CN-370000-DC804-TA5.pdf

Florida Department of Environmental Protection

CONSULTANT’S TASK ASSIGNMENT NOTIFICATION

Required Signatures: Adobe Signature

FDEP Contract No: Task Assignment No: Project No: Owner’s Name:

Project Location: Project:

Consultant’s Name:

Consultant’s Representative:

Ph: Email:

FDEP Contract Manager: Ph: Email:

Task Description:

Project Manager:

Schedule:

Start Date: Completion Date:

Fixed Price Cost: Cost Reimbursement not to exceed:

Total Task Amount:

Signatures and Date:

Contract Manager, BDC, FDEP

Contract Authority, FDEP Signature Date

Signature Date

Project Manager, BDC, FDEP Signature Date

Budget Representative, BDC, FDEP Signature Date

Consultant Signature Date

Encumbrance Information:

Project # Grant # Organization Code Category & Year

Fund Module Object Code

EO Amount

Total

OOO-010 (Effective 10-01-2014) Page 1 of 1

DC804 TA5 CN1406 Florida Coastal Office

GTMNERR (St. Augustine Area) Beach Boardwalk Assessment/Replacement Kimley-Horn and Associates, Inc.

Martin Brenny, P.E. 904-828-3905 Martin.Brenny@kimley-hor Katie Parrish 850-245-2630 Katie.Parrish@dep.state.fl.u

Consultant will provide structural design and permitting services for replacement/repair of dune crossover boardwalks as detailed in the attached proposal/exhibit I.

John Hagan or successor

2/09/15 12/31/15

$45,488.00 $500.00

$45,988.00

Becky Prado Prado_R Digitally signed by Prado_R DN: o=Florida Dept of Environmental Protection, email=Rebecca.Prado@dep.state.fl.us, cn=Prado_R Date: 2015.02.27 10:03:10 -05'00'

Jessica Brockmeier (for Katie Parrish) Jessica Brockmeier Digitally signed by Jessica Brockmeier DN: cn=Jessica Brockmeier, o, ou=Bureau of Design and Construction, email=Jessica.Brockmeier@dep.state.fl.us, c=US Date: 2015.02.19 10:02:57 -05'00'

2/19/15

John Hagan Digitally signed by Hagan_JC DN: o=Florida Dept of Environmental Protection, email=John.C.Hagan@dep.state.fl.us, cn=Hagan_JC Date: 2015.02.19 09:42:56 -05'00'

2/19/15

Jennifer Vickers Vickers_J Digitally signed by Vickers_J DN: o=Florida Dept of Environmental Protection, email=Jennifer.Vickers@dep.state.fl.us, cn=Vickers_J Date: 2015.02.19 16:33:36 -05'00'

2/19/15

Kimley Horn and Associates, Inc.

Digitally signed by joe.mecca@kimley-horn.com DN: cn=joe.mecca@kimley-horn.com Date: 2015.02.20 14:15:08 -05'00'

2/20/15

CN1406 N/A 37538060000 083643-14 423001 U3220 134036 QK 40000

CN1406 N/A 37538060000 083643-15 423001 U3220 134036 QK 5988

45988

PROPOSAL SUMMARY TEMPLATE

Task 1 – Site Visit (Proposal Page 2)

Description: Kimley-Horn will make (2) site visits to review the existing conditions.

Deliverables: Kimley-Horn will submit a site visit memo for each visit. The memo will consist of at a minimum, Date, Time, Kimley-Horn personnel in attendance, and notes or photos of the existing site conditions.

Performance Measures: The FDEP project manager will review the memos to verify they meet or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $1,624

Task 2 – SJRWMD Pre-Application Meeting (Proposal Page 2)

Description: Kimley-Horn will attend one (1) pre-application meeting with SJRWMD to obtain input for the design and review process.

Deliverables: Kimley-Horn will submit meeting minutes summarizing the meeting. The minutes will consist of at a minimum Date, Time, Kimley-Horn personnel in attendance, and meeting summary.

Performance Measures: The FDEP project manager will review the memo to verify they meet or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $1,328

Task 3 – Pile Field Visit and Report (Proposal Page 2)

Description: Kimley-Horn will visit the site to review the existing condition of the readily accessible piles as indicated in the attached proposal.

Deliverables: Kimley-Horn will submit a report summarizing the field data.

Performance Measures: The FDEP project manager will review the report to verify they meet or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $9,430

Task 4 – Surveyor Coordination (Proposal Page 3)

Description: Kimley-Horn will coordinate with the project surveyor to provide limited field verification for identified surficial features and the survey’s conformance to site conditions.

Deliverables: Kimley-Horn will submit an electronic copy of the final survey to FDEP project manager to include verification of the information listed above.

Performance Measures: The FDEP project manager will review the survey to verify it meets or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $1,636

Task 5 – Construction Site Visit (Proposal Page 3)

Description: Kimley-Horn will make (2) site visits. The first will be when the project is substantially complete to prepare a “punch list” and the second will occur when the project reaches Final completion.

Deliverables: Kimley-Horn will submit a site visit memo for each visit. The memo will consist of at a minimum, Date, Time, Kimley-Horn personnel in attendance, punch list items, and notes or photos of the boardwalk.

Performance Measures: The FDEP project manager will review the memos to verify they meet or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $1,543

Task 6 – Survey (Proposal Page 3)

Description: Degrove Surveyors, Inc. will provide limited topographic survey along the existing boardwalks and identify the pile locations.

Deliverables: Kimley-Horn will submit an electronic copy of the final survey to FDEP project manager to include verification of the information listed above.

Performance Measures: The FDEP project manager will review the survey to verify it meets or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $8,736

Task 7 – Site Plan (Proposal Page 3)

Description: Kimley-Horn will prepare a site plan for the proposed layout of the boardwalk.

Deliverables: Kimley-Horn will submit an electronic copy (PDF) of the site plan to the Client.

Performance Measures: The FDEP project manager will review the Site Plan to verify they meet or

Fixed Price Cost: $2,164

Task 8 – Structural Plans and Calculations (Proposal Page 3)

Description: Kimley-Horn will prepare structural plans and calculations for the proposed boardwalk as indicated in the attached proposal.

Deliverables: Kimley-Horn will submit an electronic copy (PDF) and one sign and sealed hard copy to

FDEP.

Performance Measures: The FDEP project manager will confirm that all necessary typical sections, decking plan, elevations, and connection details are included in the construction plans and review the structural calculations to verify they meet or exceed the Task Deliverables and were submitted timely and complete.

Fixed Price Cost: $13,656

Task 9 – Opinion of Probable Construction Costs (Proposal Page 3)

Description: Kimley-Horn will prepare an Opinion of Probable Construction Cost for use by FDEP for budgeting purposes at 100% design level.

Deliverables: The Opinion of Probable Construction Cost at 100% design level will be submitted to FDEP electronically (PDF).

Performance Measures: The FDEP project manager will review the Opinion of Probably Construction Cost to verify it meets or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $970

Task 10 – Contractor RAI and Clarification Response (Proposal Page 4)

Description: Kimley-Horn will respond to request for information (RFI) and issue necessary clarifications and interpretation of the drawings and technical specifications.

Deliverables: Kimley-Horn will issue by e-mail to FDEP response for RFI’s during the bidding period in order to generate addenda and/or clarifications as required.

Performance Measures: The FDEP project manager will review the responses to verify they address the request.

Fixed Price Cost: $1,001

Task 11 – SJRWMD Permit Exemption Application (Proposal Page 4)

Description: Kimley-Horn will prepare a SJRWMD permit exemption.

Deliverables: Kimley-Horn will submit a copy of the permit exemption application to the Client.

Performance Measures: The FDEP project manager will review all submittals to verify they meet or exceed the Task deliverable and were submitted timely and complete.

Fixed Price Cost: $1,700

Task 12 – FDEP Permit Exemption Application (Proposal Page 4)

Description: Kimley-Horn will prepare a FDEP permit exemption.

Deliverables: Kimley-Horn will submit a copy of the permit exemption application to the Client.

Performance Measures: The FDEP project manager will review all submittals to verify they meet or

Fixed Price Cost: $1,700

Reimbursable Expenses: Not to exceed $500.00 for Permit Fees

TOTAL TASK AMOUNT: $45,988.00

Payment will be made upon completion of each task and submittal/approval by DEP of the deliverable for the amount specified.

Financial Consequences: No payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the Consultant shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified timeframe, the Department may, in its sole discretion, terminate the Contract for failure to perform.

Schedule:

Task Schedule (Weeks from NTP) 1 3 2 2 3 4 4 5 5 N/A 6 5 7 7 8 9 9 10 10 N/A 11 4 12 9

KIMLEY-HORN AND ASSOCIATES, INC.

ENGINEERING FEE ESTIMATE

PROJ: Guana River Boardwalk DATE: 01/06/15

PROJ #: ESTIMATOR: MTJB

CLIENT: FDEP PHASE: One

TASK DESCRIPTION Principal SR. Pro Project Mgr SR. Tech Tech Support Subtotal

Mtgs, Project Coord, & Data Collection Task 1 Site Visit 9 2 1,624$ Task 2 SJRWMD Pre App 1 4 2 3 1,328$ Task 3 Pile Field Visit and Report 24 10 17 4 9,430$ Task 4 Surveyor Coordination 1 2.5 2.5 3 5.5 1,636$ Task 5 Construction Site Visit 8.5 2 1,543$ 15,561$

Structural Engineering Task 7 Site Plan 2 4 8 2 2,164$ Task 8 Structural Plans and Calculations 16 20 40 20 8 13,656$ Task 9 OPCC 1 2 4 1 970$

Task 10 RFI and Clarifications 1 4 2 1,001$ 17,791$

Permitting Task 11 SJRWMD Permit Exemption App 2 6 2 2 1,700$ Task 12 FDEP Permit Exemption App 2 6 2 2 1,700$ 3,400$

Dave Joe/Seth Martin Bill G Mel LaPerna

TOTAL HOURS 24 26 76 52.5 48 33.5 260.00

LABOR COST 245$ 187$ 162$ 122$ 94$ 83$

TOTAL COST 5,880$ 4,862$ 12,312$ 6,405$ 4,512$ 2,780.50$ 36,752$ 36,752$

Total Labor Fee: 36,752$ Survey: 8,736 Permit Fee Allowance 500$

TOTAL PROJECT COSTS = 45,988$

Total Fee by Task

KIMLEY-HORN AND ASSOCIATES, INC.

SURVEYING FEE ESTIMATE

PROJ: Guana River Boardwalk DATE: 01/06/15

PROJ #: ESTIMATOR: MTJB

CLIENT: FDEP PHASE: One

TASK DESCRIPTION Senior PSM Pro Survey Crew Chief 2-Man Crew Survey Help Tech Subtotal

Task 6 Survey 6 18 0 32 28 4 -$ Senior PSM Pro Survey Crew Chief 2-Man Crew Survey Help Tech

TOTAL HOURS 6 18 0 32 28 4 88.00

LABOR COST 150$ 114$ 72$ 135$ 42$ 72$

TOTAL COST 900$ 2,052$ -$ 4,320$ 1,176$ 288$ 8,736$

Total Labor Fee: 8,736$

TOTAL SURVEY COSTS = 8,736$

DEGROVE

SURVEYORS, INC

2131 CORPORATE SQUARE BLVD.

JACKSONVILLE, FLORIDA 32216

(904) 722 0400 FAX (904) 722 0402

605 N.W. 53rd AVENUE Suite A11a

GAINESVILLE, FLORIDA 32609

(352) 338-9667 FAX (352) 338-9677

DEGROVE@DEGROVE.COM

FDEP Professional Services Rates

Fee Additives

Additive Rate

Overhead Rate: 143.00% (of raw labor)

Fringe Rate: 28.01% (of raw labor)

Operating Margin 10% (of loaded labor) e.g. Employee Earns: $1.00 Overhead Cost: $1.43 Fringe Cost $0.28 Subtotal $2.71

Operating Margin: $0.27

Resulting Billing Rate: $2.98

Resulting Multiplier: 2.98

Rate Schedule Rate per Hour

Survey Helper $38.74 to $44.70 Crew Chief $67.05 to $73.01 Technical Support (Office) $68.06 to $74.50 Professional Surveyor and Mapper (PSM) $108.30 to $114.61 Senior PSM $143.27 to $179.08

Two-person Field Crew (includes equipment) $131.75 to $136.00