Central_Washington_County_Access_Center.pdf

NOTICE OF FUNDING OPPORTUNITY OR APPLICATION

CENTRAL WASHINGTON COUNTY ACCESS CENTER

(NO. 2026.066-NOFO)

FOR

Washington County, Oregon

RELEASE DATE: June 29, 2026 DEADLINE FOR QUESTIONS: August 17, 2026

RESPONSE DEADLINE: August 31, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Central Washington County Access Center

1. Legal Advertisement for NOFO

2. Introduction

3. Overview and Purpose

4. Instructions to Applicants

5. General Conditions

6. Evaluation Phases

7. Vendor Questionnaire

Central Washington County Access Center

1. 1. Legal Advertisement for NOFO

1. 1.1. Legal Advertisement

This is a notice of funding opportunity, Washington County, Oregon is requesting applications from qualified firms seeking funds for projects that align with the County goals for Central Washington County Access Center. For profit businesses, individual consultants, or individual proprietors are ineligible. These funds are intended for nonprofit organization’s actively servicing the small business community across Washington County.

A listening session will be held on 10:00 am Tuesday, July 14, 2026. More information can be found in the Introduction Section of the Procurement Portal posting under Timeline.

Applications must be received by 2:00 pm Monday, August 31, 2026.

The County may reject any application not in compliance with all prescribed public procedures and requirements and may reject for good cause any or all applications upon a finding by the County it is in the public interest to do so.

A copy of the Notice of Funding Opportunity document is posted on www.washcopurch.com/biz.

Documents can be viewed and downloaded from the site. Applicants are responsible for checking the site for any addendums before submitting their applications.

The Washington County Board of Commissioners reserves the right to reject any and all applications and to waive any and all informalities in the best interest of the County.

Suzi Fulcher, Procurement Manager

Release Date: Monday, June 29, 2026

Central Washington County Access Center

2. 2. Introduction

1. 2.1. Summary

Enter a quick summary or overview of the opportunity.

Washington County Department of Housing Services (DHS) seeks to partner with building or land owners interested in utilizing property for an Access Center. A capital funding award, structured as a forgivable loan, will be used for the rehabilitation of an existing property or the acquisition of a new potential site for an Access Center.

DHS Local Implementation Plan for the Supportive Housing Services (SHS) program aims to create one (1) Access Center in Central Washington County. The Access Center will be used as a coordinated entry access point to supportive housing services, including: housing navigation service center, inclement weather shelter, and provider of other necessary homeless service amenities, such as showers, laundry, and meal provisions. To achieve this goal, Washington County is seeking partnerships with property owners and community partners to help create an Access Center in Central Washington County with an emphasis on equitable access and outcomes.

DHS will work in full partnership with property owners to fund, develop, and support the new Access Center as quickly and effectively as possible to meet our unsheltered community’s urgent needs. The County will also serve as the primary funder and administrator of services offered at the site, working in partnership with the building owner to support the development and ongoing maintenance of the site, and a community-based provider to ensure efficient and effective program operations of the Access Center. The operations contract will be negotiated and executed separate from this process and will result in a single day rate for access center operations. The applicants for these funds should understand that due to limited ongoing resources, operators will need to fundraise for additional operational dollars. The County anticipates that the property owner and the operations contractor will be the same entity, but that is not a requirement.

2. 2.2. Background

Washington County launched an ambitious strategy to build a countywide system of care to address and prevent homelessness through services and supports that lead to housing stability and equitable outcomes. This work is funded through resources from the regional Supportive Housing Services (SHS) ballot measure that was passed by voters in the tri-county metro region in May 2020. The measure authorizes a new regional tax that will generate revenue for implementation of the SHS program from July 2021 through December 2030, with the potential for extension through voter renewal.

Central Washington County Access Center

Using SHS funds, the County has increased its shelter capacity significantly including bridge shelters, pod shelters, seasonal shelters, motel conversions, and year-round congregate and non-congregate shelters. To support these shelters, DHS intends to add an Access Center in Central Washington County, which will also be funded through SHS. This Access Center will help to centralize the homeless services and amenities utilized by the County’s homeless population and will help coordinate the County’s response, improving access to both temporary and permanent housing options.

The Department of Housing Services is committed to fair access and lawful treatment in all programs. Populations with limited service access and homelessness are inextricably linked;

therefore, housing justice is at the forefront of all programmatic work.

3. 2.3. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

Housing Services

4. 2.4. Timeline

Release Project Date June 29, 2026

Listening Session (Non-Mandatory) July 14, 2026, 10:00am Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/273265331 878186?p=bgKpAQm64xmyLNa8qc Meeting ID: 273 265 331 878 186 Passcode: TP7L2Cb7

Question Submission Deadline August 17, 2026, 5:00pm

Proposal Submission Deadline August 31, 2026, 2:00pm mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585 https://teams.microsoft.com/meet/273265331878186?p=bgKpAQm64xmyLNa8qc https://teams.microsoft.com/meet/273265331878186?p=bgKpAQm64xmyLNa8qc

Central Washington County Access Center

3. 3. Overview and Purpose

1. 3.1. Overview and Purpose

A. Program GuidelinesThe Access Center will be used for non-emergency homeless services and designed to include the following site and programmatic elements:

1. Security systems and lighting, which will be installed both indoors and outdoors in order to ensure safety.

2. Shared office space with secured access that is sufficient to support co-located services and the applicant organization’s work.

3. Private space for staff such as bathrooms and a break room.

4. At least five (5) indoor hygiene facilities with adequate shower and restrooms to serve average number of participants seen per day.

5. Outdoor covered area that includes separate community space, smoking area, and pet area.

6. Space available for minimum of sixty (60) individuals for overnight stay during inclement weather events; note that bonus points will be awarded for every 10 individuals accommodated over that minimum during inclement weather events; the access center must be large enough to accommodate the proposed number of individuals in compliance with fire marshal rules.

7. Space available to safety accommodate pets during inclement weather events.

8. Laundry facilities to include no less than four (4) washers and four (4) dryers.

9. Meal preparation facilities to include a commercial kitchen that is able to accommodate no less than three (3) meals per day and provide snacks and drinks throughout the day.

10. Storage for and distribution of clothing and food (i.e., food pantry).

11. Ample short-term storage space for participants belongings, including bike racks.

12. Additional Rooms in the facility must include additional rooms for programming, spaces such as a quiet room, computer space, a trauma de-escalation room, and classroom space for budgeting, peer support, on-site resources, and community gatherings.

13. Site must include a hardwired generator and other emergency supplies on hand, such as bottled water, in the event of power loss.

14. The provider shall provide supportive services at the Access Center accordance with procedures approved by Washington County Department of Housing Services (DHS), Central Washington County Access Center aligned with the Washington County DHS Program Manual. The Access Center will provide the following functions, services, and equipment.

i. Provider must make their address and hours of operation publicly available, inform the Department of Housing Services of any changes to operating hours, and actively engage with Street Outreach providers and Community Connect to encourage unsheltered individuals to engage with access services.

a. The expectation is 12 hours a day, 7 days a week.

ii. Provider must maintain adequate staffing structure that supports safety within and around the Access Center.

iii. Providers are permitted to prohibit the possession and/or use of weapons, alcohol, and/or illegal drugs on the site.

a. Provider must, however, establish Harm Reduction policies, practices, and procedures designed to minimize negative consequences resulting from participants’ use or possession of contraband items as referenced above.

b. Harm Reduction is not intended to prevent the termination of a participant whose actions or behavior constitute a threat to the safety of participants and/or staff.

iv. Engage and maintain a “Good Neighbor Agreement” with nearby residences and businesses.

a. The agreement should include provider sent email updates, property upkeep expectations, and an after-hours phone line, email, or a way to respond to neighbor complaints.

b. “Good Neighbor Agreement” policy shall be reviewed by Washington County Housing.

v. All vandalism on site must be cleaned, and site must maintain a clean external and internal appearance. This includes setting and managing behavioral expectations for participants when they come and go from the property.

vi. Basic need services must be provided and regularly available including:

a. Meals should be provided on a consistent and publicly advertised time with snacks always available.

b. Showers, laundry, grooming, and hygiene items.

c. Mail service, reasonable telephone access, and internet access.

vii. The provider shall check HMIS to assess whether the participant has an HMIS profile and determine if they are currently enrolled in a housing or shelter program or has any pending referrals.

a. If the participant has a pending referral, Access Center staff shall provide the participant with that information and attempt a warm hand-off with the appropriate provider to support connection to services.

b. Participants who do not have an HMIS profile should be entered into HMIS and provided a Phase 1 Assessment. While this goal should be prioritized, Central Washington County Access Center basic needs services should not be denied to an individual who does not want to share their information.

viii. Provider will complete Community Connect assessments, update existing HMIS records as needed, and enter engagement with access services as service transactions in HMIS.

ix. Where applicable, provider shall work with participant to obtain all appropriate Releases of Information (ROI) to allow effective communication with system partners and other service providers/agencies to assist participants with connections to resources, services and benefits, coordination of services, participant advocacy, etc. This includes ROIs for the Homeless Management Information System (HMIS) as well as any agency-specific ROIs.

x. Provider is encouraged to build partnerships with other community-based services that can be provided on site including health and behavioral health providers, peer mentorship programs, harm reduction programs, employment services, recovery programs, and other services.

xi. The provider is expected to transform the Access Center into a space for Inclement Weather Sheltering (IWS) when the county delivers IWS activation messages.

a. This includes 24/7 sheltering services during the entire duration of IWS activation with deactivation notices delivered by the county.

b. Additional IWS requirements can be found in the IWS Scope of Work and Program Manual.

xii. Provider should establish policies, procedures, and standards of safety for when families with minor children seek access services and basic needs.

xiii. Participants should be offered assistance in moving forward in accessing permanent housing through collaboration with housing programs including creating a Service Plan to set housing, financial, and wellness goals; support with completing housing applications; and other support associated with the housing placement process.

xiv. Provider must have the ability to store participants’ belongings requiring a secured and locked storage and have policies and procedures for the return or relinquishment of funds and/or possessions held on behalf of a participants.

a. Storing participant belongings should only be for a short period of time.

b. Items stored should comply with provider standards.

xv. Provider must promptly and appropriately respond to medical problems of participants and staff.

a. Provider must ensure regular training is provided to staff and volunteers about naloxone, common physical health, and mental health problems of people experiencing homelessness and how to obtain needed and

Central Washington County Access Center appropriate services.

b. Provider must adopt and comply with the County’s infectious disease protocols and procedures. Provider must have written action plans for responding to infectious disease within the Access Center.

xvi. Provide must have language access policies and services to ensure service delivery to various languages.

xvii. Provider should continuously seek improvement around trauma informed practices and de-escalation tactics.

2. 3.2. Minimum Requirements

Project requirements for funding eligibility and allowable uses of funds-

1. Longevity: Applicant intends to maintain site control and operate the property as an Access Center for a minimum of 30 years, or as long as SHS funding for shelter operations continues, whichever is shorter. The entirety of the proposed site must be used for the same and only purpose of providing homeless supports as described in Section 3.1 above in addition to services required by other funding sources used, if any. If the property is secured through a long-term lease, the lease must be long enough to meet this requirement.

2. Design Requirements: Properties must be ADA accessible, well-lit inside and out, and the design must be trauma-informed with appropriate line of sight options for safety.

3. Location Requirements: DHS intends to have one (1) Access Center in Central Washington County. The site must be located within Washington County’s Metro Service District, have reasonable access to transportation options, meet all permitting and zoning requirements, and obtain support from local government. To obtain local government support, the site must meet all of the below requirements contained within the City of Beaverton’s shelter siting guidelines. Should the site not meet the following siting minimum requirements, the entire application will not move forward for consideration. The City of Beaverton retains the right to final approval of a site, as the city has a duty to ensure that the community members accessing services needs are met, as are the needs of the surrounding community residences and businesses. A map of the city with the guidelines incorporated can be found here:

Access Center Site Analysis

a. Building Suitability

i. Preference for standalone buildings.

ii. Size and layout must support County program requirements.

b. Safety and Buffer Zones (from sensitive locations)

i. 1,000 feet form elementary and middle schools https://beaverton.maps.arcgis.com/apps/mapviewer/index.html?webmap=c4803600b3a349d6b6a37113fcda47d6

Central Washington County Access Center

ii. 500 feet from high schools, playgrounds, and licensed childcare facilities-unless mitigating strategies are in place

c. Zoning Preferences

i. Commercial and mixed-use zones are preferred for siting.

d. Neighborhood Integration

i. Sites should allow engagement with the neighborhood but avoid proximity to residential areas (apartments and single-family homes) and isolated zones.

e. Accessibility and Transit Connectivity

i. Sites should be near high-frequency transit lines with connecting sidewalks.

ii. ADA accessibility is required or must be feasible through cost-effective retrofitting

4. Property Owner/Lessee Obligations: Property owner/lessee will be responsible for the building shell and major building systems, long-term capital needs, planning and oversight, and management of all structures or buildings on the site. An operations contract will be established with service providing partners for the daily management and basic maintenance of the property. Applicant is expected to fundraise for additional resources needed to maintain building and program operations and will be expected to demonstrate at least 15% of the total budget is matched with other funding sources. If site control is acquired using a long-term lease, the lessee will be responsible for meeting all owner obligations and must ensure that the lessor is able to meet any requirements in this paragraph that may require site ownership.

5. Acquisition and Construction Budget: Applicant must provide an acquisition (if applicable) and construction budget showing sources and uses of the requested funds, which must not exceed $5 million. DHS will review the budget to ensure adequate and balanced sources and uses. Note: projects may be subject to prevailing wage rate laws as determined by Bureau of Labor and Industries (BOLI) which should be considered in the development of the capital project budget.

4. Operating Budget: Once in operation, the County will provide operating funds to the access center using a day rate up to $1,300 to provide the services and functions referenced in sections A and B. Applicant must provide a line-item operating budget for the Access Center showing the use of County funds and other in-kind or cash contributions. DHS will evaluate all Access Center operating budget for cost effectiveness. Applicant is expected to fundraise for additional resources needed to maintain building and program operations and will be expected to demonstrate at least 15% of the total budget is matched with other funding sources.

5. Partnership with DHS: Use of this fund will require full partnership with DHS in Access Center site design process, selecting service providers, and programming.

Representatives from DHS will review will be a part of any design committee

Central Washington County Access Center meetings and will approve architectural plans and building programming to ensure it meets the requirements of this NOFO and SHS program requirements.

6. Community Engagement: A community engagement process will be required to provide opportunities for the local community to be seen and heard and ensure programming meets the needs of the community. A community engagement process must include the following steps:

a. Community Notified- notification of access center plans and upcoming community meetings

b. Information and Listening sessions- to introduce staff and partners, and gather feedback and concerns

c. Workshop- gather community and key stakeholders to begin forming Neighborhood Plan

d. Follow Up Meeting- designed to gather feedback on draft plan

e. Community Notified- of opening date and finalized plan

f. Feedback Meeting- held 3-6 months after opening to review plan’s effectiveness

A. Eligible Costs:

1. Design, architectural, and engineering work

2. Building permits and fees

3. Archeological and historical review

4. Construction labor and materials

5. Demolition/site preparation

6. Information technology infrastructure (wiring and cables)

7. Real property when purchased specifically for the project, and associated costs

8. Landscaping

9. Mortgage or Loan payments

J. Ineligible Costs:

1. Internal administrative activities

2. Project management

3. Fundraising activities

4. Feasibility studies

5. Computers or office equipment

6. Rolling stock (such as vehicles)

7. Lease payments for rental of equipment or facilities

Central Washington County Access Center

8. Maintenance or operating costs

9. Property leases including long term

10. The moving of equipment & furniture between facilities

3. 3.3. Evaluation

An evaluation committee comprised of DHS staff, jurisdictional and Metro staff, and other community stakeholders will review applications for meeting minimum threshold requirements listed above in Section 3.2. Projects that do not meet the minimum threshold requirements will not be eligible for award. Projects that meet the minimum threshold will be considered by a review panel that evaluates proposals based on the clear communication and comprehensive responses to the solicitation questions, and the following:

1. Applicant demonstrates experience and a logical plan to execute the core components of their program.

2. Applicant has a thorough plan to construct and operate the Access Center as described.

3. Applicant, and/or development team and partners have previous experience in real estate and/or obtaining permits and other development requirements.

4. Applicant and/or partner’s experience reflects history with building or operating and providing services that are focused on helping individuals gain safety, improve health, and address barriers to securing housing.

5. Proposed project is consistent with DHS programmatic and operation cost model.

6. Proposed project contributes to the overall homelessness response system. DHS will review the proposed site for congruity with other planned Access Centers, existing and planned shelters, and other homeless services sites throughout the County.

7. Applicants may also be asked to make presentations to or be interviewed by the evaluation committee.

4. 3.4. Distribution of Funds

1. The capital funding award will be structured as a forgivable loan. Funding will be allocated using a performance based fixed award model, using a schedule with percentages of the total award agreed to be released at checkpoints that verify project milestones achieved. Monthly reports of expenditures to be sent to DHS staff to monitor project progress.

2. 25% of the total award will be issued prior to construction. Required for this funding release:

a. Project sources and uses budget with no capital needs gap

Central Washington County Access Center

b. Project timeline with a projected completion date of no longer than 24 months between execution of Loan Agreement and delivery of Project services

c. Restricted use and/or restricted covenant of the property, promissory note, and regulatory agreement executed with Washington County

d. Executed agreement such as Guaranteed Maximum Price (GMP) between Borrower and general contractor including all exhibits and specifically the proposed schedule of values (SOV) and clarifications and exclusions (drafts should be provided to SHS prior to Financial Closing)

e. Executed agreement between Borrower and architect including all exhibits

f. Evidence of funding or financing for any other funder or lender in the Project

g. Satisfactory evidence of general contractor’s general liability insurance

h. Satisfactory evidence of Borrower’s general liability insurance, with Washington County as additionally insured

i. Satisfactory evidence of Borrower’s all-risk, course of construction property insurance, with Washington County listed as lender loss payee

j. Evidence of general contractor performance bond with Washington County listed as an obligee or approved alternative (e.g. line of credit)

k. Corporation or non-profit board borrower resolution signed/executed

l. Prevailing wage determination verification

m. Property ALTA survey with Legal Description

n. Updated Title report

3. 65% of the total award will be issued when the following milestones are achieved.

a. Final architectural drawings with DHS staff review and approval

b. Updated project budget with no capital needs gap

c. Community engagement plan finalized and coordinated with DHS staff, consistent with Washington County guidelines

d. Building permit approval documentation or letter from local jurisdiction with authority

e. Updated and satisfactory Project development schedule

4. The final 10% of this award will be released upon project completion. Milestones required for this funding release:

a. Final budget with all expenditures

b. Completed Good Neighbor Agreement

c. Certificate of Occupancy

Central Washington County Access Center

d. Copy of completed punch list

e. Completed provider selection process in partnership with Washington County

f. Completed contracts with provider and/or DHS defining ongoing operations roles and responsibilities

5. 3.5. Submission Requirements

Required Submittal Information

Applicants are invited to submit a letter of interest. The narrative should not exceed ten pages, excluding the project budget, and should describe each proposed shelter project. Please address the following information:

A. Site and Location. Describe the proposed Access Center site. Include information regarding specific location, size, description of any buildings currently on site, utility access, and proximate access to community resources such as transportation, employment, groceries, and existing or planned shelters.

B. Project Description. Describe the proposed programming, capacity, amenities, intended length of use as an Access Center, and anything else specific to the programmed use of the Access Center. Provide any preliminary architectural drawings of proposed Access Center design.

C. Project Budget and Funding. Describe any acquisition costs, estimated rehabilitation or development plan including detailed cost estimations, and a detailed sources and uses list equal to the project budget. Describe any other funding secured and the anticipated funding gap. Also Include an estimated property operations budget for the completed project. Budget materials will not count toward page limit. Applicants are subject to prevailing wage (BOLI).

D. Project Timeline. Provide a timeline of the project for the entire undertaking, including pre-development and design, permitting milestones, contractor and consultant phases, construction start date, milestones and expected project completion community engagement plan, and goal date for opening of the Access Center.

E. Program Description. Describe any proposed programming such as services for groups facing service disparities or locally informed services. The program proposal should be consistent with DHS shelter program standards and commitment to equitable outcomes (A full program description is not needed as it will be developed in partnership with DHS staff, according to County shelter programming standards.)

F. Community Engagement. Describe any completed or planned community engagement processes. Future community engagement may be requested to be conducted in partnership with the County, if the project receives funding.

Submission Instructions

Central Washington County Access Center

Proposals should be saved as a Word or PDF document and uploaded to Open Gov (https://procurement.opengov.com/portal/washington-county-or).

Central Washington County Access Center

4. 4. Instructions to Applicants

1. 4.1. Deadline Disclaimer

It is the responsibility of the applicant to upload and submit electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the entry/document upload process in order to ensure timely submission.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's Procurement Portal will close promptly at the deadline date and time; no exceptions are allowed.

2. 4.2. Communication

Communication regarding this opportunity between a potential or actual applicant and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of applications is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the opportunity is advertised until the award of funds. Failure to abide by this may be grounds for disqualification.

3. 4.3. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid documents. It is the applicant's responsibility to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

4. 4.4. Informational Conferences or Listening Sessions

A. Statements made by County’s representative(s) at the session are not binding upon the County unless confirmed by written addendum.

B. The purpose of the session is to offer the prospective applicants an opportunity to ask questions and clarify instructions to ensure applications submitted meet the criteria.

C. To guarantee the most appropriate use of time, applicants are expected to review the opportunity before the session.

5. 4.5. Questions and Answers

Enter all questions regarding the meaning or intent of the opportunity into the questions area of the opportunity in the County's Procurement Portal.

Central Washington County Access Center

6. 4.6. Phone Applications, Late Applications or Modifications

Late applications or modifications of applications will be handled in the following manner:

A. It is the sole responsibility of the Applicant to ensure the applications are uploaded to the system by the specified time. The system will not allow Applicants to upload after this time and the application will not be considered.

B. Any modification of an application is subject to the same conditions set forth above.

C. Applications will not be accepted via Phone, E-mail or FAX.

7. 4.7. Interpretations and Addenda

A. If necessary, interpretations or clarifications in response to questions will be issued by addenda. Questions received after Monday, August 17, 2026 may not be answered unless the County determines, in its sole discretion, that it is in its best interests to do so.

Oral and other interpretations or clarifications will be without legal effect.

B. Any amendment(s) to or error(s) in the opportunity called to the attention of the County will be added to or corrected by written addendum and posted to the County's Procurement Portal. The County may also issue addenda to modify the documents, as it deems advisable.

C. Receipt of addenda must be acknowledged.

D. Applicants shall be solely responsible to check for addenda, if any, from the County's Procurement Portal prior to submitting their applications.

8. 4.8. Guidelines for Application Submittal and Receipt

A. To be considered for this contract, each applicant must enter its complete applications per the Vendor Submission Section to the County's Procurement Portal.

B. Applications must be uploaded by 2:00 pm Monday, August 31, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions.

C. Applicants are required to submit any application forms furnished in this document.

Please retain a copy for your records.

D. Each submittal shall contain the following:

1. Any response forms listed in the #Attachments .

2. Responses, Certifications, or Agreements required.

3. Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or https://secure.procurenow.com/portal/washington-county-or https://secure.procurenow.com/portal/washington-county-or https://procurement.opengov.com/portal/washington-county-or/projects/276507/document?section=2667500

Central Washington County Access Center

5. 5. General Conditions

1. 5.1. County Rights

This Opportunity is not a solicitation of competitive bids. Failure to abide by these General Conditions is grounds for disqualification. Washington County, by this Opportunity, specifically reserves the right in its sole discretion to determine which applications best serve the public good, and to:

A. Review the solicitation, evaluation, or selection process including extending the deadline or canceling without selecting any projects.

B. Waive informalities and irregularities in the applications received in response to this Opportunity .

C. Disqualify without recourse or appeal any or all applications not meeting the requirement of this Opportunity or applications that are determined to be inconsistent with the County’s goals.

D. Reject any or all applications that do not comply with the requirements of this Opportunity.

E. Determine the timing, arrangement and method of any presentations.

F. Verify and investigate the qualifications and financial capacity of the development team, and any of the information provided in the proposal.

2. 5.2. Public Record

All applications received shall become the property of Washington County and considered an official public record subject to inspection by the public in accordance with ORS 192.502 and Washington County’s Public Records Access Policy after the completion of the application process; and may be used for any purpose relevant to the decisions and actions undertaken by Washington County. Entities are advised that confidential financial information, including any Statement of Financial Capacity, should be clearly labeled “Confidential Information” and submitted separately from the remainder of their application. Similarly, if any entity responding to this Opportunity believes that a specific portion of its response constitutes a “trade secret” under Oregon Public Records Law (ORS 192.501.2) and is, therefore, exempt from disclosure, the entity must clearly identify that specific information as a “Trade Secret” and submit it together with the confidential financial information. Identification of information as a “Trade Secret” does not necessarily mean that the information will be exempt from disclosure. Washington County will make the determination of exemption from disclosure based on the nature of the information and the requirements of the Oregon Public Records Law.

Central Washington County Access Center

3. 5.3. Communications

A. Restrictions on communication. Every effort has been made to include herein all the information necessary to prepare and submit a responsive application to this Opportunity. However, in the event additional information is desired, or there are questions about any of the information or requirements contained in this Opportunity, submit those questions through the portal in OpenGov. All questions and responses will be posted on OpenGov.

B. During the course of this Opportunity, applicants are cautioned not to undertake any activities or actions to promote or advertise their applications except in the course of Washington County-authorized presentations; or to make any direct or indirect (through others) contact with review committee members (if named), elected officials or staff members of Washington County, the Housing Authority of Washington County Board, Housing Advisory Committee, Community Development Policy Advisory Board or other funding partners. Applicants may only initiate contact with the named Procurement contact, who will assess inquiries and determine further actions, if any.

C. Washington County will not hold “one-on-one” meetings with any applicants during the evaluation process except as a part of a scheduled interview or presentation process involving all or a “short list” of applicants. Washington County may, however, ask individual applicants clarifying questions or obtain additional information about some specific point of an application.

4. 5.4. Incurred Costs

A. Washington County accepts no responsibility or obligation to pay any costs incurred by any potential or eventual applicant in the preparation or submission of an application; or in complying with any subsequent request by Washington County for information or participation throughout the evaluation process.

B. All acquisition and rehabilitation projects must provide validation of purchase price, less deferred maintenance items, preferably through an appraisal no less than six months old.

Applicants should have performed appropriate due diligence on rehabilitation cost including deferred maintenance items with evidence included in the application package.

Central Washington County Access Center

6. 6. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Program Design Applicant demonstrates experience and a logical plan to execute the core components of their program. to get the information you will evaluate and score. List the criteria by which you will evaluate the response to this criteria.

0-5 Points 5 (16.7% of Total)

2. Operational Experience Applicant has a thorough plan to construct and operate the Access Center as described.

0-5 Points 5 (16.7% of Total)

3. Development Experience Applicant, and/or development team and partners have previous experience in real estate and/or obtaining permits and other development requirements.

0-5 Points 5 (16.7% of Total)

4. Programmatic Experience D. Applicant and/or partner’s experience reflects history with building or operating and providing services that are focused on helping individuals gain safety, improve health, and address barriers to securing housing.

E. Proposed project is c

0-5 Points 5 (16.7% of Total)

5. Budget Proposed project is consistent with DHS programmatic and operation cost model.

0-5 Points 5 (16.7% of Total)

6. System Integration Proposed project contributes to the overall shelter system. DHS will review the proposed site for congruity with other proposed Access Centers, existing and planned shelters, and other planned homeless services sites throughout the County.

0-5 Points 5 (16.7% of Total)

Central Washington County Access Center

7. 7. Vendor Questionnaire

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

1. 1. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

2. 2. Opportunity Requirements* Applicant read through the enitre opportunity and confirms that they meet all of the requirements?

☐ Yes

☐ No *Response required

3. 3. Oregon Secretary of State Business Registry* Enter your registry number without spaces or dashes. If you are not currently registered enter N/A. If you are the successful proposer you will be required the register with the Secretary of State in order to contract with the County.

*Response required

Central Washington County Access Center

4. 4. Tax* The responder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

5. 5. Contact Name, Email, and Phone Number* Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.

*Response required

6. 6. Application Content The application shall be prepared succinctly, providing a straight forward, concise description of the applicant's abilities. There should be no unnecessary attachments or exhibits.

Application should contain no more than ten (10) pages of written material (excluding examples such as program materials which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point.

1. 6.1. Application* Upload the required information for this application, any appendix information or other information outside of the ten (10) limit should be uploaded seperately in Section 5.2. Upload any confidential information in Section 5.3 not here.

*Response required

2. 6.2. Appendix Information - Not Required These pages may not be reviewed by the evaluation committee and do not count against the ten

(10) page limit.

3. 6.3. Confidential Information - Not Required Upload any confidential information for your application. These pages do count against the ten

(10) page limit.

4. 6.4. Opportunity Awareness* How did you hear about this opportunity?

☐ OregonBuys

☐ A link was emailed directly to me or my firm

☐ Washington County Website / OpenGov Notification

Central Washington County Access Center

☐ DJC Oregon, Portland Tribune or other printed media

☐ Twitter, Facebook or other social media

☐ Project Center, Plan room, etc?

*Response required