CI_-_Cloud_Services_12312023_-_signed.pdf

Page 1 of 2 SPO Form 101 Standard Work (Rev 03.21.22)

Standard Work

Owner State Procurement Office, Compliance Unit

Form Number SPO Form 101 - Competition Impracticable Authorization Version Revised 3/21/2022

Process Standard Work/Instructions for completion and submittal of the SPO 101 form. The form is available on the SPO website: For Agencies > Resources > Standard Forms and Documents.

Form Completion Process

No. Action Action Detail/Key Points

Sections I through III to be completed by the requesting State Governmental Unit:

SECTION I - State Governmental Unit Request

1 State Governmental Unit Name of the requesting State Governmental Unit (SGU; agency, board, or commission)

2 Requestor Name of the requestor 3 Email Email of the requestor 4 Title Job title of the requestor 5 Telephone Telephone number of the requestor

SECTION II - Background 6 Service(s)/Material(s) Description of service(s)/material(s) or Contract title (eProcurement Label) 7 Supplier Name of supplier(s) 8 Contract ID eProcurement contract number (if available)

9 CI Type Select applicable option:

- Authorization Request for a new CI

- Modification pursuant to R2-7-E303(E) for a CI modification https://spointra.az.gov/resources/standard-forms-and-documents

Page 2 of 2 SPO Form 101 Standard Work (Rev 03.21.22)

10 Requesting Term Specify contract term or extension period, as applicable, based on the CI 11 Estimated Cost Forecasted expenditures for the duration of the CI term

SECTION III - Justification

12 Rationale

Select applicable option in accordance with A.A.C R2-7-E303(A):

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is unnecessary

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is contrary to public interest

- Documented lack of suppliers

- Procurement requires an open and continuous availability of offerors

Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

Detail information regarding the rationale selected in the previous section; State Governmental Unit use of the material(s) or service(s); if mandatory state contracts were explored; the limitation which led to the competition impracticable, and how the State would benefit from the procurement. If there is previous contract which requires modification pursuant to R2-7-E303(E) or contract that reached beyond the maximum 5-year term, provide the contract number and copy of that CI.

Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

Detail strategy for the proposed procurement, considered competition, reason for selecting specific supplier, and negotiations strategy.

I have conducted research and determined that no mandatory state contract is available for the service(s) /material(s)

Check the box confirming research was conducted. If the CI pertains to a modification pursuant to R2-7-E303(E), leave field empty.

16 Signature Signature of the authorized requestor 17 Date of Request Specify the date of request

Section IV to be completed by the Procurement Authority:

SECTION IV - Approval

18 Determination

Select applicable option in accordance with A.A.C. R2-7-E303(D):

- Request Authorized Pursuant to R2-7-E303

- Request Authorized with Conditions/Restrictions R2-7-E303

- Request Returned for Additional Information

- Request Denied

19 Approved Expiration Date Specify the date or term of expiration

20 Comments, conditions, or restrictions (as applicable) Complete as needed

21 Print Name Printed name of the approver 22 Title Job title of the approver 23 Signature Signature of the approving authority 24 Date of Approval Specify the date of approval 25 Use section as necessary Used by any party in case the fields within the form were insufficient

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.

gov.

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 03.21.22)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

SECTION II - Background

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

ADOA - SPO

Jim Atkins james.atkins@azdoa.gov

Statewide Procurement Manager 602-245-8268

- Modification pursuant to R2-7-E303(E) for a CI modification

Extend until December 30, 2023 $216,000

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 03.21.22)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

- Procurement requires an open and continuous availability of offerors

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 03.21.22)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. Signature 17. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

10/6/2023 https://azadoagov.na1.echosign.com/verifier?tx=CBJCHBCAABAAAL7yaBfyrfoA6oBqrTgXhjvYlaSTgnZV

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 03.21.22)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

18. Determination

19. Approved Expiration Date

20. Comments, conditions, or restrictions (as applicable)

21. Print Name 22. Title

23. Signature 24. Date of Approval

25. Use section as necessary

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

- Request Authorized Pursuant to R2-7-E303

12/31/2023

John Red Horse IT Procurement Group Manager

10/6/2023 John Redhorse (Oct 6, 2023 15:57 PDT) https://azadoagov.na1.echosign.com/verifier?tx=CBJCHBCAABAAAL7yaBfyrfoA6oBqrTgXhjvYlaSTgnZV

Text6: The Cloud Computing Contracts (CLOUD) are Arizona's primary vehicle for procuring cloud, storage, IaaS, PaaS and SaaS and/or other software and related services. Through this contract, our Resellers can provide additional service beyond simply software licenses.

Text7: CTR046098 - Carahsoft Technology Corp CTR057494 - Kyndryl Inc.

ADSPO18-196282 - SHI International Corp CTR053108 - Cherry Road Technologies Inc.

CTR048839 - Hewlett-Packard Enterprise Co.

CTR048565 - AT&T Corp CTR059396 - B2GNow

Text14: We will be transitioning from these older PA's to the newer PA template to establish better terms and condition for the State of Arizona.