CN-550000-BEJ04.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

CONTRACTUAL SERVICES AGREEMENT

STATE OF FLORIDA GOVERNMENTAL AGENCIES

375-040-17

PROCUREMENT

OGC – 02/21

Agreement No.

Financial Project I.D. 413672-1-58-91

Journal Trans./F.E.I.D. #: F592870670008

Benefiting Object Code: 563000

Benefiting Category: 088716

Appropriation Bill Number(s)/Line Item Number(s) for 1st year of contract, pursuant to s. 216.313, F.S.: NA (required for contracts in excess of $5 million)

Procurement No.: EXEMPT

DMS Catalog Class No.: 72141003, 80161505

BY THIS AGREEMENT, made and entered into on by and between the

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and Florida Highway

Patrol/Department of Highway Safety & Motor Vehicles , of 2900 Apalachee Parkway, Neil Kirkman Building, Room B-

142, Tallahassee, Florida 32399-0524 an agency or educational unit as defined in Chapter 120, Florida Statutes, hereinafter called "Vendor", hereby agree as follows:

1. SERVICE

A. In connection with Florida Highway Patrol Enforcement Services , the Department does hereby retain the Vendor to furnish certain services, information and items as described in Exhibit "A", attached hereto and made a part hereof.

2. TERM

A. Initial Term. This Agreement shall begin on date of execution and shall terminate on 6/30/2028. Services shall commence upon receipt of Notice to Proceed and shall be completed by 6/30/2028 or date of termination, whichever occurs first.

B. RENEWALS (Select appropriate box):.

This Agreement may not be renewed

This Agreement may be renewed for a period that may not exceed three (3) years or the term of the original agreement, whichever is longer. Renewals are contingent upon satisfactory performance evaluations by the Department and subject to the availability of funds. Costs for renewals may not be charged. Any renewal or extension must be in writing and is subject to the same terms and conditions set forth in this Agreement and any written amendments signed by the parties.

3. COMPENSATION AND PAYMENT

A. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. Deliverable(s) must be received and accepted in writing by the Contract Manager on the Department’s invoice transmittal forms prior to payment. If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department. The Vendor shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Vendor will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Vendor shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the vendor resolves the deficiency. If the deficiency is subsequently resolved, the Vendor may bill the Department for the retained amount during the next billing period. If the Vendor is unable to resolve the

BEJ04

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3

HSMV-0725-25

Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

06/18/2025 | 11:40 AM EDT

STATE OF FLORIDA GOVERNMENTAL AGENCIES

375-040-17

PROCUREMENT

OGC – 02/21

deficiency, the funds retained will be forfeited at the end of the agreement period.

B. Any penalty for delay in payment shall be in accordance with Section 215.422, Florida Statutes.

C. The bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof.

D. The bills for any travel expenses, when authorized by terms of this Agreement and by the Department's Project Manager, shall be submitted on the Department’s Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061, F.S and the most current version of the Disbursement Handbook for Employees and Managers.

E. A vendor ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516.

F. The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any agreement, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such agreement. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such agreement or other binding commitment of funds. Nothing herein contained shall prevent the making of agreements for periods exceeding one year, but any agreement so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years.

Accordingly, the Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature.

G. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred shall include the Vendor's general accounting records and the project records, together with supporting documents and records, of the Vendor and all subcontractors performing work on the project, and all other records of the Vendor and subcontractors considered necessary by the Department for a proper audit of project costs.

4. COMPLIANCE WITH LAWS

A. The Vendor shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Vendor in conjunction with this Agreement. Specifically, if the Vendor is acting on behalf of a public agency the Vendor shall:

(1) Keep and maintain public records that ordinarily and necessarily would be required by the Department in order to perform the services being performed by the Vendor.

(2) Provide the public with access to public records on the same terms and conditions that the Department would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

(4) Meet all requirements for retaining public records and transfer, at no cost, to the Department all public records in possession of the Vendor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Department in a format that is compatible with the information technology systems of the Department.

Failure by the Vendor to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. The Vendor shall promptly provide the Department with a copy of any request to inspect or copy public records in possession of the Vendor and shall promptly provide the Department a copy of the Vendor's response to each such request.

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

STATE OF FLORIDA GOVERNMENTAL AGENCIES

375-040-17

PROCUREMENT

OGC – 02/21

B. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not sumit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

C. The Department shall consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this agreement.

D. The Vendor agrees to comply with the Title VI Nondiscrimination Contract Provisions, Appendices A and E, available at http://www.dot.state.fl.us/procurement/index.shtm, incorporated herein by reference and made a part of this Agreement.

E. Pursuant to Section 216.347, Florida Statutes, the vendor may not expend any State funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency.

F. Any Intellectual Property developed as a result of this Agreement will belong to and be the sole property of the State. This provision will survive the termination or expiration of the Agreement.

G. Federal-aid projects for highway construction shall comply with the Buy America provisions of 23 CFR 635.410, as amended.

H. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of federally assisted construction contract” in 41 CFR Part 60-1.3 shall comply with the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

5. TERMINATION AND DEFAULT

A. This Agreement may be canceled by the Department in whole or in part at any time the interest of the Department requires such termination. The Department further reserves the right to terminate or cancel this Agreement in the event an assignment be made for the benefit of creditors.

B. If the Department determines that the performance of the Vendor is not satisfactory, the Department shall have the option of (a) immediately terminating the Agreement, or (b) notifying the Vendor of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at the end of such time, or (c) taking whatever action is deemed appropriate by the Department.

C. If the Department requires termination of the Agreement for reasons other than unsatisfactory performance of the Vendor, the Department shall notify the Vendor of such termination, with instructions as to the effective date of termination or specify the stage of work at which the Agreement is to be terminated.

D. If the Agreement is terminated before performance is completed, the Vendor shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the agreement price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress will become the property of the Department and will be turned over promptly by the Vendor.

E. A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

STATE OF FLORIDA GOVERNMENTAL AGENCIES

375-040-17

PROCUREMENT

OGC – 02/21

pursuant to s. 215.473, Florida Statutes. If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes, or maintain the Contract if the conditions of Section 287.135 of the Florida Statutes are met.

6. ASSIGNMENT AND SUBCONTRACTS

A. The Vendor shall not sublet, assign or transfer any work under this Agreement without the prior written consent of the Department.

B. This Agreement involves the expenditure of federal funds and hence, Appendix I is applicable to all parties and is hereof made a part of this Agreement

7. DISCRIMINATION

A. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity.

8. MISCELLANEOUS

A. This Agreement embodies the whole agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations, or agreements, either verbal or written, between the parties hereto.

B. It is understood and agreed by the parties hereto that if any part, term or provision of this Agreement is by the courts held to be illegal or in conflict with any law of the State of Florida, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid.

C. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida.

D. The Department may grant the Vendor’s employees or subconsultants access to the Department’s secure networks as part of the project. In the event such employees’ or subconsultants’ participation in the project is terminated or will be terminated, the Vendor shall notify the Department’s project manager no later than the employees’ or subconsultants’ separation date from participation in the project or immediately upon the Vendor acquiring knowledge of such termination of employees’ or subconsultants’ participation in the project, whichever occurs later.

E. Vendor/Contractor:

1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and

2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and

3. shall adhere to requirements in section 448.095, Florida Statutes.

9. The following attachments are incorporated and made a part of this Agreement:

Exhibit "A" Scope of Services Exhibit "B" Method of Compensation

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

STATE OF FLORIDA GOVERNMENTAL AGENCIES

375-040-17

PROCUREMENT

OGC – 02/21

10. Other Provisions:

IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month and year set forth above.

Florida Highway Patrol/Department of Highway Safety & Motor Vehicles

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

Name of Vendor

BY: BY:

Authorized Signature Authorized Signature

Charles M. Heffinger, Jr., P.E.

(Print/Type) (Print/Type)

Title: Title: Director of Transportation Operations

FOR DEPARTMENT USE ONLY

APPROVED: LEGAL REVIEW

Procurement Office

Kevin Bailey

Director, Division of Administrative Services

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3 for Mark Hernandez for Kevin Bailey

Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

Contract # BEJ04

EXHIBIT A

SCOPE OF SERVICES

FOR

FLORIDA HIGHWAY PATROL

ENFORCEMENT SERVICES

I. OBJECTIVE

The Florida Department of Transportation (DEPARTMENT) has determined that enforcement of Interstate 4 is necessary to improve corridor safety and efficiency.

Henceforth, for the benefit of the traveling public, the Florida Department of Highway Safety and Motor Vehicles (DHSMV), Division of Florida Highway Patrol (FHP) Troop D, shall provide enforcement of the I-4 corridor. The goal is to reduce crashes including secondary incidents, the duration of crash incidents to include clearance of the travel lanes, and consistent enforcement to improve public safety.

The DEPARTMENT’S expectation is that FHP troopers assigned to patrol the corridor shall be responsible for the enforcement of Florida Statutes. The FHP, Troop D Office shall provide the necessary supervision, staffing and equipment on Interstate 4 for regional and consistent law enforcement services in response to clearing vehicle crashes from travel lanes from the Polk/Osceola County line (CR532) to Saxon Boulevard in Volusia County (Approximately 53 miles). Law enforcement services include, but are not limited to; speed enforcement, investigating crashes, expeditious clearance of crashes in accordance with the Open Roads Policy, and patrolling I-4. The DEPARTMENT must approve any changes to these limits stated as part of this contract. The operating schedule is for FHP to provide Troopers 24 hours, 7 days, all shifts. The DEPARTMENT may change this operating schedule and limits based on traffic flow, traffic patterns, construction, special events and/or changes to environmental conditions and availability of funds.

II. METHODOLOGY

The approach to achieve the above objective:

Reduce Crashes: Providing officers for patrolling and responding to incidents would result in a safer traveling environment and accelerated clearance of travel lanes would lead to a decrease in the number of secondary incident crashes.

A-1

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

III. PERFORMANCE METRICS

Reduce Crashes:

Incident Response Time Travel Lane Clearance Time Number of Citations on I-4 from the 17 FTEs Number of Citations on I-4 from FTEs not on the contract Crashes worked on I-4 from the 17 FTEs Crashes worked on I-4 form FTEs not on the contract List of Officers Patrolling I-4 On Contract Not on Contract

IV. FHP RESPONSIBILITIES:

A. Number of Troopers Required

Trooper staffing for enforcement services shall be contingent on the annual funding of the agreement. The FHP will provide a variable number of Troopers up to a limit of 17 Troopers (15 Law Enforcement Officers and 2 Sergeants) with the necessary equipment. FHP will provide the DEPARTMENT with a monthly report including the performance Metrics listed in Section III. Assignment of FHP troopers will be made in accordance with the established Department of Highway Safety and Motor Vehicles (DHSMV) program guidelines.

B. FHP Supervisor

FHP shall provide a supervisor responsible for coordinating all the work and providing monthly documentation to the DEPARTMENT of the number of actual troopers used to patrol the interstate and the number of hours patrolled by the troopers. The FHP Supervisor shall make sure assigned FHP patrol personnel are performing their duties as required. The FHP Supervisor responsible for coordinating the work shall also submit on a monthly basis to the DEPARTMENT, a report containing the information listed in Section III.

C. Trooper Responsibility

FHP personnel assigned to this agreement shall only be directly responsible to the Troop D Commander. During the period of rendition of the foregoing services, the troopers shall be considered on detail from their regular work assignments. The troopers shall remain employees of the DHSMV for all purposes. The primary intent is for the troopers to keep the traffic flowing by responding to any incidents that impede the free flow of traffic and shall provide enforcement of all traffic laws.

A-2

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

D. Project Limits

All travel lanes and ramps on Interstate 4 from the Polk/Osceola County line (CR

532) to Saxon Boulevard in Volusia County (approximately 53 miles), including Express Lanes.

E. Hours of Services

The operating schedule is for FHP to provide troopers 24 hours, 7 days, all shifts.

The DEPARTMENT may change this operating schedule and limits based on traffic flow, traffic patterns, construction, special events and/or changes to environmental conditions and availability of funds.

F. Incident Investigation

Incidents investigated by FHP personnel shall follow standard FHP reporting and operational procedures.

G. Trooper Injury

Any trooper participating under this agreement who suffers disability or death as a result of personal injury arising out of and in the performance of the duties in connection herewith shall be treated as an employee of the DHSMV.

H. Trooper Paperwork

Any trooper participating under this agreement must submit timely and accurate paperwork.

I. Monthly Contract Analysis/Reconciliation Report

DHSMV shall provide the Department with a monthly report from the Florida Accounting Information Resources System (FLAIR) of the Florida Department of Financial Services (or from the FLAIR System’s replacement, the Florida Planning, Accounting, and Ledger Management (PALM) System, when the replacement is effective operationally), which summarizes monthly expenditures in the Schedule of Allotment Balances by category; an analysis of actual and projected costs; a monthly Payroll Earnings Register from FLAIR, detailed by earning codes; and any other documents to support operational and non-operational expenditures.

J. Annual Reconciliation Report

DHSMV shall report annually to the DEPARTMENT on the activities of the members of the FHP assigned to the I-4 Corridor. DHSMV shall provide the DEPARTMENT with an annual report from the Florida Accounting Information Resources System (FLAIR) of the Florida Department of Financial Services (or from the FLAIR System’s replacement, the Florida Planning, Accounting, and Ledger Management (PALM) System, when the replacement is effective operationally), which summarizes annual expenditures in the Schedule of Allotment Balances by category. In addition, DHSMV shall provide supporting documentation including but not limited to People First reports, SOAR (Statewide Overtime Action Response) reports, copies of purchase orders, contract documents, and any other documents to support operational and non-operational expenditures. The annual reconciliation will be processed in accordance with the Method of Compensation section titled “Reconciliation.”

A-3

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

V. DEPARTMENT RESPONSIBILITIES

A. The DEPARTMENT shall authorize FHP to begin the work described herein by the issuance of a Notice-To-Proceed (NTP) Letter.

B. The NTP shall contain the length of time for which the services are required and the Budgetary Ceiling for the period the service will be provided.

C. The DEPARTMENT’S Project Manager or delegate shall meet with the FHP Supervisor to discuss performance of services on a monthly basis.

D. The DEPARTMENT shall compensate FHP for the services noted in this scope of service in accordance with Exhibit B, Method of Compensation.

VI. GENERAL REQUIREMENTS:

This scope of services may be amended at any time, as mutually agreed to in writing by both parties.

ON INTERSTATE 4 ACTIVITY:

The (FHP), Troop D Office shall provide the necessary supervision, staffing and equipment on Interstate 4 for regional and consistent law enforcement services in response to clearing vehicle crashes from travel lanes from the Polk/Osceola County line (CR532) to Saxon Boulevard in Volusia County (Approximately 53 miles). Law enforcement services include, but are not limited to; speed enforcement, investigating crashes, expeditious clearance of crashes in accordance with the Open Roads Policy, and patrolling I-4. The DEPARTMENT must approve any changes to these limits stated as part of this contract. The operating schedule is for FHP to provide Troopers 24 hours, 7 days, all shifts. The DEPARTMENT may change this operating schedule and limits based on traffic flow, traffic patterns, construction, special events and/or changes to environmental conditions and availability of funds.

The FHP will provide a variable number of Troopers up to a limit of 17 Troopers (15 Law Enforcement Officers and 2 Sergeants) with the necessary equipment. FHP will provide the DEPARTMENT with a monthly report of activities.

OFF INTERSTATE 4 ACTIVITY:

The specific DEPARTMENT financed “off interstate 4” activities are as follows:

A. Special Details: Pursuant to Chapter 321, Florida Statutes, FHP is authorized to respond to certain occurrences locally and throughout the state. Trust-funded FHP positions such as those assigned to the I-4 Corridor are authorized to respond (proportionately) as is done with the various troops. Such activities are, but not limited to:

Disaster relief.

State Mutual Aid response.

Emergency response to riots, shootings, critical events requiring a large scale and immediate law enforcement response. This would be discretionary with ranking FHP commander on duty.

A-4

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

The response protocol would also apply in the event of circumstances requiring an additional response from Interstate 4 resources (i.e., major crashes, road closures, hazmat incidents, etc.)

Officer court appearance.

Officer training.

B. Retraining: Personnel are assigned to retraining sessions at the FHP academy or other locations, as needed, in the same manner as other troops. The majority of FHP training is mandated by the Florida Criminal Justice Standards and Training Commission and is required to maintain officer certification.

C. Recruit Training: In the same manner as other troops.

A-5

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

Contract # BEJ04

EXHIBIT “B”

METHOD OF COMPENSATION

FLORIDA HIGHWAY PATROL ENFORCEMENT SERVICES

1.0 PURPOSE

This exhibit defines the limits of compensation to be made to the Florida Highway Patrol/Department of Highway Safety & Motor Vehicles (hereinafter VENDOR as defined in the Contractual Services Agreement or FHP) for services set forth in Exhibit “A”, Scope of Services, and the method by which payments shall be made.

2.0 COMPENSATION

The VENDOR shall receive monthly payments in the amount of 1/12th of the annual budget, $128,900.00, required to perform their patrol duties on the I-4 Corridor. For the satisfactory performance of services in Exhibit “A”, Scope of Services, the VENDOR shall be paid up to the Maximum Limiting Amount of $1,546,800.00 per year. The total funding currently available is $1,546,800.00.

The VENDOR shall not provide services that exceed the total funding currently available or the Fiscal Year Amount(s) without an approved Amendment or Letter of Authorization from the DEPARTMENT. The Department will provide a Letter of Authorization (LOA) if and when subsequent funding is approved and encumbered for this contract.

This is a term contract for an indefinite quantity whereby the VENDOR agrees to furnish services during a prescribed period of time. The DEPARTMENT, through the FHP, will authorize services based on need and availability of budget.

Payments to VENDOR shall be for actual direct salaries, related costs and overtime for time/work expended by Troopers in the performance of authorized work during the billing period. Payments shall not include reimbursement for SOAR activity, or the following leave: annual, sick, special compensation, retroactive, or military.

Overtime will also be paid at a rate of one and one-half of the employee’s actual rate.

3.0 PROGRESS PAYMENTS

The VENDOR shall submit invoices monthly in an electronic format acceptable to the DEPARTMENT. VENDOR’s annual estimated budget shall be that amount established by DHSMV for each fiscal year not to exceed the amount appropriated by the Legislature to the DEPARTMENT for services set forth herein. Total DEPARTMENT reimbursements to DHSMV shall not exceed said amount unless otherwise agreed in writing by the parties. The annual estimated budget shall be documented by written notice from the DEPARTMENT to DHSMV prior to the beginning of the fiscal year.

B-1

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amount budgeted as available for expenditure during such fiscal year. Any agreement, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such agreement. The DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that funds are available prior to entering into any such agreement or other binding commitment of funds. Nothing herein contained shall prevent the making of agreements for periods exceeding one year, but any agreement so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the DEPARTMENT’S performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature.

Invoices should be sent to: Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

OR

Lauren.Pearson@dot.state.fl.us

Documents required to be submitted with the invoice include, but shall not be limited to:

Invoices based on a 4-week billing period in a format acceptable to the DEPARTMENT and sufficient for audit.

Monthly Work Schedule for all troopers assigned to the contract to include title and patrol area assigned.

Monthly report of citations issued as required by paragraph II in Exhibit “A” The Monthly Contract Analysis/ Reconciliation Report to include all items stated in Exhibit A, Section IV., J., under FHP Responsibilities.

4.0 RECONCILIATION

Following the close of each fiscal year (July 1 through June 30), the funding allowance paid to DHSMV will be subject to annual review by the DHSMV staff and retroactively adjusted to actual allowable costs. DHSMV’s annual review shall be submitted to the DEPARTMENT in accordance with Paragraph IV.J. of Exhibit “A”, Scope of Services. If actual expenditures are less than the approved budget, DHSMV shall repay the DEPARTMENT for an excess reimbursement.

The retroactive billing adjustment to adjust the funding allowances to actual costs of services for a given fiscal year (July 1 through June 30) shall not exceed the funding amount appropriated by the Legislature to the DEPARTMENT for the same fiscal year, unless otherwise agreed in writing by the parties. Said retroactive billing adjustment for each fiscal year shall be completed by November 30 of the next fiscal year. In the event DHSMV does not timely complete the adjustment, the DEPARTMENT may suspend payments established by the terms of this Agreement until the reconciliation is complete.

5.0 TANGIBLE PERSONAL PROPERTY

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

B-2

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF mailto:Ron.miller@dot.state.fl.us

FUNDS APPROVAL

BEJ04

6/2/2025

CONTRACT INFORMATION

Contract: BEJ04

Contract Type: B1 - OTHER CONTRACTUAL SERVICE (OTHER CS)

Vendor Name: DEPARTMENT OF HIGHWAY SAFETY &

Vendor ID: F592870670008

Beginning Date of This Agreement: 07/01/2025

Ending Date of This Agreement: 06/30/2028

Contract Total/Budgetary Ceiling: bc = $4,640,400.00

Method of Procurement: G - GOVERMENTAL AGENCY (287.057,F.S.)

Description: Florida Highway Patrol Enforcement Services

Funds approval will be issued after the execution of the agreement, when an encumbrance is processed for each TWO/LOA or supplemental agreement.

Contract #BEJ04 has been assigned in FLAIR with Budgetary Ceiling request.

Funds Approval(s) will be provided pursuant to the Method of Compensation in the Contract/Agreement.

NO FUNDS ARE APPROVED FOR JASON ADANK, CPA, COMPTROLLER ON 6/2/2025

*Please include this form with executed agreement and upload to the CFM image module within 30 days of execution*

Page1 of 1

To: Jennifer.Allcock@dot.state.fl.us

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF

FUNDS APPROVAL

BEJ04

6/2/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 6/2/2025

Action: Future Year

Reviewed or Approved: *REVIEWED

Organization Code: 55054010508

Expansion Option: A5

Object Code: 563000

Amount: $1,546,800.00

Financial Project: 41367215891

Work Activity (FCT): 683

CFDA:

Fiscal Year: 2026

Budget Entity: 55150200

Category/Category Year: 088716/26

Amendment ID: A001

Sequence: 00

User Assigned ID:

Enc Line (6s)/Status: /04

Total Amount: $1,546,800.00

Contract: BEJ04

Contract Type: B1 - OTHER CONTRACTUAL SERVICE (OTHER CS)

Vendor Name: DEPARTMENT OF HIGHWAY SAFETY &

Vendor ID: F592870670008

Beginning Date of This Agreement: 07/01/2025

Ending Date of This Agreement: 06/30/2028

Contract Total/Budgetary Ceiling: bc = $4,640,400.00

Method of Procurement: G - GOVERMENTAL AGENCY (287.057,F.S.)

Description: Florida Highway Patrol Enforcement Services

*Reviewed Funds Approval and encumbrance processing is contingent upon Annual Legislative appropriation.

Page1 of 1

To: Jennifer.Allcock@dot.state.fl.us

Docusign Envelope ID: 0D7A3232-E013-43CD-9F99-F35A02EFC9A3Docusign Envelope ID: 554B9B2B-729B-426A-80E5-2609F5DB4BBF