CN-550000-BDU36.pdf

RFP-DOT-11/12-6127DS

State of Florida

Department of Transportation

CONTRACT# BDU36

SUNGUIDE TRANSPORTATION MANAGEMENT CENTER

(TMC) VIDEO WALL REPLACEMENT – PHASE 1

PROCUREMENT NUMBER: RFP-DOT-11/12-6127DS

FINANCIAL PROJECT NUMBER: 417740-5-92-01

The completed agreement for this project includes the following documents:

CHECK OFF

EACH THE

FOLLOWING

ITEM # DESCRIPTION

COVERSHEET

STANDARD WRITTEN AGREEMENT, FORM # 375-040-19

(requires execution)

FEDERAL AID FORM, # 375-030-32

(requires execution)

FEDERAL AID FORM, # 375-030-33

(requires execution)

FEDERAL AID FORM, # 375-040-40

REQUEST FOR PROPOSAL

7 ADDENDUM 1, DATED 3-20-2012

8 ADDENDUM 2, DATED 3-29-2012

9 ADDENDUM 3, DATED 4-4-2012

10 ADDENDUM 4, DATED 4-10-2012

EXHIBIT “A”, SCOPE OF SERVICES

EXHIBIT “B”, PRICE PROPOSAL

EXHIBIT “C”, METHOD OF COMPENSATION

EXHIBIT “D”, AUDIO VISUAL INNOVATIONS, INC. TECHNICAL PROPOSAL

(will be submitted with executed contract documents)

Request for Proposal - Exhibit A, Scope of Services SunGuide TMC Video Wall Replacement Project – Phase 1

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DISTRICT SIX

EXHIBIT “A”

SCOPE OF SERVICES

SunGuide Transportation Management Center (TMC)

Video Wall Replacement Project – Phase 1

Financial Project Number(s): 417740-5-92-01 Proposal/Contract Number: RFP-DOT-11/12-6127DS

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TABLE OF CONTENTS

SECTION 1 – INTENT AND SCOPE 5

1.1 Introduction

1.2 Project Objective

1.3 Project Overview & Description

1.4 Existing System Description

1.5 Other Requirements

1.6 Contract Duration

1.7 Award of Contract

SECTION 2 - PROJECT REQUIREMENTS

2.1 Governing Regulations

2.2 Qualification Criteria

2.3 Project Schedule

2.4 Submittals

2.4.1 Design Plans 13

2.4.2 Specifications 14

2.4.3 Material and Equipment List 15

2.4.4 Shop Drawings 15

2.4.5 Transition Plan 16

2.5 Key Personnel/Staffing

2.6 Meetings and Progress Reporting

2.7 Equipment and Components

2.8 Testing, Integration and Acceptance Requirements

2.8.1 Material Testing 18

2.8.2 Factory Acceptance Test (FAT) 19

2.8.3 System Acceptance Test Period 19

2.8.4 Final Acceptance 20

2.8.5 Warranty Services 20

2.8.6 Repair of Damage to Existing Facility or Equipment 20

2.9 Component Manual Documentation Requirements

2.10 Training Requirements

2.11 Equipment to be Supplied

2.12 Partial Use Prior to System Acceptance

2.13 Contract Payout

2.14 Liquidated Damages

SECTION 3 – FUNCTIONAL, DESIGN AND CONSTRUCTION CRITERIA

3.1 Design and Engineering Services

3.2 Functional, Design and Construction Requirements

3.3 Self-Standing Modular Pedestal Assembly

3.4 Electrical Work

3.5 Spare Parts

3.6 Value Added Benefits

3.7 Authorization of Work

3.8 Contractor Responsibilities

3.8.1 Coordination with the Department

3.8.2 Rules and Regulations

3.8.3 Sub-Contractor(s)/Sub-Consultant(s)

3.8.4 Communications

3.8.5 License and Insurance Certifications

3.8.6 Safety and Security

3.9 Method of Operation

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3.10 Timely Completion of Service

3.11 Property of the Department

3.12 Non-compliance

3.13 Suspension of Work

3.14 Notifications

3.15 Project Records

3.16 Documentation of Uncompleted Work

3.17 Inspections

3.18 Amount of this Contract

3.19 Additional Work

3.20 Method of Compensation

3.21 Proposal Submittal

3.22 Award of the Contract

SECTION 4 – APPENDICES

4.1. List of Governing Regulations

4.2. List of Definitions

4.3. List of Acronyms

LIST OF TABLES

TABLE 1 - VIDEO WALL SYSTEM EQUIPMENT

TABLE 2 - PROJECT SCHEDULE

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EXHIBIT A

SCOPE OF SERVICES

SECTION 1 – INTENT AND SCOPE

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SECTION 1 – INTENT AND SCOPE

1.1 Introduction

The Florida Department of Transportation (FDOT) (hereinafter known as the “Department”) has issued this Request for Proposal (RFP) to solicit competitive proposals from Contractors to provide design, procurement, installation, integration, testing, documentation, training and warranty services for the SunGuide Transportation Management Center (TMC) Video Wall Replacement Project – Phase1.

1.2 Project Objective

The SunGuide TMC is a regional command post that houses the Department’s Intelligent Transportation System (ITS) Operations staff that monitors traffic, disseminates traveler information and provides incident management services twenty-four (24) hours per day, seven (7) days a week, three hundred and sixty five (365) days a year. It is the intent of the Department to select a Contractor to replace the existing video wall display cubes with new high resolution video wall display cubes that are capable of supporting the 24 x 7 control room operations. The new video wall will be used by the TMC Operations staff to display:

Streaming video from the CCTV cameras in the field;

SunGuide software based maps; and

Operations Task Manager (OTM) software-based speed detection charts and graphs.

The new video wall designed and furnished by the Contractor shall support all of the above typical usage scenarios, and shall fit both functionally and aesthetically in the SunGuide TMC control room.

1.3 Project Overview & Description

The Contractor shall provide services as described in this scope of services document for the new video wall display cubes. The high level project scope items include, but are not limited to:

Removal and disposal of the existing twenty one (21) BARCO video wall display cubes and support structure;

Furnish and install a new three (3) rows x seven (7) columns array of 67 inches diagonal screen size video wall cubes with the following features:

o The new video wall display cubes shall be rear projection cubes using Digital Light Processing (DLP) projection technology with a Light Emitting Diode (LED) based illumination source for the projector;

o The LED based illumination source shall have a minimum life span of 80,000 hours when operating in normal brightness mode;

o The video wall display cubes shall have minimum projector native resolution of Super Extended Graphics Array Plus i.e. SXGA + (1400 pixels horizontally by 1050 pixels vertically);

o The video wall display cubes shall have a high gain, cross-lenticular type, anti-glare screen to support the existing luminosity levels of the SunGuide TMC control room and the viewing angle of the TMC operators, thereby maximizing the SXGA+ resolution capabilities of the projector;

o The video wall display cubes shall feature seamless mullions (i.e. physical border around the screen) and has minimal acceptable gap between the screens (not to exceed 2.0 mm);

o The video wall display cubes shall be rear-access design for performing maintenance activities;

o The video wall display cubes shall have automated brightness and color calibration

A - Page 6 of 46 capabilities which provide uniform picture quality across the video cube array;

o The video wall display cubes shall have redundant power supply units; and o The video wall display cubes viewing angles shall provide ergonomically viewing experience based on the current TMC Operators console layout.

Furnish and install all ancillary communications and power cabling as necessary to make the video wall operational;

Provide a self-standing modular pedestal assembly with the required mounting hardware for installing the new video wall display cubes within the existing SunGuide TMC wall opening;

Perform all required fabrication work including final fit and finish as needed for the installation of the video wall display cubes within the existing opening. Perform all necessary aesthetic work as necessary to ensure that the SunGuide TMC video wall room is restored to original condition or better condition, including but not limited to dry wall construction, painting, flooring, carpeting, fabric based facade work that matches with the existing video wall decor, etc. No structural modifications to the SunGuide TMC shall be allowed. Any damages to the existing FDOT equipment or facility as a result of the video wall replacement activities shall be repaired by the Contractor at no additional cost to the Department.

Integrate the existing video wall controller and other communications equipment with the proposed video wall display cubes;

Demonstrate that the new video wall display system is fully functional and operational and seek approval from the Department with respect to the quality of image and graphics displayed on the system;

Provide spare parts as described in this scope of service document;

Perform testing and training using manufacturer trained technicians; and

Provide manufacturer’s extended warranty services on all parts for a period of three (3) years post Final Acceptance of the Project.

1.4 Existing System Description

The existing SunGuide TMC video wall system consists of front-end video wall display cubes - BARCO manufactured, incandescent bulb technology CDG67-DL model, 67 inch linear display, arranged in a 3x7 (row x column) array stitched display configuration; and back-end equipment consisting of controller, graphic, scaler and video decoder cards - BARCO manufactured Argus Video Wall Processor with 3 Omnibus Controllers including 18 MPEG streaming decoder cards, 5 RGB input card, and 1 quad analog input card that enables display of eighty-four (84) simultaneous video images.

In 2009, the Department upgraded the video wall back-end equipment that included replacement of the video wall server, decoder cards, scaler and graphic cards. This upgrade allowed for more dynamic switching across the entire video wall regardless of MPEG 2 or MPEG 4 video format and stabilized the video wall server and associated software.

The Contractor may conduct onsite TMC facility visits as necessary to verify the current TMC video wall display system and TMC control room layout prior to developing the Technical Proposal, Schedule of Values/Contract Price Proposal, design and other steps necessary for the successful completion of the project. The existing conditions information provided in this section is for reference only. Any deviations observed by the Contractor shall be reported to the Department’s PM.

The existing wall opening is approximately at eighty four (84) inches high from the floor level and is ten and one-half (10.5) feet high and thirty two (32) feet wide. All dimensions are approximate and the Contractor shall be responsible for measuring the actual dimensions of the existing opening. The

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Contractor shall be responsible for verification of existing conditions such as existing video wall back-end equipment, cables, control room layout and lighting levels, video wall decor, power outlets, and other relevant items. The Contractor is responsible for research of all existing Department’s records including TMC plans and other information.

By execution of the contract, the Contractor specifically acknowledges and agrees that the Contractor is contracting and being compensated for performing adequate investigations of existing site conditions sufficient to support the design developed by the Contractor and that any information is being provided merely to assist the Contractor in completing adequate site investigations. Notwithstanding any other provision in the contract documents to the contrary, no additional compensation will be paid in the event of any inaccuracies in the preliminary information.

It is the Contractor’s responsibility to fully familiarize its staff; any subcontractors, material persons, vendors, material suppliers and equipment providers, and service suppliers with the requirements listed herein and identify compatibility and integration requirements for the proposed system.

Table 1 provides the video wall display system details of all component/equipment/devices, manufacturer with model numbers and total quantity for reference, and is not intended to be an all-inclusive list of all items. The Contractor shall be responsible for updating Table 1 upon SunGuide TMC video wall inspection.

Table 1 - Video Wall System Equipment

Manufacturer Description Quantity

BARCO

Overview CDG67-DL Linear Display 67” stitched display 7x3 configuration, video cubes

BARCO

Barco Argus Video Wall Processor with 3 Omnibus Controllers including: 18 MPEG streaming decoder cards, 5 RGB input card, and 1 quad analog input card

BARCO Barco Software (including updates) Apollo Version 1.7 1

EXTRON Crosspoint plus 32 x 32 1

KRAMER 8 X 8 Audio Matrix VS-88-A 1

CRESTRON AM/FM TV Tuner 1

CRESTRON Control Processor 1

CRESTRON Wired 12” Touch Panel 1

CRESTRON Wireless Touch Panel including Docking Station 1

PELCO CM 6800 Matrix Switcher/Controller 1

CRESTRON Ethernet card for Pro-2 1

OPTIBASE MGW 2400 Encoder 1

CRESTRON Power Controller 2

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1.5 Other Requirements

The Contractor shall provide a video wall display system that is capable of meeting or exceeding the following the functional requirements

Provide ergonomically excellent viewing experience with the sharpest and most saturated colors. Video wall images shall be visible and recognizable by the TMC Operator staff in its entirety while sitting at their current locations i.e. support approximately horizontal viewing angle of 1600 and vertical viewing angle of 600;

Provide uniform brightness across the screen, thereby eliminating “hot” (bright) spots as well as dark spots across the entire video wall;

Provide high contrast ratio i.e. the ratio of the luminosity of the brightest and the darkest color the system is capable of producing;

Each completed structure shall be enclosed to insure that no ambient light effect from behind is observed on the screen;

All major components of the display module shall be sourced and manufactured from a single provider to insure compatibility between each component;

Operate within the temperature range (500 F to 900 F) and humidity range (20 - 80% non-condensing) typically observed in the SunGuide TMC;

Display a seamless picture across multiple display cubes; and

High availability and fast turnaround time for spare parts (2-week turnaround on parts from the manufacturer).

The new video wall display cubes shall support at a minimum the current video wall controller and supporting equipment and other FDOT Approved Products List (APL) certified video wall controllers and other back-end electronics, thereby allowing a future Phase 2 expansion of the video wall system.

The Contractor shall be responsible for complying with all applicable local ordinances, codes, and regulations. The Contractor shall acquire and properly display, without cost to the DEPARTMENT, all necessary construction permits and/or Licenses.

The Contractor shall be responsible for all tools and equipment necessary for accessing, removing and installing system components. These include hydraulic lift platforms, ladders or other tools necessary to perform the jobs described in this scope of services document.

All work persons employed by the Contractor for performing work on this Project, shall be skilled in the relevant aspect of installation, manufacture, adjustment, and repair of the equipment used on this project by evidence of their experience and factory or manufacturer certifications. No part or Exhibit shall be substituted or applied contrary to the manufacturer’s recommendations and standard practices.

The Contractor shall be responsible for the storage of the new video wall display cubes prior to the installation. SunGuide TMC building shall not be used for storage of the new video wall display cubes prior to installation. The Contractor shall remove and dispose the existing video wall display cubes and frame within twenty-four (24) hours from removing from the SunGuide TMC control room. No existing equipment shall remain at the SunGuide TMC, unless requested by the Department. The Contractor shall ensure that all doors and exits are accessible at all times during the installation process.

The Contractor shall perform project management, scheduling, and coordination with the Department.

The project requirements and the functional, design and construction criteria are further defined in Section 2 & 3 of this scope of services document. The Contractor shall ensure that latest Americans with Disabilities Act (ADA) and Occupational Safety and Health Administration (OSHA) requirements are met on this Project. All work shall meet the National Electric Code (NEC) and Florida Building Code

(FBC).

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The Contractor shall demonstrate good project management practices while working on this project.

These include communication with the Department, SunGuide TMC staff and others as necessary, management of time and resources, and documentation. The Contractor shall set up and maintain throughout the design of the project a contract file in accordance with the Department’s procedures.

The Contractor shall remove and dispose existing video wall display cubes that are being replaced as part of this project. The Contractor shall remove and dispose the metallic base and any mounting hardware that is used to support the existing video wall display cubes. The Contractor shall pay close attention to installation details to ensure that an aesthetic appearance is attained after the installation of the new video wall display cubes. The Contractor shall restore all disturbed areas to their original or better condition. This includes, but is not limited to dry wall construction, painting, flooring, carpeting, fabric based facade work that matches with the existing control room decor, etc. All materials shall match in type, quality and color to the existing SunGuide TMC video wall control room.

1.6 Contract Duration

The schedule supporting the proposed contract duration will be submitted with the Technical Proposal.

In no event shall the contract duration exceed three hundred and sixty five (365) calendar days. The official Proposed Contract Time will be the one submitted with the Bid Price Proposal.

1.7 Award of Contract

FDOT intends to award this contract to the responsive and responsible Contractor who has received the lowest adjusted score and whose proposal is determined to be the most advantageous to FDOT. FDOT reserves the right to award this contract in whole or in part. FDOT may award a single section of work or multiple sections of work in any combination. The work for any individual section or combination of sections awarded shall be at the prices set forth in Exhibit “B”, Schedule of Values/Bid Price Proposal.

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SECTION 2 - PROJECT REQUIREMENTS

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SECTION 2 - PROJECT REQUIREMENTS

2.1 Governing Regulations

The services performed by the Contractor shall be in compliance with all applicable Manuals and Guidelines including FDOT, Federal Highway Administration (FHWA), American Association of State Highway and Transportation Officials (AASHTO), and additional requirements specified in this document. Except to the extent inconsistent with the specific provisions in this document, the current edition, including updates, of the any Manuals and Guidelines referenced herein shall be used in the performance of this work. It shall be the Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project.

The Components used by and workmanship completed by the Contractor shall be in accordance with industry standards. All Components, supplies, installations and testing shall comply with the Project requirements, the latest editions of the FDOT standards, NEC Code as applicable, and all other applicable standards and requirements listed in Section 4 - Appendices.

The RFP documents, including this Exhibit “A”, Scope of Services and the successful proposal, form an integral part of the Contract Documents. The most stringent criteria contained in any of the items defined as Contract Documents shall govern the design and construction. The Department reserves the right to interpret what constitutes the most stringent criteria within the contract.

2.2 Qualification Criteria

The Contractor shall be manufacturer authorized vendor capable of providing design, installation and integration services for the proposed video display equipment.

The Contractor must hold the licenses and certifications necessary to provide all the contractual services being performed / provided by the Contractor as described in the Contract. The Contractor shall be required to have at minimum, members of their team in the following areas.

i. Project Manager: Minimum of five (5) year experience in new video wall installations and/or retrofit projects;

ii. Professional Engineer registered in the State of Florida;

iii. System Engineer: Minimum of three (3) year experience in new video wall installations and/or retrofit projects;

iv. Structural Engineer;

v. Master Electrician;

vi. Manufacturer Trained Technicians: Minimum of one (1) year experience in new video wall installations and/or retrofit projects; and

vii. Interior Designer.

The Contractor shall have performed a minimum of five (5) successful video wall installations of the proposed manufacturer system within the last three (3) years. The Contractor shall provide the following information for the five (5) successful video wall installations in the written technical proposal:

i. Project name/number and a brief description of the work performed;

ii. Beginning and ending date of the project;

iii. Monetary amount of the project; and

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iv. Owner of project/contact person/phone number with area code.

The proposed video wall display system manufacturer shall have at a minimum of ten (10) year history with the DLP rear projection cube technology.

2.3 Project Schedule

The Contractor shall develop and submit to the Department, a Project Schedule based on the Critical Path Method (CPM). The Project Schedule shall show the required sequence of all activities including those that are concurrent and those that must be complete before others can be started. The schedule shall include all activities, including but not limited to the following:

System design specifications and plans submittals

Equipment deliveries

Major installation events

System element installation milestones

Department review and approvals

All other coordination within and among the Contractor, Subcontractors, Department, CEI to complete the project.

All proposed tests, integration and final acceptance

The Contractor shall follow the maximum allowable time below to schedule activities for the Project.

Table 2 - Project Schedule

Activity Maximum Allowable Completion Time

Contract Documents 30 days from Notice to Proceed (NTP)

90% Design Plans, Draft Transition Plan, Draft Test Plans and other draft design documentation

60 days from NTP

FDOT Review Period – 90% submittals (28-day review period)

88 days from NTP

100% Design Plans, Final Transition Plan, Final Test Plan, Shop Drawings and other design documentation

118 days from NTP

FDOT Review Period – 100% submittals (28-day review period)

146 days from NTP

Removal of existing equipment, installation of new equipment, integration and final fit and finish

176 days from NTP

System Acceptance Testing, Training, Documentation, Final Acceptance and Contract Close-out

365 days from NTP

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2.4 Submittals

2.4.1 Design Plans

All Design plans are to be prepared in accordance with the latest design standards and practices, FDOT’s Standard Specifications, Indices, FDOT’s Plans Preparation Manual (PPM), and shall be accurate, legible, complete in design, drawn to the scale indicated in the FDOT's manuals and furnished in reproducible form. All Plans shall conform to the requirements for Electronic Delivery as specified by FDOT’s CADD Manual.

For this Project, at a minimum, the Contractor shall prepare and submit design plans showing the self-standing modular pedestal assembly details, video wall installation and cabling schematics, details of fabrication work for the final fit and finish of the video wall display cubes within the existing opening, current TMC operator layout and viewing angles with respect to the new video wall showing that the new video wall display cubes viewing angles provide ergonomically excellent viewing experience for the TMC operators.

Based on the preliminary engineering and vendor outreach, the Contractor is required to provide a cross-lenticular screen for the video wall display cubes. As part of the design effort, the Contractor shall perform detailed engineering analysis based on the Operator console layout and other factors that determine the screen requirements for the SunGuide TMC. The Contractor shall submit the final recommendation along with the design documentation to the Department for review and approval. Irrespective of the recommendation, the Department shall reserve the final right to choose the screen type for the new video wall display cubes. No extra payment shall be made to the Contractor, if a different screen is requested by the Department for this Project.

All structures plans shall be prepared in accordance with the latest Structures Design Guidelines, AASHTO standards, and other Department standards, policies, procedures and directions from the State and District Structures Design Engineer.

The Contractor shall provide design documentation to the Department with each submittal consisting of design calculations and other supporting documentation developed during the development of the plans. The design calculations submitted shall adequately address the complete design of all elements. These calculations shall be neatly and logically presented on 8 ½” x 11” paper (where possible) and all sheets shall be numbered.

The final design calculations shall be signed and sealed by a Florida Registered Professional Engineer. A cover sheet indexing the contents of the calculations shall be included and the Engineer shall sign and seal that sheet. All computer programs and parameters used in the design calculations shall include sufficient backup information to facilitate the review task.

Plans shall meet the minimum contents of a particular phase submittal prior to submission for review. The Contractor shall provide copies of the required documents as listed below for each review.

The Contractor’s schedule shall allow for a twenty-eight (28) calendar days review time for the Department’s review of each design component submittal or re-submittal. The review time will begin upon receipt of a complete submittal or re-submittal. The twenty-eight (28) day review time shall be clearly presented in the required project schedule. The Contractor shall provide satisfactory written responses to all review comments for each submittal or re-submittal, within fourteen (14) calendar days of the date the Department’s Review Comments are provided to the Contractor. Any delays to progress on the project due to incomplete submittals or re-submittals or due to clarifications or corrections in response to Review Comments, shall be the responsibility of the Contractor, and will not be considered sufficient reason for time extensions.

Ninety (90%) and one hundred percent (100%) plans for the video wall design shall be reviewed and approved prior to beginning any construction of that component. Any work that the Contractor performs in advance of written authorization of the one hundred percent (100%)

A - Page 14 of 46 plans by the Department will be at the Contractor’s risk. Work proposed at the ninety percent (90%) design stage must be clearly reflected in the Proposed Schedule.

Final signed and sealed plans will be delivered to the Department’s Project Manager a minimum of five (5) working days prior to construction of that component.

The Department’s Project Manager will send the final signed and sealed plans to the appropriate office for review and stamped “Released for Construction”. The Department’s review is not meant to be a complete and detailed review. Only stamped, signed and sealed, released for construction (RFC) plans are valid and all work that the Contractor performs in advance of Department’s release of Plans will be at the Contractor’s risk. The review period commences upon the Department’s receipt of the valid submittal or re-submittal and terminates upon the transmittal of the submittal back to the Contractor.

Design Documentation, Computations and Quantities: The Contractor shall submit to the Department all design notes and computations to document the design conclusions reached during the development of the construction plans.

The design notes and computation sheets shall be fully titled, numbered, dated, indexed, and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to a standard size 8½" x 11". The data shall be in a hard-back folder for submittal to the Department. At the project completion, a final set of design notes and computations, signed by the Contractor, shall be submitted with the record set of plans and tracings.

The design notes and calculations shall include, but not be limited to the following data:

Design standards used for the project

Structural design calculations for self-standing modular pedestal assembly

Documentation of decisions reached resulting from meetings, telephone conversations or site visits

Final quantities list

2.4.2 Specifications

The Contractor shall use the current FDOT Standard Specifications for Road Construction, and the implemented modifications for Divisions II and III contained in the Specifications Workbook in effect at the time of the proposal due date. The Contractor shall identify, on a marked-up copy of the applicable Specifications Workbook, all Division II and III Supplemental Specifications which will apply to the work in the proposal. FDOT Specifications may not be modified or revised.

Before construction activities can begin, the Contractor shall prepare and submit a signed and sealed Construction Specifications Package for the project, containing all applicable Division II and III Supplemental Specifications from the applicable Specifications Workbook, Macro and Electronic Specification Files supplied by the District Specifications Office.

The Contractor must account for a twenty-eight (28) working day review time in its schedule.

Upon review by the Department, the Construction Specifications Package will be stamped “Released for Construction” and initialed and dated by the reviewer.

Any subsequent modifications to the Construction Specifications Package shall be prepared, signed and sealed as a Supplemental Specifications Package, subject to the same process for submittal, review, and, release for construction, as described above, for the original Construction Specifications Package. Construction work affected by Supplemental Specifications Packages shall not begin until stamped “Released for Construction” Supplemental Specification Package is obtained.

The Contractor shall use the current edition of the Workbook of Implemented Modifications to the Standard Specifications located on the FDOT website

A - Page 15 of 46 http://www.dot.state.fl.us/specificationsoffice/ for this project.

All specifications shall conform to the requirements for Electronic Delivery as specified by the Department.

2.4.3 Material and Equipment List

Prior to the purchase and fabrication of any component or material for this project, and no more than fifteen (15) days after the Department accepts the Final Design, the Contractor shall submit to the Department for approval, a Material and Equipment List. The material and equipment lists shall identify the quantity, manufacturer, description, catalog number or other identification, and options and special features for each item furnished. A unique identification number shall be indicated for each item on the Material and Equipment lists. Any material or equipment submitted to the Department before the Final Design approval shall be at the Contractor’s risk.

Copies of catalog cuts and manufacturers’ descriptive literature shall be submitted with each copy of the material and equipment lists for all manufactured items. Descriptive literature shall be adequate to determine if the equipment and material meet the requirements of the Plans and Specifications. The Contractor shall clearly note any deviations, changes, additions or other modifications to the descriptive literature that are appropriate to reflect the exact equipment intended for use.

Approval by the Department of the Materials and Equipment list and submittal data shall not relieve the Contractor of any of its responsibility under the Contract for the successful completion of the work in conformity with the requirements of the Plans and Specifications. All proposed material and equipment shall be listed in the FDOT APL, when applicable.

2.4.4 Shop Drawings

The Contractor shall submit a schedule of shop drawings submittal and the anticipated review times within ninety (90) days of Notice To Proceed (NTP). A minimum of twenty-eight (28) calendar days shall be scheduled for shop drawing reviews. The Contractor shall submit items to the Department in accordance with Section 603-5 of the Standard Specifications. The Contractor shall submit eight (8) copies of all required submissions. The Contractor shall distribute the submissions directly to the individuals and units, per the Department’s Project Manager direction.

The Contractor shall be responsible for the preparation and approval of all Shop Drawings.

Shop Drawings shall be submitted to the Department and shall bear the stamp and signature of the Contractor, signed and sealed by the EOR, and the Systems Engineer. The Department shall review the Shop Drawing(s) to evaluate compliance with project requirements and provide any findings to the Contractor. The Department’s procedural review of shop drawings is to assure that the Contractor and the EOR have both accepted and signed the drawing, the drawing has been independently reviewed and is in general conformance with the plans. The Department’s review is not meant to be a complete and detailed review. The Contractor shall be ultimately responsible for all components of this Project. Upon review of the shop drawing, the Department will stamp “Released for Construction” or “Released for Construction as noted” and initialed and dated by the reviewer.

Component submittals must be accompanied by sufficient information for adjoining components or areas of work to allow for proper evaluation of the component submitted for review.

Shop drawings shall meet the requirements of the Standard Specifications. Shop drawings shall be required for, but not limited to, the following:

Video wall display cubes;

Associated cables and schematics of wiring;

Fabrication products; and

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Self-standing modular pedestal assembly members and mounting brackets.

The Department will complete their review of the shop drawing within twenty-eight (28) days from the date of receipt of the submission, unless otherwise specified. The Department may advise the Contractor, in writing, as to the acceptability of the material submitted. The Department may determine that the item is approved, in which case no further action is required by the Contractor or an item may be partially or totally rejected, in which case the Contractor shall modify the submittal as required by the Department. The Contractor shall comply with the Department’s review and make appropriate replacement for all rejected items. In the event the Department does not advise the Contractor on the acceptability of the materials and products within the twenty-eight (28) day period, the Contractor shall bring it to notice, in writing, to the Department’s Project Manager, and proceed with the project. The Contractor has the ultimate responsibility to submit letters of compliance from an independent agency that all its project materials meet or exceed Department’s requirements for this project and specifications. The costs of Contractor submissions shall be included within the Lump Sum price and no additional compensation will be made.

2.4.5 Transition Plan

The Contractor shall develop and implement a practical transition plan which would accomplish a smooth transition from the existing to the new video wall display system at the SunGuide TMC. The Contractor shall submit a transition plan along with the technical proposal. The Contractor shall submit the transition plan for the Department’s review and approval along with 90% and 100% design plan submittals. The Contractor shall update the transition plan based on comments obtained from the Department during the 90% and 100% submittal reviews. The transition plan shall detail the sequence of construction in a logical manner to meet the following objectives:

Minimize disruptions to existing TMC Operations, when working within the TMC premises; and

Minimize TMC video wall downtime during the switch over from the existing to the new video wall display;

All the work activities anticipated by the Contractor shall be listed in the sequence of construction, which includes but not limited to transporting the new equipment and components to the SunGuide TMC, setting up the new self-standing modular pedestal assembly, disconnecting the existing DVI cables, removing and disposing the existing video wall display cubes and frame, setting up the new video wall cubes within the new support structure, communications and power connectivity, integrating with the existing back-end system, calibrating the new system, performing tests, and troubleshooting any faulty equipment in order to ensure that the system is fully operational prior to starting of the testing phase.

The Contractor shall be allowed a maximum of ten (10) consecutive calendar days for the transition to the new video wall display cubes from the time the existing system is taken out of operation to the time the new system is fully integrated, functional and operational. The Contractor shall be liable for liquidated damages of two thousand five hundred dollars ($2,500.00) per day for exceeding this existing system downtime requirement.

The Contractor shall be responsible for the storage of the new video wall display cubes prior to the installation. SunGuide TMC building shall not be used for storage of the new video wall display cubes prior to the installation. The Contractor shall remove and dispose the existing video wall display cubes and frame within twenty-four (24) hours from removing from the SunGuide TMC control room. No existing equipment shall remain at the SunGuide TMC, unless requested by the Department. The Contractor shall ensure that all doors and exits are accessible at all times during the installation process.

The Contractor shall coordinate with the Department for the actual working hours for the

A - Page 17 of 46 transition, which may include work to be performed in the weekends and/or after hours to ensure minimum disruption to the Department. The actual transition of the system along with the allowable system downtime shall be coordinated with the Department during the transition plan approval process.

2.5 Key Personnel/Staffing

The Contractor work shall be performed and directed by key personnel identified in the technical proposal by the Contractor. Any changes in the indicated personnel shall be subject to review and approval by the Department’s Project Manager. The Contractor shall have available a professional staff that meets the minimum training and experience set forth in Florida Statute Chapter 455.

2.6 Meetings and Progress Reporting

The Contractor shall anticipate periodic meetings with the Department personnel and other agencies as required for resolution of design and/or construction issues. These meetings may include:

Department’s technical issue resolution

Permit agency coordination

Local government agency coordination

Scoping Meetings

During design, the Contractor shall meet with the Department’s Project Manager on a monthly basis and provide a one (1) month look-ahead of the activities to be completed during the upcoming month.

During construction, the Contractor shall meet with the Department’s Project Manager on a weekly basis and provide a one (1) week look-ahead for activities to be performed during the coming week.

The Contractor shall, on a monthly basis, provide a written progress report that describes the activities of the work performed on each task during the previous month. The monthly report shall consist of at minimum:

Schedule Update and Narrative

Job Guide Schedule

Quality Control and Testing

Plan Submittals

Shop Drawing Log

One (1) Month Look-Ahead

Progress Meeting Minutes

Equal Employment Opportunity (EEO) Issues

2.7 Equipment and Components

The Contractor shall furnish all tools, equipment, materials, travel, supplies, and manufactured articles and shall perform all operations and equipment integration necessary to design and construct fully operational systems as described herein. All electrical systems and appurtenances shall be complete, functional, and in operating condition at the time of acceptance. All equipment and materials furnished shall be new and unused.

The Contractor shall examine carefully each component and equipment assembly it furnished to verify that the material, design and construction, markings, and workmanship comply with the requirements of this scope document including the appendices. Visual inspections shall be performed on all modules and subassemblies to determine any physical defects such as cracking, scaling, poor fastening, incorrect component values, etc. Complete electrical testing shall be performed on each module and subassembly to determine its compliance to the designed function. Housing, chassis, and connection

A - Page 18 of 46 terminals shall be inspected for mechanical sturdiness, and harnessing to sockets shall be electrically tested for proper wiring sequence.

The Contractor shall conduct QC procedures to assure that equipment units and components are not damaged during shipping and storage. The Contractor shall develop a quality assurance plan and submit it to the Department for review and approval within thirty (30) days after Notice to Proceed (NTP). The Contractor shall follow the approved quality assurance program for the construction and installation of all hardware.

If the Department decides that any material used in the construction of this project is defective or otherwise unsuitable, and the workmanship does not conform to the design or specifications of this contract, the Contractor shall replace such defective parts and material at no additional cost to the Department.

2.8 Testing, Integration and Acceptance Requirements

The Contractor is responsible for testing the video wall display equipment to be supplied and testing shall be conducted to determine conformance to all design, materials, and performance requirements as specified in the Contract Documents. Testing shall provide verification and documentation that all requirements as defined in the Contract Documents are met. A Test Plan shall be developed by the Contractor to provide a mechanism that ensures that all contract requirements have been tested successfully and verified. The detailed test plan shall be submitted along with the 90% and 100% design plan submittals for the Department’s review and approval.

Any deviations or changes to the approved Test Plan contents shall be resubmitted for review and approval by Department at least thirty (30) calendar days prior to any planned test activity stage. No tests shall be conducted until the Department has approved the test plan. A representative from the Department or designee shall be present during ALL testing.

The Contractor shall make a request in writing at least fourteen (14) days prior to the proposed testing, and schedule them only if permission is granted by the Department in writing. The Contractor shall conduct all tests in the presence of the Department’s representative. Testing shall take place only on weekdays, unless the Project Manager allows the test to be conducted and/or continued on weekends and non-working days. The Contractor shall be responsible for conducting and documenting the test results. The Department’s representative will sign test results documentation at the end of each test.

The signature of the Department’s representative implies proof of presence. Eight (8) copies of the documented test results shall be submitted to the Department for approval within fourteen (14) days following completion of the test.

All equipment furnished by the Contractor shall be subject to monitoring and testing to determine conformance with all applicable requirements and to ensure proper operation, and integration with the SunGuide TMC. All equipment required for conducting tests shall be supplied by the Contractor. No separate payment shall be made for the monitoring, testing, test equipment, and documentation of test results, but shall be included in the lump sum bid price proposal.

The Department reserves the right to examine and test any or all materials furnished by the Contractor for the project to determine if they meet the Standard Specifications.

If the Department decides that any material used in the construction of this project is defective or otherwise unsuitable, and the workmanship does not conform to the design or specifications of this contract, the Contractor shall replace such defective parts and material at no additional cost to the Department.

A summary of all tests shall be produced at the completion of the project to ensure that all requirements defined by the system are satisfied. Testing of the equipment and system shall include and be completed in the following order:

2.8.1 Material Testing

The Contractor shall perform sampling and testing on site as well as off-site locations such as batch

A - Page 19 of 46 plants, structural steel fabrication plants, etc. in accordance with the latest FDOT Specifications. On all Federal Aid Projects, the Department or its representative shall perform verification sampling and testing on site.

2.8.2 Factory Acceptance Test (FAT)

The factory acceptance tests shall be conducted prior to the installation of the equipment and shall be performed at the equipment manufacturer’s facility or at an independent testing laboratory. The Contractor shall prepare and submit for approval to the Department, test and demonstration procedures for the factory acceptance test. Notify the Project Manager a minimum of 30 days in advance of the time the tests are to be conducted so that the Department can make arrangements for their representative to be present. The Department has the sole authority to require attendance and participation in the factory acceptance test process. The equipment to be tested and installed shall be new and produced within six (6) months of the test date. Test results shall be packaged and submitted to the Department for review.

2.8.3 System Acceptance Test Period

The Contractor shall commence a 90-day System Acceptance Test upon the successful completion of installation and integration of the new video wall display cubes with the existing video wall back-end electronics. This test is intended to demonstrate that the video wall cubes are properly installed, are free from problems, exhibit stable and reliable performance, and comply with the Contract Documents.

The TMC operations staff located at the SunGuide TMC will operate the new video wall during the System Acceptance Test Period and report any failures to the Department’s Project Manager or designee. In the event of a failure, during any portion of the System Acceptance Test Period, the Contractor shall respond with a qualified technical representative on site to determine and correct any problems within twenty-four (24) hours, following notification by the Department. The Department’s PM or designee shall report the failure(s) to the Project CEI and the Contractor. Upon correction of the problem(s) and resumed operation of the component, as per the Contract Documents, to the satisfaction of the Department’s PM, the test shall be restarted for the entire video wall display system for another ninety (90) days.

The System Acceptance Test Period shall not begin prior to the date recorded by the Department or its designated representative. The system acceptance test period shall consist of the operation of the System in a manner in full accord with project requirements, the Plans, and all applicable standards and FDOT 2011 Standard Specifications for Road and Bridge Construction (online edition).

During the System Acceptance Test Period, the Contractor shall be responsible for the maintenance, and replacement of the system components. The Contractor shall replace any component that fails to function properly due to defective materials and/or workmanship. The Contractor shall replace the failed Component without disrupting the entire system’s operation. The Contractor shall notify the Department’s PM to confirm the system recovery, once the replacement of failed components is completed. The Contractor shall be responsible for all costs associated with the replacement of the components during the System Acceptance Test Period.

If at any time during the system acceptance test period, the Contractor, after given notice by the Department, shall fail to promptly repair and/or make good any defect or damage in the work within the time period stated in the request, then the Department shall have the right to cause such defect or damage to be repaired and made good by the Department and to charge to the Contractor the Department incurred cost of all labor, materials, plant, equipment, management and other incidental expenses necessary to such repair and making good. The Contractor shall pay the said cost to the Department.

If any spare components supplied under the Project are used to replace failed components during the System Acceptance Test Period, the Contractor shall replace the required spare parts/components inventory with new unused spare parts/components before the final acceptance of the Project.

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2.8.4 Final Acceptance

For this Project, Final Acceptance shall be issued upon satisfactory completion of the System Acceptance Test Period. The project will be inspected and issued Final Acceptance upon approval and verification by Department’s PM that the project requirements have been met 100% to the…