Cigarette Tax Stamp Specifications.docx

Unique Identifier for Controlled Substances

005-RFB-2918-2027

The Bidder shall manufacture and supply cigarette tax stamps that meet all required security, serialization, packaging, and quality specifications. The Bidder shall also provide secure destruction services for damaged or unusable tax stamps and maintain appropriate documentation of destruction.

The Iowa Department of Revenue will manage inventory, ordering, and distribution to licensed distributors.

1. Ordering Assumptions

· A minimum production and delivery lead time of six (6) weeks shall be assumed.

· Orders are typically placed two to three (2–3) times per year.

2. Shipping and Delivery Completed Stamp orders shall be shipped to:

ATO (ABD) Warehouse 1918 SE Hulsizer Drive Ankeny, IA 50021

Shipments shall be securely packaged and clearly identified.

3. Product Specification Roll Format

· Packs of 20

· 30,000 stamps per roll

· Fifteen (15) stamps across each row

· Ascending and descending serial numbering at 300-stamp intervals to identify the remaining quantity on each roll.

Sheet Format

· Packs of 20

· 150 stamps per sheet

Packaging Requirements Each roll shall:

· Be packaged in a uniquely serial-numbered cardboard box.

· Twenty-five (25) boxes shall be packed in a corrugated shipping container.

· The exterior of each shipping container shall clearly identify:

i. Quantity of Stamps.

ii. Stamp denomination

iii. First consecutive serial number

iv. Last consecutive serial number

4. Security Features The Bidder shall manufacture stamps incorporating multiple anti-counterfeiting features including, at a minimum:

· Safety-tinted base paper

· Embedded fibers that fluoresce under ultraviolet light

· Minimum of five (5) printed impressions/layers

· Safety tint lettering

· Irregular stamp outline

· At least three distinctive ink colors

· Approximate dimensions of one-half inch (½") square

· Legible overprinted serial number or identification code

5. Equipment Management All cigarette stamp application equipment shall remain the property and responsibility of the licensed distributors.

6. Destruction of Damaged or Unusable Stamps The Contractor shall provide secure destruction services for cigarette tax stamps that are returned by licensed distributors or the Iowa Department of Revenue and have been determined by the Department to be damaged, obsolete, or otherwise unsuitable for use or sale.

7. Certificate of Destruction Upon completion of destruction, the contractor shall provide the Iowa Department of Revenue with a notarized Certificate of Destruction documenting:

· Date of destruction

· Description of materials destroyed

· Applicable serial number ranges

· Certification that destruction was completed in accordance with contract requirements

8. Deliverables The Bidder shall provide:

· Securely manufactured cigarette tax stamps meeting all specifications.

· Serialized packaging and shipping documentation.

· Timely shipment to the designated warehouse.

· Secure destruction services for damaged or obsolete stamps.

· Notarized Certificates of Destruction for each destruction event.

9. Performance Requirements The Bidder shall:

· Maintain production schedules that support a minimum six-week lead time.

· Ensure secure custody of all serialized tax stamps during manufacturing and shipment.

· Maintain quality controls that ensure accurate serialization and packaging.

· Provide secure and verifiable destruction services for returned stamps.

10. Acceptance Criteria The Iowa Department of Revenue shall accept delivered products upon verification that:

· Quantities match purchase orders.

· Serial numbers are accurate and sequential.

· Packaging complies with contract requirements.

· Security features meet specifications.

· All required documentation accompanies shipments.

· Destruction certificates are complete, notarized, and accurately document destroyed serial numbers.