CN-370000-GC915-T5.pdf

DEP Contract No. GC915, Attachment C, Page 1 of 4

Attachment C

Florida Department of Environmental Protection Task Assignment Notification Form for HILLSBOROUGH COUNTY

Contract No. GC915 Task No. 5 Amendment No. Date: June 8, 2021 Performance Period: Effective the date of execution of this Task Assignment or July 1, 2021, whichever is later, and shall remain in effect until June 30, 2022.

Description:

The Contractor shall complete the following services in accordance with the requirements in DEP Contract No.

GC915:

- Conduct routine compliance inspections for storage tank systems at the 761 facilities within Hillsborough and Manatee Counties, identified in Exhibit #1, by May 31, 2022.

- Conduct additional inspection noted as Complaint Inspection on the Routine Compliance task list to clarify/verify registration at the facilities identified.

- Comply with the Invoice Procedure (Page 2).

- Utilize the new Contractual Services Invoice Form for all monthly invoices (Guidance Document E) available on line at: https://floridadep.gov/waste/permitting-compliance-assistance/documents/e-contractual-services-invoice.

- Inspection staff to attend annual meeting Spring 2022.

The Enforcement County Contractors must perform all Enforcement Actions in accordance with Guidance Document F (Level of Effort). Guidance Document F available online at:

https://floridadep.gov/waste/permitting-compliance-assistance/documents/f-level-effort-guidance

Contractors are to follow Scope of Work (Attachment A) and appropriate Guidance Documents attached to this Task Assignment via the following links:

Guidance Document A – Storage Tank System Program Violation List https://floridadep.gov/waste/permitting-compliance-assistance/documents/guidance-document-storage-tanks- program-violations

Guidance Document B – Florida Inspections Reporting for Storage Tanks (FIRST) User Requirements https://depedms.dep.state.fl.us/Oculus/servlet/shell?command=getEntity&[guid=11.3384454.1]&[profile=DWM

Guidance Document C1 – Instructions for Conducting Sampling During Aboveground Storage Tank Closure https://www.flrules.org/gateway/reference.asp?No=Ref-11184

Guidance Document C2 – Instructions for Conducting Sampling During Underground Storage Tank Closure https://www.flrules.org/gateway/reference.asp?No=Ref-11183

Guidance Document D1 – Compliance Verification Program Local Review Form https://floridadep.gov/waste/permitting-compliance-assistance/documents/d1-compliance-verification-program-local-program

Guidance Document D2 – Contractual Review Form https://floridadep.gov/waste/permitting-compliance-assistance/documents/d2-contract-review-form

Guidance Document E – Contractual Services Invoice https://floridadep.gov/waste/permitting-compliance-assistance/documents/e-contractual-services-invoice

Guidance Document F – Level of Effort Guidance https://floridadep.gov/waste/permitting-compliance-assistance/documents/f-level-effort-guidance https://floridadep.gov/waste/permitting-compliance-assistance/documents/e-contractual-services-invoice https://floridadep.gov/waste/permitting-compliance-assistance/documents/e-contractual-services-invoice https://floridadep.gov/waste/permitting-compliance-assistance/documents/f-level-effort-guidance https://floridadep.gov/waste/permitting-compliance-assistance/documents/guidance-document-storage-tanks-https://floridadep.gov/waste/permitting-compliance-assistance/documents/guidance-document-storage-tanks-program-violations https://floridadep.gov/waste/permitting-compliance-assistance/documents/guidance-document-storage-tanks-program-violations https://depedms.dep.state.fl.us/Oculus/servlet/shell?command=getEntity&%5bguid=11.3384454.1%5d&%5bprofile=DWM https://www.flrules.org/gateway/reference.asp?No=Ref-11184 https://www.flrules.org/gateway/reference.asp?No=Ref-11183 https://floridadep.gov/waste/permitting-compliance-assistance/documents/d1-compliance-verification-program-local-program https://floridadep.gov/waste/permitting-compliance-assistance/documents/d1-compliance-verification-program-local-program https://floridadep.gov/waste/permitting-compliance-assistance/documents/d2-contract-review-form https://floridadep.gov/waste/permitting-compliance-assistance/documents/e-contractual-services-invoice https://floridadep.gov/waste/permitting-compliance-assistance/documents/f-level-effort-guidance

DEP Contract No. GC915, Attachment C, Page 2 of 4

Guidance Document G – Guidelines for Case Referrals https://floridadep.gov/waste/permitting-compliance-assistance/documents/g-guidance-case-referrals

Guidance Document H – Contractual Service Payment Calculation https://floridadep.gov/waste/permitting-compliance-assistance/documents/h-contractual-service-payment-calculation

Guidance Document H1 – Contractual Service Payment Calculation - Ethanol/Biodiesel Inspections https://floridadep.gov/waste/permitting-compliance-assistance/documents/h1-contractual-service-payment-calculation

Guidance Document I – DEP Directive 923 Settlement Guidelines for Civil and Administrative Penalties https://floridadep.gov/waste/permitting-compliance-assistance/documents/i-dep-directive-923-settlement-guidelines-civil-and

Variable Inspection Approval

Certain “variable” inspections, (compliance assistance – component, compliance assistance – reinspection, and complaint), require pre-approval from the department. The County/Local Government must send a request via email to STR_Variables@FloridaDEP.gov for approval. The Department will respond with an approval email. The County/Local government must submit a copy of the approval email with the appropriate invoice.

Facility Inspections Swap

If during the task assignment period, a county inspection program determines that an assigned facility should not be inspected for reasons such as the assigned facility has closed, etcetera; then a swap should be requested as soon as possible. The County/Local Government must send a request via email to STR_Swaps@ FloridaDEP.gov for approval. The department will respond with an approval email that will list a replacement facility.

Invoices

Review of Inspections: The Payment Calculation Sheet (Guidance Document H) shall be submitted no later than the 5th of each month (excluding weekends and state holidays) by the county to DWM NorthStar via STR_Invoices@FloridaDEP.gov . A separate Guidance Document H1 and supporting FIRST report shall also be submitted for variable compliance inspections done to verify work done by ethanol contractors. NorthStar will review in FIRST each variable inspection listed on the Payment Calculation Sheet to ensure that it is correctly invoiced.

NorthStar will ensure that each routine compliance inspection on the Payment Calculation Sheet is also listed on the task assignment facilities list. Upon completion of the review, NorthStar shall report via email to DWM’s Contract Manager and the County/Local Government that the review of the inspections has been completed and if any known contractual obligations have not been met.

Invoice Submission: All invoices with the verified and approved Payment Calculation Sheet by the appropriate NorthStar contractor will be directly submitted by the County/Local Governments to the D W M ’ s C ontract Manager by the 15th of each month. Submission of invoice shall be via email to: STR_Invoices@ FloridaDEP.gov, copy Roger.Ruiz@FloridaDEP.gov, consisting of a single PDF package.

The order of documents in the complete PDF package:

1) Contractual Services Invoice

2) Verified Payment Calculation Sheet (please make sure the month of services rendered appears below the “Invoice

Period”)

3) FIRST Report (Compliance and Activity by Date Range)

4) Tracking Form (Monthly percentage of Routine Inspections Completed)

Payment Schedule:

Compensation will occur on a monthly basis, per the fee schedule listed in Guidance Document H. Invoices are due no later than the 15th day of the month proceeding work activity. The twelfth month invoice will be due to the DEP District Office on the first business day of July. The Contractor must submit a signed ‘Contractual Services Invoice’ (Guidance Document E) noting the quantity and location of inspections.

https://floridadep.gov/waste/permitting-compliance-assistance/documents/h-contractual-service-payment-calculation https://floridadep.gov/waste/permitting-compliance-assistance/documents/h1-contractual-service-payment-calculation mailto:STR_Variables@FloridaDEP.gov mailto:STR_Invoices@FloridaDEP.gov mailto:Roger.Ruiz@FloridaDEP.gov

Monica J. Brady Digitally signed by Monica J.

Brady Date: 2021.06.21 16:19:42 -04'00'

John Truitt Digitally signed by John Truitt Date: 2021.06.22 13:13:26 -04'00' 6/22/2021