CN-550000-C9I59.pdf

375-030-12 STATE Of flORIDA DEPARTMENT OF TRANSPORTATION

PROCUREMENTSTANDARD PROFESSIONAL SERVICES AGREEMENT OGC -07/13

Pagel0f2

Contract No. C.H15'\ FOOT FinanciallD No.(s) 43578112201; Various

Appropriation Bill Number(s)/Une Item Number(s) for

1st year of contract, pursuant to s. 216.313, F.S. SB 5001 1879 . (reauired for contracts in excess of $5 million)

FAP. No. N/A

THIS AGREEMENT, made and entered into this day of ,by and0Jo.rvb! ;;;Lv \5 (This date to be entered by DOT only) between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinfter called the

Department and Aecom Technical Services, Inc.

(FEI.D. No. F95-2661922 ) of 150 North Orange Avenue, Suite 200, Orlando, FI32801 authorized to conduct business in the State of Florida, hereinafter called the Consultant, agree as follows:

The Consultant and the Department mutually agree to abide by the Department's Standard Professional Services Agreement, Terms, dated July,2013 which are available as an appendix to this form in the Department's Professional Services web site or from the Department's Office of Procurement. The Standard Professional Services Agreement Terms, with the exception of the following non-applicable sections:

None are incorporated by reference and made a part of this Agreement

1. ~.ERYlCES AN[te~~

A. The Department does hereby retain the Consultant to furnish certain services as described in Exhibit "A", attached hereto and made a part hereof, in connection with

Mobility Hubs Implementation Services for Broward County.

B. Unless changed by written agreement, the site for insoection of work referenced in Section 1.1 of the Standard Professional Services Terms, will be 150 North Orange Avenue, Suite 200, Orlando, FI32801

2. IEBM

A. Unless otherwise provided herein or by Supplemental Agreement or Amendment. the provisions of this Agreement will remain in full force and effect through completion of all services required of the Consultant or a 5 year term from the date of execution of this Agreement, whichever occurs first.

B. Check applicable terms

The scheduled project services to be rendered by the Consultant will commence, subsequent to o execution of this Agreement. on the date specified in the written notice to proceed from the Department's =-~:----:__=-_---:"____:--~ which notice to proceed will become part of this Agreement.

The Consultant will complete scheduled project services within months of the commencement date specified in the notice to proceed or as modified by subsequirii'Atiiendment or Supplemental Agreement.

The project services to be rendered by the Consultant for each task assignment will commence, upon written notice from the Department's Project Manager , and will be completed within the time period specified in each task assignment. All services performed under this contract will be completed within 60 months from the date of this Agreement The total fee for alt accumulated task assignments may not exceed $5,000,000.00

The scheduled project services to be rendered by the Consultant will commence. subsequent to execution o of this Agreement, on the date specified in the written notice to proceed from the Department's

=:e--=-.....,,---~---,..--..,--c:-c--:---,,......,- which notice to proceed will become part of this Agreement.

The Consultant will complete scheduled project services within calendar days following completion of the construction contract(s) with which consultant services are iiS'SOcIated. The anticipated length of the consultant services is months.

http:5,000,000.00

3754:)30-12

PROCUREMENT

OGC -07/13

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3. INSURANCE

The amount of liability insurance to be maintained by the Consultant in accordance with Section 4.B of the

Standard Professional Services Agreement Terms is .:z:;i2::;5:::.:0::...,O~O~O~.OO~________

4. SUBCONTBAC.IS

The fol/owing subconsultants are authorized under this Agreement in accordance with Section 7.A. of the

Standard Professional Services Agreement Terms:

Connetics Transportation Group, Inc.; CTS Engineering, Inc.; G-A-I Consultants, Inc.; Hanson Professional Services, Inc.

Keith and Associates. Inc.; Transportation Planning Services, Inc.; I.F. Rooks & Associates, Inc.

5. ~eNSATIQN

The Department agrees to pay the Consultant compensation as detailed in Exhibit "B", attached hereto and made a part hereof.

A. Reference in this Agreement to Director will mean the Director of Transportation Development

8. The services provided herein I8l do 0 do not involve the expenditure offederal funds. In the event federal funds are involved, Section 9 of the Standard Professional Services Agreement Terms is incorporated by reference.

C. The following attachments are hereby incorporated into this Agreement as part hereof as though fully set forth herein.

Page..&.Lthrough Page A- 47 : Exhibit "A", Scope of Services

Page.-§:Lthrough Page B- 10 : Exhibit "B", Method of Compensation and year set forth above.

Aecom Technical Services, Inc.

Nameof~ By;gr-7C

>'Authorized Signature

Kevin M. Cornish, P.E.

(PrintlType)

Title: Senior Vice President

IN WITNESS VVHEREOF, the parties have executed this Agreement by their duty authorized officers ",<2- Of

BY:

.E.

(PrintfType)

Title: Director of Transportation Development

EQR DEPABIMENT USE ONLY

APPROVED: LEGAL REVIEW:

General Counsel Office http:SUBCONTBAC.IS

EXHIBIT A

SCOPE OF SERVICES

BROWARD COUNTYWIDE MOBILITY HUBS

Financial Project ID: 435781-1-22-01

Description: MobiHty Hub Implementation Services for Broward County

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TABLE OF CONTENTS

PURPOSE •..•............•......••••...•••...•............••••••......•.•...•............••..•.•.....•.•.....•..•...•...•.•.........•.....•••...•..••.. 5

BACKGROUND INFORMATION ....•..•..••.•..•••..•..•.........•..••.•.••..•.••.••....•..•..••••••....••.........••.....••••.•..• 6

STUDY OWECTIVES..••.••.••.••..••......•..•••.•.••••....•................•..•..••••..•••.....•......•....••..••.•••.•.••...........•..•.. 7

STUDY REQUIREMENTS AND PROVISIONS FOR WORK

Governing Regulations ..•.....••.•...••...•.••...•......•........•..••....••.•....••.••....•••.••..••.••.••..•..••.....•... 7

Liaison Office

Key Personnel

Meetings and Presentations .........•••.•..•••.•.••..••........•...••••.•.••..••••..••••......•....••..••..••.•••..••.•. 9

Correspondence .••....•..••......•••..•••...••...........•....•.••.•.•.••..•.•..........•......•..•..•••.............•....•...•. 9

Submittals •...•.•••.••.•....••...••.••..••...••••...........••......•..••...•••..•....•....•••....••....•...•..•••...••......•...• 10

Computer Automation..•....•••...•••.•..••..•.....••.•••..••...•••••.•••.•....•...•..••...•...••..••.••••...•

Coordination with Other Consultants and Entities

Expert Witness •..•••.•.••••••.•...•....•........••..•..•.••••...•.•...•....•..•....•••..••••••••••..•..........•....••..•...•• 11

Ownership of Models, Data, and Work Products

On-Site Support .....••..••...•..••..•............•••.••.••..••.•.•.••.••.•..........••.......•••.••••••.••••...•...•...•

1.0 CONTRACT MANAGEMENT ..•.••.•...•.•..•..••...•.....•....•.......••..••••.•..•••.••.....................•..••••..• 12

1.1 Coordination and Management Schedule

1.2 Management Meetings ..•••.•.••.•...•......•.........•.••..•.•..••.••..•••..........................•....•... 12

1.3 Other Agencies ..•..•......•...••.••.•••.•.•••......••.......•.•••..•.••••.•.•••..••••.•.••.••......•.••........••. 13

1.4 Proj eet Managemen t Plan ..••...•.•.••..•.........•..•..•..........••....•...•...•..•.....•......•......•.. 13

I.S Quality Control Plan and Quality Control

1.6 Project Document Control ••••..••.•..•.•.....••....•..•••••...•••••.•••..•••••.•..••.....•.....•.....•

1.7 Monthly Reporting/Invoices ••...•....••.••.....••..•.•••...•....••.••..•.•...••••...•.••..•..........•..• 14

1.8 Project Schedule ...•••••••••••••••••.....••..••...•.•............••....••....••.•..••..••.••..•.••.••.•••.••.•••.•• 15

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2.0 AGENCY COORDINATION ......•...••..•...•.................•..•.........••...................•.....•...........•......• 15

2.1 FfAlFederal Coordination .•..•.........•........••...•.•.....•.........•.•......•............•......•

2.2 State Agency Coordination ........•.•....••....•....•.•....•........•..•....••..••....•.................•. 16

2.3 Local Agency Coordination ...•.••...•.•..••..•.....•..........••...••...••.....••....•.......••...•...... J6

3.0 EXISTING CONDITIONS EVALUATION AND PROBLEM DEFINITION ......••.••...•. 17

3.1 Prior Studies .•.................•••.•..•••.......................•...••..•..••..•...•.........•.•.••.•••..•...•

3.2 Available Data .•.......•..•.......•.•...•.......•....•••.•••.••..•••..•.........•..••...•..•..•................•... 17

3.3 Analysis of Existing Data............•••...••.•...•••........•......••....•.•.•..•••...••............•.....•. 18

3.4 Corridor Segments •...•..•....•....••..•.•.•.•.•••.•....•...••...........••.•.•.•..•..••.......•...••....•

3.5 Market Assessment ..•...............•••...•.•.••.......••..•........•..•.•.•.••..•......•......•

3.6 Site Visit ..••....•.......•............•...••...........••..•........••.•.••........•..••.•.......•.•...•......•..••...•. 20

3.7 Additional Data Collection •..•..••.•........••..•.....•..•••.•••....•.•............••..••....•.••..•••.••.. 20

3.8 Evaluation of Existing Transit Operations Conditions

3.9 Project Goals and Objectives

3.10 Project Purpose and Need

4.0 IMPLEMENTATION AND FINANCE PLAN

4.1 Organizing Plan .•.••...........•...•••..•.•••...••.•••................•........•...••.•••.••.....•........•.••..• 21

4.2 Financial Analysis .......••.••.•.•••..••....•..•................••...••.•..•.••...•..•..............••..•..••.•. 22

4.3 Economic Benefits ......•..••.•••..••..•.•..•..•..............•.•••••••••••••.•••.•..•.......•.•...••..••••..••• 23

4.4 Intergovernmental Meetings-

4.5 Documentation-

5.0 ENVIRONMENTAL ANALySIS •....•......•...•..............•.••.••.•...•......•..•...•..•...••.•.•...•••...•••••...•• 23

5.1 Federal Agency Coordination

5.2 Strateg)' Development •............••..•..••••.•••.•.•••....••...............•.•.•....•..•.•..•••.•••...•....•. 24

5..3 Agency Coordination

5.4 Quality Control ..•.•........••..•.•••.••••.•••.•••...•••••..••.......•...•....•....•..••.....•.•...••...••

5.5 PD&E Services ...................................................................................................... 2S

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6.. 0 PUBLIC INVOL VEMENT ........•.....••.•...............••..••••..•..........•...••.•••••..•....••..•.....••••.•••••.•...•. 34

6.1 Public Involvement Plan-

6.2 Scheduled and Unscheduled Meetings

6.3 Transportation Board Meetings .•.•••.••..•.......•.......•••..••••...••.....•..••..•.•..•••.•••

6.4 Special Public Involvement Requirements

7.0 TRA VEL FORECASTING ........•.....•.••.••••••••...•..•.....•...•.•..•.••••.......•...••••..•.•••.••..•......•..••.....•. 38

7.1 Model MethodoJog)' Report •..••••.....••..•.•..••.....••.•..••.••.••.••...•......•.••.•••.•••.•..•...•... 38

7.2 Model Calibration •...........•...•....••.••..•..•...•...........••••.•••.•.••.•.......•...•....••...•.•••...•••. 38

7.3 FfA Coordination ..•.•••.••.••.....•...........••..••.••.••.••................•.•..•..•....•.......•.......•..•• 38

7.4 Production Forecasts •..•••...•............•..•...•..•..••...............••...••..•...........•.....•.....•..•. 38

7.5 User Benefits •..•...•.••..••.•.........•••...•.•••••..•••.••.......•........•...••••.•••.•••......•.•..••......••.•.. 39

8.0 HUB AREA PLANNING ••••..•..••.•..•...•.......•.••••••••.••.•..•.........•.•.•••.•••.••...•....•...•..•.•..••••.•••.•••••• 39

9.0 COST ESTIMATING ........•.•••..••.•,

10.0 CONCEnUAL DESIGN

H.O REAL ESTATE AND RIGHT-OF·WAY SERVICES

12.0 UTILITIES COORDINATION .......•..•.•••••..•••••..•••....•.•..•......•....•••••..•....•...•..........••..••.••..•••.• 45

13.0 SURVEYIAERIAL COORDINATION .•...........•....•....•.•..•.••.....•...••..••••.•....•••.•••.••..•...•

14.0 SERVICES TO BE PERFORMED BY THE DEPARTMENT

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SCOPE OF SERVICES

MOBILITY HUBS IMPLEMENTATION

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT) and Aecom Technical Services, !!!£: (hereinafter referred to as the CONSULT ANT) relative to the transportation facility described as foHows:

Financial Project ill: 435781-1-22-01

Description: Mobility Hub Implementation services for Broward County

PURPOSE

This Exhibit describes work items that the CONSULTANT might be asked to perfonn;

providing management support, technical support, technical analysis, interagency and public coordination that will advance the mobility hub preliminary engineering and environmental clearance undertaken in this contract. Specific work tasks will be assigned by the DEPARTMENT through individual task work orders.

The scope of work and the responsibilities ofthe CONSULTANT and the DEPARTMENT in connection with developing implementation plans and conceptual designs for the mobility hub concept, introduced in the Broward Metropolitan Planning Organization (MPO) 2035 Long Range Transportation Plan (LRTP), are described herein. The intent ofthis scope ofwork is to advance one or more mobility hub(s) through the preliminary engineering and environmental review phase; facilitating the advancement ofa hub project into the design and right-of-way acquisition phases.

The Sroward MPO 2040 LRTP wil1 continue to feature the mobility hub concept. The CONSULTANT is expected to incorporate any new parameters and updated guidance relative to mobility hubs from the 2040 LRTP within all deliverables of this scope of work. The phases of implementation that the CONSULT ANT shaH be responsible for wiIJ include the following at a minimum:

design and implementation plans

3. Development of the project development approach for selected mobility hub locations

4. Conducting traffic and transit operational analysis for selected mobility hub locations

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5. Conducting environmental assessments and clearance for mobility hub improvements including class of action determination, preparation ofenvironmental documents, and approvals to enter final design

6. Preparing conceptual designs and renderings for mobility hub improvements

7. Supporting public involvement activities as necessary including engagement of the general public, business and development community, and local government

8. Coordinating with federal agencies including the Federal Highway Administration and

Federal Transit Administration

9. Coordinating with state and local environmental resource agencies

The CONSULT ANT shaH perform those engineering services required for Federal Highway Administration (FHWA) Location and Design Approval or analogous Federal Transit

Administration (FTA) requirements, including consideration of potential social, economic, engineering and environmental effects and mitigation, along with the reports and preliminary plans for developed concepts. The work will be closely coordinated with the efforts ofother transit, urban development, and highway planning activities affecting selected mobility hub locations.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original recommendation may be required. The CONSULTANT is to incorporate these refinements into the design and will consider this effort to be an anticipated and integral part of the work. This will not be a basis for any supplemental fee request(s).The CONSULTANT may be retained to accomplish other related activities.

BACKGROUND INFORMATION

One of the major elements of the Broward MPO 2035 LRTP was integrating transportation and land use; this resulted in the introduction of the Mobility Hub concept, identification of Mobility

Hub locations, and promotion ofpremium transit service. The Mobility Hub concept considers form and function and is envisioned as a place where people would interact with a multi-modal transportation system. Additional analysis is needed to determine the optimum treatments and improvements that will support the design and implementation of the mobility hubs. The Broward MPO 2040 LRTP to be adopted in 2014 will continue to promote the mobility hub concept.

The Florida Department ofTransportation (FOOT), Broward County Transit (BCT), Broward

Metropolitan Planning Organization (MPO) and South Florida Regional Transportation

Authority (SFRT A), hereinafter referred to as the PARTNERS, are collaborating with the local jurisdictions to further evaluate selected mobility hub locations within Broward County. The

PARTNERS recognize the need to provide nodes within the transportation system that fulfill both a transportation function and a place-making function. These nodes playa critical role in the

60f47 regional transportation system and can serve as origin, destination, or transfer point for a significant portion oftrips. They are areas where different modes oftransportation, including walking, bicycling, and riding transit, come together seamlessly and where there is a potential for economic development.

STUDY OBJECTIVES

The study will produce conceptual layouts, implementation plans, and environmental clearance for one or more mobility hub( s) selected by the PARTNERS, in coordination with the local jurisdictions. Also to be developed will be any other associated improvements, in a determined radius of influence, which will achieve a high-quality user experience, seamless mobility and mode transfer. These improvements must enhance the transit passenger and/or pedestrian experience; walkability and other access to transit, encourage transit oriented development and have the potential to spur economic development. The CONSULT ANT will assist the DEPARTMENT to achieve the following objectives at a minimum:

• Creating clear, direct and effective transfers between transit modes and routes.

• Adopting transit priority measures to ensure the efficient movement of surface transit to and from a station area.

• Providing an attractive pedestrian environment with a high level of priority on safety and amenities.

• Promoting Context Sensitive design principles within the hub's radius of influence that support complete streets while minimizing detrimental impacts to the efficient mobility ofgoods and services.

• Encouraging high-quality mobility infrastructure and public realm that is sensitive to the surrounding built context and community vision.

• Providing a concept plan for a diverse mix ofuses, including employment, housing, regional attractions and public spaces to create a high quality urban environment.

redevelopment.

STUDY REQUIREMENTS AND PROVISIONS FOR WORK

Governing Regulations

The services performed by the CONSULT ANT shaH be in compliance with all applicable

DEPARTMENT Manuals and Guidelines. The DEPARTMENT's Manuals and Guidelines incorporate, by requirement or reference, all applicable State and Federal regulations. The current edition, inc1uding updates, of the following DEPARTMENT Manuals and Guidelines shall be used in the performance of this work. It is understood that AASHTO and AREMA criteria shaH apply as incipient policy.

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• Applicable federal regulations and technical advisories.

• Project Development and Environment Manual

• FSUTMS Transit Model Template Application Guide

• FDOT Accessing Transit: Design Handbook for Florida Bus Passenger Facilities

• FDOT District 4 Transit Facilities Guidelines

• FDOT Transit Oriented Development Design Guidelines

• FDOT Transit Survey White Paper

• Plans Preparation Manual

• Bicycle FaciHties Planning and Design Manual

• Right-of-Way Mapping Handbook

• FDOT Right-of-Way Procedures Manual

• 49 CFR Part 24, Unifonn relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs

• FT A Circular 50 10.1C, Chapter 2

• Location Survey Manual

• EFB User Guide

• Drainage Manual

• Outline Specifications - Aerial Surveys/Photogrammetry

• Soils and Foundations Manual

• Structures Design Guidelines

• CADD Manual (No. 625-050-001)

• CADD Production Criteria Handbook

• Florida's Level of Service Standards and Guidelines Manual for Planning (No. 525-000 005)

• Equivalent Single Axle Load Guidelines (No. 525-030-]21)

• Design Traffic Procedure (No. 525-030-120)

• Roadway Traffic and Design Standards

• Highway Capacity Manual

• Manual of Unifonn Minimum Standards for Design, Construction, and Maintenance for Streets and Highways

• K-Factor Estimation Process

• Project Traffic Forecasting Guidelines

• Florida Highway Landscape Guide

• Basis of Estimates Manual

Liaison Office

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The DEPARTMENT will designate a Liaison Office and a Project Manager who shall be the representative of the DEPARTMENT for the Project. While it is expected the CONSULTANT shall seek and receive advice from various State, regional, and local agencies, the final direction on aU matters ofthis Project remain with the DEPARTMENT Project Manager.

Key Personnel

The CONSULTANT will work under the direction and guidance of the DEPARTMENT. The CONSULTANT's work shall be performed and directed by the key personnel identified in the proposal presentations by the CONSULTANT.

The CONSULTANT shaU maintain an adequate staffofqualified personnel available at all times to ensure its completion of assignments, within the terms specified in executed Work Orders and associated schedules. The CONSULT ANT shall submit a list of employees intended to be engaged in the work under this Agreement, including their classification and salary rates. The

DEPARTMENT has the right to approve and regulate the CONSULTANT's workforce and approve specific CONSULT ANT employees. The CONSULTANT shall not replace any employee in the team initially proposed by the CONSULTANT without prior DEPARTMENT notification and approval.

This is a complex, high visibility project with much interest within the region and state. It will have very dynamic public involvement with little advance warning for meeting attendance. This will require a high level of coordination between the DEPARTMENT and CONSULT ANT project management personnel. As such, it is the preference of the DEPARTMENT that key

CONSULTANT personnel, inc1uding the Project Manager and other key team members with comprehensive knowledge of the project details, be conveniently located to the project study area.

Meetings and Presentations

The CONSULTANT shall attend a Notice to Proceed Meeting with DEPARTMENT representatives, where relevant project information will be provided by the DEPARTMENT, along with procedures for administering the contract. The CONSULT ANT and its staff shaH also be available with no more than a three (3) workday notice to attend meetings or make presentations at the request of the DEPARTMENT. Such meetings and presentations may be held at any hour between 8:00 A.M. and 12:00 midnight on any day ofthe week. The CONSULTANT may be called upon to provide maps, press releases, advertisements, audiovisual displays and similar material for such meetings.

Correspondence

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Copies ofall written correspondence between the CONSULTANT and any party pertaining specifically to this study shall be provided to the DEPARTMENT for their records within one (1) week of the receipt of said correspondence.

Submittals

The CONSULTANT shaH provide hard and electronic copies of the required documents, as specifically requested by the DEPARTMENT, listed in the following table. Editable (Word) and final (PDF) electronic copies shall be delivered. Each document is to be included on the project web site, if applicable, or file storage site. The DEPARTMENT Project Manager will detennine the number of copies required prior to each submittal.

I. Project Management Plan

2. Project Management Meeting Minutes

3. Quality Control Plan

4. Meeting Summaries

5. FTA Project Roadmap (Optional)

6. Comprehensive Public Involvement Plan

7. Public Involvement Summary Report

8. Phased Implementation and Finance Plan

9. Modeling Methodology Report

10. Utility, Telephone, Fiber Optic and Cellular Usage Inventory Report

I ] . Draft Environmental Impact Statement

12. State Environmental Impact Statement

13. Financial Analysis Technical Memoranda

14. Financial Analysis Technical Report

15. Cluster Analysis Technical Memorandum

16. Corridor Encroachment Inventory Memorandum

17. Draft Environmental Impact Statements (optional)

18. State Environmental Impact Reports (optional)

19. Draft and Final Pond Siting Reports (optional)

20. Final Right-of-way Cost Technical Memorandum (optional)

21. Engineering and Capital Cost Technical Memoranda (optional)

22. Operations & Maintenance Cost Technical Memoranda (optional)

AU documents will include a draft and a final deliverable document. Upon completion of the study, the CONSULTANT shall deliver to the DEPARTMENT, in an organized manner, all project files, maps, sketches, worksheets, and other materials used or generated during the study process.

Computer Automation

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The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems.

The DEPARTMENT makes available software to help assure quality and conformance with the policy and procedures regarding CADD. It is the responsibility of the CONSULTANT to meet the requirements in the FDOT CADD Manual (Topic No. 625-050-001). The CONSULTANT will submit final documents and files as described therein. Additional related information is found in the FOOT Plans Preparation Manual (Topic No. 625-000-008).

All computer disks shaH be scanned for viruses prior to submitting to the DEPARTMENT.

Failure to scan for viruses may result in a lower CONSULTANT work performance evaluation.

Coordination with Other Consultants and Entities

The CONSULTANT is to coordinate their work with any ongoing and/or planned projects that may affect this study. The CONSULTANT is to coordinate with local governmental entities to ensure design and right of way requirements for the project are compatible with local public works improvements and right of way activities.

Expert Witness

In the event that the testimony of the CONSULT ANT is required in any legal proceeding in which the CONSULT ANT is not a party in connection with claims brought against or prosecuted by the DEPARTMENT, the CONSULTANT agrees to appear as a witness on behalf of the

DEPARTMENT. A fee which is considered fair and reasonable will be negotiated at the time services are requested and a written Agreement shall be entered into.

Ownership of Models, Data, and Work Products

AlJ models, data, products, charts, and other documents, hardcopy and electronic, prepared or assembled by the CONSULT ANT in connection with the service under this agreement shall be the property of the DEPARTMENT, and copies and documentation shall be deJivered to the DEPARTMENT by the termination date of the contract.

On·Site Support

Upon request, CONSULT ANT staff will be required to work at the DEPARTMENT's offices as scheduled by the DEPARTMENT to perform tasks assigned through this contract. This arrangement allows for direct interaction between the CONSULTANT and DEPARTMENT staff, and aHows for the CONSULTANT to directly access DEPARTMENT archives to facilitate execution of work assignments in a timely manner.

Optional Services

At the DEPARTMENT's option, the CONSULTANT may be requested to provide additional services not specified in this scope of services but are found to be necessary to achieve the objectives ofthis contract. The fee for these services shaH be negotiated in accordance with the

11 of47 tenns detailed in Exhibit B, method of compensation, for a fair, competitive and reasonable cost, considering the scope and complexity of the project(s). A supplemental agreement adding the additional services sha1l be executed in accordance with Paragraph 2.00 of the standard consultant agreement.

1.0 CONTRACT MANAGEMENT

The CONSULTANT will be requested to provide professional services pertaining to management of the contract. Activities described in this section will be assigned through task orders. The DEPARTMENT will immediately assign a miscellaneous services work order to allow the CONSULTANT to perfonn initial management functions such as meeting attendance, developing work orders, management and quality control plan development, schedule development and maintenance, coordination, and other contract management activities.

This task includes project management efforts for complete setup and maintenance of project files, monthly progress reporting, project schedule creation and Updating, work effort to develop and execute sub-consultant agreements, necessary communication and correspondence; attendance at progress meetings; preparation of agendas and minutes;

preparation of invoices and processing ofpayments; provision ofdocument control; and coordination with DEPARTMENT and affected agencies and jurisdictions related to contract management and task work order creation.

1.1 Coordination and Management Schedule--The CONSULTANT wiJI staff the project and coordinate the work effort of sub-consultants to control the scope, schedule, and budget of the project. A schedule of tasks, meetings, presentations, milestones, and deliverables will be deVeloped by the CONSULT ANT and reviewed by the DEPARTMENT. The CONSULTANT will provide management, administration and coordination ofall work tasks and continuity ofoverall project management activities, including subconsultants. Management activities will include internal coordination, coordination with FOOT Project Manager, review of al1 work products and progress, and general project oversight.

1.2 Management Meetings--Regularly scheduled project progress/management meetings will be held between the DEPARTMENT and the CONSULTANT's project manager and appropriate task managers to review work activities and progress, scope, schedule, and budget, and to identify issues and corrective actions.

The CONSULT ANT shall prepare the agendas and other materials needed for the meetings. The CONSULTANT will deliver meeting minutes within three (3) working days after each meeting. The CONSULTANT shall meet with the

DEPARTMENT as needed throughout the life of the project to resolve project issues as they arise.

1.3 Other Agencies--The CONSULTANT shall assist the DEPARTMENT in organizing and participating in coordination meetings with other agencies and stakeholders as needed. The CONSULT ANT will deliver meeting minutes within three (3) working days after each meeting.

1.4 Project Management Plan-The CONSULTANT shall prepare a detailed Project Management Plan for managing the project in accordance with the CONSULTANT'S ISO-9000 certified quality control program and FT A guidelines.

The Plan will address the work plan and the CONSULTANT's roles and responsibilities, communication controls, quality control plan, schedule, invoicing requirements, and document control procedures. The Plan wi11 help assure a full understanding of each participant's role and responsibilities, the logic and linkages among tasks and participants, and task sequence. A new element will be added to the Project Management Plan on "safety and security management" in order to implement Section 3026 ofSAFETEA-LU, which amended 49 U.S.c. 5327. This section requires recipients with major capital projects covered by 49 CFR part 633 to include' 'safety and security management" as an element of their Project Management Plan.

1.5 Quality Control Plan and Quality Contro)--The CONSULTANT shall develop a

Quality Control Plan that wilJ be issued to each project participant, including the DEPARTMENT. The Plan will allocate responsibilities for quality control and will define how the CONSULTANT will oversee these responsibilities to ensure they are accepted and supported by quality control measures.

The CONSULTANT shall be responsible for insuring that all work products adhere to the Quality Control Plan and conform to DEPARTMENT standards and criteria.

This shall be accomplished through an internal Quality Control (QC) process perfonned by the CONSULT ANT. This QC process shall insure that quality is achieved through checking, reviewing, and surveillance of work activities by objective and qualified individuals who are not directly responsible for performing the initial work. The QC process shaH assure concise and clear writing and communication ofconcepts and facts that is written for understanding by the general public.

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Prior to submittal of the first invoice, the CONSULTANT shall submit to the DEPARTMENT's Project Manager for approval the proposed method or process of providing QuaJity Control for all work products. The Quality Control Plan shall identify the products to be reviewed, the personnel who perform the reviews, and the method of documentation.

1.6 Project Document Control-The CONSULTANT will use a web-based project collaboration tool for managing and sharing the proprietary data, documents, and correspondence associated with the project. The tool shall be a secure, intemet based software program that provides information management, col1aboration and communication tools to the project team. The tool should include file upload, conversion and management features. All project documents will be maintained in the CONSULTANT's office at all times. The procedures for document control will continue to be developed in concert with the DEPARTMENT and will be issued and maintained by the CONSULTANT over the life of the contract as part of the

Project Management Plan. All electronic files will be PC compatible and prepared using a format compatible with Microsoft Office Suite (Word, Excel, Power Point, etc.), MicroStation, adobe acrobat, or other format requested by the

DEPARTMENT.

1.7 Monthly Reporting/Invoices-Working with the DEPARTMENT, the CONSULTANT will develop a standard set of reports to summarize current work status with planned level of completion. The CONSU L T ANT wiH generate a draft invoice and progress report for review with the DEPARTMENT and include payout curve information with respect to actual versus anticipated expenditures on a monthly and cumulative basis. Progress reports shall be delivered to the DEPARTMENT in a format as prescribed by the DEPARTMENT and no less than ten days prior to submission of the corresponding invoice. Judgment on whether work of sufficient quality and quantity has been accomplished wiJl be made by the DEPARTMENT Project Manager by comparing the reported percent comp1ete against actual work accomplished. Likely elements to be included in the progress reports include:

• Definition ofwork products delivered to the DEPARTMENT

• Percent complete by task, subtask, and total work order for the previous reporting period

• Percent complete by task. subtask, and total work order for the current reporting period

• Milestones delivered in the prior reporting period

• Milestones anticipated to be delivered in the upcoming reporting period

• Project budgeted and actual payout graphs for the work order

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• Project progress table by task and total project

• Updated Project Schedule showing completed work, work in progress, and critical path activities

• Summary ofmeetings

• Travel summaries

• Unanticipated work items

• Anticipated work for the next month

1.8 Project Schedule--Within fifteen (15) days of the Notice to Proceed, the

CONSULT ANT shall provide a schedule ofcalendar deadHnes accompanied by anticipated payout curves. This will include a schedule of anticipated work orders including general description; expected start and completion dates; key milestones and deliverables; coordination meetings with participating/cooperating agencies, environmental resource agencies, stakeholders, and the DEPARTMENT; key board meeting presentations; public hearings/workshops; and meetings with other key stakeholder groups participating in the project.

Project payout curves wiJ1 be developed over time as work orders are issued. Task and overall-contract payout curves shall be provided to the DEPARMENT on a monthly basis. Schedules and anticipated payout curves shaH be prepared in a fonnat prescribed by the DEPARTMENT.

The schedule will be reviewed by the DEPARTMENT and with the federal participating agency, as required, to assure that project milestone dates are reasonable and can be met. An itemized list ofmajor activities will be maintained by the CONSULTANT reviewed with the DEPARTMENT to manage deadlines and delivery dates. .

2.0 AGENCY COORDINATION

The DEPARTMENT may assign work orders to the CONSULTANT to provide professional services pertaining to conducting Agency Coordination activities as described in this section. The CONSULTANT may be asked to serve as the principle coordinator with agencies for all project activities.

The CONSULTANT will prepare meeting agendas, presentations, materials, and summaries; provide required status and technical reports; and other documentation and information as necessary.

2.1 FfAlFederal Coordination-The CONSULTANT will assist the DEPARTMENT in coordinating with federal agencies including the Federal Transit Administration

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(FTA) and the Federal Highway Administration (FHWA). The CONSULTANT will assist in coordinating with other federal agencies including federal cooperating and participating agencies as necessary. This coordination is associated with project advancement and management including project management updates, any travel models and forecasting, New Starts application (if applicable), NEPA, and any requests to enter Preliminary Engineering/Project Development or Final

Design. Travel to FTA Region IV (Atlanta), FHW A Florida Division (Tallahassee, Orlando), and Federal Headquarters (Washington, D.C.) offices may be required.

Travel to other federal headquarters and regional offices may be required.

The CONSULTANT wiIJ prepare meeting agendas, presentations, materials, and summaries; maintain the Project Roadmap; provide required status and technical reports; and other documentation and information as necessary.

2.2 State Agency Coordination-Assist the DEPARTMENT in coordinating with state environmental resource agencies associated with project work including environmental resource agencies, water management districts, and other state agencies as the need arises. Travel to Tallahassee and offices ofother state agencies may be required.

The CONSULTANT will prepare meeting agendas, presentations, materials, and summaries; provide required status and technical reports; and other documentation and information as necessary.

2.3 Local Agency Coordination--Assist the DEPARTMENT in coordinating with the

Broward MPO, Broward County Transit and other Broward County agencies, the South Florida Regional Transportation Authority, municipalities, community redevelopment agencies, and other stakeholder agencies. This coordination will be to advance project development, local finance, board coordination, participation on steering and technical committees, and other participation activities.

The CONSULTANT will prepare meeting agendas, presentations, materials, and summaries; maintain the Project Roadmap; provide required status and technical reports; and other documentation and information as necessary.

3.0 EXISTING CONDITIONS EVALUATION AND PROBLEM DEFINITION

The DEPARTMENT may assign work orders to the CONSULTANT to assess existing conditions and define problems at hand.

3.1 Prior Studies

The CONSULTANT wi11 obtain, review, analyze, and summarize relevant previous studies for the corridors where the selected mobiHty hubs are located as available from transportation agencies and project partners.

3.2 A vail able Data

The CONSULTANT will obtain all available and relevant information for the corridors where the selected mobility hubs are located utilizing GIS data to the extent possible. Examples of such information include, but are not limited to the following:

1) Corridor Transit Demand

• Existing transit markets

• Ridership trend data

• Boarding and alighting activity, farebox, and APC data

• Bus loading profiles

• On-board survey data: origin-destination, trip length, satisfaction, rider demographics, frequency of use, purpose, fare payment method, alternatives available

data

• Future projections of transit demand

2) Corridor Transit Supply

• Service provision: routes, headways, span ofservice

• Intersecting routes and transfer faci1ities

• Bus stop facility inventory

• Park-and-ride facilities

• Schedule reliability - headway variability

• Travel time and components of travel time (in-motion, dwell, stopped at signals, etc.)

• Comparison of auto and bus travel time

• Passenger safety and security

• Customer complaint information

• Operator experience and concerns

3) Related Transit, Railroad System Data

• Relevant data from connecting transit lines

4) Street and Traffic Data

• Right-of-way

• Travel lanes and tum lane storage

• Roadway cross sections

• Turning movement counts

• Traffic signalization

• Posted and 85th percentile speed

• INRIX and Bluetooth speed data

• On-Street Parking

• Bicycle and pedestrian facilities

• Lighting conditions

• Programmed roadway and signal improvement projects

• Future projections of traffic volume and level of service

• As-built roadway plans

• Roadway signing/marking plans

5) Land Use and Area Socio-Economic Data

• Census data including demographics, household incomes, and household auto ownership

3.3 Analysis of Existing Data

The CONSULTANT will conduct an initial analysis of all data reflecting existing conditions to assess the quality ofexisting transit service provision for the selected mobility hubs,

3.4 Corridor Segments

The existing conditions analysis should reflect different segments of the corridors along which the selected mobiHty hubs are located as appropriate, highlighting areas ofdifferent density, character and transportation activity. This analysis will be conducted on facilities within one-half(~) mile of the selected hubs.

3.5 Market Assessment

The CONSULTANT will develop a thorough understanding ofexisting transit markets as well as potential new markets - people who could be enticed to use transit by making changes to the existing services provided.

The CONSULTANT wi1l utilize all existing data sources to document the travel markets in the study corridor, including but not limited to US Census data (ACS, CTPP, LEHD, journey to work); travel demand model outputs; transit operator data and on-board survey results; MPO transportation and land use data and other studies as available. The market assessment should address at a minimum:

• Geographic distribution ofhouseholds by size, vehicle ownership, income level, number ofworkers, children, senior citizens, persons with disabilities, minority persons

• Key geographic travel markets such as CBn commute, reverse commute and suburb-to-suburb or cross town/circumferential commutes

• Trip volumes by mode and purpose between various districts and major trip attractors

• Trip making behavior, including trip production and attraction totals and corresponding densities of trip making by trip purpose

• Non-work travel for medical, shopping, cultural, educational, recreational, and other non-work purposes within Y2 mile from selected hubs.

• Identification of development zones and vacant and/or underutilized land and buildings within the immediate within %mile from selected hubs, together with a genera] redevelopment analysis based on building age and property values

• Transfer activity between transit lines serving the area of selected transit hubs

• Park-and-ride facilities, uti1ization and opportunities within Y2 mile from selected hubs

The CONSULT ANT will prepare a briefmemorandum summarizing existing conditions including the market assessment for presentation.

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3.6 Site Visit

The CONSULT ANT will visit the radius of influence for selected mobility hubs locations following the analysis of existing data to conduct a visual inspection and develop a detailed understanding of the current conditions and operations, as well as to verify secondary data.

3.7 Additional Data Collection

Based on a review and analysis of existing data, the CONSULTANT will develop a plan to collect necessary additional data to complete a comprehensive analysis of existing conditions. The DEP AR TMENT will review and approve the data collection plan.

The CONSULT ANT will collect the agreed-upon additional data. Examples ofsuch data include:

• Origin/destination surveys

• Boarding and alighting surveys

• Transfer location interviews

• Platform interview surveys

• User preference surveys

3.8 Evaluation of Existing Transit Operations Conditions

The CONSULTANT will complete a thorough technical evaluation of existing conditions for transit operations in the radius of influence of selected mobility hub locations based on existing and additional data. The purpose of this evaluation is to understand hub facility location and requirements and access needs. This analysis will address, at a minimum:

• Transit ridership trends

• On-time performance

• Comparison of transit and auto travel time

• Customer experience and satisfaction including safety

• Operator concerns including routing and bus stop consolidation

3.9 Project Goals and Objectives

Based on the evaluation of existing conditions as well as input from public and partner outreach, the CONSULTANT will develop project goals and objectives to be reviewed and approved by the PARTNERS.

3.10 Project Purpose and Need

Following the guidelines of the National Environmental Policy Act (NEPA) and the Federal Transit Administration, the CONSULTANT will develop a site description, identifY problems in the site (71 mile) radius and develop a detaiJed project purpose and need statement to be reviewed and approved by the PARTNERS.

As appropriate, the CONSULT ANT will develop a "Making the Case" document per Federal Transit Administration's New Starts project planning guidance, or will reference an existing document that might have been developed by the

DEPARTMENT.

4.0 IMPI_EMENTATION AND FINANCE PLAN

The DEPARTMENT may assign work orders to the CONSULTANT to provide professional services pertaining to developing and maintaining an Implementation and

Finance Plan for selected mobility hubs. This Plan will validate any portions of independent utility defined for developing environmental analyses and associated proposed classes of action (federal, state); lead, cooperating agencies, and participating agencies; and will establish priorities for construction. The Plan will be developed in the public forum striving for consensus support from the governmental stakeholders relevant to decisions on funding and constructing new transit services and facilities with the radius of influence of selected mobility hubs locations.

This Plan will be developed with involvement from the key public stakeholders that are essential to regional consensus decisions on the staging and financing ofregional transit services in the corridor.

The CONSULTANT will perform early planning activities essential to developing the Implementation and Finance Plan. The CONSULTANT will prepare a scope ofwork for these efforts in concert with DEPARTMENT that defines the approach, product, and coordination requirements for these efforts.

The CONSULTANT may be requested to provide professional services pertaining to any or all of the activities described in this section.

4.1 Organizing Plan·-The CONSULT ANT wil1 prepare a specific plan for building consensus on the Implementation and Finance Plan. The organizing plan wiU propose a framework for building consensus on the strategy; including as necessary, identification and solicitation of key stakeholder participants (including the

PARTNERS), organization of steering committees, schedules for reaching consensus, the approach and schedule for identifying operable portions, and

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The Implementation and Finance Plan wiH define the limits and sequencing of individual projects for areas of influence for selected mobility hubs location;

individual project schedules from environmental analysis through construction;

approach to funding for each project including local, state and federal sources; and the local funding approaches by county for capital and operations and maintenance.

The CONSULTANT will assist the DEPARTMENT in developing regional buy-in on the Organizing Plan, financing committees, and facilitating the regional discussion leading to a consensus Phased Implementation and Finance Plan.

4.2 Financial Analysis

The CONSULT ANT will conduct a financial analysis for proposed alternatives for selected mobi1ity hub locations, focusing on overall financial capacity of County and local governments to implement improvements and support operation and maintenance. The analysis will assess the existing and potential sources of funds to pay for the capital, operating and maintenance cost from local, state and federal sources. In addition, the analysis will include new sources of revenue, such as those that can capture a portion of the economic development afforded to the local and regional economies and other federal and state grant opportunities.

The CONSULTANT wi1l prepare financial planning studies intended to generally produce an overarching financial plan and schedule for individual projects to directly support the DEPARTMENT in its efforts to advance the implementation of selected mobility hubs. This planning will occur in coordination with local and state agencies involved with funding and finance decisions.