Page 1 of 2 SPO Form 101 Standard Work (Rev 10.17.23)

Standard Work

Owner

Form Number Version

Process

No. Action Action Detail/Key Points

State Procurement Office, Compliance Unit

SPO Form 101 - Competition Impracticable Authorization Revised 10/17/23

Standard Work/Instructions for completion and submittal of the SPO 101 form. The form is available on the

1 State Governmental Unit Name of the requesting State Governmental Unit (SGU; agency, board, or commission)

2 Requestor Name of the requestor 3 Email Email of the requestor 4 Title Job title of the requestor 5 Telephone Telephone number of the requestor

6 Service(s)/Material(s) Description of service(s)/material(s) or Contract title (eProcurement Label) 7 Supplier Name of supplier(s) 8 Contract ID eProcurement contract number (if available)

9 CI Type Select applicable option:

- Authorization Request for a new CI

- Modification pursuant to R2-7-E303(E) for a CI modification

SPO website: For Agencies > Resources > Standard Forms and Documents

Form Completion Process

SECTION I - State Governmental Unit Request

Sections I through III to be completed by the requesting State Governmental Unit:

SECTION II - Background

Page 2 of 2 SPO Form 101 Standard Work (Rev 10.17.23)

10 Requesting Term Specify contract term or extension period, as applicable, based on the CI 11 Estimated Cost Forecasted expenditures for the duration of the CI term

12 Rationale

Select applicable option in accordance with A.A.C R2-7-E303(A):

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is unnecessary

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is contrary to public interest

- Documented lack of suppliers

- Procurement requires an open and continuous availability of offerors

Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

Detail information regarding the rationale selected in the previous section;

State Governmental Unit use of the material(s) or service(s); if mandatory state contracts were explored; the limitation which led to the competition impracticable, and how the State would benefit from the procurement. If there is previous contract which requires modification pursuant to R2-7-E303(E) or contract that reached beyond the maximum 5-year term, provide the contract number and copy of that CI.

Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

Detail strategy for the proposed procurement, considered competition, reason for selecting specific supplier, and negotiations strategy.

I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

Check the box confirming research was conducted. If the CI pertains to a modification pursuant to R2-7-E303(E), leave field empty.

If needed, I have attached additional documents/clarifications/explanations to the request

Check the box to indicate that there are additional documents attached to the request. Either as separate documents in the original email request or attached directly to the PDF submitted.

17 Signature Signature of the authorized requestor 18 Date of Request Specify the date of request

19 Determination

Select applicable option in accordance with A.A.C. R2-7-E303(D):

- Request Authorized Pursuant to R2-7-E303

- Request Authorized with Conditions/Restrictions R2-7-E303

- Request Returned for Additional Information

- Request Denied

20 Approved Expiration Date Specify the date or term of expiration

21 Comments, conditions, or restrictions (as applicable) Complete as needed

22 Print Name Printed name of the approver 23 Title Job title of the approver 24 Signature Signature of the approving authority 25 Date of Approval Specify the date of approval

Use section as necessary (or attach additional information and check box 16)

Used by any party in case the fields within the form were insufficient

SECTION III - Justification

SECTION IV - Approval

Section IV to be completed by the Procurement Authority:

"STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov."

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

Secretary of State's Office

Shawnesy Summers, on behalf of AZSOS shawnesy.summers@azdoa.gov

EPS Procurement Manager 602.364.0221

1 year 250,000-400,000

- Authorization Request for a new CI

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

- Documented lack of suppliers

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

October 9, 2025

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

10/31/2026

David Steuber State Procurement Administrator

David Steuber (Oct 9, 2025 16:51:37 PDT)

- Request Authorized Pursuant to R2-7-E303

10/09/2025 https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAAM6LsQlG7KYAx7IFD7q6sZ_sWZDGr-X3h

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

ROADSHOWS

THAT

ENGAGE Arizona America250

08.05.2025

INSPIRE

AUDIENCES

ANYWHERE

ABOUT

MRA

Premier roadshow provider in North America

Experiential tours have been our core business since 1989

Over 55 tours currently on the road with over 4,000 events annually

We specialize in B2B, medical, consumer, and educational outreach activations

Full service staff to manage all aspects of the roadshow

Turn-key program means we do all the heavy lifting

ROADSHOWS

THAT

ENGAGE

Headquartered just outside of Detroit, MI with offices in Windsor, ON

THE

VEHICLE

As a custom provider of mobile experiential vehicles, MRA can build custom trailers or transform nearly any road legal vehicle into a marketing roadshow. We can help align your desired visitor experience with your budget, offering flexible lease options.

VISITOR

EXPERIENCE

We offer complete design and fabrication services—taking your concept from thumbnail to activation. We develop storylines, create content, identify technologies, and design efficient layouts and interactives. From concept to complete interior fabrication, we bring your vision to life.

MOBILE

OPERATIONS

Our channel team understands the unique challenges of cause marketing, for profit or not, and delivers complete turnkey solutions to simplify every step of the process. We handle all operational needs—equipment, staffing, site procurement, maintenance, tour support, metrics, and more—so you don’t have to.

FOCUS ON WHEN AND

WHERE. MRA WILL

MANAGE LOGISTICS.

LOGISTICS

CDL driver Warrantied custom stretched tractor Warrantied generator Hotels for staff Fuel for equipment Tour manager Docents Brand ambassadors - if required Penske 24/7 emergency roadside assistance Preventative maintenance

Client services Management of volunteers Monitoring and communication with road team Site coordination & vetting Site fee negotiation Permit procurement - if required Planning support Route development Tracking and reports Remote tech support

Protocols and best practices to quickly react to emergencies Channel team specializing educational outreach activations Back-up drivers Back-up tractors and generators Washes and tolls Routine Interior cleaning Warranties and insurances DOT oversight and logs IFTA management

As part of our turn-key operational services, MRA can provide the following list of logistical services to ensure the smoothest touring experience for you and your brand. Here are just a few of the services:

BULLETPROOF

ROADSHOWS

PROPOSED

SOLUTION

ROADSHOWS

VEHICLE OPTION

46' SGL46' SGL

EXPANDABLEEXPANDABLE

TRAILERTRAILER

SUMMARY

PRICING

THE VEHICLE

46' Single Expandable Trailer: 10-month lease $105,000

VISITOR EXPERIENCE

*Design Services $15,000 - $20,000

Exterior Wrap $23,500

Interior Upfit TBD

TOUR OPERATIONS

Weekly Operations Rate $8,950/week

Management Fee $14,500/quarter

All pricing in USD. Subject to inventory and availability. Does not include site fees.

These are BUDGETARY VALUES ONLY and are likely to change.

Subject to final design, approved materials, technology requirements and content development.

*Design services includes up to 150 combined hours. Hours spent over 150 will be billed at $120/hour.

Minimum of 10 consecutive weeks of operations.

Proposal pricing valid for 30 days.

TOUR OPERATION DETAILS

This proposal includes:

One CDL driver A standard tow vehicle and generator sufficient to power the trailer Up to 1,000 miles of tractor fuel per week Up to 50 hours of generator fuel per week Hotels for driver Ground transportation for driver during events Per diem for driver Back-up tow vehicle rentals if necessary Routine services such as full exterior washing of the truck and trailer (as practical) Road permits, tolls, and DOT inspections Vehicle licensing and registration

MANAGEMENT FEES INCLUDE

Comprehensive client services and general admin support ensuring seamless coordination throughout the tour. This also covers status meetings, tour schedule reviews, consultation to optimize routing and logistics, DOT compliancy reviews to maintain regulatory adherence, communication with client field staff, and host site liaison and coordination. Assistance with permit pulls is also provided (permit fees may apply).

AVAILABILITY

120-160 days. Subject to written acceptance of order and receipt of final plans by MRA, availability of components and production capacity, and subject to signing a definitive agreement by both parties for all work to be performed. The TMA (Transportation Management Agreement) will further define payment schedules. If additional items are requested by the client, it will require a mutually signed change order. Proposal Pricing valid for 30 days.

MAINTENANCE & WARRANTIES

MRA provides full maintenance and repair coverage on all MRA-supplied trailers and generators.

All exhibitry furnished and installed by MRA is covered under warranty for up to three years or the duration of the tour, whichever comes first.

Technology components procured and installed by MRA are warrantied for one year or the duration of the tour, whichever comes first.

24/7 nationwide roadside assistance and emergency services are available through a network of over 2,500 premier Penske facilities.

INSURANCE

MRA carries $1 million in liability insurance with an additional $5 million umbrella policy. Clients are required to provide adequate liability insurance coverage for their employees and visitors, with specific details to be defined during the development of the transportation management agreement.

TRAINING

We ensure the driver is fully trained on the tour mission, vehicle operations, and event day responsibilities. If requested, we also handle the procurement, management, and training of local market staffers to support tour execution.

IN-MARKET STAFFING

In-market staffing can be provided by MRA at a rate of $65–$75 per person, per hour, with a minimum commitment of four hours per staff member.

CONTRACT

DETAILS

ROADSHOWS

ADDITIONAL CONSIDERATIONS

The following items are not included in this proposal’s pricing.

Additional fees apply:

Client products Exhibit content and copy Hospitality items (food, beverage, serving equipment, and supplies if required) All site and permit fees The cost for an in-person site inspection in advance of an event (if required) Insurance on all client-provided equipment, contents, and general liability insurance Vehicle decommissioning costs and expenses to return all client items at the end of the tour

The following items can be provided by MRA (additional fees apply):

Design and development Site procurement and fees Procurement, management, and training of local market staffers (if requested) Event security Tour uniforms Wi-Fi capability Border crossing fees (if applicable)

CONTRACT DETAILS CONT’D

CLIENT RESPONSIBILITIES

ROADSHOWS

QUESTIONS

& ANSWERS

ROADSHOWS

VEHICLE SPECIFICATIONS

The vehicle offered in the RFI response can have an ADA lift installed by MRA to support accessibility needs.

ARE THE TRAILERS FULLY ADA COMPLIANT?

DO PEOPLE ENTER AND EXIT FROM THE SAME POINT?

People can enter and exit from the same point, but we can also create secondary exit doors elsewhere in the trailer if needed.

Yes, the vehicles include air conditioning and climate control to ensure a comfortable environment in any weather

DO THE VEHICLES INCLUDE AIR CONDITIONING OR CLIMATE CONTROL?

Q&A

WHAT'S THE MAXIMUM # OF PEOPLE WHO CAN BE IN THE VEHICLE AT

ONE TIME?

With the bell installed, the unit can comfortably accommodate approximately 12–15 individuals at a time. However, the final capacity will depend on the interior layout and the number of exhibit elements included, as these factors will determine how many guests can safely and comfortably be inside at once.

Yes, see pages 9 and 10 for floor plan details including bell dimensions.

CAN WE SEE A SAMPLE FLOOR PLAN WITH THE DIMENSIONS OF THE BELL

INCLUDED

IF THE VEHICLE INCLUDES A TRAILER, DOES THE PROPOSAL ALSO

INCLUDE A TRUCK TO PULL IT?

VEHICLE SPECIFICATIONS

Q&A

Yes, our operational pricing includes a custom stretched tractor with generator to pull and power the trailer.

DELIVERY

Q&A

Vehicle delivery includes a full design and build-out of the selected leased trailer at MRA’s facility in Michigan. Once complete, the unit will be transported to Arizona by our road staff and will arrive tour-ready for activation.

WHAT DOES VEHICLE DELIVERY LOOK LIKE?

Typically, for an outreach activation such as this, the first event might be a soft launch where stakeholders, sponsors, and media would be invited. The first event location would be completely up to Arizona America 250.

WHERE WILL THE VEHICLE BE DELIVERED?

Yes, the vehicle can be fully wrapped to include your logo and partner logos.

CAN WE WRAP THE VEHICLE AND ADD OUR LOGO + PARTNER LOGOS?

Before engineering a mounting system for the bell, we would need to closely examine its structural framing and consult with bell curators to ensure proper handling and safety.

The selected trailer features double doors for easy access and offers generous ceiling height, making it ideal for accommodating large, delicate pieces. Additionally, the trailer’s infrastructure has been reinforced to support substantial weight. Notably, a multi-ton stamping press was previously mounted in the same location and successfully toured for several years, demonstrating the trailer’s capability to handle significant loads

HOW WILL THE BELL BE SECURED IN THE VEHICLE?

EQUIPMENT & VEHICLE MODS

Q&A

Yes. Screens, displays, and other exhibit components can be integrated into the trailer’s design and buildout. MRA will tailor the interior to align with your budget, objectives, and desired outcomes, ensuring a well-designed and engaging experience. All approved items and materials will be sourced and installed by MRA specifically for the SOS America 250 tour. The interior buildout will be covered under warranty for the duration of the 6–8 week tour.

IS IT POSSIBLE TO ALSO LEASE DIGITAL SCREENS OR DISPLAYS?

Yes, however, the driver can only work 6 consecutive days prior to a mandatory day off.

That day can occur while the unit is down between events or parked at a multi-day event.

CAN WE HOLD EVENTS 7 DAYS A WEEK FOR THE DURATION OF THE TOUR

(FEBRUARY THROUGH APRIL 2026)

Delivery timing depends on several factors, including the timing of project award, the duration of the design and approval process, and the scope of the build itself. Once these elements are finalized, MRA will be able to establish a clear production timeline and confirm road readiness in advance of the February 2026 target

CAN THIS BE READY TO BE PUT ON THE ROAD BY

FEBRUARY 2026?

DO YOU HANDLE VEHICLE STORAGE AND SECURITY, BOTH DURING THE

DELIVERY PROCESS AND WHILE OUT ON TOUR?

TOUR SPECIFICATIONS & STAFF

MRA includes storage of the unit in our weekly operational rate. Please elaborate on the security scope. Do you mean storage at secured facilities or security during the events?

While the MRA driver will be present and available to assist as a point of contact, they are not technically trained. AV and technical issues will primarily be managed remotely by our Director of Technology, who can troubleshoot and resolve most challenges off-site.

WILL SOMEONE BE ON SITE FOR TECHNICAL ISSUES SUCH AS AV?

MRA provides full warranty coverage for the trailer, tow vehicle, and generator for the duration of the tour. Should any mechanical issue arise, our in-house maintenance department will promptly field and manage the situation. MRA also maintains a nationwide Penske maintenance contract which adds a layer of maintenance and repair related solutions.

In cases where a timely repair isn’t possible, MRA has backup tractors and generators available to ensure minimal disruption to the tour schedule.

HOW ARE MECHANICAL ISSUES HANDLED WHILE ON TOUR?

TOUR SPECIFICATIONS & STAFF

Yes, it is possible to make slight modifications after the tour has launched, depending on the nature of the requested changes. The feasibility and cost will vary based on the scope and complexity of the modification. It would be difficult to provide an estimate without specific details, allocating a contingency of approximately 10% of the total upfit budget is a reasonable guideline for potential post-launch adjustments. It’s also important to consider timing—some modifications may require temporarily pausing the tour to complete the work safely which may affect the tour schedule and operating costs. We’d evaluate that on a case-by-case basis to minimize disruption.

WOULD IT BE POSSIBLE TO MAKE SLIGHT MODIFICATIONS AFTER THE

TOUR HAS ALREADY LAUNCHED BASED ON CUSTOMER EXPERIENCE &

LOGISTICAL CONSIDERATIONS?

Our drivers are full-time employees with extensive experience in roadshows—a specialized skill set distinct from traditional freight hauling. With over 50 roadshow-trained drivers on staff, we would aim to assign someone based in Arizona if possible. However, since the tour will span the entire state, hotel accommodations will likely be required regardless of the driver's home base. As a result, utilizing an Arizona-based driver would not significantly reduce overall expenses. In short, the cost would be similar whether the driver is local or brought in from out of state.

DO YOU CONTRACT LOCAL DRIVERS OR IS THERE A TEAM IN PLACE?

MRA will decommision the trailer and put the unit back in fleet.

WHAT WILL HAPPEN TO THE VEHICLE AND TRAILER AFTER THE END OF THE

TOUR?

WHAT WILL HAPPEN TO DISPLAYS AND OTHER MATERIALS AFTER

THE END OF THE TOUR?

Typically, exhibit materials are shipped to client at tour end.

INSURANCE

CAN YOU PROVIDE ADDITIONAL DETAILS ABOUT YOUR INSURANCE PLAN?

MRA carries $1 million in liability insurance with an additional $5 million umbrella policy. Clients are required to provide adequate liability insurance coverage for their employees and visitors, with specific details to be defined during the development of the transportation management agreement.

MRA will also carry a collision insurance policy on the tractor and trailer.

Arizona America 250 will also carry a liability policy for the same coverage amounts as indicated above as well as a policy specifically for any items you provide, including the bell.

Yes, please see page 12.

CAN WE GET A COMPLETE BREAKDOWN OF COST?

The standard fuel allocation includes up to 1,000 miles and 50 hours of generator usage.

However, fuel needs are assessed based on each tour’s specific requirements. For an intrastate tour, it’s quite possible that 1,000 miles per week may exceed actual needs.

We’ll tailor the allocation accordingly and price it to match the scope of travel and usage.

Should the tour exceed the standard limits, additional charges will apply at $2 per mile and $18 per hour for generator fuel.

HOW IS PRICING HANDLED IF THE TOUR GOES ABOVE MILEAGE/FUEL

COSTS QUOTED?

COST BREAKDOWN

CAN YOU PROVIDE A LIST OF REFERENCES WE WOULD BE ABLE TO CONTACT?

Matt Orand Senior Director of Exhibits Omaha Children’s Museum morand@ocm.org

Tom Irrera Marketing Strategy & Planning Duracell irrera.tg@Duracell.com

Brian Morgan Client Executive Fortinet bmorgan@fortinet.com

Ryan Schaffer Sr. Mgr Hershey Insights Centers Hershey rshaffer@hersheys.com

REFERENCES

Q&A

Philip Kimmel Stem Consultant Oakland Schools STEMi Philip.Kimmel@oakland.k12.mi.us

Al Colquitt Events Director

ABB

al.colquitt@us.abb.com

CASE

STUDIES

ROADSHOWS

This mobile exhibit traveled in an 18‑wheel tractor‑trailer that expanded to roughly 1,000 ft². Inside, it featured five themed zones—covering animals in the home, on the farm, at the zoo, in the wild, and at the vet clinic—with museum‑style displays, dynamic videos, touchscreens, and interactive virtual clinics where visitors could diagnose “patients” like dogs, cheetahs, and piglets.

The Animal Connections: Our Journey Together tour was designed to deepen public understanding of the profound human‑animal bond. It aimed to bring Smithsonian-level museum content—complete with interactive and educational exhibits—to communities nationwide, engaging audiences of all ages with the shared history and relationships humans have with animals.

OBJECTIVE TRAILER HIGHLIGHTS

SMITHSONIAN - SITES

ANIMAL CONNECTIONS

AMERICAN WELDING SOCIETY

CAREERS IN WELDING

Housed in a 53-foot expandable trailer, the experience features tablet-based trivia games, social media kiosks, and authentic welding artifacts and videos that bring the trade to life. The biggest draw? Five virtual reality welding simulators that give visitors a safe, interactive way to try their hand at welding—no sparks required.

The American Welding Society, in partnership with MRA, launched the "Careers in Welding Recruiting Tour" to raise awareness about welding careers. The mobile exhibit—a 53-foot expandable trailer—travels across the U.S., engaging youth and others through interactive elements that showcase welding as a viable and exciting career path.

OBJECTIVE TRAILER HIGHLIGHTS

DETROIT INSTITUTE OF ARTS

THINK LIKE AN ARTIST

Housed in a 53’ double-expandable trailer, the mobile exhibit featured digital and hands-on interactives, curated displays of artwork, and immersive storytelling. Designed for school visits and community stops, the space encouraged visitors to think critically and creatively—mirroring the experience of engaging with art at the DIA itself.

The DIA launched the "Think Like an Artist" mobile tour to expand access to the museum’s collection and promote creative thinking throughout the community. By taking the experience on the road, the tour aimed to inspire students and visitors to explore the artistic process and apply creativity to everyday problem solving.

The 53' double-expandable trailer is outfitted with high-tech educational tools, including collaborative robots, a 3D printer, an autonomous vehicle track, and extended reality stations.

Designed as a mobile learning lab, it brings cutting-edge STEM education directly to schools and community events.

Oakland Schools launched the STEMi Mobile Lab to inspire K–12 students, educators, and families to explore careers in science, technology, engineering, and math. Through hands-on experiences and interactive learning, the program promotes STEM awareness in a fun, accessible, and engaging way.

OBJECTIVE TRAILER HIGHLIGHTS

OAKLAND COUNTY SCHOOLS

STEMI MOBILE LAB

LIBRARY OF CONGRESS

GATEWAY TO KNOWLEDGE

Inside, visitors explored museum-style displays featuring rare document facsimiles, multimedia content, and digital resource demos—all curated to showcase the Library’s most iconic collections.

The Gateway to Knowledge Tour was launched by the Library of Congress in September 2010 to expand public access to its extensive collections and archives, particularly in smaller or rural communities. The goal was to spark curiosity, encourage library usage, and showcase historical treasures through a traveling exhibit.

OBJECTIVE

SIMON WIESENTHAL CENTER

MOBILE MUSEUMS OF TOLERANCE

The fleet consists of multiple custom-wrapped mobile units, each transformed into a traveling museum with engaging exhibits, multimedia presentations, and classroom-style seating. The newly expanded fleet features bold, updated exterior graphics and continues to deliver impactful programming directly to neighborhoods, campuses, and events nationwide.

The Mobile Museum of Tolerance brings the Simon Wiesenthal Center’s mission of confronting hate and promoting human dignity directly to communities across the U.S. Through immersive exhibits and educational programming, the fleet engages schools and organizations with powerful stories of tolerance, diversity, and social justice.

OBJECTIVE

LES PAUL FOUNDATION

BIG SOUND EXPERIENCE

Housed in a 53' interactive mobile exhibit, the Big Sound Experience features a multi-zone layout with audio stations offering hit recordings, hands-on multitrack mixing, timeline storytelling, and video footage of Les Paul himself. Visitors can explore his inventions—from early harmonica contraptions to the iconic solid-body electric guitar—and experience the evolution of modern recording techniques.

The Big Sound Experience was created to celebrate Les Paul’s legacy and inspire creativity in music and innovation.

The mobile tour brought interactive exhibits and Les Paul’s pioneering story directly to communities, aiming to spark curiosity and connect people with his groundbreaking contributions to sound and recording.

TRUCKIN’ THROUGH NEBRASKA

150TH ANNIVERSARY OF STATEHOOD

Housed in a 53’ double expandable trailer, the mobile museum provided children between the ages of 5-12 a unique, hands-on learning experience. Through play, interactivity, and the latest technology, children were able to explore their heritage and envision their futures.

Interactives included kiosks, touch tables, various state facts, a chore challenge to learn more about the agricultural side of Nebraska, and more.

This mobile exhibit visited 42 communities across the state over the course of 26 weeks in 2017. The stops were specifically chosen to bring the Mobile Children's Museum within an hour or two-hour drive for every family in the state and to bring a fun, educational experience to children who may not normally have access to a children's museum.

https://www.gomra.com/expandable-trailers

MRA MOBILE EXPERIENTIAL | PROPRIETARY & CONFIDENTIAL

THAT

ENGAGE

IT’S TIME WE

HIT THE

ROAD.

THANK YOU FOR YOUR TIME & CONSIDERATION

EXHIBIT A

The total estimated cost to rent a traveling museum exhibition in a 46-foot single expandable trailer for 12 weeks, visiting 15 counties in Arizona, is approximately $120,000 to over $200,000. This figure includes the exhibition and trailer rental fees, extensive transportation across the state, labor for installation at each stop, and insurance.

The final cost will vary depending on the specific exhibition content, the trailer's features (e.g., climate control), and how the 12-week schedule is structured.

Estimated cost breakdown

Category Estimated cost Notes

Exhibition rental fee $40,000– $75,000+

This is the base cost for the content. It could be lower for less complex exhibits or significantly higher for premium content from a major institution.

46' expandable trailer rental

$15,000– $25,000+

The cost for a 12-week rental of this specialized vehicle. This fee can increase depending on the features and rental company.

Trailer transportation $25,000– $40,000+

This covers the driver and fuel for the 12-week, multi-county tour. The cost depends on the route's total mileage, the number of stops, and 2025 freight rates. A professional carrier is recommended for this scale of tour.

Fuel surcharge $1,500– $3,000+

This is a variable cost that accounts for fuel fluctuations over the 12-week period.

Exhibit installation and de-installation

$20,000– $30,000

The specialized labor required to set up and take down the exhibit at each of the 15 stops is a major expense. Some exhibit providers include a supervisor's travel and labor in their rental fee.

Insurance $5,000– $15,000+

The insurance cost is based on the value of the exhibition contents and the duration of the tour.

Other operational costs

$10,000– $20,000+

This includes miscellaneous expenses such as site fees (if locations are not provided free of charge), electricity, staff expenses, and local marketing.

Total estimated cost $120,000– $200,000+

This is the potential cost range before considering any unexpected expenses.

Impact of 15-county Arizona tour

• Frequent stops and setup: Visiting 15 counties in 12 weeks requires frequent moves and setups. This increases the total cost for transportation and labor compared to a single-location rental.

• Logistical challenges: Planning the most efficient route and accounting for travel time between locations is critical to minimize travel and labor expenses.

• Remote access: Some counties in Arizona are very rural. The tour needs to account for travel to remote areas, which could affect fuel consumption and require more complex logistics planning.

MRA Proposal w_pricing

EXHIBIT A Example Weekly Operations Traveling Museum

This project is extremely time sensitive as it is planned to begin on Statehood day (February 14) and precede the celebration of the semiquincentennial of the Declaration of Independence.

There are currently no other existing contracts for this service.

A CI is advantageous to the State because it will allow the SOS to complete its mission under the current time constraints and limited availability of services.

Text12: SPO conducted multiple procurement processes to promote competition and determined that the price was fair and reasonable.

1) RFI solicitation process from May 30, 2025 to July 15, 2025. Two prospective vendors submitted materials.

2) RFP solicitation process from August 14, 2025 to September 24, 2025 under solicitation BPM007130. One vendor requested an extension of time to October 7, 2025 but then failed to submit a bid by the deadline. No vendors submitted bids.

Due to no vendors submitted bids, SPO requests the authority to enter into a direct contract with one of the vendors that participated in the RFI or that expressed interest in the RFP.

Based off the information provided in the RFI, one supplier did not meet the dimension requirements but the other supplier did meet the dimension.

The prices quoted during the RFI process indicated that a reasonable price ranges between $250,000 and $400,000.

A specialized "mobile unit driver" for a traveling museum has a dual role, serving as both a professional driver and an operations assistant. The work requires specialized driving skills for the large vehicle or highly specialized freight, as well as customer service skills, a commitment to the mission of the museum, and transporting fragile and valuable museum pieces. This includes careful handling during loading and unloading, securing the cargo to prevent damage during transport, and familiarity with proper procedures for art and artifact delivery.

Pricing is considered fair and reasonable for both parties and is a prudent business decision for the State despite the lack of direct competition. See Exhibit A for the weekly operation rate.