Amd_1_S4_HANA_Imp.pdf

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

Amendment 01 See Block C

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

UNICOR, Federal Prison Industry 320 First St., NW Building 400 Washington, DC 20534

See Block 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, State and Zip Code)

(x)

9A. AMENDMENT OF SOLICITATION NO.

Undetermined Source

CG283-18

10B. DATED (SEE ITEM 13)

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENT OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and the date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, Appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

X

D. OTHER (Specify type of modification and authority) By mutual agreement of both parties 43.103

E. IMPORTANT : Contractor is not, 1 is required to sign this document and return x copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation identified above is hereby amended to answer contractor questions as follows:

1. Closing date for solicitation has been extended to Friday, April 13, 2018 at 2:00 PM

Eastern Standard Time.

(see attached for response to questions)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Lisabeth L. Day, Procurement Chief

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

BY

(Signature of the person authorized to sign)

(Signature of contracting officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR(48 CFR) 53.243

QUESTION RESPONSE

Are there other applications not noted in the SOW that interface to ECC 6.0, including other SAP applications?

No

If FPI decides 3rd party applications are needed, will these integrations be a change to the contract?

No

If Test Suite and additional modules are selected to be implemented, will that be a change to the contract?

No, Decision will be made in the blueprinting phase.

What is the current database size?

540 GB

What is the monthly growth rate of data?

4 B/month

Can you breakdown the customizations by object type (Reports, Interfaces, Conversions, Enhancements, forms, Workflows)??

Will be reviewed during Blueprinting.

What were the original complexities (High, Medium, Low) of the 675 customizations done to the ECC 6.0 by object type?

Will be reviewed during Blueprinting.

How many of the 675 customizations are not actively being used (Ex Prior conversions, reports no longer utilized, outdated object type)?

Will be reviewed during Blueprinting.

Will the development Fiori applications be a change to the fix price?

1) Fixed price quote for technical landscape implantation is preferable.

2) Fiori tiles to be implemented will be determined during blueprinting phase.

Should the proposal be based on the S4 HANA methodology (Activate) or ECC R3 Methodology as referred to in the phases of 3.1?

SAP Activate

What is the existing organizational structure? Please provide the list of the entities within FI/CO, Sales and Purchasing (EX. Company Codes, Profit Centers, Cost Centers, States Org. Plants, Work Centers)

Company Codes=1 Sales org. Division, Distribution Center = 1 Purchasing Org = 1 Profit Center = 70 approx Plants = 70 approx Cost Centers = 700 approx Work Centers = redesign during blueprinting Organization structure redesign during blueprinting

Is there a requirement for budget vs actual analysis? If so, how

Will be reviewed during Blueprinting. COPA ot currently is this currently performed? configured. Will be required.

Are there existing business processes that need to be redefined? If so, within which modules?

Yes all modules will be evaluated. We expect major business process changes during blueprinting.

How are the existing business processes documents?

Variety of user manuals.

What FI modules are in scope for this migrating to S4 HANA?

GL, AP, AR, AA. Others will be evaluated during blueprinting.

What CO Modules are in scope for migrating to S4 HANA? (Cost Center Accounting, Profit Center Accounting, Project Systems, Product Costing, Internal Orders, Material Ledger, etc)

Cost Center Accounting, Profit Center Accounting, Product Costing, Internal orders. Others will be evaluated during blueprinting.

What Logistics Modules are in scope to be migrated to S4 HANA?

(Purchasing, Material Management, Inventory Management, Logistics Invoice Verification, Quality Management, Sales, Distribution, Etc.)?

PP, MM, SD, FI/CO are in scope.

QM is not currently implemented but will be evaluated during blueprinting.

What types of manufacturing processes are in scope to be migrated to S4 HANA?( Process Manufacturing, Production Planning for Process Industries, Shop Floor Controls Process Manufacturing, Make to Order, Discreet Manufacturing, Repetitive Manufacture, etc.)?

Discreet Manufacturing-Make to Stock, Make to Order, and Variant Configurator.

How many vendors and what views are used on the vendor master in R/3?

Most all views, Many vendors will not be brought over to S4 Hana.

How many customers and what views are used on the customer master in R/3?

Most all views. Many customers will not be brought over to S4

HANA.

How many materials and what views are used on the material master in R/3?

Approximately 500,000. Most all views. Do not use Warehouse Management. Will evaluate during blueprinting. Many materials will not be brought over to S4

HANA.

How many Bills of Materials will be applicable for conversion.

Determine during blueprinting.

What Views are maintained for employee records in R/3?

Determined by InforType.

Personnel Are, Employee Group, Employee SubGroup, SubType, Org key.

How many Assets do you have in R/3 that will need to be converted?

Determine during blueprinting.

How many open AR items do you have on average at any one point in time?

Determine during blueprinting.

How many open AP items do you Determine during blueprinting.

have on average at any one point in time?

Of the development objects, how many are interfaces and what are the target/source systems for each interface?

Determine during blueprinting.

Of the development objects, how many are enhancements and are developed using BADIs, BAPIs, user exits, and modifications?

Determine during blueprinting.

What is the count of the number of lines of code for each customization?

Determine during blueprinting.

Will there be compatibility views required during the migration from R/3 to S4 HANA?

Yes

Is there Middleware in place to interact with 3rd party applications? If so, which solutions are being used between sap and the 3 party applications?

Listed in the SOW.

Which organization will own the responsibility for setting up middleware to integrate with non- SAP applications?

Setting up Middleware is out of scope.

How is the master data currently being managed and governed?

Material Master, Vendor Master and Customer Master are centrally managed. Other master data is not centrally managed.

What percentage of business processes in scope are setup in Worksoft and what percentage are automated?

Test processes have been created for approximately 70% of current business processes.

Is Worksoft used for non-SAP application testing?

No.

Is there a recommended training delivery strategy by UNICOR?

Train-the Trainer methodology will be used. Training consultants work with FPI’s trainers to develop S/4 HANA work instructions and associated training materials.

Are there any existing month end close specific tools, SAP or not, being used?

No

What is the UNICOR FTE commitment from each business are during the project lifecycle?

Determine during blueprinting.

On contractor responsibility, please provide the countries since the web address listed does not work. If the individual is not a U.S. citizen, they must be from a country allied with the U.S.

DOJ requires contractors to be US citizens. Individuals from allied countries are not acceptable.

How many pages allowed for the technical response?

There are no limitations.

Can the past performance template be part of the technical volume?

No, needs to be separate.

Different board evaluating.

Does the cover page and table of content count towards the page count?

Yes

Will the client provide a pricing template?

Yes

Will the client consider T&M pricing due to lack of specific requirements?

Fixed price preferable when technically feasible. T&M when scope will be determined during blueprinting.

What is the estimated number of trips that may be required by our staff to a specified location during the pop for ODC? What is the percentage of work that will be performed in Washington DC?

Travel cost and expense reimbursed in accordance to GSA rates and Federal Travel Regulations. Notate if resource assigned will be from the local commuting area per the SOW.

What is funded for this SOW for FY2018 FY2019? Does that funded amount include external and internal costs?

We are non-appropriated. Funding by fiscal year is not applicable.

What is budgeted for this SOW for FY2018? FY2019? Does that budgeted amount include external and internal costs.

We are non-appropriated. Funding by fiscal year not applicable.

What is the target rate range for external services for this SOW?

There is no target range.

What vendors have you used in the past two years to support SAP applications?

Not relevant.

Do we need to split the cost between current and next fiscal year?

No.

What SAP functional area does UNICOR need the most?

Determine during blueprinting.

What is the independent government estimate for this contract?

Government does not general provide this information except with construction.

What is the expected start date of the project?

May 1, 2018.

How many volumes are expected for the submission?

3-Technical, Past Performance, Pricing.

Would you please consider extending the deadline for proposal submission?

Yes, extended an additional two weeks.

Is CHARM replacing REALTECH? Transport Management System in Solutions Management will be implemented to manage changes in the S/4 HANA landscape, along with related change management control tools.

Is Worksoft being replaced with native Solution Manager Functionality?

No.

Is there an incumbent for this requirement?

No.

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT