Citywide Tree Maintenance and Emergency Response Services.pdf
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- Attached to
- Edgeline Striping Improvements HSIP Cycle 12 (CIP 26-03) Federal Project No. HSIP 5483(017)
- Solicitation number
- 2026-17
- Issued by
- Los Angeles County, California
About this file
This is a request for proposals document from the City of Pomona, California, for citywide tree maintenance and emergency response services. The City seeks a qualified contractor to provide annual tree maintenance and emergency response services on an as-needed basis under a three-year agreement with two optional one-year extensions. The contractor must demonstrate sufficient resources including trained personnel, support services, equipment, and financial capacity to execute the work without delay. All work performed will be subject to prevailing wage requirements. The City of Pomona will not reimburse contractors for proposal preparation costs or incidental expenses associated with bid submission.
Pricing terms and specific contract award criteria are to be determined through the sealed bid process. Contractors must possess adequate financial resources and readily available equipment and personnel to fulfill obligations without interruption. The contractor selected will be responsible for providing comprehensive tree maintenance services and responding to emergency situations as required throughout the contract term. All services and labor must comply with prevailing wage and related regulatory requirements applicable in California.
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Text version
City of Pomona
Bid Detail
Bid Bond
Pre-Bid Meeting Information
Online Q&A
Contact Information
Citywide Tree Maintenance and Emergency Response Services 2026-17
Project Title Citywide Tree Maintenance and Emergency Response Services Invitation # 2026-17
Bid Posting Date 04/29/2026 8:05 AM (PDT) Project Stage Bidding Bid Due Date 06/10/2026 3:00 PM (PDT)
Response Format Electronic
Project Type RFP (Request for Proposal) Response Types Cost File
Response File Type of Award Lump Sum
Categories 561730 - Landscaping Services
Department Finance/Purchasing Address ATTN: Procurement Division
505 S. Garey Ave.
Pomona, California 91769
County Los Angeles
Bid Valid 180 days Liquidated Damages Estimated Bid Value Start/Delivery Date
Project Duration
Bid Bond 10.00% Payment Bond 0.00%
Performance Bond 0.00%
Pre-Bid Meeting No
Online Q&A Yes Q&A Deadline 05/13/2026 10:00 AM (PDT)
5/5/26, 7:14 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/24662/bo/bo-detail/141472#bidInformation 1/3
Description
Search & Bid on Thousands of Contracts
Contact Info Sonia Gil 909-620-2381 sonia.gil@pomonaca.gov
Bids to Owner's Agent
Scope of Services The City of Pomona (“City”) is soliciting proposals ("Proposals") from qualified Consultants ("Proposers") to provide the City annual services of tree maintenance and emergency response service as needed. The City desires to enter into an Agreement for three (3) years, with two (2) optional one-year extensions.
All interested Contractors shall demonstrate that they have sufficient, readily available resources in the form of trained personnel, support services, equipment, and financial resources to carry out the work without delay or shortcomings.
The City of Pomona will not be liable for costs incurred by the Contractor’s incidentals for the preparation of proposals or other responses associated with the proposals, if required. All work and/or performed services will be subject to prevailing wage and related requirements.
Other Details Responses must conform to the requirements of this Request for Proposal (RFP). The City reserves the right to waive any irregularity, informality, or error in any proposal or in the RFP process or reject any proposal which does not comply to this RFP. Modifications to the RFP, including but not limited to the scope of work and services, can be made only by written addendum issued by the City. The successful proposer will be required to enter into an Agreement for Maintenance Services with the City (Attachment "A"). By submitting a proposal, the proposer agrees to all the terms of the RFP and Agreement.
Notes BID GUARANTEE (BOND)
Each bid shall be accompanied by: (a) cash; (b) a certified or cashier’s check made payable to City of Pomona; or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the Total Bid Price, made payable to City of Pomona as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The bid security shall be provided as a guarantee that within ten (10) days after the City provides the successful Bidder the Notice of Award, the successful Bidder will enter into a Contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful Bidder fails to comply within said time, and the City may enter into a Contract with the next lowest responsive responsible bidder, or may call for new Bids. No interest shall be paid on funds deposited with the City. The City will return the security accompanying the Bids of all unsuccessful Bidders no later than 60 calendar days after award of the contract.
Special Notices DO NOT REGISTER FOR THIS SOLICITATION THROUGH A THIRD PARTY OTHER THAN PLANETBIDS.
BIDDERS MUST BE LISTED ON THE CITY OF POMONA'S "PROSPECTIVE BIDDERS LIST" ON
PLANETBIDS IN ORDER TO PARTICIPATE IN THIS BID. IF BIDDERS FAIL TO REGISTER WITH
PLANETBIDS PRIOR TO SUBMITTING A RESPONSE, THE CITY SHALL IMMEDIATELY REJECT ANY
RESPONSE YOU SUBMIT IN REFERENCE TO THIS SOLICITATION.
Bidders must be listed on the city of Pomona’s "prospective bidders list" on PlanetBids in order to participate in this bid. If bidders fail to register with PlanetBids prior to submitting a response, the city shall immediately reject any response you submit in reference to this solicitation.
DO NOT USE THE CITY’S SEAL OR LOGO. DOING SO IS IN VIOLATION OF THE CITY’S CODE AND MAY RESULT IN IMMEDIATE DISQUALIFICATION OF THE SUBMITTAL. Section 2-5(3)a of the Pomona City
Code prohibits the use of the City’s Seal or Logo, or any reproduction thereof, for any purpose other than for official business of the city, its council, officers or departments.
Local Programs & Policies Please note that per Section 2-971(2) of the Pomona City Code, any unauthorized contact by the bidder during the bid or proposal process with an official or city employee, other than those shown on the RFP or bid, the Finance Director, or Purchasing Manager, shall cause the bidder to be immediately disqualified from participating in the bidding process.
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