer Engineering Company (d/b/a PEC, Inc.) (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 436366-1-32-01

Federal Aid Project No.: N/A

County Section No.: 79070-000

Description: SR 44 Between Palmetto and Live Oak Street, Widening/Extending turn lane

Bridge No(s).: None

Rail Road Crossing No: None

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes:

Major work groups include:

3 . 1 Minor work groups include:

4.1.1, 7.1, 7.2, 7.3, 8.1, 8.2, 8.4, 9.1

Known alternative construction contracting methods include: N/A

The general objective is for the CONSULTANT to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and test the project components. These Contract documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications.

PLANS UPDATE FPID(S): 436366-1-32-01

OCTOBER 4, 2018

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The Scope of Services establishes which items of work in the Plans Preparation Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The Consultant shall provide qualified technical and professional personnel to perform to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement. The Consultant shall minimize to the maximum extent possible the Department’s need to apply its own resources to assignments authorized by the Department.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of contract documents, including Construction documents. The Department’s technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract, if favorable.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

The Consultant will update design plans to widen and lengthen right turn lane for right and through movements between Live Oak and Palmetto Streets to current standards, criteria, and specifications; contact utilities; and produce contract plans.

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2.1 Project General and Roadway (Activities 3, 4, and 5) Updates Plans to current standards, criteria, and specifications.

Public Involvement: Level 2 CAP, Other Agency Presentations/Meetings: Meet with City staff.

Joint Project Agreements: NONE

Specification Package Preparation: Spec Package required

Value Engineering: N/A

Risk Assessment Workshop: N/A

Plan Type: PLAN/PROFILE

Typical Section: One Typical

Pavement Design: One Pavement Design

Pavement Type Selection Report(s): Pavement Design Package

Cross Slope: N/A

Access Management Classification: No Change anticipated

Transit Route Features: Votran (Volusia Transit)

Major Intersections/Interchanges: Live Oak and Palmetto intersecting SR 44

Roadway Alternative Analysis: N/A

Level of TCP Plans: Lane Closure will be needed.

Temporary Lighting: N/A

Temporary Signals: None

Temporary Drainage: None.

Design Variations/Exceptions: Design Variation for Structural Capacity

Back of Sidewalk Profiles: None.

2.2 Drainage (Activities 6a and 6b) Updates Plans to current standards, criteria, and specifications.

System Type: Closed. One system affected.

2.3 Utilities Coordination (Activity 7)

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The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to Utility Companies and meet production schedules.

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the FDOT District Utilities Administrator that they have the following knowledge, skills, and expertise:

A minimum of 4 years of experience performing utility coordination in accordance with FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

A thorough knowledge of the FDOT plans production process and District utility coordination process.

A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

Identifying and coordinating the completion of any FDOT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

Review and certify to the District Utilities Administrator that all Utility Work

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Schedules are correct and in accordance with the Department’s standards, policies, and procedures.

Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT’s utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by FDOT’s Project Manager. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by FDOT’s Project Manager prior to any change being made in this contract.

5 Utilities present See tech scope.

2.4 Environmental Permits, Compliances, and Clearances (Activity 8) – N/A

NPR is expected

The DEPARTMENT will provide compensatory wetland mitigation in accordance with Section 373.4137, Florida Statutes.

2.5 Structures (Activities 9 – 18) Updates Plans to current standards, criteria, and specifications.

Bridge(s): N/A

Retaining Walls: None

Noise Barrier Walls: None

Miscellaneous: Design Variation for Structural Capacity.

2.6 Signing and Pavement Markings (Activities 19 & 20) Updates Plans to current standards, criteria, and specifications.

Component Plan set required

2.7 Signalization (Activities 21 & 22) Updates Plans to current standards, criteria, and specifications.

Intersections: 2 intersections, retiming, Traffic Data Collection: ITS Memo will be prepared by Consultant

Traffic Studies: N/A

Count Stations: N/A

Traffic Monitoring Sites: N/A

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2.8 Lighting (Activities 23 & 24) - N/A

Relocate on light pole affected by Widening. No analysis required.

2.10 Survey (Activity 27) – N/A

Design Survey: Yes

Subsurface Utility Exploration: Yes

Right of Way Survey: Yes

2.11 Photogrammetry (Activity 28)

N/A

2.12 Mapping (Activity 29)

Control Survey Map: Yes

Right of Way Map: Yes

Legal Descriptions: Yes

Maintenance Map: No

Miscellaneous Items: N/A

2.17 Geotechnical (Activity 35) - N/A

2.18 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The schedule shall be based upon the Design plus ROW acquisition schedule template. The current production date is March 20, 2020. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the CONSULTANT shall allow for a 4 week review time for each phase submittal and any other submittals as appropriate.

The schedule shall indicate all required submittals.

All fees and price proposals are to be based on the negotiated schedule of 48 months for final construction contract documents. However, the contract deadline is 48 months from the Notice to Proceed.

Periodically, throughout the life of the contract, the project schedule and payout and fiscal progress curves shall be reviewed and, with the approval of the

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DEPARTMENT, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report.

The schedule shall be submitted in an FDOT system-compatible format.

2.19 Submittals

The CONSULTANT shall furnish construction contract documents as required by the DEPARTMENT to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the DEPARTMENT. The DEPARTMENT will determine the specific number of copies required prior to each submittal.

2.20 Provisions for Work

All work shall be prepared with English units in accordance with the latest editions of standards and requirements utilized by the DEPARTMENT which include, but are not limited to, publications such as:

General o Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations (29 C.F.R. 1910.1001) – Asbestos Standard for Industry, U.S. Occupational Safety and Health Administration (OSHA) o 29 C.F.R. 1926.1101 – Asbestos Standard for Construction, OSHA o 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous Air

Pollutants (NESHAP), Environmental Protection Agency (EPA) o 40 C.F.R. 763, Subpart E – Asbestos-Containing Materials in Schools, EPA o 40 C.F.R. 763, Subpart G – Asbestos Worker Protection, EPA o Americans with Disabilities Act (ADA) Standards for Accessible Design o AASHTO – A Policy on Design Standards Interstate System o AASHTO – Roadside Design Guide o AASHTO – Roadway Lighting Design Guide o AASHTO – A Policy for Geometric Design of Highways and Streets o AASHTO – Highway Safety Manual o Rule Chapter 5J-17, Florida Administrative Code (F.A.C.), Minimum

Technical Standards for Professional Surveyors and Mappers o Chapter 469, Florida Statutes (F.S.) – Asbestos Abatement o Rule Chapter 62-257, F.A.C., Asbestos Program o Rule Chapter 62-302, F.A.C., Surface Water Quality Standards o Code of Federal Regulations (C.F.R.)

o Florida Administrative Codes (F.A.C.)

o Chapters 20, 120, 215, 455, Florida Statutes (F.S.) – Florida Department of

Business & Professional Regulations Rules o Florida Department of Environmental Protection Rules

A-16 o FDOT Basis of Estimates Manual o FDOT Computer Aided Design and Drafting (CADD) Manual o FDOT Design Standards o FDOT Flexible Pavement Design Manual o FDOT - Florida Roundabout Guide o FDOT Handbook for Preparation of Specifications Package o FDOT Instructions for Design Standards o FDOT Instructions for Structures Related Design Standards o FDOT Manual of Uniform Minimum Standards for Design, Construction and

Maintenance for Streets and Highways (“Florida Greenbook”) o FDOT Materials Manual o FDOT Pavement Type Selection Manual o FDOT Plans Preparation Manual o FDOT Procedures and Policies o FDOT Project Development and Environmental Manual o FDOT Project Traffic Forecasting Handbook o FDOT Public Involvement Handbook o FDOT Rigid Pavement Design Manual o FDOT Standard Specifications for Road and Bridge Construction o FDOT Utility Accommodation Manual o Federal Highway Administration (FHWA) - Manual on Uniform Traffic

Control Devices (MUTCD) o FHWA – National Cooperative Highway Research Program (NCHRP) Report

672, Roundabouts: An Informational Guide o FHWA Roadway Construction Noise Model (RCNM) and Guideline

Handbook o Florida Fish and Wildlife Conservation Commission - Standard Manatee

Construction Conditions 2005 o Florida Statutes (F.S.)

o Florida’s Level of Service Standards and Guidelines Manual for Planning o Model Guide Specifications – Asbestos Abatement and Management in

Buildings, National Institute for Building Sciences (NIBS) o Quality Assurance Guidelines o Safety Standards o Any special instructions from the DEPARTMENT

Roadway o FDOT – Florida Intersection Design Guide o FDOT - Project Traffic Forecasting Handbook o FDOT - Quality/Level of Service Handbook o Florida’s Level of Service Standards and Highway Capacity Analysis for the

SHS

o Transportation Research Board (TRB) - Highway Capacity Manual

Permits o Chapter 373, F.S. – Water Resources o US Fish and Wildlife Service Endangered Species Programs

A-17 o Florida Fish and Wildlife Conservation Commission Protected Wildlife Permits o Bridge Permit Application Guide, COMDTPUB P16591.3C o Building Permit

Drainage o FDOT Bridge Hydraulics Handbook o FDOT Culvert Handbook o FDOT Drainage Manual o FDOT Erosion and Sediment Control Manual o FDOT Exfiltration Handbook o FDOT Hydrology Handbook o FDOT Open Channel Handbook o FDOT Optional Pipe Materials Handbook o FDOT Storm Drain Handbook o FDOT Stormwater Management Facility Handbook o FDOT Temporary Drainage Handbook o FDOT Drainage Connection Permit Handbook o FDOT Bridge Scour Manual

Survey and Mapping o All applicable Florida Statutes and Administrative Codes o Applicable Rules, Guidelines Codes and authorities of other Municipal, County, State and Federal Agencies.

o FDOT Aerial Surveying Standards for Transportation Projects Topic 550-020-o FDOT Right of Way Mapping Handbook o FDOT Surveying Procedure Topic 550-030-101 o Florida Department of Transportation Right of Way Procedures Manual o Florida Department of Transportation Surveying Handbook o Right of Way Mapping Procedure 550-030-015

Traffic Engineering and Operations and ITS o AASHTO - An Information Guide for Highway Lighting o AASHTO - Guide for Development of Bicycle Facilities o FHWA Standard Highway Signs Manual o FDOT Manual on Uniform Traffic Studies (MUTS) o FDOT Median Handbook o FDOT Traffic Engineering Manual o Minimum Specifications for Traffic Control Signal Devices o National Electric Safety Code o National Electrical Code

Florida’s Turnpike Enterprise o Florida’s Turnpike Plans Preparation and Practices Handbook (TPPPH) o Florida’s Turnpike Lane Closure Policy o Florida’s Turnpike Drainage Manual Supplement

A-18 o Rigid Pavement Design Guide for Toll Locations with Electronic Toll Collection o Flexible Pavement Design Guide for Toll Locations with Electronic Toll Collection o Florida’s Turnpike General Tolling Requirements (GTR) o Additional Florida’s Turnpike Enterprise standards, guides, and policies for design and construction can be found on the FTE Design Website:

http://design.floridasturnpike.com

Traffic Monitoring o American Institute of Steel Construction (AISC) Manual of Steel Construction, referred to as “AISC Specifications” o American National Standards Institute (ANSI) RP-8-00 Recommended Practice for Roadway Lighting o AASHTO AWS D1.1/ANSI Structural Welding Code – Steel o AASHTO D1.5/AWS D1.5 Bridge Welding Code o FHWA Traffic Detector Handbook o FDOT General Interest Roadway Data Procedure o FHWA Traffic Monitoring Guide o FDOT’s Traffic/Polling Equipment Procedures

Structures o AASHTO Load and Resistance Factor Design (LRFD) Bridge Design Specifications and Interims o AASHTO LRFD Movable Highway Bridge Design Specifications and Interims o AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals, and Interims.

o AASHTO/-AWS-D1. 5M/D1.5: An American National Standard Bridge Welding Code o AASHTO Guide Specifications for Structural Design of Sound Barriers o AASHTO Manual for Condition Evaluation and Load and Resistance Factor

Rating (LRFR) of Highway Bridges o FDOT Bridge Load Rating Manual o FDOT Structures Manual o FDOT Structures Design Bulletins (available on FDOT Structures web site only) o

Geotechnical o FHWA Checklist and Guidelines for Review of Geotechnical Reports and Preliminary Specifications o Manual of Florida Sampling and Testing Methods o Soils and Foundation Handbook

Landscape Architecture o Florida Department of Agriculture and Consumer Services Grades and

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Standards for Nursery Plants

Architectural o Building Codes o Florida Building Code:

Building Fuel Gas Mechanical Plumbing Existing Building o Florida Accessibility Code for Building Construction o Rule Chapter 60D, F.A.C., Division of Building Construction o Chapter 553, F.S. – Building Construction Standards o ANSI A117.1 2003 Accessible and Usable Building and Facilities o Titles II and III, Americans With Disabilities Act (ADA), Public Law 101-

336; and the ADA Accessibility Guidelines (ADAAG)

Architectural – Fire Codes and Rules o National Fire Protection Association (NFPA) - Life Safety Code o NFPA 70 - National Electrical Code o NFPA 101 - Life Safety Code o NFPA 10 - Standard for Portable Fire Extinguishers o NFPA 11 - Standard for Low-Expansion Foam Systems o NFPA 11A - Standard for High- and Medium-Expansion Foam Systems o NFPA 12 - Standard for Carbon Dioxide Extinguishing Systems o NFPA 13 - Installation of Sprinkler Systems o NFPA 30 - Flammable and Combustible Liquids Code o NFPA 54 - National Gas Fuel Code o NFPA 58 - LP-Gas Code o Florida Fire Prevention Code as adopted by the State Fire Marshal –

Consult with the Florida State Fire Marshal’s office for other frequently used codes.

Architectural – Extinguishing Systems o NFPA 10 - Fire Extinguishers o NFPA 13 - Sprinkler o NFPA 14 - Standpipe and Hose System o NFPA 17 - Dry Chemical o NFPA 20 - Centrifugal Fire Pump o NFPA 24 - Private Fire Service Mains o NFPA 200 - Standard on Clean Agent Fire Extinguishing Systems

Architectural – Detection and Fire Alarm Systems o NFPA 70 - Electrical Code o NFPA 72 - Standard for the Installation, Maintenance and Use of Local

Protective Signaling Systems

A-20 o NFPA 72E - Automatic Fire Detectors o NFPA 72G - Installation, Maintenance, and Use of Notification Appliances o NFPA 72H -Testing Procedures for Remote Station and Proprietary Systems o NFPA 74 - Household Fire Warning Equipment o NFPA 75 - Protection of Electronic Computer Equipment

Architectural – Mechanical Systems o NFPA 90A - Air Conditioning and Ventilating Systems o NFPA 92A - Smoke Control Systems o NFPA 96 - Removal of Smoke and Grease-Laden Vapors from Commercial

Cooking Equipment o NFPA 204M - Smoke and Heating Venting

Architectural – Miscellaneous Systems o NFPA 45 - Laboratories Using Chemicals o NFPA 80 - Fire Doors and Windows o NFPA 88A - Parking Structures o NFPA 105- Smoke and Draft-control Door Assemblies o NFPA 110 - Emergency and Standby Power Systems o NFPA 220 - Types of Building Construction o NFPA 241 - Safeguard Construction, Alteration, and Operations o Rule Chapter 69A-47, F.A.C., Uniform Fire Safety For Elevators o Rule Chapter 69A-51, F.A.C., Boiler Safety

Architectural – Energy Conservation o Rule Chapter 60D-4, F.A.C., Rules For Construction and Leasing of State Buildings To Insure Energy Conservation o Section 255.255, F.S., Life-Cycle Costs

Architectural – Elevators o Rule Chapter 61C-5, F.A.C., Florida Elevator Safety Code o ASME A-17.1, Safety Code for Elevators and Escalators o Architectural – Floodplain Management Criteria o Section 255.25, F.S., Approval Required Prior to Construction or Lease of

Buildings o Rules of the Federal Emergency Management Agency (FEMA)

Architectural – Other o Rule Chapter 64E-6, F.A.C., Standards for On Site Sewage Disposal Systems (Septic Tanks) o Rule Chapter 62-600, F.A.C., Domestic Wastewater Facilities o Rule Chapter 62-761, F.A.C., Underground Storage Tank Systems o American Concrete Institute o American Institute of Architects - Architect’s Handbook of Professional

Practice o American Society for Testing and Materials - ASTM Standards o Brick Institute of America

A-21 o DMS - Standards for Design of State Facilities o Florida Concrete Products Association o FDOT – ADA/Accessibility Procedure o FDOT – Building Code Compliance Procedure o FDOT – Design Build Procurement and Administration o LEED (Leadership in Energy and Environmental Design) Green Building

Rating System o National Concrete Masonry Association o National Electrical Code o Portland Cement Association - Concrete Masonry Handbook o United State Green Building Council (USGBC)

2.21 Services to be Performed by the DEPARTMENT When appropriate and /or available, the DEPARTMENT will provide project data including:

Numbers for field books.

Preliminary Horizontal Network Control.

Access for the CONSULTANT to utilize the DEPARTMENT’s Information

Technology Resources.

All Department agreements with Utility Agency Owner (UAO).

All certifications necessary for project letting.

Building Construction Permit Coordination (Turnpike) All information that may come to the DEPARTMENT pertaining to future improvements.

All future information that may come to the DEPARTMENT during the term of the CONSULTANT’s Agreement, which in the opinion of the DEPARTMENT is necessary for the prosecution of the work.

Available traffic and planning data.

All approved utility relocations.

Project utility certification to the DEPARTMENT’s Central Office.

Any necessary title searches.

Engineering standards review services.

All available information in the possession of the DEPARTMENT pertaining to utility companies whose facilities may be affected by the proposed construction.

All future information that may come to the DEPARTMENT pertaining to subdivision plans so that the CONSULTANT may take advantage of additional areas that can be utilized as part of the existing right of way.

Systems traffic for Projected Design Year, with K, D, and T factors.

Existing right of way maps.

Existing cross slope data for all RRR projects.

Existing pavement evaluation report for all RRR projects.

PD&E Documents Design Reports Letters of authorization designating the CONSULTANT as an agent of the

DEPARTMENT in accordance with F.S. 337.274.

Phase reviews of plans and engineering documents.

Regarding Environmental Permitting Services:

o Approved Permit Document when available.

A-22 o Approval of all contacts with environmental agencies.

o General philosophies and guidelines of the DEPARTMENT to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager.

o Appropriate signatures on application forms.

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks

Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Prior to 60% plans and completion of quantities, the DEPARTMENT’s Long Range Estimate (L.R.E.) system will be used to produce a conceptual estimate, according to District policy. Once the quantities have been developed (beginning at 60% plans and no later than 90% plans) the CONSULTANT shall be responsible for inputting the pay items and quantities into TRNS*PORT PES (Proposal Estimating System) through the use of the DEPARTMENT’s Designer Interface for generating the summary of quantities and the FDOT’s in-house estimates. A Summary of Pay Items sheet shall be prepared with all required Phase II, III, and IV Plans submittals.

Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

A Technical Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate District Specifications Office to be included in the project's specifications package.

The Technical Special Provisions shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment. Proposed Technical Special Provisions will be submitted to the District Specifications Office for initial review at the time of the Phase III plans review submission to the DEPARTMENT’s Project Manager. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Packages. The District Specifications Office will forward the Technical Special Provisions to the District Legal Office for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be digitally signed and sealed in accordance with applicable Florida Statutes.

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The CONSULTANT shall contact the appropriate District Specifications Office for details of the current format to be used before starting preparations of Technical Special Provisions.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the DEPARTMENT’s Project Manager for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the DEPARTMENT that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the Plans Preparation Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the CONSULTANT submittals are complete. All subconsultant document submittals shall be submitted by the subconsultant directly to the CONSULTANT for their independent Quality Assurance/Quality Control review and subsequent submittal to the DEPARTMENT.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the DEPARTMENT's Design Project Manager to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT’s Project Manager and the CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT’s staff that will perform the quality control reviews. The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C.

14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, A-24 geotechnical, signing and marking, lighting, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the DEPARTMENT, with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor & Mapper that performed the Quality Control review will sign a statement certifying that the review was conducted and found to meet required specifications.

The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other products and services.

Independent Peer Review: When directed by the DEPARTMENT, a subconsultant may perform Independent Peer Reviews.

Independent Peer Review and a Constructability/Bidability Review for design Phase Plans document submittals are required on this project. These separate reviews shall be completed by someone who has not worked on the plan component that is being reviewed. These could include, but are not limited to a separate office under the Prime’s umbrella, a subconsultant that is qualified in the work group being reviewed, or a CEI. It does not include persons who have knowledge of the day to day design efforts. The Constructability/Bidability Review shall be performed by a person with experience working on Department construction projects (CEI, Contractor, etc.).

The Independent Peer Review for design Phase Plans submittals shall ensure the plans meet the PPM, Design Standards and CADD Manual. The Constructability/Bidability Review shall ensure the project can be constructed and paid for as designed.

Constructability/Bidability Reviews should be conducted prior to the Phase III and Phase IV submittals, using the Phase Review Checklist (Guidance Document 1-1-A) from the Construction Project Administration Manual (CPAM) as a minimum guideline. The CONSULTANT shall submit this checklist, as well as the “marked-up” set of plans during this review, and review comments and comment responses from any previous Constructability/Bidability reviews. These items will be reviewed by District Design and District Construction.

Supervision: The CONSULTANT shall supervise all technical design activities.

Coordination: The CONSULTANT shall coordinate with all disciplines of the project to produce a final set of construction documents.

Project General Tasks

Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope.

3.1 Public Involvement – N/A

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Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the DEPARTMENT drafts of all Public Involvement documents (i.e., newsletters, property owner letters, advertisements, etc.) associated with the following tasks for review and approval at least 30 business days prior to printing and / or distribution.

3.1.1 Community Awareness Plan – N/A

Prepare a Community Awareness Plan (CAP) for review and approval by the DEPARTMENT within 30 calendar days after receiving Notice to Proceed. The objective of the plan is to notify local governments, affected property owners, tenants, and the public of the DEPARTMENT’S proposed construction and the anticipated impact of that construction. The CAP shall address timeframes for each review and shall include tentative dates for each public involvement requirement for the project. The CAP will also document all public involvement activities conducted throughout the project’s duration. In addition to the benefits of advance notification, the process should allow the DEPARTMENT to resolve controversial issues during the design phase. This item shall be reviewed and updated periodically as directed by the DEPARTMENT throughout the life of the project.

3.1.2 Notifications – N/A

In addition to public involvement data collection, the CONSULTANT shall assist the DEPARTMENT or prepare notifications, flyers, and/or letters to elected officials and other public officials, private property owners, and tenants at intervals during plans production as identified by the DEPARTMENT. All letters and notices shall be reviewed by the DEPARTMENT and CONSULTANT to ensure that they are addressed to the correct and current public officials.

3.1.3 Preparing Mailing Lists – N/A

At the beginning of the project, The CONSULTANT shall identify all impacted property owners and tenants (within a minimum of 300 feet of the project corridor) The CONSULTANT shall prepare a mailing list of all such entities and shall update the mailing list as needed during the life of the project.

3.1.4 Median Modification Letters – N/A

The CONSULTANT shall prepare a median modification letter to be sent to property owners along the corridor. In addition, the CONSULTANT shall prepare a sketch of each proposed median modification for inclusion in the letter. The letters will be sent on DEPARTMENT letterhead by the CONSULTANT.

3.1.11 Other Agency Meetings – N/A

TBD.

3.2 Joint Project Agreements

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N/A

3.3 Specifications Package Preparation

The CONSULTANT shall prepare and provide a specifications package in accordance with the DEPARTMENT’S Handbook for the Preparation of Specification Packages and associated training. The CONSULTANT shall provide the DEPARTMENT names of at least two team members who have successfully completed the Specifications Package Preparation Training and will be responsible for preparing the Specifications Package for the project. The Specifications Package shall be prepared using the DEPARTMENT's Specs on the Web application. The CONSULTANT shall be able to document that the procedure defined in the Handbook for the Preparation of Specifications Packages is followed, which includes the quality assurance/quality control procedures. The specifications package shall address all items and areas of work and include any Mandatory Specifications, Modified Special Provisions, and Technical Special Provisions.

The specifications package must be submitted for review to the District Specifications Office at least 30 days prior to the contract package to Tallahassee or District due date, or sooner if required by the District Specifications Office. This submittal does not require signing and sealing and shall be coordinated through the District’s Project Manager. The CONSULTANT shall coordinate with the DEPARTMENT on the submittal requirements, but at a minimum shall consist of

(1) the complete specifications package, (2) a copy of the marked-up workbook used to prepare the package, and (3) a copy of the final project plans.

Final submittal of the specifications package must occur at least 10 working days prior to the contract package to Tallahassee due date. This submittal shall be digitally signed, dated, and sealed in accordance with applicable Florida Statutes.

3.4 Contract Maintenance and Electronic Document Management System (EDMS)

– Maintain contract and electronic documents to Project Letting, June 2020.

Contract maintenance includes project management effort for complete setup and maintenance of files, developing monthly progress reports, schedule updates, work effort to develop and execute subconsultant agreements, etc.

3.6 Prime Consultant Project Manager Meetings – Attend Plans Update Team, Pass the Torch, ROW, Pavement Design, and Local Government Meetings.

Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity Technical Meetings and other meetings listed in the meeting summary for Task 3.6 on tab 3 Project General Task of the staff hour forms. Staff hours for other personnel attending Activity Technical Meetings are included in the meeting task for that specific Activity.

3.7 Plans Update

The effort needed for Plans Update services will vary from project to project, A-27 depending on size and complexity of the project, as well as the duration of time spent "on the shelf".

Specific services will be negotiated as necessary as a contract amendment.

3.8 Post Design Services – N/A

Post Design Services may include, but…