Civic Annex Condenser Replacement Project.pdf
PDF 165 KB Posted
- Attached to
- Civic Annex Condenser Replacement Project
- Solicitation number
- 26-112
- Issued by
- Ventura County, California
About this file
This is a Bid Opportunity Detail document from the City of Oxnard Public Works Department for the Civic Annex Condenser Replacement Project (PW 26-112). The project scope includes furnishing all necessary labor, materials, equipment, and incidental work to replace an existing Carrier 38AH-104 air-cooled condenser unit at a commercial building located at the Civic Annex. Bids are due electronically and in paper format on August 11, 2026, at 2:00 PM (PDT), with a bid validity period of 90 calendar days following the due date. A non-mandatory pre-bid meeting is scheduled for July 29, 2026, at 10:00 AM (PDT) at 300 West Third Street, Oxnard, CA 93030, where prospective bidders are encouraged to ask questions and address concerns. The project duration is thirty working days, commencing upon issuance of the City's Notice to Proceed. All questions not addressed at the pre-bid meeting must be submitted electronically through the PlanetBids portal no later than August 6, 2026, at 5:18 PM (PDT).
This project is classified as a California State Prevailing Wage Project, requiring all bidders and designated subcontractors to be registered with the Department of Industrial Relations (DIR) at the time of bid submission. A Class C-20 Contractors License is required at bid, and a City of Oxnard Business License is required at contract award. Bond requirements include a bid bond of 10 percent, a performance bond of 100 percent, and a payment bond of 100 percent of the contract value. The prime contractor must perform at least 50 percent of the total contract price with its own organization. The City will retain 5 percent of all progress payments, and liquidated damages are assessed at $250 per calendar day. Bids must be submitted via the PlanetBids portal, with line item prices entered into the portal taking precedence in case of any conflicts with written prices in the uploaded proposal. The contact for this opportunity is Akilah Saxton at 805-200-5932 or akilah.saxton@oxnard.org.
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Text version
City of Oxnard
Opportunity Detail
Bid Bond
Civic Annex Condenser Replacement Project PW 26-112
Title Civic Annex Condenser Replacement Project Invitation # PW 26-112
Posting Date 07/16/2026 11:05 AM (PDT) Project Stage Bidding Bid Due Date 08/11/2026 2:00 PM (PDT)
Response Format Electronic and Paper
Type Bid Response Types Line Items
Subcontractor Bid Package - PW 26-112 - Civic Annex Condenser Replacement Project (required)
Type of Award Lump Sum Categories 221330 - Steam and Air-Conditioning Supply
238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors 423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies
Merchant Wholesalers License Requirements Class C-20 Contractors License at the time of the bid. City of Oxnard
Business License at the time of Contract award.
Department Public Works Address 305 West Third Street, East Wing, 3rd Floor
Oxnard, California 93030
County Ventura
Bid Valid 90 Calendar Days Following the Bid Due Date Liquidated Damages $250 Per Calendar Day Estimated Bid Value Start/Delivery Date Upon issuance of the City's Notice to Proceed
Project Duration Thirty Working Days
7/17/26, 12:50 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/69575/bo/bo-detail/144021#bidInformation 1/3
Pre-Bid Meeting Information
Online Q&A
Contact Information
Description
Bid Bond 10.00% Payment Bond 100.00%
Performance Bond 100.00%
Pre-Bid Meeting Yes Meeting Type Onsite
Date & Time 07/29/2026 10:00 AM (PDT) Address 300 West Third Street, Oxnard, CA 93030
Attendance Required No Additional Details All prospective bidders are invited and strongly encouraged to attend a non-mandatory pre-bid meeting on July 29, 2026, at 10:00 AM PST, at 300 West Third Street, Oxnard, CA 93030. Prospective bidders are encouraged to ask questions, address problems, and other issues regarding this project during this meeting. All questions, other than those asked at the pre-bid meeting and not specifically addressed within the Contract Documents, must be submitted electronically to the PlanetBids electronic bidding portal at https://vendors.planetbids.com/portal/69575/portal-home at least five (5) Calendar Days before the Bid due date and time. All prime contractors, subcontractors, and other interested parties are invited to attend. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
Online Q&A Yes Q&A Deadline 08/06/2026 5:18 PM (PDT)
Contact Info Akilah Saxton 805-200-5932 akilah.saxton@oxnard.org
Bids to pw-publicprojects@oxnard.org Owner's Agent
Scope of Services As more specifically described in the Bid Package, the Project includes furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work to replace an existing Carrier 38AH-104 air-cooled condenser unit at a commercial building.
Other Details This is a California State Prevailing Wage Project. Bidders and all designated subcontractors must be registered with the DIR at the time of the Bid.
7/17/26, 12:50 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/69575/bo/bo-detail/144021#bidInformation 2/3
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Notes Self Performance: The Prime Contractor must perform, with its own organization, contract work amounting to at least fifty percent (50%) of the Total Contract Price.
Retention: The City shall withhold five percent (5%) of any progress payment as retention.
Bid Submittal: The Bid Proposal (Section B of the Bid Package) must be completed and uploaded to this Planet Bids portal. Faxed, mailed, hand delivered, or emailed Bid Proposals will not be accepted. It is the sole responsibility of the bidder to allow adequate time to upload all required bid documents to the Planet Bids project portal prior to the Bid due date and time.
BID AMOUNTS: In the event of a conflict between the line item prices entered into the PlanetBids portal and the written prices in the uploaded
Bid Proposal (Section B of the Bid Package), the line item prices entered into the PlanetBids portal shall prevail.
Special Notices Local Programs & Policies www.vendorline.com
7/17/26, 12:50 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/69575/bo/bo-detail/144021#bidInformation 3/3 https://vendor.planetbids.com/
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