CN-550000-BDU64-00010000.pdf

State of Florida Department of Transportation

District Five Procurement Services M.S. #524 719 South Woodland Boulevard

DeLand, Florida 32720-6834

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

TO THE ABOVE ADDRESS OR E-MAIL TO THE BELOW ADDRESS

RFP Number: RFP-DOT-11-12-5019-DD

Title: PROCESS SERVER FOR DISTRICT FIVE

Proposal Due Date & Time: June 5, 2012 at 3:00 PM Opening: June 5, 2012 at 4:00PM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and E-mail this sheet only to the Florida Department of Transportation Procurement Office at the address below or mail to the address noted above.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (addenda), will be posted on the Florida Vendor Bid System at www.myflorida.com , under this RFP number (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, then click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Competitive Solicitation, click on the drop-down arrow beside the box under Agency, select DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Initiate Search).

It is the responsibility of all potential Proposers to monitor this site for any changing information prior to submitting your Proposal.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Fax Number: ( )

Contact Person:

Internet E-Mail Address:

For further information on this process, you may e-mail or telephone: Daniel Deily, Purchasing Agent: Phone: (386) 943-5514, E-mail: daniel.deily@dot.myflorida.com http://www.myflorida.com/ mailto:daniel.deily@dot.myflorida.com

PRICE PROPOSAL SHEET

RFP-DOT-11-12-5019-DD

Proposer Name

LOADED BILLING RATES

Position

Unit

Rate

Prime:

Expedited Service of Process – Local * Each Priority Service of Process – Local * Each Routine Service of Process – Local * Each Secondary & Third Address – Local * Each Any additional addresses – Local * Each Expedited Service of Process – Statewide Each Priority Service of Process – Statewide Each Routine Service of Process – Statewide Each Secondary & Third Address – Statewide Each Any additional addresses – Statewide Each Expedited Service of Process – Nationwide Each Priority Service of Process – Nationwide Each Routine Service of Process – Nationwide Each Secondary & Third Address – Nationwide Each Any additional addresses – Nationwide Each Expedited Legal Courier Service - Local Each Priority Legal Courier Service – Local Each Routine Legal Courier Service – Local Each Routine Legal Courier Service – Statewide Each Service of Process Cancellation Fee Each Skip Trace Address Each

*These Loaded Billing rates will be added together to determine the total for bidding purposes

TOTAL BID * $

Direct Expense Items

ITEM UNIT RATE

Prime:

Postage Each Actual cost Express Mail Each Actual cost Certified Copies Each Actual cost Witness Fees Each Actual cost

The Loaded Billing Rates and The Direct Expense Items will be used in Table #1 of Exhibit “B”, to determine work authorization fees and for invoicing.

PRICE PROPOSAL SHEET Continued

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer:

FEID #

Address:

City, State, Zip

Authorized Signature:

Date:

Printed / Typed:

Title:

VENDOR DATA SHEET

PROCESS SERVER FOR DISTRICT FIVE

CORPORATE INFORMATION DATE:

FEDERAL EMPLOYER IDENTIFICATION NUMBER AND SEQUENCE

(FEID):

(State Purchasing System (SPURS) Vendor Number)

VENDOR NAME:

CORPORATE STRUCTURE: (Inc./LLC):

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

CELLULAR:

TOLL FREE NO.: ( ) FAX NO.: /

INTERNET E-MAIL ADDRESS:

INTERNET WEBSITE URL:____________________________________________

LOCAL OFFICE INFORMATION, (If other than above)

CONTACT NAME:

ALTERNATE CONTACT:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

CELLULAR:

TOLL FREE NO.: ( ) FAX NO.: ( )

INTERNET E-MAIL ADDRESS:

RFP Requirements

REGISTERED IN MYFLORIDAMARKETPLACE: (Y/N) Attach Proof

AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA(Y/N) Attach Proof

LICENSED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (Y/N) Attach Proof

REGISTERED WITH THE DEPARTMENT OF CORPORATIONS: (Y/N) Attach Proof

(Authorized Signature in INK) (Title)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

MBE PLANNED UTILIZATION

PROCUREMENT NO. RFP-DOT-11-12-5019-DD

DESCRIPTION: PROCESS SERVER FOR DISTRICT FIVE

I, ‘ (name) (title) of plan to subcontract at least % (percent) of the project costs on the above referenced project to Certified Minority Business Enterprises.

If I have indicated above that a portion of the project costs will be subcontracted to certified MBE(s), the firms considered as proposed sub consultants/contractors and the types of services or commodities to be subcontracted are as follows:

MBE SUB CONSULTANTS/CONTRACTORS TYPES OF SERVICES/COMMODITIES

I understand that I will need to submit Minority Business Enterprises (MBE) payment certification forms to the Department for reporting purposes only.

Signed:

Date:

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES O

NO

Authorized Signature:

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

SECTION 287.135, FLORIDA STATUTES, PROHIBITS AGENCIES FROM CONTRACTING WITH COMPANIES, FOR GOODS OR SERVICES OF $1 MILLION OR MORE, THAT ARE ON EITHER THE SCRUTINIZED COMPANIES WITH ACTIVITIES IN SUDAN LIST OR THE SCRUTINIZED COMPANIES WITH ACTIVITIES IN THE IRAN PETROLEUM ENERGY SECTOR LIST. BOTH LISTS ARE CREATED PURSUANT TO SECTION 215.473, FLORIDA STATUTES.

AS THE PERSON AUTHORIZED TO SIGN ON BEHALF OF RESPONDENT, I HEREBY CERTIFY THAT THE COMPANY IDENTIFIED ABOVE IN THE SECTION ENTITLED “RESPONDENT VENDOR NAME” IS NOT LISTED ON EITHER THE SCRUTINIZED COMPANIES WITH ACTIVITIES IN SUDAN LIST OR THE SCRUTINIZED COMPANIES WITH ACTIVITIES IN THE IRAN PETROLEUM ENERGY SECTOR LIST. I UNDERSTAND THAT PURSUANT TO SECTION 287.135, FLORIDA STATUTES, THE SUBMISSION OF A FALSE CERTIFICATION MAY SUBJECT COMPANY TO CIVIL PENALTIES, ATTORNEY’S FEES, AND/OR COSTS.

CERTIFIED BY: __________________________________________________________,

WHO IS AUTHORIZED TO SIGN ON BEHALF OF THE ABOVE REFERENCED COMPANY.

Authorized Signature Print Name and Title:_________________________________________

Department of Transportation

REQUEST FOR PROPOSAL

PROCESS SERVER FOR DISTRICT FIVE

PROCUREMENT AGENT:

Daniel Deily daniel.deily@dot.myflorida.com

Phone: (386) 943-5514 Florida Department of Transportation

District Five Procurement Services, M.S.#524

DeLand, Florida 32720-6834

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation hereinafter referred to as the “Department”, requests written proposals from qualified potential vendors (“Proposers”) to provide Services of Process of legal documents along with related services on a local, statewide and out-of-state basis with the majority of services being within FDOT District 5 as described in Exhibit “A”, Scope of Services attached hereto. It is anticipated that the term of the contract will begin in July 2012. The term of this Agreement shall begin on the date of execution hereof and continue through completion of services or June 30, 2014, whichever occurs first, as described in Exhibit “A” Scope of Services, paragraph VI. This Agreement may be canceled by the Department in whole or in part at any time the interest of the Department requires such termination, as described in Section 6 the Standard Written Agreement.

The Department intends to award Contacts to the Two (2) Highest Ranking responsive and responsible Proposers whose Proposal are determined to be the most advantageous to the Department. After the award, said Proposers will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "Proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) SCOPE OF SERVICES

Details of the desired services, information and items to be furnished by the Vendor are described in Exhibit “A”, Scope of Services attached hereto and made a part hereof.

3) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (addenda) will be posted on the Florida Vendor Bid System at www.myflorida.com (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential Proposers to monitor this site for any changing information prior to submitting your Proposal.

ACTION / LOCATION DATE LOCAL TIME

ADVERTISEMENT VBS - May 14, 2012 12:00PM

PRE-PROPOSAL MEETING - May 21, 2012 3:00 PM Volusia County Conference room, Fourth floor Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

DEADLINE FOR QUESTIONS - May 24, 2012 12:00PM

ANSWERS TO TECHNICAL QUESTIONS POSTED May 29, 2012 12:00PM

PROPOSALS DUE (Technical and Price) - June 5, 2012 3:00PM Daniel Deily, M.S.#524 Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834 Phone 386-943-5513

PUBLIC OPENING (Technical Proposal) - June 5, 2012 4:00PM Osceola County Conference room, Fourth floor Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

PUBLIC MEETING TO AVERAGE TECHNICAL SCORES,

OPEN PRICE PROPOSALS AND DETERMINE

INTENDED AWARD - June 11, 2012 3:00PM Volusia County Conference room, Fourth floor Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

POSTING OF INTENDED AWARD - June 12, 2012 10:00 AM **All postings on VBS seventy-two (72) hours

4) AGENDA FOR PUBLIC MEETINGS

Agenda - Opening of Technical Proposals Starting Time, See “Timeline” section

- Opening Comments, Introductions

- Review of the Scope

- Answer question

- Adjourn meeting

Agenda - Opening of Technical Proposals Starting Time, See “Timeline” section

- Opening Comments, Introductions

- Open Technical Proposals and announce names of submitting firms

- Adjourn meeting

Agenda - Public Meeting to Average Technical Scores, Open Price Proposals and Determine an Intended Award Starting Time: see the “Timeline”

- Opening Comments, Introductions

- Calculate Average Technical evaluation scores

- Announce Firms that have achieved a Technical Score of 80 Points or better

- Announce the firms and their price(s) as Proposals are opened

- Calculate Price Scores

- Calculate Total Scores (Technical Scores plus Price Scores)

- Announce Intended Award

- Adjourn

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-Proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

Since July 1, 2003, the Department has been using the State of Florida’s web-based electronic procurement system, MyFloridaMarketPlace. PROPOSERS MUST BE REGISTERED IN THE STATE

OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE

TECHNICAL PROPOSAL OPENING OR THEY WILL BE CONSIDERED NON-RESPONSIVE (see Special Condition 17). All prospective Proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

2) QUESTIONS & ANSWERS

In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

All questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Bid System at www.myflorida.com (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

ALL QUESTIONS: Both Administrative and Technical should be submitted to:

Daniel Deily, Purchasing Agent: E-mail: daniel.deily@dot.myflorida.com

FAX: (386) 943-5405

3) QUALIFICATIONS AND REQUIREMENTS

The requirements of sections 3.1, 3.2, 3.3, and 3.4 below are threshold requirements and failure to meet those requirements shall disqualify the Proposer.

3.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal in accordance with section 20.

3.2 Qualifications of Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise accepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

https://vendor.myfloridamarketplace.com/

3.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 608.501, and 620.9102, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

3.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

The Proposer must submit in a separate section (Section 11.5) of its Technical Proposal copies of any and all Licenses, Registrations and/or Certifications that apply to the work described in Exhibit “A”, Scope of Services. These Certificates will not count towards any page limit.

3.5 Florida Department of Financial Services (DFS) W-9 INITIATIVE

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3.6 UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

4) PROPOSERS FACILITIES

4.1 Review of Proposer’s Facilities

After the Proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff to provide the required services. The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

4.2 Disqualification

Should the Department determine that the Proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com professional and/or technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the Proposer and no longer consider it for this procurement.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Price Proposal. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBE’s, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/

6) COSTS INCURRED IN RESPONDING

This Request for Proposal does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a Proposal or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

7) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

8) TECHNICAL REVIEW

The Department will appoint a Technical Review Committee that will be composed of a minimum of three (3) persons who collectively have experience and knowledge in contract procurement. The committee will be involved in the reviews/evaluations, presentations, and recommendation for award.

The Technical Review Committee may be assisted by one or more technical advisors with specific expertise required to review the Technical Proposals.

9) AWARD OF THE CONTRACT

The Department intends to award contracts to the two responsive and responsible vendors with the highest cumulative total score based on the evaluation criteria specified herein (See Section 30, Proposal Evaluation). The Intended Award will be announced after final evaluation and totaling of scores at the http://www.osd.dms.state.fl.us/

Price Proposal opening specified in the Timeline (See Introduction Section 2 Timeline). If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award in accordance with Rule 60A-1.011 Florida Administrative Code

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. The Department reserves the right to accept or reject any or all Technical Proposals and Price Proposals received. The Department is not obligated to execute a contract and may terminate this solicitation at any time. The Department at its sole discretion reserves the right to reject any Proposal submitted with an un-reasonably high or unreasonably low Price Proposal.

The Department shall issue a notice of award, if any, to successful respondent(s), however, no contract shall be formed between respondent and the Department until the Department signs the Contract. The contract will be awarded to the responsible and responsive Proposer whose Proposal is determined to be the most advantageous to the State.

10) PRE-PROPOSAL CONFERENCE (This meeting is not mandatory)

The Department will convene a meeting to provide an open forum for the Department to review the Scope of Services for this Request for Proposal (RFP) and respond to questions from potential proposers regarding the scope of services, RFP requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed. The Pre- Proposal Conference will be held at the date, time and location in the Timeline. Any changes and/or resulting addenda to the RFP will be the sole prerogative of the Department.

11) PROPOSAL FORMAT INSTRUCTIONS

11.1 General Information

This section contains instructions that describe the required format for the Proposal. All Proposals submitted shall contain two parts and be marked as follows:

PART I TECHNICAL PROPOSAL NUMBER RFP-DOT-11-12-5019-DD

(One Separately Sealed Package for Technical Proposals)

PART II PRICE PROPOSAL NUMBER RFP-DOT-11-12-5019-DD

(One Separately Sealed Package for Price Proposals)

THE SEPARATELY SEALED PACKAGES MAY BE MAILED TOGETHER IN ONE ENVELOPE OR

BOX.

11.2 Technical Proposal

The Proposer must submit all of the following; one (1) original, and four (4) hard copies and one (1) CD of the Technical Proposal attached to the Original copy of the Technical proposal which shall be divided into the sections described below. Do not include the price information in the Technical Proposal. The Technical Proposal shall be on 8-1/2” x 11” with a minimum font size of 11 point and minimum margins of 1” on all sides. The Technical Proposal shall be a maximum of 7 single sided pages, including graphics, but excluding resumes, with individual section page limits as specified below. No oversized pages (larger than 8-1/2” x 11”) are permitted in the Technical Proposal.

Unnecessarily elaborate special brochures, art work, expensive paper and expensive visual and other presentation aids are neither necessary nor desired.

Bid Price Proposal must be submitted separately as per section 11.1 above.

The forms in Section 25 are not included in any page limits.

1. EXECUTIVE SUMMARY (Maximum 1 page)

The Proposer shall provide an Executive Summary to be written in nontechnical/plain language to summarize the Proposer's overall capabilities, including information to support the Qualifications and Requirements section of this RFP, and approaches for accomplishing the services specified herein.

2. PROPOSER'S MANAGEMENT PLAN (Maximum 3 pages)

The Proposer shall provide a management plan which describes Administration, Management and Key Personnel.

a. Administration and Management

The Proposer should include an organizational chart, management plan and the methodology to be used to control costs, services reliability and to maintain schedules; as well as the means of coordination and communication between the organization and the Department.

b. Identification of Key Personnel

The Proposer should provide the names of key personnel on the Proposer's team, as well as a resume for each individual proposed and a description of the functions and responsibilities of each key person relative to the task to be performed. The approximate percent of time to be devoted exclusively for this Project and to the assigned tasks should also be indicated.

Resumes for key personnel should be provided in a separate section and will not be counted in the total pages for the Proposal but shall not exceed one (1) page per person.

3. PROPOSER'S TECHNICAL PLAN (Maximum 3 pages)

The Proposer shall provide a technical plan which explains technical approach and facility capabilities.

a. Technical Approach The Proposer should explain the approach, capabilities, and means to be used in accomplishing the tasks in the Scope of Services, and where significant development difficulties may be anticipated and resolved. Any specific techniques to be used should also be addressed.

b. Facility Capabilities The Proposer should provide a description and location of the Proposer's facilities as they currently exist and as they will be employed for the purpose of this work.

11.3 Price Proposal

Proposers shall submit one (1) original and one (1) copy of the Price Proposal. The Price Proposal information shall be submitted on the Bid Price Proposal form provided in this RFP. The Contract will be awarded based on the formula shown in Section 18.4 Only the Price Proposals of the Proposers that receive a score of 70 points or higher on the Technical Proposal will be evaluated.

11. 4 Certifications / Forms

Include Certificates as required by section 3, and all required forms.

12) PROPRIETARY INFORMATION

12.1 COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a Proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

12.2) TRADE SECRETS

The Proposer must include any materials it asserts to be trade secrets under Florida law in a separate bound document labeled "Attachment to Request for Proposal, Number RFP-DOT- 11-12-5012-DD Trade Secrets". Any claim of confidentiality on materials placed elsewhere in the Proposal will be considered waived by the Proposer upon submission of the documents.

13) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the Proposer. Any conditions placed on any aspect of the Proposal documents by the Proposer may result in the Proposal being rejected as a conditional Proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to Proposal opening will be a written addenda issued by the Department.

14) SUBMISSION OF PROPOSALS

MAIL OR DELIVER PROPOSALS TO: (DO NOT FAX or E-MAIL) Daniel Deily, Purchasing Agent Florida Department of Transportation District Five Procurement Services M.S.#524

DeLand, FL 32720-6834

It is the Proposer's responsibility to assure that the Proposal (Technical and Price Proposal) is delivered to the Proper place on or before the Proposal Due date and time (See Introduction Section 3 Timeline).

Proposals which for any reason are not so delivered will not be considered.

By submitting a Proposal, the Proposer represents that it understands and accepts the terms and conditions to be met and the character, quality and scope of services to be provided.

All Proposals and associated forms shall be signed and dated in ink by a duly authorized representative of the Proposer.

Each Proposer shall fully acquaint itself with the conditions relating to the performance of the services under the conditions of this Request for Proposal. This may require an on-site observation.

15) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL OF PROPOSALS

Proposers may modify Proposals at any time prior to the Proposal due date. Modifications must be submitted in the same format and manner as the original Proposal. Requests for withdrawal will be considered if received by the Department, in writing, within seventy-two (72) hours after the Price Proposal opening time and date. Requests for withdrawal received prior to opening of the Technical Proposals will be automatically granted. Requests for withdrawal received after the opening of the Technical Proposals will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the Proposer. Withdrawal will result in that Proposer no longer being considered for this procurement; however, the public records law prohibits the return of documents other than original bonds which can be returned for cancellation and premium rebate purposes.

16) OPENING OF PROPOSALS

All Proposal openings are open to the public. Proposals will be opened by the Department at the date, time and location in the Timeline. The public may attend the opening but may not review any Proposals submitted until they become public records in accordance with the law.

17) RESPONSIVENESS OF PROPOSALS

17.1 Timeliness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified.

17.2 Other Conditions

Other conditions which may cause rejection of Proposals include, but are not limited to, evidence of collusion among Proposers, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, being on the United States Comptroller General's List of Ineligible Contractors for Federally Financed or Assisted Projects, submissions of more than one Proposal by a Proposer, failure to utilize or complete prescribed forms, conditional Proposals, incomplete Proposals, indefinite or ambiguous Proposals, improper and/or undated signatures, or failure to comply with any of the requirements contained in this RFP.

17.3 Determination of Responsiveness

All Proposals will be reviewed by the Department’s Procurement Office and/or Project Manager for responsiveness. The Department reserves the right to accept or reject any or all Proposals received and reserves the right to make an award without further discussion of the Proposals submitted. Therefore, the Proposals should be submitted initially in the most favorable manner. It is understood that the Proposal will become a part of the Department’s official file, without obligation to the Department.

17.4 Waiver of Irregularities

The Department may waive minor irregularities in documents received where such is merely a matter of form and not substance, and the correction or waiver of which is not prejudicial to other Proposers.

Minor irregularities are defined as those that will not have an adverse effect on the Department's interest and will not affect the price of the Proposals by giving a Proposer an advantage or benefit not enjoyed by other Proposers.

17.5 Multiple Proposals

Proposals may be rejected if more than one Proposal is received from a Proposer. Such duplicate interest may cause the rejection of all Proposals in which such Proposer has participated.

Subcontractors may appear in more than one Proposal.

18 PROPOSAL EVALUATION

18.1 Evaluation Process:

The Procurement Office will distribute to each member of the Technical Review Committee a copy of each Technical Proposal. The Technical Review Committee will meet with the Advisors if any to seek clarification and information regarding each Technical Proposal. The Technical Review Committee members will then independently evaluate the Technical Proposals based on the criteria established in the section below entitled "Criteria for Evaluation". The Technical Review Committee will assign points, utilizing the technical evaluation criteria identified herein and complete a Technical Summary of each responsive Technical Proposal submitted. A public meeting will be held to announce the Technical Proposal scores, calculate the Price Proposal scores and the Total score for each responsive Proposer.

The Total Score for each Proposer will be the sum of the Technical Proposal Score and the Price Proposal Score. The outcome of this will be the intended Award. The Award will become final in accordance with Florida Statutes. Proposing firms must attain an average score of eighty (80) points or higher on the Technical Proposal to be considered responsive.

18.2 Criteria for Evaluation

Proposals will be evaluated and graded in accordance with the criteria detailed below.

18.3 Technical Proposal (100 Points)

Technical evaluation is the process of reviewing the Proposer's Executive Summary, Management Plan and Technical Plan of this Project, qualifications, approach and capabilities, to assure a quality product. The Proposer will be evaluated based on the quantity and quality of prior experience.

The following point system is established for scoring the Technical Proposals:

Point Value

1. Executive Summary 15

2. Management Plan 40

3. Technical Plan 45

Total 100

18.4 Price Proposal (20 Points)

Price evaluation is the process of examining a prospective price without evaluation of the separate cost elements the potential provider. Price analysis is conducted through the comparison of price quotations submitted in Price Proposal of this document. Proposer will be awarded Price Points based on the formula below.

The criteria for Price evaluation shall be based upon the following formula:

(Low Price/Proposer's Price) x 20 = Proposer’s Price Score

The Price Proposal will be the average of the Unit Billing Rates for all of the Local positions (First five), listed in Price Proposal”.

19) POSTING OF DECISIONS

19.1 Decisions to be posted will be posted on the Florida Vendor Bid System, at www.myflorida.com, (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, on date and time in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any Proposer who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Haydon Burns Building, 650 Suwannee Street, Room #550, Mail Station #58 Tallahassee, Fl 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the Intended

Award,

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

19.2 Inability to Post:

If the Department is unable to post as defined above, the Department will notify all Proposers by electronic notification on the Florida Vendor Bid System or by mail, fax, and/or telephone. The Department will provide further notification of any future posting.

19.3 - Request to Withdraw Proposal:

Requests for withdrawal will be considered if received by the Department, in writing, within seventy-two (72) hours after the Price Proposal opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the Proposer.

20) CONTRACT DOCUMENT

The Department and Vendor shall execute the Standard Written Agreement attached hereto for services relating to this invitation to RFP, which contract document shall include the attachments as shown in sections 26.

21) "DRUG-FREE WORK PLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award in accordance with Rule 60A-1.011, Florida Administrative Code, which includes a preference for bid responses that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response for this preference.

22) METHOD OF COMPENSATION

See Exhibit “B” attached hereto:

23) SCRUTINIZED COMPANIES LISTS

Section 287.135, Florida Statutes, requires that at the time a company submits a bid or proposal for a contract for goods or services of $1 million or more, the company must certify that the company is not on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes

RFP responses of $1 million or more must include the attached Scrutinized Companies Lists Form to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

24) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

25) ATTACHED FORMS, To be included in a separate section of the Technical Proposal marked “Required Forms”

Bid Forms o Registration Form o Bid Price Proposal Form, to be submitted in a separate sealed envelope. Do not include with the Technical Proposal, Submit in a separate sealed envelope o Vendor Data Sheet o MBE Participation Statement o Drug Free Workplace Certification o Vendor Certification Regarding Scrutinized Companies Lists

26) ATTACHED TERMS AND CONDITIONS

The following are attachments to the Standard Written Agreement

Exhibit “A” –, Scope of Services Pg A1 through Pg A15 Exhibit “B” – Method of Compensation Pg B1 through Pg B3

27) ATTACHED FORM PUR 1001, GENERAL INSTRUCTIONS TO RESPONDENTS

This is a standard form that the Department is required to include in all formal solicitations. The below listed paragraphs do not apply to this Request for Proposal. Deletion of these paragraphs shall not be deemed to be deletion of content contained elsewhere and the substance of these excepted paragraphs may be addressed in other locations in the procurement documents. That substance located elsewhere continues to apply regardless of this exception paragraph:

PUR 1001

• Paragraph 3, Electronic Submission

• Paragraph 4, Terms and Conditions

• Paragraph 5, Questions

• Paragraph 10, Manufacture’s Name and Approved Equivalents

• Paragraph 11, Performance Qualifications

• Paragraph 12, Public Opening

• Paragraph 13, Electronic Posting

• Paragraph 15, Clarifications/Revisions

• Paragraph 16, Minor Irregularities/Right to Reject

• Paragraph 17, Contract Formation

• Paragraph 19, Public Records

• Paragraph 20, Protests

• Paragraph 21, Limitation on Vendor Contact

RFP CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR PROPOSAL)

This Checklist is provided as a guideline, only, to assist Proposers in the preparation of their RFP response. Included are some important matters that the Proposer should check. This checklist is just a guideline, and is not intended to include all matters required by the RFP. Proposers are responsible to read and comply with the RFP in its entirety.

Check off each the following:

____ 1. The Price Proposal has been completed, as specified, and enclosed in the RFP response.

____ 2. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 3. The “Drug-Free Workplace Program Certification” form has been read, signed, and enclosed in the RFP response, if applicable.

____ 4. The “DBE Participation Statement” form has been read, completed, and enclosed in the RFP response, if applicable.

____ 5. The “Vendor Data Sheet” has been read, completed, and enclosed in the RFP response, if applicable.

____ 6. The Scope of Services, Exhibit “A”, has been thoroughly reviewed for compliance to the

RFP requirements.

____ 7. The Technical Proposal (one (1) original and the specified number of copies have been label as such) have been completed, as specified, and enclosed in the RFP response.

____ 8. All Forms have been completed and included in the Technical Proposal as specified.

__ _ 9. The www.myflorida.com website has been checked and any Addendums posted have been completed, signed, and included in the RFP response.

____ 10. The RFP response must be received, at the location specified, prior to the Opening Date and Time designated in the RFP.

____ 11. On the Lower Left Hand Corner of the Envelope transmitting your RFP response, write in the following information as per section 17; include your company’s name.

PUR 1001

General Instructions to Respondents

Contents

1. Definitions.

2. General Instructions.

3. Electronic Submission of Responses.

4. Terms and Conditions.

5. Questions.

6. Conflict of Interest.

7. Convicted Vendors.

8. Discriminatory Vendors.

9. Respondent’s Representation and Authorization.

10. Manufacturer’s Name and Approved Equivalents.

11. Performance Qualifications.

12. Public Opening.

13. Electronic Posting of Notice of Intended Award.

14. Firm Response.

15. Clarifications/Revisions.

16. Minor Irregularities/Right to Reject.

17. Contract Formation.

18. Contract Overlap.

19. Public Records.

20. Protests.

21. Limitation on Vendor Contact with Agency During Solicitation Period

1. Definitions. The definitions found in s. 60A-1.001, F.A.C. shall apply to this agreement. The following additional terms are also defined:

(a) "Buyer" means the entity that has released the solicitation. The “Buyer” may also be the “Customer” as defined in the PUR 1000 if that entity meets the definition of both terms.

(b) "Procurement Officer" means the Buyer's contracting personnel, as identified in the Introductory

Materials.

(c) "Respondent" means the entity that submits materials to the Buyer in accordance with these

Instructions.

(d) "Response" means the material submitted by the respondent in answering the solicitation.

(e) "Timeline" means the list of critical dates and actions included in the Introductory Materials.

2. General Instructions. Potential respondents to the solicitation are encouraged to carefully review all the materials contained herein and prepare responses accordingly.

3. Electronic Submission of Responses. Respondents are required to submit responses electronically. For this purpose, all references herein to signatures, signing requirements, or other required acknowledgments hereby include electronic signature by means of clicking the "Submit Response" button (or other similar symbol or process) attached to or logically associated with the response created by the respondent within MyFloridaMarketPlace. The respondent agrees that the action of electronically submitting its response constitutes:

• an electronic signature on the response, generally,

• an electronic signature on any form or section specifically calling for a signature, and

• an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

4. Terms and Conditions. All responses are subject to the terms of the following sections of this solicitation, which, in case of conflict, shall have the order of precedence listed:

• Technical Specifications,

• Special Conditions and Instructions,

• Instructions to Respondents (PUR 1001),

• General Conditions (PUR 1000), and

• Introductory Materials.

The Buyer objects to and shall not consider any additional terms or conditions submitted by a respondent, including any appearing in documents attached as part of a respondent’s response. In submitting its response, a respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a response, shall be grounds for rejecting a response.

5. Questions. Respondents shall address all questions regarding this solicitation to the Procurement Officer. Questions must be submitted via the Q&A Board within MyFloridaMarketPlace and must be RECEIVED NO LATER THAN the time and date reflected on the Timeline. Questions shall be answered in accordance with the Timeline. All questions submitted shall be published and answered in a manner that all respondents will be able to view. Respondents shall not contact any other employee of the Buyer or the State for information with respect to this solicitation. Each respondent is responsible for monitoring the MyFloridaMarketPlace site for new or changing information. The Buyer shall not be bound by any verbal information or by any written information that is not contained within the solicitation documents or formally noticed and issued by the Buyer's contracting personnel. Questions to the Procurement Officer or to any Buyer personnel shall not constitute formal protest of the specifications or of the solicitation, a process addressed in paragraph 19 of these Instructions.

6. Conflict of Interest. This solicitation is subject to chapter 112 of the Florida Statutes. Respondents shall disclose with their response the name of any officer, director, employee or other agent who is also an employee of the State.