CN-550000-ASG16-00010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

RAILROAD REIMBURSEMENT AGREEMENT

WIRE LINE CROSSING

725-090-71

RAIL

OGC – 11/20

FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & R/W NUMBER FAP NUMBER

441387-1-57-01 PASEO AL MAR BLVD HILLSBOROUGH 10500-XSOB N/A

THIS AGREEMENT, made and entered this 28th day of April, 2021, by and between the

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the DEPARTMENT, and

CSX TRANSPORTATION, INC. a corporation organized and existing under the laws of VIRGINIA, with its principal place of business in the City of JACKSONVILLE, County of DUVAL, State of FLORIDA, hereinafter called the

COMPANY.

WITNESSETH:

WHEREAS, the DEPARTMENT is constructing, reconstructing, or otherwise changing a portion of the Public

Road System, designated by the Financial Project ID 441387-1-57-01, on Paseo Al Mar Blvd, which crosses at grade the right of way and tracks of the COMPANY'S Milepost 892.96, FDOT/AAR Crossing Number 624773S, at or near APOLLO

BEACH, FLORIDA as shown on DEPARTMENT'S Plan Sheet Number T-12 attached hereto as a part hereof; and

WHEREAS, the DEPARTMENT desires to construct and maintain interconnect wire lines, hereinafter, for convenience, called the "wire line", across the rights of way and either under or over trackage of the COMPANY at or near the location or locations as particularly described in Exhibit "A" attached hereto and made a part thereof; and

NOW, THEREFORE, in consideration of the mutual undertakings as herein set forth, the parties hereto agree that conditioned upon the covenants upon the part of the DEPARTMENT to be kept and performed as hereinafter expressed, the COMPANY hereby grants to the DEPARTMENT permission and license to construct and maintain said wire line(s) at the location or locations described in Exhibit "A" and the DEPARTMENT hereby covenants and agrees as follows:

1. The DEPARTMENT will construct and maintain said wire line(s), so as not to interfere with other structures now in place, of materials and in the manner specified by the orders, rules and regulations of any duly constituted federal or state regulatory authority having jurisdiction of the subject matter and of the parties hereto, and the

DEPARTMENT will make all repairs that may be necessary at the cost and expense of the DEPARTMENT.

2. All work contemplated hereunder shall at all times be subject to the approval of the COMPANY'S Chief Engineer or his authorized representative. The DEPARTMENT or the DEPARTMENT'S Contractor shall give

COMPANY'S Division Engineer and/or Superintendent at least seventy-two (72) hours notice prior to the performance of any work within the limits of the COMPANY'S right of way.

3. The DEPARTMENT will reimburse the COMPANY for the cost of watchman or flagging service when the DEPARTMENT'S contractor is carrying out work adjacent to the COMPANY'S tracks and whenever the contractor is performing work requiring the movement of employees, trucks or other equipment across the tracks of the COMPANY, or when at other times the COMPANY and the DEPARTMENT shall agree that such a service is necessary. Such cost shall be accrued and billed directly to the DEPARTMENT as specified in Paragraph 14.

4. The DEPARTMENT will require its contractor to furnish Railroad Public Liability and Railroad Protective Property Damage Liability Insurance in a combined amount of $ 10,000,000 dollars, for all personal injuries, death, or property damage, per occurrence arising during the policy period. The maximum dollar amounts of coverage to be reimbursed from Federal funds, with respect to bodily injury, death and property damage is limited to a combined amount of $ 10,000,000 per occurrence unless approval for larger amounts by the FHWA Division Administrator is made a part of this Agreement. The DEPARTMENT will also require its contractor to furnish the COMPANY a certificate of Insurance showing that the contractor carries liability insurance (applicable on the job in question) in the amount of $ 5,000,000 for all personal injuries, death or property damage, per occurrence arising during the policy period. Such insurance is to

725-090-71

RAIL

OGC – 7/14

conform with the requirements of the U.S. Department of Transportation. Federal Highway Administration, Federal-Aid

Policy Guide, Subchapter G, Part 646, Subpart A, and any supplements thereto or revisions thereof.

5. The DEPARTMENT will bear the cost of all temporary and permanent changes made necessary in the

COMPANY'S signal wire line or other facilities, and in the wire line facilities of any utility that has compensable interest on

COMPANY'S right of way occasioned by the construction of said crossing and the occupancy of the COMPANY'S property, provided such costs are accrued as specified in Paragraph 6.

6. The COMPANY hereby agrees to install and/or adjust the necessary parts of its facilities along said Road in accordance with the provisions set forth in the:

(a) DEPARTMENT Procedure No. 725-080-002 Appendix D.4 and Rule 14-57.011 "Public Railroad-

Highway Grade Crossing Costs", Florida Administrative Code;

(b) Federal Highway Administration Federal-Aid Policy Guide, Subchapter B, Part 140, Subpart I; and

Subchapter G, Part 646, Subpart B;

and any supplements thereto revisions thereof, which, by reference hereto, are made a part hereof. The COMPANY further agrees to do all of such work with its own forces or by a contractor paid under a contract let by the COMPANY, all under the supervision and approval of the DEPARTMENT and the Federal Highway Administration, when applicable.

7. The DEPARTMENT hereby agrees to reimburse the COMPANY, as detailed in this agreement, for all costs incurred by it in the adjustment of said facilities, in accordance with the provisions of the above indicated

Reimbursement Policy, and any supplements thereto or revisions thereof. It is understood and agreed by and between the parties hereto that preliminary engineering costs not incorporated within this agreement shall not be subject to payment by the DEPARTMENT.

8. The said wire line shall be used for the sole purpose of conveying current at a potential not to exceed 120 volts.

9. The portions of each wire line under tracks and roadbeds thereof shall be installed and maintained pursuant to the details and data shown on said prints and appurtenant data sheets; the remainder of each underground wire line on said right of way shall be placed and maintained at a minimum depth of 48 inches below ground surface.

10. The DEPARTMENT will cooperate with the COMPANY and will at the DEPARTMENT'S expense make such changes in its lines and assume expense of any changes in lines of the COMPANY as may be found necessary to eliminate any interference that may, at any time develop with respect to the operation of the COMPANY'S telegraph, telephone, power line or signal circuits or apparatus by reason of the proximity of the said wire line of the DEPARTMENT.

11. Attached hereto, and by this reference made a part hereof, are plans and specifications of the work to be performed by the COMPANY pursuant to the terms hereof, and an estimate of the cost thereof in the amount of

$ 0.00. All work performed by the COMPANY pursuant hereto, shall be performed according to these plans and specifications as approved by the DEPARTMENT, and the Federal Highway Administration if federal aid participating; and all subsequent plan changes shall likewise be approved by the DEPARTMENT and the Federal Highway Administration, where applicable.

12. All labor, services, materials, and equipment furnished by the COMPANY in carrying out the work to be performed hereunder shall be billed by the COMPANY directly to the DEPARTMENT. Separate records as to the costs of contract bid items and force account items performed for the COMPANY shall also be furnished by the COMPANY to the

DEPARTMENT.

13. The COMPANY has determined that the method to be used in developing the relocation or adjustment cost shall be as specified for the method checked and described hereafter.

(a) Actual and related indirect cost accumulated in accordance with a work order accounting procedure prescribed by the applicable Federal or State regulatory body.

(b) Actual and related indirect costs accumulated in accordance with an established accounting procedure developed by the COMPANY and approved by the DEPARTMENT.

(c) An agreed lump sum of $ as supported by a detail analysis of estimated cost attached hereto.

(NOTE: This method is not applicable where the estimated cost of the adjustment exceeds $100,000.)

14. Upon completion of the work, the COMPANY shall, within one hundred eighty (180) days, furnish the

DEPARTMENT with two (2) copies of its final and complete billing of all costs incurred in connection with the work performed hereunder, such statement to follow as closely as possible the order of the items contained in the estimate attached hereto. The totals for labor, overhead, travel expense, transportation, equipment, material and supplies, handling costs and other services shall be shown in such a manner as will permit ready comparison with the approved plans and estimates. Materials shall be itemized where they represent major components of cost in the relocation following the pattern set out in the approved estimate as closely as is possible. Salvage credits from recovered and replaced permanent and recovered temporary materials shall be reported in said bills in relative position with the charge for the replacement or the original charge for temporary use.

The final billing shall show the description and site of the Project; the date on which the first work was performed, or, if preliminary engineering or right of way items are involved, the date on which the earliest item of billed expense was incurred; the date on which the last work was performed, or the last item of billed expense was incurred; and the location where the records and accounts billed can be audited. Adequate reference shall be made in the billing to the

COMPANY'S records, accounts, and other relevant documents. All cost records and accounts shall be subject to audit by a representative of the DEPARTMENT. Upon receipt of invoices, prepared in accordance with the provisions of the above indicated Reimbursement Policy, the DEPARTMENT agrees to reimburse the COMPANY in the amount of such actual costs as approved by the DEPARTMENT'S auditor.

15. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT's Comptroller under Section 334.044(29), F.S., or by the Department of Financial

Services under Section 215.422(14), Florida Statutes (F.S.).

16. In accordance with Section 287.058, Florida Statutes, the following provisions are included in this

Agreement:

If this Contract involves units of deliverables, then such units must be received and accepted in writing by the

Contract Manager prior to payments.

Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof.

17. Bills for travel expenses specifically authorized in this agreement shall be submitted and paid in accordance with DEPARTMENT Rule 14-57.011 "Public Railroad-Highway Grade Crossing Costs" and the Federal

Highway Administration Federal-Aid Policy Guide, Subchapter B, Part 140, Subpart I "Reimbursement for Railroad Work."

18. In accordance with Section 215.422, Florida Statutes, the following information is provided:

Contractors providing goods and services to the DEPARTMENT should be aware of the following time frames. Upon receipt, the DEPARTMENT has five (5) working days to inspect and approve the goods and services, unless the

Agreement specifies otherwise. The DEPARTMENT has 20 days to deliver a request for payment (voucher) to the

Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved.

If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to

Section 215.422(3)(b), Florida Statutes, will be due and payable in addition to the invoice amount, to the Contractor.

Interest penalties of less than one (1) dollar will not be enforced unless the Contractor requests payment. Invoices which have to be returned to a Contractor because of Contractor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT.

A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the Division of Consumer Services at 1-877-693-5236.

19. In the event this contract is for services in excess of TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) and a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:

The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter in to any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The

DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that such funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT which are for an amount in excess of TWENTY-FIVE THOUSAND DOLLARS

($25,000.00) and which have a term for a period of more than one year.

20. In accordance with Section 287.133 (2)(a), Florida Statutes, the following provisions are included in this

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for

CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

21. In accordance with Section 287.134(2)(a), Florida Statutes, the following provisions are included in this

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

22. The DEPARTMENT'S obligation to pay under this contract is contingent upon an annual appropriation by the Florida Legislature in accordance with Section 287.0582, Florida Statutes.

23. This license shall not be assigned by said DEPARTMENT without the written consent of the COMPANY having been first obtained.

24. COMPANY shall:

(a) utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the COMPANY during the term of the contract; and

(b) expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

(c) use steel and iron manufactured in the United States, in accordance with the Buy America provisions of 23 CFR 635.410, as amended. Ensure that all manufacturing processes for this material occur in the United States. As used in this paragraph, a manufacturing process is any process that modifies the chemical content, physical shape or size, or final finish of a product, beginning with the initial melting and continuing through the final shaping and coating. If a steel or iron product is taken outside the United States for any manufacturing process, it becomes foreign source material. When using steel or iron materials as a component of any manufactured product (e.g., concrete pipe, prestressed beams, corrugated steel pipe, etc.), these same provisions apply. Foreign steel and iron may be used when the total actual cost of such foreign materials does not exceed 0.1% of the total Contract amount or $2,500, whichever is greater. These requirements are applicable to all steel and iron materials incorporated into the finished work but are not applicable to steel and iron items that the COMPANY uses but does not incorporate into the finished work. Submit a certification from the manufacturer of steel or iron, or any product containing steel or iron, stating that all steel or iron furnished or incorporated into the furnished product was produced and manufactured in the United States or a statement that the product was produced within the United States except for minimal quantities of foreign steel and iron valued at $ (actual cost). Submit each such certification to the Engineer prior to incorporating the material or product into the project. Prior to the use of foreign steel or iron materials on a project, submit invoices to document the actual cost of such material, and obtain the Engineer’s written approval prior to incorporating the material into the project; and

(d) comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964, the regulations of the U.S. Department of Transportation issued thereunder, and the assurance by the COMPANY pursuant thereto. The COMPANY shall include the attached Title VI / Nondiscrimination Assurance in all contracts with consultants and contractors performing work on the Project that ensure compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R. Part 21, and related statutes and regulations.

25. It is understood and agreed by the parties to this Agreement that if any part, term, or provision of this

Agreement is held illegal by the courts or in conflict with any law of the State of Florida, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term, or provision held to be invalid.

26. Any questions or matters arising under this Agreement as to validity, construction, enforcement, performance, or otherwise, shall be determined in accordance with the laws of the State of Florida. Venue for any action arising out of or in any way related to this Agreement shall lie exclusively in a state court of appropriate jurisdiction in Leon

County, Florida.

27. The parties agree to bear their own attorney’s fees and costs with respect to this Agreement.

28. The parties agree that this Agreement is binding on the parties, their heirs-at-law, and their assigns and successors in interest as evidenced by their signatures and lawful executions below.

RAILROAD WIRE LINE AGREEMENT

EXHIBIT “A”

FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & R/W NUMBER FAP NUMBER

441387-1-57-01 PASEO AL MAR BLVD HILLSBOROUGH 10500-XSOB N/A

RR MILEPOST

REFERENCE

OVERHEAD (OH)/

UNDERTRACK (UT)

CONDUIT

Yes/No

LINE

VOLTAGE

Location 1:

Paseo Al Mar Blvd @ 624773S

892.96 UT YES

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

ASG16

1/2/2020

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 1/2/2020

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55074010706

Expansion Option: A5

Object Code: 563000

Amount: $50,000.00

Financial Project: 44138715701

Work Activity (FCT): 127

CFDA:

Fiscal Year: 2020

Budget Entity: 55150200

Category/Category Year: 088716/20

Amendment ID: W001

Sequence: 00

User Assigned ID: CO#1

Enc Line (6s)/Status: 0001/04

Total Amount: $50,000.00

Contract: ASG16

Contract Type: AC - RR CROSSING-PE/INSTAL (RR-XING/PE)

Vendor Name: CSX TRANSPORTATION, INC.

Vendor ID: F546000720022

Beginning Date of This Agreement: 12/23/2019

Ending Date of This Agreement: 12/31/2050

Contract Total/Budgetary Ceiling:

Method of Procurement: R - RAILROAD/UTILITIES AGREEMENT

Description: Engineering review of FPID 441387-1 design plans for resurfacing within CSX right of way.

Page1 of 1

To: Steve.Love@dot.state.fl.us

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THE OFFICIAL RECORD OF THIS SHEET IS THE ELECTRONIC FILE DIGITALLY SIGNED AND SEALED UNDER RULE 61G15-23.004, F.A.C.

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