CN-310000-H1115-TO #7-1.pdf

FCMC, LLC

H1115/ TO #7 1 02/06/2025

Laura Dhuwe 850-879-0872

HMGP- COVID (DR-4486)

September 1, 2024 - June 30, 2025 $206,668.80

Laura Dhuwe Digitally signed by Laura Dhuwe Date: 2025.02.10 10:59:24 -05'00'

2/10/25

2/10/25

Recommended

Approved for legal sufficiency

2/10/25

2/10/25

02/10/2025

Appendix D Sub-Recipient and Contractual Services Agreement General Information Sheet

Sub-Recipient/Contractor Name: _____________________ Agreement Amount: __________

FACTS/FLAIR Contract ID#: ____________ Agency Agreement #: _____________________

Bureau: _________________ Program Area: _________________

Sub-Grantee/Vendor Contact Name: ______________________ Title: _____________

Phone #: _________________ Email: ______________________________________

Sub-Recipient/Contractor Physical Address:

Sub-Recipient/Contractor Warrant/Remittance Address for Payments:

Grant/Contract Manager Name: ________________________

Agreement Beginning Date: _____________ Agreement Ending Date: _____________

Federal Employer ID# (FEID): _______________________________

FLAIR Fund ID# (state agencies only/29-digit account code): _____________________

Minority Vendor Code: ____ (choose one if applicable: H-Black, I-Hispanic, J-Asian, K-Native American, M-Woman)

Project ID #: __________________

Allocation of Program Funds:

Federal Share State Share Local Share Sub-recipient Reporting Requirements: QR (MO-Monthly, QR-Quarterly, NA)

Organization Level: ______________ CFDA#: ________ CSFA#: ________

DEM Grant #: _________ Fund: ________ Expansion Option: _________ $: ___________

DEM Grant #: _________ Fund: ________ Expansion Option: _________ $: ___________

DEM Grant #: _________ Fund: ________ Expansion Option: _________ $: ___________

Object Code: ___________ Category: _______ GAA Line Item: _________

For Modifications Only:

Modification #: ____

Amount of increase/decrease: _______________

(Revise the Allocation of Program Funds Section for changes to agreement amount)

Effect of Modification: ____________________________________________________

FCMC, LLC $206,668.80

H1115 RFQ # DEM-24-25-006

Mitigation HMGP Support

Frank McColm President 850-332-3532 frank@fcmconline.com

PO Box 12293, Tallahassee, FL 32317

Laura Dhuwe 09/01/2024 06/30/2025

F 821736788 31202750001317001000010515600

254486HM001

31-80-05-05-000 97.039

8111M 750001 66 206,668.80

131300 105156

$139,937.30

Increased funding for COVID Technical Support

PO Box 12293, Tallahassee, FL 32317

Ron DeSantis, Governor Kevin Guthrie, Executive Director

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 O r l a nd o , F L 3 2 8 0 9 - 5 6 3 1

January 3, 2025

Frank McColm President

FCMC, LLC

A Young & Associates Company

PO BOX 12293

Tallahassee, FL 32317

RE: Task Order # Seven (7) Amendment # One (1)

Contract Number: H1115 RFQ# DEM-24-25-006 Hazard Mitigation Assistance Program Technical Support Description: Task Order # Seven (7) Amendment # One (1) – HMGP Technical Support for

COVID (DR-4486)

Task Order Period of Performance: September 1, 2024 – June 30, 2025 Not To Exceed: Task Order # Seven (7) Amendment # One (1) not to exceed $206,668.80 for HMGP Technical Support Disaster: COVID DR-4486 Funding Source: COVID (DR-4486) Contractor: FCMC, LLC

Dear Mr. McColm:

This Task Work Order is in accordance with Contract number H1115 entered into by and between the State of Florida, Division of Emergency Management (DEM), and FCMC, LLC (FCMC) an entity duly authorized to conduct business in the State of Florida.

FCMC, LLC is hereby authorized to proceed with work to be performed between September 1, 2024 and June 30, 2025, and will be paid upon completion of deliverables for HMGP Support for COVID (DR-4486) as outlined in the Scope of Work from the executed contract on August 31, 2024. The Contractor will provide HMGP Technical Support related to COVID.

Task Work Order tasks include but are not limited to:

A. Complete training and follow instructions from State Mitigation Technical Unit Engineering lead.

B. Provide support identifying mitigation projects and activities eligible under Hazard Mitigation Grant Program (HMGP) and other FEMA HMA programs as applicable.

C. Identify technical feasibility issues with sub-applications and existing projects.

D. Identify technical eligibility issues with sub-applications and existing projects.

E. Identify technical cost effectiveness issues with sub-applications and existing projects.

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

F. Provide support to Mitigation Technical Unit Engineering team with completing engineering reviews for HMGP mitigation project sub-applications, which should include, but is not limited to:

a. Review and revision assistance of the existing problem narrative;

b. Review and revision assistance of mitigation scope of work narrative;

c. Review and revision assistance of project schedule;

d. Review and revision assistance with identifying budget source and supporting documentation; and

e. Review and revision assistance with identifying budget eligible activities under HMGP mitigation programs;

f. Collection of data and information to be submitted with engineering recommendation;

g. Review and revision assistance of the mitigation technical project worksheet;

h. -applications;

i.

purposes based on project type;

j. Review and assistance of correct project location information; and

k. Prepare Requests for Information (RFI) from State to complete engineering reviews.

l.

G. Provide the state with a copy of all documents and communications generated during task completion.

H. Prepare project recommendations for FEMA following State standards and PAS requirements.

I. Provide administrative support to the BCA Coordinator, BCA Assistance team, State Mitigation Technical Unit Manager and State Mitigation Technical Unit Engineering lead with daily operations, which include, but not limited to updating forms, scheduling meetings, calls, travel request, developing reports, and special assignments.

J. Any other task determined by the Bureau Chief and Contract Manager.

Deliverables include but are not limited to:

A. Deliverable and Reporting Requirements as identified in the original agreement dated 08/31/2024 related to COVID (DR-4486).

B. Finalized weekly documents to Task Order Manager related to COVID (DR-4486).

C. Additional reporting documents as requested by Contract Manager and Task Order Manager.

D. Regular reporting (i.e. monthly) of status and progress of Engineering reviews to Technical Unit and Task Order Manager.

E. Vendor will need to register for the Division’s Salesforce platform for submitting invoices and all required documentation in order to receive payment using the following link:

https://fdemportal.com/vendors

F. Vendor will need to submit invoice and all approved time tracking documentation in DEMES.

G. Vendor will need to submit Staffing Matrix, Appendix B, for upcoming month 30 days in advance for budget tracking to Contract Manager, Task Order Manager, and Fiscal Operation Manager.

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

HMGP Technical Support Activities as defined above shall not exceed $206,668.80 for the Task Order Period of Performance.

1. AUDIT DEFENSE and INDEMNITY CLAUSE

FCMC, LLC books, records, facilities, or any other pertinent material in relation to this Agreement, on a monthly/quarterly basis or upon the request of the FDEM or its authorized representative. FCMC, L.L.C., shall be fully liable for the actions of its agents, employees, partners, assignees, or subcontractors and shall fully indemnify, defend, and hold harmless the FDEM, and their officers, agents, and employees, from suits, actions, damages, and costs, including attorneys’ fees, arising from or relating to any adverse audit proceeding related to or regarding the usage of state management costs, and to the extent of such state management costs or 75% of the cost of the underlying project-related loss and/or de-obligation, whichever is greater, to be caused in whole or in part by the FCMC, L.L.C., its agents, employees, partners, or subcontractors. These indemnity obligations shall not extend to any adverse audit findings directly caused by or related to:

A. FCMC, L.L.C.'s compliance with any express written directive from FDEM, their officers, agents, or employees, or

B. FCMC, L.L.C.'s verification and approval of any documentation certified by a sub-recipient as true, complete, accurate and consistent with sub-recipient agreements.

Please acknowledge concurrence of this by signing and returning to the Task Order Manager:

Luz Bossanyi Florida Division of Emergency Management 2555 Shumard Oak Blvd.

Tallahassee, FL 32399-7018

Accepted this _________ day of ___________________ 2024.

By: FCMC, LLC – A Young & Associates Company

Print Name & Title

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

By: Division of Emergency Management

Print Name & Title

02/11/2025

Deputy Executive DirectorStephanie Houp