AMEND_3_-_CG276-17.doc

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT

UNICOR, Federal Prison Industry

Central Office 400 First St. NW Washington, DC 20534 See Block 6

9B. DATED (SEE ITEM 11)

02/14/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENT OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and the date specified for receipt of Offers is extended, xx is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, Appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

D. OTHER (Specify type of modification and authority)

E. IMPORTANT : Contractor is not, XX is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMEND SOLICITATION #CG276-17 AS FOLLOWS:

Questions and answers asked for this solicitation are provided on the following pages.

NO OTHER CHANGES AT THIS TIME.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

LISABETH DAY, CHIEF, PROCUREMENT

(Signature of the person authorized to sign)

(Signature of contracting officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

Prescribed by GSA

FAR(48 CFR) 53.243

CG276-17

Amendment 3

Questions/Answers

Is the correct name for the client “UNICOR / Federal Prison Industries” or “UNICOR / Federal Corrections Institutions”? Note: Both names are reflected within the solicitation. UNICOR, Federal Prison Industries

Does the facility have an incumbent security force in place? Yes

If so, who is the incumbent security provider? M G Donohue Inc.

Contract Number - DJU4600004213

Contract expires - March 31, 2017

Is this solicitation formally categorized as a “Request for Proposal” or a “Request for Quote”? Request for Proposal RFP

Will you be providing an identifying vendor code to each vendor considering you have requested for us not to include our organizations name or identifying factor within Volume II? Contracting officer will mark each packet with a unique identifier for the Technical Team evaluation

Can you please provide a floor plan and/or estimated square footage of the building? SF110,000

Can you please provide an equipment inventory of the building? Posted in ADM 1

Provide the quantities for the following fire and life safety devices.

Wet Sprinkler Risers 2

Dry Sprinkler Risers 1

Tamper Switches unknown

Waterflow Switches unknown

Pre-Action Systems (computer rooms) n/a

Manual Pull Stations 20

Smoke Detectors 54

Heat Detector Unknown

Duct Smoke Detectors Included in 54 count don’t have specific

Fire & Smoke Dampers unknown

Fire Extinguishers Approximately 150

Backflow Preventers Approximately 4

The garage fire suppression system is a dry system and the rest of the building is wet.

When was the last time the fire & smoke dampers tested? 6/29/16

CG276-17

Amendment 3

Questions/Answers

Who is the current contractor and what is the current monthly cost? MG Donohue

Will there be any on-site parking provided for the contractor’s maintenance staff? No

How long has each of the current maintenance staff been working at this building? Approximately 10 Years

Are there any warranties currently in force for any of the equipment covered by this solicitation? 25 Heat Pumps – 1 year, domestic water pumps – 1 year put in on 3/5/17.

Section B. Please clarify the units for CLIN 0002 Custodial is EA is for each month?

Please clarify the units for CLIN 0003 Landscaping is EA for each year? Yes

Please clarify CLIN 0006 Insurance. Is this for G&L, Worker’s Compensation, Auto? Normally, the insurance costs are rolled in to the prices of the other CLIN’s. (The government is self ensured. However, UNICOR owns this building, and since UNICOR is a non appropriated government agency, building insurance for loss and damage is required)

In the Statement of Work, page 6, two cooling towers are listed. Please provide the tonnage. (IT is

Statement of Work, page 6, item 1, Lighting, states that there are 1000 fluorescent lights and LED lighting is scheduled to be installed in a month or two. Is the LED to replace the fluorescent lamps?

Are these the only lights that are part of the contract responsibility? All lighting interior and exterior are the responsibility of the contractor If there are others, please provide a detailed list.

Please provide detailed information on the new LED lamps.

In the Statement of Work, page 6, Item 2, Custodial services. Will Unicor provide the container services for trash removal and recycling? The outdoor trash receptacles for waste and recycling are the responsibility of the contractor.

If these items are contractor provided, what size containers are required and how often are they serviced? currently containers are serviced 3 times a week, determination of number of times they are service is the contractors responsibility. Size determination is the contractor’s responsibility.

Please provide information on the chillers manufacturer, model numbers, serial numbers and size/tonnage.

Statement of Work, page 7, item 3, Window Cleaning. This section states that the contractor is “responsible for monitoring the fire alarm equipment/system, life safety system and high voltage electrical equipment.” Please clarify contractor responsibilities for window cleaning.

As stated in the proposal, interior and exterior cleaning of windows are required twice a years Please clarify contractor responsibilities for monitoring the fire alarm equipment/system. (Current contractor has it’s own monitoring company on contract that monitors system 24/7. It’s the responsibility of the contractor to provide the government 24/7 monitoring service. Proposals should include how contractor will provide this service)

CG276-17

Amendment 3

Questions/Answers

Please clarify contractor responsibilities for monitoring the life safety systems. (see above, includes annual inspection)

Please clarify contractor responsibilities for monitoring the high voltage electrical equipment. (In accordance with National Code)

Statement of Work, page 7, item 4, Landscaping requires seasonal plantings in open area in front left side of building and around flag pole. How many plantings are expected for “seasonal” and how many plants are required for each planting? Landscapers plant twice a year. Currently landscapers come in once a month

Statement of Work, page 7, item 5, snow removal. Will there be space on site to store snow removal equipment (i.e., snow blower, shovels, ice melt, etc.)? Yes

Statement of Work, page 7, item 6, Pest Control.

Specifically, what type of pests are to be controlled? (Typically rodents, roaches, ants, whatever pests need controlled)

Does this include termites? (If it’s required)

Do you require an integrated pest management plan? (No)

Do you require treatments at every visit or just inspect for infestations only? (Preventive Treatment is done each month)

Are there any restrictions on chemical use? (Odorless and non toxic)

Are there any restrictions on day/time of day for service? (none, must be escorted)

Statement of Work, page 8, item 10, Roof. There is a requirement to clean the solar panels 3-4 times a year. Please clarify what is involved in cleaning the solar panels. Is there any special equipment and/or chemicals needed? (same procedures as windows, soap and water)

The white roof is cleaned 2-3 times a year with water. Please clarify what is involved in cleaning the white roof. Is there any special equipment needed? (Hosing and removing dirt)

Statement of Work, page 8, item 11, Repairs. At the start of the contract, will the successful contractor be allowed to identify and list existing deficiencies that will not be subject to the $500 repair/replacement responsibility outlined in item 11? (No, current contractor is up to date for repairs)

Will the contractor be allowed to charge G&A and profit on subcontracted services and/or parts for repairs over $500? (No, per solicitation)

Will the contractor be allowed to charge for its labor for repairs over $500?( It’s part of the monthly maintenance fee)

Statement of Work, page 8, item 12, Key Personnel. The section states that the contractor must provide two quotes for custodial services. One quote must be from an “Ability One” vendor.

This statement is contradictory to the statement in part I, Information, which states in the 3rd paragraph: “PLEASE NOTE – LINE #2 THE OFFEROR MUST UTILIZE ABILITY ONE SERVICES TO PROVIDE THIS LINE ITEM.” You are to only quote for Ability One vendor providing these services.

CG276-17

Amendment 3

Questions/Answers

Section B only provides one line item for custodial services. Where/how should the second quote for custodial services be entered? No where – only Ability One Vendor allowed.

Statement of Work, page 8, item 12, Key Personnel. This section requires a Third Class Engineer to be available on site and respond within 24 hours. There are no boilers and only low pressure steam supplied by the utility, why is a Third Class Engineer required? (Third class engineer is not required on site, they just have to be available within 24 hours)

Please provide name and contact information of the existing Third Class Engineer providing services at this building. (Non-displacement of Qualified Workers, EO 13495) MG Donohue is the current contractor.

Is there a CBA governing the wages and fringe benefits of the employees working on this contract? Wage rates will apply to those employees that would fall under a Federal Wage Determination.

We have received the equipment inventory provided in Amendment #1. The list provides information on just 17 items. Please provide a more comprehensive inventory list that includes all or most items that are part of the responsibilities under the contract, such as; fire alarm components and devices, fire suppression systems (sprinkler), chillers, elevators, any controls systems (BAS/EMCS), electrical switchgear, transformers, motor control centers, exhaust fans, CRAC units, VAV’s, chilled water pumps, hot water pumps, air handling units (AHU’s), heat exchangers, heat pumps, solar panels, humidification systems, condensate pumps, etc. (list has been updated. Solar panels were manufactured by UNICOR.)

Is there a CMMS in use at the facility? If so, what system is it? If not, is the contractor to provide one? (There is no CMMS in use at the facility at this time. It is not a requirement)

Page 22, 52.212-2, Evaluation. Section lists 9 technical factors, items A – I, to be evaluated. Please provide more details for each of the 9 items describing what is expected for each item. Information within your proposal showing how you will meet each of the criteria, per the SOW.

Page 25, Part IV, Proposal Submission Requirements, Volume II. This volume asks for an executive summary and a technical/business proposal. The technical/business proposal has two subfactors. Subfactor 1A, a brief project management plan. Subfactor 1B, the organization structure and qualifications. There is no mention of the 9 evaluation items listed on page 22, A – I. Please provide clarification. You may want to consider addressing those factors in your proposal.

Section B What is the purpose of the insurance line item as the coverage required for this procurement is standard coverage? The government is self insured. This building is owned by UNICOR, not GSA and UNICOR is a non-appropriated agency. UNICOR is requesting coverage for property and building replacement cost

RFQ part 1 pg 5 The language contradicts other languages as it says line # 2 is for Ability One and other areas it says to provide 2 quotes and at least 1 needs to be Ability one. – Only Ability one is allowed and required pricing on.

PFQ Part 1 pg 5 The language quoted about most favorite customer is meant for GSA Schedules and this contract isn’t a GSA schedule bid. We request this information be removed. It is not for GSA Schedules only.

RFQ SOW 1. Pg 6 Please provide the level of response times and times to respond. For example Emergency (Normal working hours 10 minutes After hours 1 hr,) Urgent (XYZ), Routine (XYZ) ect. (Please make that part of the proposal, this will be an evaluation factor)

CG276-17

Amendment 3

Questions/Answers

RFQ SOW 1. Pg 6 What is the PM guidelines for the equipment? This varies based on the equipment. Contractor will need to provide a plan for this.

RFQ SOW 1. Pg 6 Is there a CMMS system in place for service calls and PM scheduling? (No)

RFQ SOW 1. Pg 6 Can a complete list of inventory be provided as the list provided in amendment # 1 does represent what was observed on the walk thru. List has been updated, however, it may still be missing some of the equipment

RFQ SOW 5. Pg 7 Is snow removal part of the fixed price or reimbursed as there wasn’t a line item for these services in schedule B. (Snow removal is part of the fixed price.)

RFQ SOW 9. Pg 8 Are engineering staff required to be at the building between 6 AM – 6 PM? Third class engineer is not required to be at the building. However, a staff is required to be in the building between 7:00 and 3:30 for routine maintenance and repairs.

RFQ SOW 10. Pg 8 Is the roof and solar panel cleaning part of the fixed price and if so which line item? It’s part of the maintenance portion.

RFQ. WD rates Pg 9 Does this contract allow for equitable adjustment if SCA rates & H&W go up at each option period? Yes – if SCA rates change, then we would consider an increase or decrease.

RFQ Pg 9 Is the residency requirement applicable to this contract? It requires all employees to be former federal or military personnel. If you have not been a resident of the U.S. then you must have worked for the Gov’t or been a dependent of someone working for the Gov’t.

General What is the Gross square footage of the building? 110,000 sf

RFQ pg 6 When was the last time the heat exchanger was taken apart for cleaning / inspection? January, 2016

RFQ pg 7 #3 States the contractor is responsible for the “scheduling of safety tests as required” for Fire Alarm and High voltage electrical. Please clarify who is responsible for costs associated with these safety tests. The contractor.

General Please define response times for Work Orders. This should be part of the proposal and evaluation factors.

General What is the average number of work orders per month? (Work orders have not been utilized in the past year. The contractor is required to walk the building regularly to identify issues, such as burned out lights, missing stair pads, etc. When an issue arises, COR or contracting officer will notify the guards or the POC with the contractor to attend to issue.)

General Please confirm if there is parking for the contractors staff No parking is provided.

RFQ pg 7 #3 States that “the contractor is responsible for monitoring the Fire Alarm equipment / system”. Does this include a monitoring company and fees associated with that? How about phone lines? It does include monitoring the company. Phone lines are not the responsibility of the contractor.

CG276-17

Amendment 3

Questions/Answers

General Can a proposal extension be given as less than a week is left and Q&A haven’t been answered. We also have to allow for shipping time of proposals unless proposal can be emailed. Proposal’s can be emailed or faxed as per the solicitation and at this point we do not intend to extend the time.