Clark Public Utilities 1 Endpoint Installation Services VASS Solutions Request for Proposal – RFP# 504

JUNE 18, 2026

RFP 504

REQUEST FOR PROPOSALS

ENDPOINT INSTALLATION SERVICES

(EPI)

Proposal Submittal Deadline:

August 12, 2026, no later than 2:00 PM PDT

Clark Public Utilities 2 Endpoint Installation Services

Table of Contents

1 Introduction

2 Contractor Proposal Logistics

2.1 Procurement Events and Timeline

2.2 Non-Disclosure Agreement

2.3 Intent to Respond Form

2.4 Questions

2.5 Response Submission

2.6 Checklist of RFP Response Materials

2.7 Bid Bond

2.8 Subcontractor List

2.9 Evaluation and Scoring of Proposals

2.10 Short-List Interview Sessions

2.11 Performance and Payment Bonds

2.12 Confidentiality

2.13 Disclosure of Information

2.14 Safety Requirements

2.15 Drug and Alcohol Screening Requirements

2.16 Criminal Background Check Requirement

2.17 Apprenticeship Utilization Requirements

2.18 Mandatory Contractor Responsibility Criteria

2.19 Prevailing Wages

2.20 Insurance

2.21 Invoicing/Payment

2.22 Retainage

2.23 Sales Tax

2.24 General Conditions

3 Project Background

3.1 Background

3.2 Solution to Be Procured

3.3 Clark Public Utilities IT Systems and Software

3.4 Data Exchange

3.5 Electric and Water Meter Location Information and Route Data

4 Deployment Timeline

5 Exhibits

Clark Public Utilities 3 Endpoint Installation Services

1 Introduction

Clark Public Utilities (Clark Public Utilities or “Utility”) is a customer-owned public utility providing electric service to more than 240,000 customers and water service to about 41,000 customers. The Utility’s service territory covers Clark County, Washington, and is approximately 640 square miles.

The Utility is upgrading its existing Automated Meter Reading (AMR) system, which is reaching end-of-life, to the Sensus FlexNet Advanced Metering Infrastructure (AMI) system for all electric and water customers.

Clark Public Utilities is looking to contract with an Endpoint Installation Services (EPI) Contractor (“Contractor”) committed to helping the Utility meet its goal of a full system-wide deployment (FSWD) of AMI by Q1 2029.

The Contractor will be responsible for replacing electric meters and installing AMI Endpoints (Endpoints) on existing water meters. Water meter replacement is not included in the scope of work. In addition, the Contractor will perform related field services, including meter box replacements, meter box adjustments, and meter lid replacements, as further described in Exhibit III Requirements and References.

2 Contractor Proposal Logistics

This document and all attachments and exhibits referenced within comprise a Request for Proposal (RFP) for an EPI Contractor to:

1. Install Sensus Stratus IQ+ electric meters

2. Install Sensus SmartPoint® 520M Pit Set Endpoint with an under the pit lid installation

3. Perform Additional Work outlined in the requirements within this RFP

4. Provide a Work Order Management System (WOMS)

5. Secure warehousing facilities and provide cross-docking services

6. Provide project management services

These services are defined in this RFP document and in the associated Exhibits.

The Utility expects that the submitting Contractor shall be the Prime point of contact for itself, subcontractors, and their Contractor partners. As such, the Utility will require that the Contractor be completely responsible for the deployment, implementation and integration of

Clark Public Utilities 4 Endpoint Installation Services all products and associated software required to manage and install the solution components requested.

The Utility expects that the Contractor will provide details about any proposed partnerships with subcontractors and partners that it intends to use as part of the proposed solution. The Utility expects that the Contractor will offer complete project management support services during the planning, installation and implementation period including management of the Contractor partners and sub-contractors needed to support the requirements described in the RFP. The Utility reserves the right to assess and not accept a proposal if components and partners are not clearly stated.

Proposals must be submitted in accordance with the instructions given in this document. All information requested must be submitted. Failure to do so may result in the proposal being considered non-responsive and, therefore, rejected.

VASS Solutions (‘VASS”) has been contracted to provide consulting services for this procurement. This document includes methods, designs, requirements, and specifications that are proprietary to Clark Public Utilities and VASS Solutions. Reproduction or use of any proprietary and confidential methods, designs, or specifications in whole or in part is prohibited.

2.1 Procurement Events and Timeline

This project will follow the schedule below defined in Table 1.

Table 1: Procurement Schedule

# Activity Date

1 Publish RFP document June 18, 2026

2 Last day to submit questions about the RFP June 30, 2026

3 Final Q & A addendum posted July 7, 2026

4 Intent to Respond Form due July 21, 2026

5 RFP Response due no later than 2:00 PM PDT (Extensions will not be granted)

August 12, 2026

6 Notification of shortlisted Contractors September 9, 2026

7 Onsite Contractor presentations September 28, 2026

8 Contractor selection and contract negotiations October 2026 - January 2027

9 Obtain Board Approval January 15, 2027

10 Project Deployment Kick-off January 30, 2027

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2.2 Non-Disclosure Agreement

During the RFP process, Clark Public Utilities will be sharing potentially sensitive information about endpoints and infrastructure. To safeguard this information, Contractors are required to execute a non-disclosure agreement (see Exhibit I – Non-Disclosure Agreement). Contractors must complete this form and email to grid-modernization@clarkpud.com before sensitive information is released.

2.3 Intent to Respond Form

By the date listed in Table 1, each Contractor who plans to submit a proposal is asked to complete the Intent to Respond form included with the RFP package as Exhibit II – Intent to Respond Form and return it via email according to the instructions on the form.

Note that future correspondence regarding this RFP will only be sent to parties who return the Intent to Respond form and commit to submitting a proposal. A Contractor can elect to not submit a proposal after submitting the Intent to Respond form, but we ask that Clark Public Utilities be notified of this in advance of the proposal due date.

2.4 Questions

Questions related to this RFP must be emailed to Clark Public Utilities at grid-modernization@clarkpud.com. Questions must be submitted by the date listed in Table 1.

Please include “Clark Public Utilities – EPI RFP Question” in the email subject line.

The Utility will issue written addenda to communicate responses to questions and any revisions to the RFP solicitation document. All addenda shall become part of the solicitation documents.

Bidders are required to acknowledge receipt of each addendum in their proposal. Failure to acknowledge all addenda may result in the proposal being deemed non-responsive.

2.5 Response Submission

Sealed proposals will be received electronically through ProcureWare by logging into your account at https://clarkpud.procureware.com (navigate to the Response tab and upload your proposal response). Responses in their entirety must be submitted no later than 2:00 PM PDT on Wednesday, August 12, 2026. Late proposals will not be accepted. Clark Public Utilities is not responsible for any errors in proposals received. Contractors will only be allowed to alter Proposals after the submittal deadline in response to requests for clarifications by Clark Public Utilities. Clark Public Utilities reserves the right to extend the Proposal review period and allow mailto:grid-modernization@clarkpud.com mailto:

mailto:

https://clarkpud.procureware.com/

Clark Public Utilities 6 Endpoint Installation Services corrections or amendments to be made that are due to minor administrative errors or irregularities, such as errors in typing, transposition, or similar administrative errors.

2.6 Checklist of RFP Response Materials

Contractors shall provide the requested documents in the order listed below. The documents must be provided in the native Microsoft Excel and Word formats. The following completed documents must be provided as part of a proposal:

1. Cover Letter including contact information in the event Clark Public Utilities needs to ask clarifying questions after reviewing your proposal. Please limit this letter to one (1) page.

2. Technical Narrative that outlines the key components of the proposed services.

The Contractor is encouraged to make the high-level case that their services are best positioned to provide Clark Public Utilities with the best long-term solution.

The Contractor should not waste this space with sales or marketing materials.

Please limit this narrative to six (6) pages.

3. Exhibit III: Requirements and References (in its native Microsoft Excel format) with responses as requested. This workbook has multiple tabs. Tabs 2-7 are compliance requirements where the Contractor is expected to indicate whether they fully comply, partially comply or do not comply with each of the requirements. The MSRs tab, References tab, Tab 1 includes requests for specific information. Some of this information can be provided within the Microsoft Excel workbook itself while some of the information may be provided as a separate document or attachments. After indicating the level of compliance, when appropriate, include details and supporting information (which could include specific utility deployments) in the "Comments" column for each requirement. Please review the EPI Supplier Instructions tab for more information.

4. Exhibit IV: Pricing (in its native Microsoft Excel format) with responses as requested. Note: Clark Public Utilities requests that pricing proposed by the Contractor remain valid through Clark Public Utilities Board approval of a negotiated agreement – targeted for Q1, 2027.

5. Exhibit V: Signature Page

6. Exhibit VI: Bid Bond (section 2.7)

7. Exhibit X: Completed Environmental Health and Safety Qualifications Form.

8. Exhibit XII: Subcontractor List

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9. Exhibit XIII: Contractor’s Deployment Plan The Contractor shall provide monthly forecasts of the number of Technicians needed to install SmartPoints and electric meters, along with the average daily installation rate per Technician, to support development of the Deployment Plan. The Utility will use this information in its evaluation. The Utility understands that this will be an initial plan and that the final plan will be developed jointly with the selected Contractor.

10. A copy of the Contractor’s standard Contractor Master Services Agreement (MSA) in its native Microsoft Word format. The MSA will be used as the starting point for negotiations between the selected Contractor and the Utility. The final negotiated MSA will serve as the primary legal agreement between the Utility and the Contractor.

11. The Statement of Work (SOW) shall be based on the Contractor’s proposal and response to this RFP and will define the Contractor’s responsibilities and accountability for installation services, warehousing and cross-docking services, and the Work Order Management System (WOMS). Prior to contract execution, the selected Contractor’s standard SOW shall be reviewed and modified as necessary to reflect the final scope, roles, responsibilities, service levels, and performance requirements mutually agreed upon by the Utility and the Contractor. Any additional contract documents that the Contractor expects to be included in a final agreement between the Utility and the Contractor. Submitted documents will be used as the starting point for negotiations between the selected Contractor and the Utility. The final, negotiated documents will become part of the primary legal agreement between the Utility and the Contractor.

Note: All documentation provided in the proposal is subject to be attached to the final contract between the Contractor and the Utility, and all specified functionality and specifications described therein are subject to be tested as part of the Utility testing process.

2.7 Bid Bond

1. The Contractor shall submit with its proposal a surety company bid bond on the form provided by the Utility (see Exhibit VI – Bid Bond), in an amount not less than five percent (5%) of the total contract amount that could be awarded excluding sales tax. Proposals not accompanied by an appropriate bid guaranty may be rejected as non-responsive.

a. The bid bond must be signed by an approved surety (or sureties) that appears on the current Authorized List in the State of Washington published by the Office of the Insurance Commissioner

2. Proposals Valid: No Contractor may withdraw its proposal after the proposal submittal deadline. Proposals submitted by the Contractor shall remain valid through the Utilities Board approval of a negotiated agreement – targeted for Q1, 2027.

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3. Holding Bid Guaranties: The Utility reserves the right to hold the bid guaranties of all Contractors until the successful Contractor has entered into a contract with the Utility.

4. Forfeiture of Bid Guaranty: If the successful Contractor fails to enter into a contract with the Utility and provide a satisfactory performance bond within the days specified herein, the bid guaranty shall be forfeited to the Utility.

2.8 Subcontractor List

In accordance with RCW 39.30.060, the Utility has included a Subcontractor List form (see Exhibit XII) as part of the proposal documents.

1. The Subcontractor List must be submitted by the proposal submission deadline listing the names of the licensed subcontractors and proof of license with whom the Contactor, if awarded the contract, will subcontract for performance of the work of HVAC (heating, ventilation and air conditioning), plumbing as described in chapter 18.106 RCW, and electrical as described in chapter 19.28 RCW, or to name itself for the work, if it is licensed to perform the work for which it has name itself. List “N/A” for each category of work if project does not involve such work.

2. In addition, within (48) hrs. of the proposal submission deadline, list the names of the subcontractors with whom the Contractor, if awarded the contract, will subcontract for performance of the work of structural steel installation and rebar installation. If not submitting with sealed proposal, this information can be sent within (48) hrs. of the proposal submission deadline via email to afriesen@clarkpud.com.

3. Errors identified by the Utility in the proof of license information must be corrected within (48) hours of submission.

Failure to submit as part of the proposal the names of such subcontractors (and proof of license), or to name itself to perform such work (in which contractor is licensed to perform), or the naming of two or more subcontractors to perform the same work shall render the proposal nonresponsive and, therefore, void.

mailto:afriesen@clarkpud.com

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2.9 Evaluation and Scoring of Proposals

Clark Public Utilities is conducting a best value procurement based on competitive proposals.

Clark Public Utilities reserves the right to reject any and all proposals and to disregard all nonconforming or conditional proposals or counter proposals.

A Contractor’s proposal must meet the following Minimum Submission Requirements (“MSR”) for Clark Public Utilities to deem the proposal responsive:

1. The Contractor shall provide at least three (3) references in the past ten (10) years from North America where the Contractor has implemented or is currently implementing the requested EPI services for at least 50,000 electric metered customers.

2. The Contractor shall provide at least three (3) references in the past ten (10) years from North America where the Contractor has implemented or is currently implementing the requested EPI services for at least 10,000 water metered customers.

3. The Contractor shall provide at least one (1) reference in the past 5 years from North America where the Contractor has implemented the requested EPI services for a utility of at least 300,000 combined electric and/or water metered customers.

4. The Contractor shall provide evidence that it has deployed one or more projects of a combined 100,000 or more water meters and/or AMI communications module installations in a 36-month period.

5. The Contractor shall provide company vehicles to field tech and supervision personnel.

Personal vehicles shall not be used.

6. The Contractor shall provide a Work Order Management System (WOMS).

7. The Contractor shall secure warehousing and provide cross-docking services.

8. The Contractor must agree to abide by the Apprentice Utilization Requirements (see Section 2.17).

9. The Contractor shall fully comply with the requirements outlined in the Mandatory Contractor Responsibility Criteria (see Section 2.18).

10. The Contractor’s EMR, as determined by the Washington State Department of Labor and Industries, shall be 1.0 or less, unless there are extenuating circumstances acceptable to the Utility. The Utility reserves the right to verify the information and explanation provided by the Contractor, and to not further evaluate a Contractor based on the Contractor's history, frequency, and severity of incidents contributing to an EMR rating

Clark Public Utilities 10 Endpoint Installation Services and/or industry/illness rating.

Proposals will be evaluated by the Clark Public Utilities team based, at a minimum, on the following criteria – listed in order of priority:

1. The Contractor’s solution risk

2. Adherence to safety requirements

3. Ability to meet RFP functional and technical requirements

4. The Contractor’s past successful experience with the implementation of similar solutions and component delivery

5. Total lifecycle cost

6. Reputation and customer references

7. Terms and conditions

The selected Contractors will be eligible for additional evaluation subject to the approval of Clark Public Utilities CEO/General Manager. Arrangements may also be made for the Utility team to visit locations where each Contractor has provided a solution similar to the one proposed.

2.10 Short-List Interview Sessions

Clark Public Utilities expects to identify one or more Contractors to participate in short-list interview sessions. Selected Contractors will be notified on September 9, 2026. Information obtained during the short-list interview sessions will be used to finalize evaluations and to select the Contractor with which to begin contract negotiations.

2.11 Performance and Payment Bonds

Within 10 business days following contract execution, Performance and Payment Bonds, each for 100% of the contract award amount plus applicable Washington State Sales Tax shall be provided on the forms furnished by the Utility (see Exhibit VII – Performance and Payment Bond Forms). The bonds must be signed by an approved surety (or sureties) that:

1. Appears on the current Authorized List in the State of Washington published by the Office of the Insurance Commissioner; and

2. Has a current rating of at least A-VII in A.M. Best’s Key Rating Guide or is included in the U.S. Department of the Treasury’s Listing of Approved Sureties (Circular 570).

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The Contractor shall provide the cost of the performance and payment bond in the Exhibit IV:

Pricing workbook. Additional requirements governing performance and payment bonds, including bond duration and surety replacement requirements, are set forth in Exhibit XIV:

General Conditions, Part 2.

2.12 Confidentiality

The Utility is a municipal corporation bound by the public disclosure laws of the State of Washington and that under Washington Law, the Utility is required to make available all non-exempt public records for inspection and copying. The Contractor should understand that in the event the Utility receives a disclosure request for any document submitted by the Contractor, the Utility’s sole obligation will be to provide the Contractor ten (10) days’ notice prior to disclosing the document. If the Contractor desires to block the disclosure of said document, it shall seek injunctive relief in the Superior Court of Clark County, within the 10-day notice period.

In the event the Contractor fails to seek or is unable to obtain injunctive relief, the Utility will disclose the requested document.

2.13 Disclosure of Information

Information made available to the Contractor by the Utility for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Project Manager.

2.14 Safety Requirements

The Contractor’s safety plans shall be effective in practice, and the Contractor's safety record shall not demonstrate a pattern of safety problems as reflected by the Contractor's most recent "Experience Modification Rating" (EMR) and Section II, Accidents & Injuries, of the Environmental Health & Safety Qualification Form (Exhibit X). Additional safety requirements are provided in Exhibit III Requirements and References.

2.15 Drug and Alcohol Screening Requirements

The Contractor shall maintain and enforce a drug and alcohol policy designed to promote workplace safety and fitness for duty. All employees, subcontractors, or contractors assigned to perform work under this agreement must successfully pass a pre-employment drug screening prior to beginning work on Utility projects or facilities.

The Contractor is expected to maintain a random drug testing program for personnel performing work under this agreement, particularly for employees working in safety-sensitive positions or operating vehicles, equipment, or machinery.

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Post-accident drug and alcohol testing shall be conducted following any vehicle accident, workplace accident, or other incident resulting in property damage, personal injury, or a near-miss event where employee impairment may reasonably be considered a contributing factor.

Any individual who refuses testing, tampers with the testing process, or tests positive for prohibited substances or alcohol shall be immediately removed from work associated with this contract.

Although marijuana use may be legal under Washington State law, the Utility does not permit the use, possession, or impairment from marijuana while performing work on Utility property, conducting Utility business, or operating Utility equipment or vehicles.

The Contractor shall comply with all applicable federal, state, and local laws related to drug and alcohol testing and shall maintain testing records in a confidential manner.

2.16 Criminal Background Check Requirement

The Contractor shall ensure that all employees and subcontractors (including any temporary staff) assigned to perform services under this contract undergo a comprehensive criminal background check prior to commencing work on Utility projects or facilities. The background check must include, at a minimum:

1. Verification of identity

2. Criminal history at federal, state, and local levels

3. Sex offender registry status

The Contractor shall certify in writing that each individual has successfully passed the background check and is eligible to work on-site using the Contractor Onboarding Attestation Form (Exhibit XI). Documentation of compliance must be provided to the Utility upon request.

Any individual who fails to meet the background check requirements shall not be permitted to perform work under this contract. The Contractor is responsible for all costs associated with conducting these checks.

2.17 Apprenticeship Utilization Requirements

MINIMUM LEVELS OF APPRENTICESHIP UTILIZIATION

This project has a mandatory 15% apprenticeship utilization requirements in accordance with RCW 39.04.320. A contractor or subcontractor may not be required to exceed the 15% requirement.

1. Cost Value: The Contractor shall include in its proposal all costs associated with meeting the required apprenticeship utilization goal.

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2. Incentive: Contractors who meet or exceed the minimum utilization requirement are eligible for monetary incentive of an additional $5,000 and will be paid to the contractor meeting the apprentice utilization requirement.

3. Penalty: A monetary penalty will be applied to the contractor failing to meet the utilization requirement and failing to demonstrate a Good Faith Effort. The penalty will be equal to each hour of shortfall of the minimum number of required apprentice hours multiplied by the applicable published wage of Step 1 apprentice laborer. The penalty shall not exceed five percent (5%) of the total Contract Sum.

4. Apprenticeship Program: Apprentice participation, under this contract, may be counted towards the required percentage (%) only if the apprentices are from an apprenticeship program registered and approved by the Washington State Apprenticeship and Training Council (RCW 49.04 and WAC 296-05).

5. Good Faith Efforts (GFE): If the Contractor determines that the Project will be unable to achieve the apprentice utilization percentage, the Contractor may make a written request to the Utility to adjust the required apprentice utilization percentage as allowed under RCW 39.04.320(2).

Acceptable good faith efforts must include one, or more of the following:

a. Not enough registered apprentices in the geographic/county area as verified by

WSATC;

b. An inadequate number of apprentices are available to comply with the required apprentice utilization percentage as verified by appropriate state programs;

c. There are not enough hours on the project to afford the appropriate ratio of journey level to apprentice oversight as verified by the appropriate state programs and documented through the Project schedule;

d. There is a disproportionately high ratio of material costs to labor hours, which does not make the required minimum levels of apprentice participation possible for this Contract as verified by the schedule of values/proposal item breakdown and/or backup invoicing from Contractors or similar;

e. Apprentice utilization and involvement in the work of the Project would void warranty as verified by an original equipment manufacturer and/or surety;

f. Added or deleted work by Change Order affecting apprenticeship participation;

g. Other documented and verifiable impracticality that could not have been foreseen or avoided.

6. Good Faith Effort Documentation: Good Faith Effort Documentation provided to the Utility must include:

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a. The contract number, project title, and the apprentice utilization requirements.

b. The amount of apprentice labor hours the contract can or has attained along with the percentage of labor hours.

c. Anticipated shortfall (in apprentice labor hours and percentage) and the reason(s) for not attaining the required apprentice labor hours.

d. Information from one or more of the following areas:

i. Names of any State-Approved Apprentice Training Programs contacted with the name(s) of person(s) contacted and dates of contacts, and a copy of each response from the Training Program(s).

ii. Reference Contract Specifications or documents that affected the Contractor’s ability to attain apprentice utilization.

iii. Discuss efforts the Contractor has taken to require Subcontractors to solicit and employ apprentices. Letters, emails, phone logs including names, dates and outcomes, posters, photos, payrolls, timecards, schedules, copies or references to other contract specifications or documents.

e. All applicable backup documentation.

7. Utility Review of Good Faith Efforts: The Utility will evaluate the request and, if appropriate, prepare a Change Order reducing the required utilization percentage. If the Utility determines that a reduction in the required utilization percentage is not justified, the Utility will communicate the decision in writing to the Contractor, and a monetary disincentive will be assessed.

8. Apprentice Utilization Violation: Any substantive violation of the mandatory requirements of this part of the contract may be a material breach of the contract by the Contractor. The Utility may withhold payment pursuant to General Conditions Section 6.05, stop the work for cause pursuant to General Conditions Part 3.04, and terminate the contract for cause pursuant to General Conditions Part 9.01.

9. Apprentice Utilization Plan (AUP): The Contractor shall submit the Utility’s “Apprentice Utilization Plan” within ten (10) calendar days of contract execution (see Exhibit IX – Sample Apprentice Utilization Plan). The Plan shall have enough information to track the Contractor’s progress in meeting the utilization requirement. The Contractor shall provide an updated Plan when there are significant changes to the Plan, which may affect their ability to meet the requirements, or upon request of the Utility.

The Plan should include but not be limited to:

a. An estimate of the total contract Labor Hours by trade and craft to be worked by the Contractor and all subcontractors.

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b. An estimate of the total Labor Hours in each trade or craft to be worked by Apprentices and journey level workers, and the anticipated dates when the work will start.

c. Specific efforts proposed by the Contractor and all Subcontractors to achieve the Apprentice Utilization Requirement.

d. A rate of participation in each trade and/or craft, and an overall rate of participation that is not less than the Apprentice Utilization Requirement.

10. Apprentice Utilization Verification: The Utility will utilize the Certified Payroll Reports, which contractors are required to file through L&I’s system to verify apprentice utilization during the project, as well as the filed Affidavit of Prevailing Wages Paid with L&I for final apprentice utilization verification once the project is completed and all affidavits are filed.

11. Apprentice Utilization Records Retention: The Contractor must retain all labor timesheets associated with this project for a minimum of seven (7) years from date of final completion for auditing purposes.

12. Subcontractor Responsibility: For public works projects subject to the apprenticeship utilization requirements of RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under RCW 49.04 for the one-year period immediately preceding the first date of advertising for the project.

2.18 Mandatory Contractor Responsibility Criteria

The Contractor must meet the following Contractor responsibility criteria to be considered a responsible Contractor. The Contractor may be required by the Utility to submit documentation demonstrating compliance with the criteria. The Contractor must:

1. At the time of proposal submittal, have a current certificate of registration in compliance with chapter 18.27 RCW, and if applicable, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter

70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

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a. Have Industrial Insurance (workers’ compensation) coverage for the Contractor’s employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in Title

50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3); or be suspended or debarred from working on a federally funded project according to the federal website www.sam.gov.; and;

5. Within the three-year period immediately preceding the date of the proposal solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

6. Have received training on the requirements related to public works and prevailing wage under chapter 39.04 and chapter 39.12 RCW; or be determined by the Washington Department of Labor and Industries as exempt from this subsection.

7. For public works projects subject to the apprenticeship utilization requirements of RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under RCW 49.04 for the one-year period immediately preceding the first date of advertising for the project.

8. The Contractor shall include the language of this paragraph in each of its first-tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. Upon request of the Utility, the Contractor shall promptly provide documentation to the Utility demonstrating that the subcontractor meets the subcontractor responsibility criteria below. The requirements of this paragraph apply to all subcontractors regardless of tier. At the time of subcontract execution, the Contractor shall verify that each of its first-tier subcontractors meets the responsibility criteria outlined in the Items 1-7 above.

2.19 Prevailing Wages

1. Contractor to pay Prevailing Wages: The Contractor shall pay at least the prevailing rate of wages to all workers, laborers, or mechanics employed in the performance of any part http://www.sam.gov/

Clark Public Utilities 17 Endpoint Installation Services of the work, in accordance with Chapter 39.12 RCW and the rules and regulations of the Washington State Department of Labor and Industries. The Contractor is also responsible for the payment of prevailing wages to workers, laborers, or mechanics of all subcontractors, of any tier. The schedule of prevailing wage rates for the locality or localities of the Work is determined by the Industrial Statistician of the Department of Labor and Industries. It is the Contractor’s responsibility to verify the applicable prevailing wage rate.

The State of Washington prevailing wage rates applicable for these services, which will be performed in Clark County, may be found at the following website address of the Washington State Department of Labor and Industries:

https://secure.lni.wa.gov/wagelookup/rates/journey-level-rates

The applicable effective date for prevailing wages for this project shall be based on the proposal submittal deadline for this project. A copy of the applicable prevailing wage rates is also available for viewing at the office of the Utility’s Purchasing Department, located at 8600 NE 117th Avenue, Vancouver, Washington 98662. Upon request, the Utility will mail a hard copy of the applicable prevailing wages for this project.

2. Statement of Intent to Pay Prevailing Wages: Before payment is made by the Utility to the Contractor for any work performed by the Contractor and subcontractors, regardless of tier, whose work is included in the application for payment, the Contractor shall submit, or shall have previously submitted to the Utility for the Project, a Statement of Intent to Pay Prevailing Wages, approved by the Department of Labor and Industries, certifying the rate of hourly wage to be paid each classification of laborers, workers, or mechanics employed upon the work by the Contractor and Subcontractors. Such rates of hourly wage shall not be less than the prevailing wage rate.

3. Affidavit of Wages Paid: Prior to release of retainage, the Contractor shall submit to the Utility an Affidavit of Wages Paid, approved by the Department of Labor and Industries, for the Contractor and every subcontractor, of any tier, that performed work on the Project.

4. Disputes: Disputes regarding prevailing wage rates shall be referred for arbitration to the Director of the Department of Labor and Industries. The arbitration decision shall be final and conclusive and binding on all parties involved in the dispute as provided for by RCW 39.12.060.

5. Statement with pay application; Post Statements of Intent at job site: By submitting each Application for Payment, the Contractor certifies that prevailing wages have been paid in accordance with the approved pre-filed Statement(s) of Intent to Pay Prevailing Wages. Copies of the approved intent statement(s) shall be posted on the job site with https://secure.lni.wa.gov/wagelookup/rates/journey-level-rates

Clark Public Utilities 18 Endpoint Installation Services the address and telephone number of the Industrial Statistician of the Department of Labor and Industries where a complaint or inquiry concerning prevailing wages may be made.

6. The Contractor to pay for Statements of Intent and Affidavits: In compliance with Chapter 296-127 WAC, the Contractor shall pay to the Department of Labor and Industries the currently established fee(s) for each Statement of Intent to Pay Prevailing Wages and/or Affidavit of Wages Paid submitted to the Department of Labor and Industries for certification.

7. Certified Payrolls: Consistent with WAC 296-127-320, the Contractor and any subcontractor shall submit a certified copy of payroll records if requested.

2.20 Insurance

General insurance requirements: Prior to commencement of the Work, the Contractor shall obtain all the insurance required by the Contract Documents and provide evidence satisfactory to the Utility that such insurance has been procured. Review of the Contractor’s insurance documentation by the Utility, and the Contractor’s maintenance of the required insurance shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance or otherwise limit the Utility’s recourse to any remedy available at law or in equity.

The Contractor shall be responsible for payment of all deductible amounts as part of the insurance policies. Companies writing the insurance to be obtained by this part shall be licensed to do business under Chapter 48 RCW or comply with the Surplus Lines Law of the State of Washington. The Contractor shall have included in its propsal the cost of all insurance and bond costs required by the Contract Documents.

1. Term of insurance coverage: The Contractor shall maintain the following insurance coverage during the Work and for two years after Substantial Completion during the performance of any corrective Work required by Section 5.16.

a. General Liability Insurance: Commercial General Liability (CGL) on ISO Occurrence Form CG 00 01 04 13 or most current edition or the equivalent endorsement form and the Contractor shall provide such endorsement to the Utility. Coverage shall include, but not be limited to:

i. Completed operations/products liability;

ii. Employer’s liability coverage/stop gap liability;

iii. Premises and operations

iv. Independent contractors;

v. Personal injury and advertising injury; and

vi. Liability assumed under an insured contract.

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b. Automobile Liability Insurance: Coverage for all owned, non-owned and hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 10 13 or most current edition or the equivalent endorsement form.

If necessary, the policy shall be endorsed to provide contractual liability coverage.

c. The Contractor shall maintain Inland Marine/Installation Floater coverage on a special causes of loss basis for the full replacement value of meters/endpoints and related materials in the care, custody, or control of the Contractor, including while in transit and in storage. Limits shall reflect maximum values at any one time.

d. Workers’ Compensation coverage: The Contractor shall comply with the Washington State Industrial Insurance Act (Title 51 RCW).

e. The Contractor shall maintain Technology Professional Liability / Errors & Omissions with limits of not less than $2,000,000 per claim and in the aggregate, covering the performance of WOMS, and data exchange/integration.

f. The Contractor shall maintain Cyber Liability with limits of not less than $2,000,000 per claim and in the aggregate, including coverage for privacy liability, network security liability, incident response costs, and cyber extortion.

g. The Contractor shall maintain Contractors Pollution Liability with limits of not less than $1,000,000 per occurrence and in the aggregate, including completed operations where available.

2. Insurance to protect for the following: All insurance coverages shall protect against claims for damages for personal and bodily injury or death, as well as claims for property damage, which may arise from operations in connection with the Work whether such operations are by the Contractor or any Subcontractor.

3. Utility as Additional Insured: All insurance coverages shall name the Public Utility District No. 1 of Clark County as an additional insured with respect to liability arising out of work performed by the Contractor, and an additional insured endorsement to the General Liability and Automobile Liability policies must be provided to the Utility (ISO CG 20 10 04 13 or CG 20 33 04 13 or most current edition or the equivalent endorsement form) and Completed Operations (GG 20 37 04 13 or most current edition or the equivalent endorsement form). All insurance coverages shall be endorsed to be primary and non-contributory with any insurance maintained by the Public Utility District No. 1 of Clark County, provide a waiver of any rights of subrogation against the Public Utility District No. 1 of Clark County, and contain a severability of interest provision in favor of the Public Utility District No. 1 of Clark County, and all insurance documentation shall evidence full compliance with the above enumerated requirements.

4. Subcontractors: The Contractor shall include all subcontractors at any tier as additional insureds, and ensure that the Contractor’s coverage of subcontractors under the

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Contractor’s policies is not excluded by any policy provision or endorsement.

Alternatively, the Contractor shall:

a. Obtain from each subcontractor not insured under the Contractor’s policy or policies of insurance, evidence of insurance meeting all the requirements of the Contract Documents, and

b. Maintain such evidence on file for a period of one year after Final Acceptance and, upon request, submit such evidence to the Utility for examination.

COVERAGE LIMITS

Insurance amounts: The Contractor shall maintain not less than the following coverage amounts:

1. Commercial General Liability Insurance: $3,000,000 each occurrence for Bodily Injury and Property Damage, $3,000,000 Annual General Aggregate.

a. $3,000,000 Annual Aggregate for Completed Operations and Products Liability.

2. Automobile Liability Insurance: $2,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage Liability, each Accident or Loss.

3. The insurance limits required under this Contract may be met through any combination of primary, umbrella, or excess insurance policies. The Contractor shall be responsible for ensuring that the total limits available satisfy the requirements of this Contract and that coverage is continuous and applies as required herein.

INSURANCE COVERAGE CERTIFICATES

1. Certificate required: Prior to commencement of the Work, the Contractor shall furnish to the Utility a completed and signed certificate of insurance for the required insurance types and amounts and the required endorsements. The certificate of insurance shall list the project name, project number, and the following as the certificate holder: Clark Public Utilities, P.O. Box 8900, Vancouver, Washington 98668. Insurance carriers providing insurance in accordance with the Contract Documents shall have an A.M. Best rating of A: VII or better and the ratings shall be indicated on the insurance certificates.

2. Policies and endorsements required: The Utility reserves the right to request, and the Contractor must submit, certified copies of any and all insurance policies and endorsements relating to the Contract.

3. List Project info: All insurance certificates shall name the Utility’s Project number and Project title.

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4. Cancellation provisions: The Contractor shall provide to the Utility and all Additional Insureds for the Work with written notice of any policy cancellation, material alteration or amendment, reduction, restriction, or modification, within two (2) business days of the Contractor’s receipt of such notice.

2.21 Invoicing/Payment

1. The Utility will pay the Contractor Net 30 days after receipt of a properly completed Application for Payment or invoice. Invoices shall be submitted monthly for route(s) completed and accepted by the Utility.

a. The Contractor shall submit invoices electronically and separate each month by:

i. Water - Sensus SmartPoint® 520M Pit Set Endpoints installed and Additional Work

ii. Electric - Sensus Electric Meters installed

b. Invoices must reference the Utility’s purchase order number and include an itemized breakdown of the route(s) completed and accepted for each billing cycle.

c. Washington State Sales Tax must be invoiced separately based on the location of the Work performed and summarized by tax code for each billing cycle.

d. All other Services and Support will be invoiced based on the agreed upon schedule in the executed contract.

e. Payment will be by ACH and the contractor will need to complete the authorization forms to provide banking details to the Utility.

2.22 Retainage

1. Withholding retainage; Options for retainage: The Utility shall retain 5% of the amount of each progress payment until forty-five (45) Days after Final Acceptance and receipt of all documents required by law or the Contract Documents, including, at the Utility’s request, consent of surety to release of the retainage. The Utility may permit the Contractor to submit a retainage bond on a Utility provided form in lieu of the retained funds (see Exhibit VIII Retainage Bond Form).

2. Title passes to the Utility upon payment: Title to all Work and materials covered by a progress payment shall pass to the Utility at the time of such payment free and clear of all liens, claims, security interests, and encumbrances. Passage of title shall not, however, relieve the Contractor from any of its duties and responsibilities for the Work or materials, or waive any rights of the Utility to insist on full compliance by the Contractor with the Contract Documents.

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3. Retainage Options: Retainage reserved under the provisions of Chapter 60.28 RCW shall, upon the written designation and option of the Contractor be:

a. Retained in a non-interest-bearing fund by the Utility; or

b. Deposited by the Utility in an interest-bearing account in a bank, mutual savings bank, or savings and loan association. Interest on moneys reserved by the Utility under the provisions the Contract shall be paid to the Contractor; or

c. Placed in escrow with a bank or trust company by the Utility. When monies reserved are to be placed in escrow, the Utility will transfer the retainage amount to the bank or trust company. Such amount shall be converted into bonds and securities chosen by the Contractor and approved by the Utility and the bonds and securities held in escrow. Interest on the bonds and securities may be paid to the Contractor as the interest accrues; or

d. The Contractor may opt to submit a bond in lieu of the Utility withholding retainage. Such bond must be on a Utility supplied retainage bond form.

2.23 Sales Tax

Pricing shall include all taxes imposed by law except Washington State Sales Tax. Sales tax shall not be included in the proposal pricing, except as noted below:

1. Retail sales tax upon sales and rentals to prime contractors and subcontractors of tools, equipment, and material primarily for use by the Contractor rather than for resale as a component part of the finished structure, shall be included in the proposal pricing. A proportionate amount of State sales tax will be added to each progress payment, collected from the Utility, and paid to the State by the Contractor.

2. WAC 458-20-171 and its related rules apply to building, repairing, or improving streets, roads, etc. that are used primarily for foot or vehicular traffic. For work performed in such cases, the Contractor shall include Washington State retail sales taxes in the various proposal item prices and other proposal amounts, including those that the Contractor pays on the purchase of materials, equipment, and supplies used or consumed in doing the Work.

2.24 General Conditions

The General Conditions (see Exhibit XIV) will be incorporated into the final Master Services Agreement (MSA) and may be amended through negotiations with the selected contractor. The final agreement is not limited to the terms set forth in the RFP and may include additional negotiated provisions.

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3 Project Background

3.1 Background

Customer service and customer…