CN-370000-GC803-A4.pdf

Florida Department of Environmental Protection

Bob Martinez Center

2600 Blair Stone Road Tallahassee, Florida 32399-2400

Rick Scott Governor

Carlos Lopez-Cantera

Lt. Governor

Noah Valenstein Secretary

December 19, 2017

Sent via email only to addressee at bernie@enviro-pro-tech.com

Mr. Bernie Weimer Contract Manager Enviro-Pro-Tech, Inc.

Dear Mr. Weimer:

The Division of Waste Management has not received additional information regarding items identified in Report A-1617DEP-031 from the DEP Office of Inspector General as required in the September 26, 2017 letter from DEP to Enviro-Pro-Tech, Inc (EPT). This correspondence serves as the required 30 calendar days written notice, pursuant to Paragraph 23.B. of the Agency Term Contract, that GC803 with EPT will be terminated, effective close of business Friday, March 30, 2018.

All work assignments to EPT will be reassigned via the ATC Selection Process. EPT may complete the current task in progress only for assignments with an active purchase order or work order and submit the specified deliverable for that task and any previously completed tasks to the Department by Friday, March 2, 2018 to allow time for review, approval and invoicing.

The suspension of any new project assignments, new purchase orders and new work by change order on existing purchase orders, as set forth in the July 28, 2017 and September 26, 2017 notices from the Department, in accordance with Section 22 of the contract will remain in effect. Exceptions for necessary changes to facilitate transition for sites with leased equipment will be considered on a case by case basis.

Sincerely, F. Joseph Ullo, Jr. P.E., Director Division of Waste Management

Mr. Bernie Weimer December 19, 2017 Page Two

FJU/cw cc: Maggie E. Pierce-Fain, Controller, Enviro-Pro-Tech, Inc., maggie@enviro-pro-tech.com Katie Taylor, President, Enviro-Pro-Tech, Inc., katie@enviro-pro-tech.com John Truitt, Deputy Secretary, FDEP, john.truitt@dep.state.fl.us Austin Hofmeister, Program Administrator, FDEP, austin.hofmeister@dep.state.fl.us Natasha Lampkin, Environmental Administrator, FDEP, Natasha.lampkin@dep.state.fl.us Charles Williams, Environmental Consultant, FDEP, Charles.williams@dep.state.fl.us

From: Williams, Charles (Chuck) To: Bernie Cc: Maggie Pierce-Fain; katie taylor; Lampkin, Natasha; Hofmeister, Austin Subject: Notice of Unencumbrance of Remaining Balance on All Open Purchase Orders Issued Under Contract GC803 Date: Friday, June 1, 2018 9:21:00 AM Attachments: GC803-EPT Unencumber Letter-060118.pdf

Bernie, Please see attached notice regarding the unencumbrance of the remaining balance, if any, on all open purchase orders issued under contract GC803.

Regards, Charles T. Williams Environmental Consultant, FCCM Petroleum Restoration Program Florida Department of Environmental Protection 850/245-8863 Charles.Williams@dep.state.fl.us or Charles.Williams@floridadep.gov

From: PRP Contracts To: PRP Contracts; Bernie@enviro-pro-tech.com; Maggie Pierce-Fain; katie@enviro-pro-tech.com Cc: Hofmeister, Austin; Ullo, Joseph; Bahr, Tim; Busen, Kenneth; Fields, Susan; Ingham, Matthew; Brady, Monica J.;

Woodard, Derrick; Williams, Charles (Chuck); Lopez, Jamie L.; Robinette. Rebecca Subject: RE: Notice of Final Invoicing Requirements for Termination of Contract GC803 Date: Friday, March 30, 2018 10:29:59 AM Attachments: Notice Letter to EPT-CW-121917.pdf

Mr. Weimer, Pursuant to the attached, the termination of Agency Term Contract GC803 is effective close of business today. Please contact your contract manager, Charles Williams, if you have any questions.

Natasha Lampkin Environmental Administrator Petroleum Restoration Program 850-245-7525

From: PRP Contracts Sent: Thursday, January 04, 2018 12:50 PM To: Bernie@enviro-pro-tech.com; Maggie Pierce-Fain <maggie@enviro-pro-tech.com>;

katie@enviro-pro-tech.com Cc: Hofmeister, Austin <Austin.Hofmeister@dep.state.fl.us>; Ullo, Joseph <Joseph.Ullo@dep.state.fl.us>; Bahr, Tim <Tim.Bahr@dep.state.fl.us>; Busen, Kenneth <Kenneth.Busen@dep.state.fl.us>; Fields, Susan <Susan.Fields@dep.state.fl.us>; Ingham, Matthew <Matthew.Ingham@dep.state.fl.us>; Brady, Monica J. <Monica.J.Brady@dep.state.fl.us>; Woodard, Derrick <Derrick.Woodard@dep.state.fl.us>; Williams, Charles (Chuck) <Charles.Williams@dep.state.fl.us>; Lopez, Jamie L. <Jamie.L.Lopez@dep.state.fl.us>; Robinette.

Rebecca <Rebecca.Robinette@dep.state.fl.us> Subject: Notice of Final Invoicing Requirements for Termination of Contract GC803

Mr. Weimer, In follow up to the Department’s December 19, 2017 contract termination notice to Enviro- Pro-Tech, Inc. (EPT), effective close of business Friday, March 30, 2018, the following final invoicing requirements shall apply to all open purchase orders (POs) under contract GC803.

Contract GC803 is being terminated for convenience as defined in paragraph 23.B. of the Amended and Restated Agency Term Contract. In accordance with paragraph 23. B. the Contractor is entitled only to recover amounts earned for authorized deliverables completed.

Contrary to references in paragraphs 7.A. and 7.D., interim invoices will no longer be accepted for work under GC803.

The Department will accept only one additional invoice for each open PO. This invoice shall be the final invoice for the PO accompanied by the Subcontractor Utilization Form for Commodities/Services and an executed and notarized Affidavit/Release of Claims Form certifying that all subcontractors and suppliers have been paid in full. In addition, supporting documentation of payment to all subcontractors and vendors whose costs have been included in the final and any prior invoices for the PO must be provided with this final invoice and include copies of cleared checks or other electronic bank verification. Cleared check documents should include both the front and back copies of the check, which clearly specifies the payee name, date, amount, and the date the check cleared the bank. If other electronic transfer payments were made, these should be supported by bank statements indicating the same information as that for cleared checks. Confidential account numbers and other sensitive information must be redacted prior to sending. Invoices that are not in conformance with the requirements outlined above shall not be approved or paid.

Pursuant to paragraph 7. D. of the Agency Term Contract, the Contractor shall submit invoices to Department within thirty (30) days after the date of Department’s written approval and failure to submit the invoice within this timeframe may result in Contractor’s forfeiture of any unpaid balance for such deliverables. Although interim invoices are no longer accepted under GC803, final invoices still must adhere to this timeframe. Failure to submit final invoices within this timeframe may result in forfeiture of any unpaid balance.

Petroleum Restoration Program Agency Term Contracts