CDBG-DR_HS020_New_Century_Community_Shelter_Project_Phase_2_-_Building_Construction.pdf

INVITATION TO BID

PD 26-27.003

CDBG-DR HS020 NEW CENTURY COMMUNITY SHELTER PROJECT

PHASE 2 - BUILDING CONSTRUCTION

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 16, 2026

DEADLINE FOR QUESTIONS: November 4, 2026

RESPONSE DEADLINE: November 16, 2026, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

INVITATION TO BID

CDBG-DR HS020 New Century Community Shelter Project Phase 2 -

Building Construction

1. Introduction

2. Scope of Work

3. Solicitation Terms and Conditions

4. CDBG-DR Specific Provisions

5. General Terms & Conditions

6. Construction Terms

7. Standard Insurance Requirements and Certificates

8. Insurance for Construction Contracts-General

9. Insurance for Construction Contracts-Pollution Liability

10. Insurance for Construction Contracts-Aviation Liability

11. Insurance for Construction Contracts-Installation Floater

12. Insurance for Construction Projects-Moving & Rigging Floater

13. Evidence/Certificates of Insurance

14. Pricing Table

15. Vendor Submissions

Attachments:

A - Exhibit.FederalContractProvisions.HUD with signature 5.6.26

B - Escambia_County_Section_3_Contract_Clause_CDBG-DR

C - Section-3-project-implementation-plan-template---forms-0-8

D - Escambia_County_Section_3_Business_Application_CDBG-DR

E - HS020_Executed_Agreement_Redacted

F - Highway_Construction_Wage_Determination_8.13.26

G - Haz Mat Report - PSC Century Gym (9-12-2025)

H - Century Community Shelter_Final Bid Drawings

Invitation To Bid #PD 26-27.003 Title: CDBG-DR HS020 New Century Community Shelter Project Phase 2 - Building Construction

I - Century Community Shelter_Final Bid Specifications

1. Introduction

1.1. Summary

The Century Community Shelter Project will consist of the construction of the new Century Community

Shelter in accordance with the Contract Documents prepared for that phase.

1.2. Background

In September 2020, Hurricane Sally was responsible for dumping between 12” and 24” of rain between

September 14th through September 17th in north Escambia County. Tropical force winds lead to widespread wind damage including downed power lines, trees and debris. Many residents in and around the Town of Century were without power for several days following landfall. Historically, storms that have hit northwest Florida brought hurricane force winds, spawned tornados and caused substantial wind damage and flooding.

The Town of Century also experienced widespread damage to their residential neighborhoods and housing stock when an EF-3 tornado hit the Town on February 15, 2016. A survey conducted by

Escambia County following the tornado identified 81 homes within the Town limits that were damaged or destroyed. Many of these homes belonged to low-to-moderate income people who lived in substandard housing and were in immediate danger during the storm.

Escambia County received a CDBG-DR Grant to build an emergency shelter that can be used as a multi-purpose facility as well. By building an emergency shelter, the Town of Century can provide the residents with a safe and secure facility, thereby increasing resilience to disasters and reducing, or eliminating, the long-term risk of loss of life, suffering and hardship while also enhancing the protection of its citizens. Escambia County and the Town of Century will work with local non-profit youth organizations to use this facility as a way to encourage youth participation in sports.

1.3. Contact Information

Kent Jensen

Purchasing Coordinator

213 Palafox Place, 2nd Floor

Pensacola, FL 32502

Email: kmjensen@myescambia.com

Phone: (850) 595-4982

Department:

Purchasing

1.4. Timeline

Release Project Date October 16, 2026 mailto:kmjensen@myescambia.com tel:(850)595-4982

Pre-Bid Meeting (Non-Mandatory) October 27, 2026, 10:00am

Non-Mandatory but strongly encouraged to attend.

There will be no additional access to site before bid due date.

Walk Through at:

720 E Hecker Rd

Century, FL 32535

Question Submission Deadline November 4, 2026, 3:00pm

Bid Opening November 16, 2026, 1:00pm

Microsoft Teams https://teams.microsoft.com/meet/295410186494

194?p=7TSY8U4MzeOoJgPHjn

Meeting ID: 295 410 186 494 194

Passcode: p9aN9ZW3

Dial in by phone

+1 863-333-5817,,916783403# United States, Lakeland

Find a local number

Phone conference ID: 916 783 403#

OR

Office of Purchasing

213 Palafox Pl, 2nd Floor

Pensacola, FL 32502

2. Scope of Work

2.1. OVERALL SCOPE OF WORK

The Work associated with Bid Package 2 for the Century Community Shelter consists of furnishing all labor, supervision, materials, equipment, tools, transportation, permits, testing, inspections, coordination, temporary facilities, protection, and incidentals necessary to complete the renovation of the existing gymnasium and construction of the adjoining new community shelter addition at 720 E

Hecker Rd, Century, Florida, in accordance with the Contract Documents.

https://teams.microsoft.com/meet/295410186494194?p=7TSY8U4MzeOoJgPHjn https://teams.microsoft.com/meet/295410186494194?p=7TSY8U4MzeOoJgPHjn

The Project is comprised of two adjoining building components: the existing Gymnasium Building, which will remain and be renovated, and a new building addition containing the expanded community shelter program. The existing primary gymnasium roof and wall framing generally remain, subject to the modifications indicated in the Contract Documents. The new addition utilizes CMU walls, metal stud framing, structural steel roof framing, and low-slope roof construction.

The completed facility is classified as a nonseparated Group A-3 Assembly occupancy, with Group B

Business and supporting accessory spaces incorporated within the building. Group A-3 serves as the governing occupancy classification for the applicable building area, height, fire protection, life-safety, and means-of-egress requirements. The building is Type II-B construction and is designed to be fully sprinklered. All Bid Package 2 Work shall be coordinated and completed to maintain compliance with the occupancy classification, required fire protection systems, accessible means of egress, occupant-load requirements, and other applicable life-safety provisions indicated in the Contract Documents.

Bid Package 2 shall include, at a minimum:

• Renovation and build-back of the existing Gymnasium Building, including modifications required to integrate the new addition and new building systems;

• Construction of the new community-shelter addition and all associated foundations, structure, enclosure, interiors, equipment, and building systems;

• All remaining selective demolition, cutting, patching, removals, relocations, and repairs required by the BP2 Contract Documents, coordinated with any demolition work completed under a separate prior package so that work is not duplicated;

• Complete civil/site, utility, drainage, paving, accessibility, landscape, and exterior improvement work shown in the BP2 Contract Documents;

• Complete architectural, structural, plumbing, HVAC, electrical, fire-alarm, communications, access control, and life-safety work required for a complete and operational facility;

• Coordination and rough-ins for Owner-furnished or Owner-installed equipment and systems where indicated, including final connections where assigned to the Contractor;

• Testing, adjusting, balancing, commissioning, equipment start-up, demonstrations, training, warranties, operation and maintenance data, record documents, punch-list completion, and final closeout.

PRE-BID

Pre-Bid meeting is Non-Mandatory but strongly encouraged to attend. There will be no additional access to site before bid due date.

EXISTING GYMNASIUM RENOVATION

The Work associated with the existing Gymnasium consists of renovation of the existing structure and interior space while maintaining the existing primary structural system except where specifically modified. The Contractor shall field verify existing conditions and dimensions and coordinate all new construction with existing walls, roof framing, slabs, openings, utilities, and building systems.

The Gymnasium renovation shall include, at a minimum:

• Selective removal and modification of existing construction required for the renovated

Gymnasium and connection to the new addition;

• Protection, temporary support, shoring, bracing, and weather protection of existing construction designated to remain;

• Repair and restoration of existing surfaces disturbed by demolition, utility work, structural modifications, and new construction;

• Gymnasium floor preparation and new wood athletic/sports flooring where indicated;

• New and modified wall, ceiling, finish, door, hardware, glazing, signage, and specialty work associated with the renovated space;

• Gymnasium equipment interfaces, including sleeves and infrastructure for Owner-furnished floor mounted equipment where indicated;

• Electrical power, lighting, controls, emergency lighting, fire alarm, data, communications, security/access-control interfaces, and equipment connections serving the renovated

Gymnasium;

• HVAC distribution, ventilation, controls, and associated modifications required to serve the renovated Gymnasium;

• Fire-protection coordination, penetrations, firestopping, and life-safety work associated with the renovated space;

• Coordination of telescopic seating and associated electrical/service requirements when

Alternate No. 1 is accepted.

NEW COMMUNITY SHELTER ADDITION

The Work associated with the new addition consists of complete construction of the new community shelter program spaces adjoining the existing Gymnasium. The Contractor shall provide all work necessary to create complete, accessible, weather-tight, code-compliant, and fully operational spaces.

The new addition and renovated facility shall include the following principal spaces and functions:

• Main Lobby, vestibules, covered entries, central circulation, and connecting circulation;

• Flex Space 103 and Flex Space 104;

• Office 105, Workspace 106, Office 122, and First Aid 123;

• Computer Lab 107A with associated storage;

• Multi-Purpose Room B 108A with associated storage;

• Multi-Purpose Room A 109A with associated storage;

• Locker Room A 111 and Locker Room B 110, including associated fixtures, lockers, benches, accessories, and finishes;

• Family toilet rooms, Men’s and Women’s toilet rooms, janitor space, supply space, and associated support rooms;]

• Kitchen 120, Utility 119, and food-service equipment rough-ins/connections as indicated;

• Gym Storage 124 and other storage/support spaces;

• Gymnasium 125 and all interfaces between the existing Gymnasium and new addition.

STRUCTURAL

Provide the complete structural systems for the new addition and all structural modifications required at the existing Gymnasium, in accordance with the structural drawings, details, special-inspection requirements, and applicable specifications.

• Foundations, footings, grade beams, slabs-on-grade, reinforcing, embeds, anchor bolts, and associated concrete work;

• Concrete housekeeping pads, equipment bases, curbs, and other structural concrete indicated or required for equipment installation;

• CMU structural walls, reinforcing, lintels, bond beams, connections, and related masonry construction;

• Structural steel framing, columns, beams, joists, steel decking, miscellaneous metals, connections, plates, anchors, and bracing;

• Cold-formed metal framing and structural supports associated with wall and roof assemblies;

• Structural modifications and connections between the existing Gymnasium and the new addition;

• Roof framing at low and high roof areas, openings, curbs, penetrations, equipment supports, and coordination with rooftop equipment;

• Special inspections, testing, delegated-design submittals where required, and correction of deficiencies.

BUILDING ENVELOPE, ROOFING & EXTERIOR ARCHITECTURAL WORK

Provide complete exterior wall, roof, opening, weatherproofing, and exterior architectural assemblies for the new addition and all repair/transition work required at the existing Gymnasium.

• Exterior CMU and framed wall assemblies, thermal insulation, air-barrier construction, and damp proofing where indicated;

• Prefinished metal wall panels, brick veneer, cast-stone components, and associated flashings, sealants, anchors, and accessories;

• Aluminum-framed storefront and glazed curtain-wall systems, glazing, exterior doors, frames, hardware, and weather seals;

• Low-slope thermoplastic-polyolefin roofing, insulation, flashings, edge conditions, penetrations, roof accessories, and transitions to existing construction;

• Sheet-metal flashing and trim, self-adhering flashing, manufactured gutters and downspouts, and complete roof-drainage interfaces;

• Roof hatch and aluminum ladder/ship-ladder assemblies where indicated;

• Prefabricated architectural canopy systems and covered-entry components where indicated;

• Firestopping and joint sealants at penetrations, joints, transitions, and rated assemblies.

INTERIORS, FINISHES, SPECIALTIES & EQUIPMENT

Provide complete interior construction and finishes throughout the renovated and new work areas, including all substrates, blocking, accessories, transitions, and coordination required for a finished facility.

• Metal-stud and gypsum-board partitions, rated assemblies, furring, backing, blocking, and access panels;

• Interior CMU construction and masonry repair/tuckpointing where indicated;

• Floor preparation and finish systems including polished/dyed concrete, tile, resilient flooring, accessories, and wood athletic flooring;

• Acoustical ceilings, wood-veneer ceiling panels, gypsum ceilings/soffits, and all associated suspension/support systems;

• Interior and exterior painting, high-performance coatings, sealers, and finish touch-up;

• Architectural plastic-laminate casework, finish carpentry, countertops, window sills, and related hardware;

• FRP and plastic-laminate wall panel systems in locations indicated;

• Hollow-metal doors/frames, flush wood doors, interior openings, overhead coiling counter door, overhead coiling storm doors, and complete hardware interfaces;

• Toilet partitions, toilet/bath accessories, mirrors, fire extinguishers/cabinets, lockers, locker benches, roller shades, entrance mats/frames, and signage;

• Environmental graphics, room/door identification, wayfinding, informational signage, and building signage;

• Food-service equipment coordination in the Kitchen, including required utilities, supports, rough-ins, and final connections where assigned;

• Telescopic seating only when Alternate No. 1 is accepted, including coordination with floor, structure, power, controls, and adjacent construction.

PLUMBING

Provide complete plumbing systems serving the new addition and renovated Gymnasium, including all piping, fixtures, equipment, valves, supports, insulation, penetrations, identification, testing, and connections necessary for complete operation.

• Domestic cold- and hot-water distribution from the building service entrance to fixtures and equipment;

• Sanitary waste and vent systems, cleanouts, floor drains, and associated connections to the site sanitary service;

• Roof/storm drainage piping and risers where indicated, coordinated with roof drainage and civil storm systems;

• Plumbing fixtures serving Men’s, Women’s, Family, locker-room, Kitchen, janitor, and support spaces;

• Gas water-heating equipment and associated domestic hot-water distribution where indicated;

• Natural-gas piping from the building entrance to mechanical and other gas-fired equipment requiring service;

• Kitchen and equipment connections, including rough-ins and final connections for OFCI equipment where assigned;

• Backflow prevention, mixing devices, valves, supports, sleeves, escutcheons, access, testing, flushing, disinfection, and system identification.

MECHANICAL / HVAC

Provide complete heating, ventilation, and air-conditioning systems for the renovated and new facility, including equipment, ductwork, controls, insulation, supports, curbs, power/control coordination, testing, adjusting, balancing, and commissioning.

• Packaged rooftop air-conditioning units identified for Owner furnishing/Contractor installation where indicated, including curbs, supports, duct connections, controls, condensate, and electrical coordination;

• Dedicated outdoor-air equipment and associated outside-air distribution where indicated;

• Air-handling equipment, fans, exhaust systems, ductwork, flexible connections, dampers, access doors, diffusers, registers, grilles, and fabric air-distribution devices;

• Duct insulation, equipment identification, vibration isolation, hangers, supports, roof penetrations, flashing, and access provisions;

• BACnet direct-digital controls, control devices, sensors, thermostats, sequences, integration, and complete control-system operation;

• Testing, adjusting, and balancing of air systems and commissioning of HVAC systems;

• Coordination of mechanical routing and equipment clearances with structure, ceilings, lighting, plumbing, fire protection, electrical, and communications systems.

ELECTRICAL, LIGHTING, FIRE ALARM & LIFE SAFETY

Provide complete electrical and life-safety systems required by the Contract Documents for the building and site, including service, distribution, branch power, lighting, equipment connections, grounding, emergency systems, fire alarm, controls, testing, and labeling.

• Electrical service and site power distribution, including underground service routing and utility coordination;

• Main distribution equipment, transformers, panelboards, branch circuits, feeders, raceways, conductors, junction boxes, disconnects, and equipment connections;

• Normal and emergency power distribution, automatic-transfer equipment, and associated emergency circuits where indicated

• Interior lighting, exterior building lighting, parking-lot lighting, sports lighting, bollard lighting, lighting controls, occupancy/daylight controls, and associated programming;

• Receptacles, dedicated outlets, kitchen/equipment connections, HVAC power, plumbing-equipment power, and specialty equipment connections;

• Emergency lighting, exit signs, grounding and bonding, surge protection, and other electrical life safety requirements shown in the Contract Documents;

• Complete fire-alarm system based on the design intent shown, including approved shop drawings, initiating devices, notification appliances, duct-detector interfaces, sprinkler flow/tamper interfaces, door/access-control interfaces, testing, certification, and final acceptance;

• Coordination of device locations with architectural finishes, casework, equipment, ceilings, door hardware, and accessibility requirements.

COMMUNICATIONS, TECHNOLOGY & SECURITY

Provide the communications and electronic-safety/security infrastructure assigned to the Contractor, including pathways, grounding, cabling, equipment-room fittings, device rough-ins, terminations, testing, and coordination with Owner-furnished systems.

• Communications grounding and bonding, pathways, sleeves, conduits, cable trays, supports, and firestopping;

• Communications equipment-room/rack fittings and horizontal copper/coaxial cabling shown in the Contract Documents;

• Data outlets and specialty data connections, including the dedicated Gymnasium scoreboard/data provisions shown on the technology plans;

• Support infrastructure for Owner-furnished/Owner-installed Wi-Fi distribution systems;

• Access-control infrastructure and devices shown, including card readers, door hardware interfaces, request-to-exit/door-status coordination, power, and required interconnections;

• Support infrastructure for Owner-furnished/Owner-installed security-surveillance systems where indicated;

• Coordination with fire alarm and door hardware so required life-safety release and security functions operate as intended;

• Testing, labeling, documentation, and turnover of Contractor-installed communications/security work.

2.2. General

FIRE PROTECTION, CODE & ACCESSIBILITY COORDINATION

Coordinate and provide all fire-protection, code-compliance, accessibility, and rated-construction work assigned by the Contract Documents. Work shall be fully coordinated with architectural, structural, mechanical, plumbing, electrical, communications, and security systems.

• Automatic fire-sprinkler work and coordination where required, including approved shop drawings, piping routing, supports, penetrations, flow/tamper devices, testing, and acceptance;

• Fire extinguishers, cabinets, identification signage, and required mounting/blocking;

• Fire-rated wall, floor, roof, shaft, and opening protection, including rated access panels and listed firestopping systems at penetrations;

• Accessible routes, clearances, mounting heights, toilet/locker-room accessibility, door maneuvering clearances, and accessible hardware as indicated;

• Coordination with authorities having jurisdiction for permits, inspections, testing, and certificates required for final occupancy.

CONSTRUCTION COORDINATION, TEMPORARY CONTROLS & CLOSEOUT

The Contractor shall manage and coordinate the Work as a single prime contract and shall be responsible for sequencing, supervision, quality control, temporary facilities, safety, protection, and complete integration of all subcontractor work.

• Field verification of existing conditions, dimensions, utility locations, access, equipment clearances, and interfaces before fabrication or installation;

• Weekly job-progress and coordination meetings, including participation by affected subcontractors and notification/invitation of the Architect and Owner’s Representative;

• Coordinated shop drawings for structural steel, HVAC, plumbing, fire sprinkler, electrical, security, and communications work before installation in congested areas;

• Construction schedule/critical-path planning and coordination with Owner vendors, security-system installers, furniture installers, and other separate suppliers;

• Temporary utilities, field office, sanitary facilities, barriers, screened construction fencing, security, access control, traffic/parking management, and protection of the public and existing facilities;

• Construction waste management, daily/periodic cleaning, protection of completed work, and final cleaning;

• Required product data, samples, shop drawings, delegated-design documents, testing reports, inspection reports, certificates, and regulatory submittals;

• Start-up, functional testing, controls verification, testing and balancing, commissioning, correction of deficiencies, and final system demonstrations;

• Owner training, warranties, spare/replacement items where specified, O&M manuals, record drawings, closeout submittals, punch-list completion, and final acceptance.

The Contract duration is 240 calendar days from Notice to Proceed to Substantial Completion, plus 30 calendar days for punch-list completion. The Contractor shall coordinate all Work, inspections, testing, closeout activities, and punch-list completion to meet the required Contract schedule.

ALLOWANCES, UNIT PRICES & ALTERNATES

The Contractor shall include and separately identify all allowances, unit prices, and alternates required by the Bid Form and Project Manual. Acceptance or rejection of alternates is at the Owner’s option, and accepted alternates shall be fully coordinated with surrounding work.

• Alternate No. 1 - Telescopic Seating: provide the North-side Gym telescopic seating, including all manufacturing, labor, materials, installation, coordination, and associated work specified in

Section 11 6600 when accepted by the Owner;

• Include unit-price work and base-bid quantities required by Section 01 2200, including applicable asphalt-pavement and masonry-tuckpointing quantities, and obtain required

Architect notification/verification before performing quantity-adjusted work;

• Coordinate all accepted alternates, allowances, and unit-price work with the Base Bid so the completed facility remains fully functional, code-compliant, and finished.

OVERALL REQUIREMENT

This Scope of Work is intended as a detailed summary and shall be read together with the complete Bid

Package 2 drawings, Project Manual, addenda, bid forms, approved substitutions, accepted alternates, and other Contract Documents. It does not limit the Contractor’s obligation to provide work reasonably inferable as necessary for a complete installation.

The Contractor shall furnish and coordinate all incidental work necessary to deliver this facility as a complete, safe, accessible, weather-tight, code-compliant, fully tested, commissioned, and operational facility. Where a conflict or ambiguity exists between this summary and the Contract Documents, the most stringent shall govern.

2.3. Owner Direct Purchasing (ODP) Notification

The County intends to utilize ODP for materials to be installed by the contractor. Materials expected to be purchased under this contract to include, but not limited to, clean fill material (dirt), stormwater structures, concrete pipe, and polyvinyl chloride (PVC) pipe.

The following steps are minimum requirements and may be enhanced based on individual project circumstances:

1. Material suppliers must be selected by the contractor using competitive bidding/proposals.

Supply contracts must be awarded by the contractor to the supplier whose bid/proposal is most advantageous to the County, price and other aspects considered.

2. The contractor must include the price for all construction materials/equipment in lump sum price in his bid. The Contractor’s bid must also include all Florida State sales and other taxes normally applicable to such material and equipment. The County may consider purchasing any item but does not expect to issue purchase orders for less than $15,000.00. The purchase of selected construction materials must be administered on a deductive change order basis.

3. The contractor must provide the County with a list of all intended suppliers for consideration as

ODP. This list must be submitted at the same time as the preliminary schedule of values and the project’s Critical Path Method (CPM) schedule. Along with the list, the contractor must include the price quotes from the suppliers, including any terms and conditions negotiated with the suppliers. The contractor must also supply the County with a description of materials/equipment to be supplied along with the quantities and prices. The contractor is responsible for selecting the supplier, specifications, material receipt, inspecting shipments, and ensuring that the material or service paid for by the County is appropriate for the construction.

The contractor retains all responsibility for an acceptable finished project.

4. The contractor must be responsible for maintaining the project schedule and the execution of the terms and conditions of the ODP purchase order, including expediting the suppliers' delivery schedules.

5. The purchase order form used for ODP(s) must be a County issued purchase order. The purchase order package must include the County's Certificate of Entitlement (OF0195), as an attachment per Rule 12A-1.094, Florida Administrative Code.

6. The contract must require the County to retain legal title to all ODP from the time ownership title changes from the seller to the buyer until it is incorporated into the project or consumed in completion of the project.

7. The County must remit payment directly to the suppliers of the ODP.

8. The County must provide insurance to cover all risk of loss or damage to the ODP.

9. The Contract Administrator must provide the County Risk Manager the following information required to procure the necessary Builders Risk Insurance Coverage for the project:

A. Type of project (ultimate occupancy).

B. Term of the project (e.g.: 20 months, 3 weeks)

C. Construction Type II per Florida Building Code (e.g.: Concrete Masonry Exterior, Steel

Structure).

D. Protection (sprinklers, wind mitigation, etc.)

E. Construction timeline

F. Complete listing of related projects with values

G. Determination that $10 – 15M limit covers all exposure

10. The contractor must be responsible for receipt and inspection of goods received and accompanying shipping documents under the ODP process, insuring they conform to specifications.

11. The contractor must notify the County of any goods received that are damaged or not in compliance with the specifications and facilitate a timely replacement.

12. The suppliers must directly invoice the County for the ODP, but the contractor must be responsible for approving receiving reports for goods that were received in accordance with the specifications and forwarding them to the Clerk of the Court/Accounts Payable to be processed for payment. The County must pay the ODP suppliers directly.

13. The contractor must maintain records of all ODP received and be incorporated into the work and provide the County with a monthly accounting.

14. The contractor must be responsible for obtaining and managing all warranties and guarantees for all materials and products specified in the contract documents.

2.4. Contractor Requirements

1. The successful Contractor shall possess a current and valid Florida General Contractor (CGC) license or Underground Utility and Excavation Contractor (CUC) license, as applicable to the

Work.

2. Prior to commencing construction, the Contractor shall submit digital photographs and/or video documenting existing site conditions. The documentation shall establish baseline conditions for all areas that may be affected by construction activities.

3. The Contractor shall furnish, install, and maintain a Job Board at a location approved by the

County. The Job Board shall display all project documentation required by the Contract

Documents throughout the duration of the project.

4. The Contractor shall furnish all labor, materials, equipment, permits, supervision, and incidentals necessary to complete the Work.

5. All work must be completed in accordance with the project specifications, Escambia County

Technical Specifications, and the Florida Green Book. In the event a conflict arises between these documents, the most stringent shall apply.

6. The Contractor shall prepare and submit a Quality Control (QC) Plan to the County within 10 days of receiving the Notice to Proceed (NTP).

7. Not less than fourteen (14) calendar days prior to any subcontractor commencing work, the

Contractor shall provide the County with fully executed subcontract agreements.

8. The Contractor shall be responsible for the performance of all subcontractors. Subcontractors shall comply with the requirements of the Contract Documents.

9. The Contractor shall be responsible for maintaining a clean and orderly project site and shall properly dispose of all construction debris and waste in accordance with applicable federal, state, and local regulations.

10. All requests for changes to the Work shall be submitted in writing and approved by the County prior to commencement of the changed work. No additional work shall proceed without written authorization from the County.

11. The successful Contractor shall coordinate all activities with the County. The Contractor shall sequence its work to maximize production and to comply with all scheduling and requirements established by the County.

12. The Contractor acknowledges that the project is intentionally phased to meet the County's required completion schedule. All costs associated with mobilization, coordination with other contractors, scheduling, supervision, and maintaining continuity of the Work shall be included in the Contractor's bid. No additional compensation will be provided for these activities unless specifically authorized by a written Change Order.

13. Davis-Beacon will apply for all work completed through this contract, including all subcontractor work.

14. If awarded, the selected contractor will be required to submit a Schedule of Values (SOV) within

3 days.

2.5. Schedule of Values Requirements (Award Condition)

The apparent lowest responsive and responsible bidder shall submit a detailed Schedule of Values (SOV) for the project within three (3) business days following the bid opening. The Schedule of Values shall provide a complete itemized breakdown of the bidder's submitted bid and shall be in sufficient detail to support the proposed pricing and facilitate review by the Florida Department of Commerce (FDOC).

FDOC will review the submitted Schedule of Values to determine its acceptability. If FDOC requests additional information, clarification, or a more detailed breakdown, the bidder shall promptly provide the requested information within the timeframe specified by FDOC or the County.

No contract award shall be made until FDOC has completed its review of the Schedule of Values and has provided written approval authorizing the County to proceed with the award. The County reserves the right to reject a bid if the apparent lowest responsive and responsible bidder fails to timely submit an acceptable Schedule of Values or otherwise fails to satisfy FDOC's review requirements.

3. Solicitation Terms and Conditions

Normal ITB

3.1. Solicitation Terms and Conditions

Submission of a bid in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the bidder. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Bid Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov, Attention: Kent Jensen, Purchasing Coordinator, kmjensen@myescambia.com.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the bid documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of bid closing.

Addenda will be provided to each bidder via email and posted to the Escambia County website at

Escambia County Solicitations (https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification shall be part of the solicitation documents and shall be binding upon each bidder. Each bidder is required to submit with the bid a written acknowledgment to confirm receipt of any and all addenda. No bidder may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of Purchasing as provided in this provision.

Examination of Documents and Site

Before submitting a bid, the bidders shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Bidders shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

Preparation of Bid

A bid form is included in these specifications. The bidder shall submit bids in accordance with the bid documents. The individual who signs the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature.

All blanks in the bid documents shall be completed by printing in ink or by computer with the amounts extended, totaled and the bid signed. Any blanks in the bid form will be interpreted as a “No Bid” or “No

Cost” item. No changes shall be made to the phraseology of the form or in the items mentioned therein.

Any bid which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of the solicitation may be rejected.

https://procurement.opengov.com/portal/escambiacountyfl

The bid shall include evidence of bidder’s authority and qualification to do business in the State of

Florida. As applicable, a state contractor license # for the State of Florida shall also be included on the bid form. Bidder shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. Bids must include lump sum pricing. All proposed fees and costs must be broken down and disclosed in the bid.

Integrity of Documents

Bidders shall use the original bid documents provided by the Office of Purchasing and enter information only in the spaces where a response is requested. Bidders may use an attachment to the bid documents if sufficient space is not available. Any modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, may constitute grounds for rejection of a bid. Any such modification or alteration that a bidder wishes to propose must be clearly stated in the form of an addendum to the original bid documents.

Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the Invitation to Bid and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Office of Purchasing prior to the

Bid Opening. It is the bidder’s responsibility to ensure that its bid is delivered at the proper time and place. Offers by email, facsimile, or telephone will NOT be accepted.

Each bidder’s submittal shall include all the items listed in the Vendor Submissions section.

Withdrawal of Bids

A bidder may withdraw its bid, either personally or by written request, at any time prior to the scheduled time for Bid Opening. Requests to alter or withdraw a bid must be submitted in writing to the

Purchasing Director. Bids may not be altered or unilaterally withdrawn by the contractor after the scheduled time for bid opening. All bids not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.

Bids to Remain Subject to Acceptance

All bids will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after the day of the bid opening. The County may, in its sole discretion, release any bid and return the bid security prior to the end of this period.

Conditional or Incomplete Bids

Escambia County specifically reserves the right to reject any conditional or incomplete bid.

Addition/Deletion of Item(s)

The County reserves the right to add or delete any item(s) from this bid or resulting contract when deemed to be in the County’s best interest.

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Changes to Specifications

Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should the bidder fail to comply with this provision, the bidder will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.

Disqualification of Bidders

Any of the following reasons may be considered as sufficient for the disqualification of a bidder and the rejection of its bid:

• Submission of more than one bid for the same work from an individual, firm, or corporation under the same or different name. Evidence that the bidder has a financial interest in the firm of another bidder for the same work.

• Evidence of collusion among bidders. Participants in such collusion will receive no recognition as bidders for any future work of the County until such participant has been reinstated as a qualified bidder.

• Incomplete work which in the judgment of the County might hinder or prevent the bidder’s prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the invitation to bid or default under previous contract.

• Listing of the bidder by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

Investigation of Bidder

The County may make such investigations, as it deems necessary to determine the stability of the bidder to perform the work and that there is no conflict of interest. The bidder shall furnish to the County any additional information and financial data for this purpose as the County may request.

Evaluation of Bids and Award of Contract

Escambia County will review all bids and will provide the recommendation to award to the County

Administrator, and the Board of County Commissioners. The County will award the bid to the most responsive and responsible firm(s) with the lowest responsive bid(s), principally based on price. The

County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Escambia County shall be the sole judge of the bid and the resulting agreement that is in its best interest and its decision shall be final.

Escambia County reserves the right to reject any or all bids, including without limitation nonconforming, nonresponsive, unbalanced, or conditional bids. The County further reserves the right to reject the bid of any Bidder whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating

Bidders, the County may consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted with the Bid Form.

Escambia County reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid, and to accept the bid that in its judgment will best serve the interest of the County.

Award

Award shall be made on an “all-or none total” basis, including options.

Form of Agreement

The contract shall be provided by the Office of Purchasing. The successful bidder shall, within 5 days after receipt of the Intent to Award and the contract forms or documents, sign and deliver to the County

Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible bidder or re-solicit and charge against the bidder the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded contractor shall also deliver the policies of insurance or insurance certificate(s) as required. All insurance documents shall be approved by the Risk Manager before the successful bidder may proceed with the work.

Indemnification

Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers, and employees from any and all claims, losses, penalties, interest, demands, judgments, and cost of suit, including attorneys’ fees, and paralegals’ fee, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by anyone for whom Offeror is legally liable, of any materials, tools, machinery or other property of County. County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement. The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.

The Offeror agrees to pay on behalf of Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.

4. CDBG-DR Specific Provisions

MBE/WBE affirmative steps

Per 200.321(b)(6), contractors under a federal award are required to apply considerations under 2 CFR

200.321(b) to any subcontracts:

When possible, the contractor or subcontractor should ensure that small businesses, minority businesses, women’s business enterprises, veteran-owned businesses, and labor surplus area firms are considered.

Suspension & Debarment Requirements

Per 24 CFR 570.609, contractors under a federal award are required to comply with applicable

Suspension and Debarment requirements:

Contractors must ensure that they, their principals, and any subcontractors are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federally funded transactions by any federal department or agency.

Compliance with this requirement includes:

(1) Verifying the eligibility status of the contractor and its principals prior to contract award;

(2) Checking the System for Award Management (SAM) or other applicable federal databases to confirm that no parties are excluded from participation;

(3) Including a requirement in all subcontracts that subcontractors certify compliance with Suspension and Debarment requirements;

(4) Monitoring subcontractor compliance with these requirements throughout the term of the contract;

and

(5) Taking appropriate action, up to and including termination, if a contractor or subcontractor is found to be in violation of these requirements.

Procurement of Recovered Materials

Per 2 CFR 200.323, the contractor shall comply with all applicable requirements for the procurement and use of recovered materials in federally funded projects. Contractors are required to ensure that, to the greatest extent practicable, materials and products purchased under this contract contain recovered or recycled content, as designated by the U.S. Environmental Protection Agency Comprehensive

Procurement Guidelines (CPG).

Compliance with this requirement includes:

(1) Procuring only items designated in the EPA CPG that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of such items acquired during the preceding fiscal year exceeded $10,000;

(2) Implementing affirmative procurement programs that promote the purchase of recovered materials;

(3) Ensuring that all applicable contracts and subcontracts include provisions requiring suppliers to comply with these recovered materials requirements;

(4) Maintaining records documenting the quantity and type of recovered materials purchased and used;

and

(5) Complying with all other applicable requirements of Resource Conservation and Recovery Act

Section 6002 and related regulations.

Failure to comply with these requirements may result in appropriate enforcement actions, consistent with federal, state, and local procurement policies.

Domestic Preference Requirements

Per 2 CFR 200.322, the contractor shall, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States for all federally funded contracts. This requirement applies to all contractors and subcontractors performing work or supplying materials under this agreement.

Compliance with this requirement includes:

(1) Ensuring that all iron, steel, manufactured products, and construction materials used in the project are produced in the United States, to the greatest extent practicable;

(2) Incorporating domestic preference requirements into all applicable solicitations, contracts, and subcontracts;

(3) Requiring contractors and subcontractors to certify the origin of materials and products supplied under the contract upon request;

(4) Maintaining appropriate documentation demonstrating compliance with domestic preference requirements; and

(5) Evaluating and documenting any use of foreign-sourced materials when domestic alternatives are not reasonably available, are of unsatisfactory quality, or would increase the cost of the overall project in a manner inconsistent with sound procurement practices.

Endangered Species

• Eastern Indigo Snakes o Use updated 2024 Standard Protection Measures for Eastern Indigo Snakes to support a

May Affect, Not Likely to Adversely Affect determination for this species.

• Tricolored Bats (Perimyotis…