REQUEST FOR PROPOSALS

TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES

FOR THE CONSTRUCTION OF:

RENOVATIONS & MODIFICATIONS TO:

CALHOUN ELEMENTARY SCHOOL

CALHOUN PRIMARY SCHOOL

101 & 102 Raymond King Dr.

CALHOUN, GEORGIA 30701

CALHOUN CITY SCHOOL DISTRICT

CALHOUN, GEORGIA

SAE Project Number: 01-639-027

The Calhoun City Board of Education reserves the right to reject any and all proposals and to waive technicalities.

INTRODUCTION

The Calhoun City School District is requesting a proposal from interested and qualified Construction Management Firms for the Construction of “Renovations & Modifications to: Calhoun Elementary School and Calhoun Primary School”. The general scope of work of all Phases consists of the following:

• Flooring resurfacing of all common areas and cafeteria/kitchen floor resurfacing, including a portion of the classrooms.

• Ceiling tile replacement throughout the entire facility.

• Repainting of all hallways and common areas.

• Replacement of HVAC equipment.

• Upgrades to four (4) playground areas, including grading and storm water modifications, replacement of playground equipment, and installation of synthetic turf.

• Replacement/refinishing of doors throughout.

• Lighting upgrades.

• Replacement of the intercom system.

• Updates to low-voltage cabling/wiring throughout.

• Replacement of restroom fixtures/appliances.

• Miscellaneous renovations and modifications as deemed necessary.

The School District has set a $5,000,000 construction budget for Phase 1 of the project, with work for this phase to be completed by July 21, 2027. The Construction Management Firm will assist the Owner and Architect in determining the Scope of Work that can be completed within the time frame and budget of Phase 1. Any remaining items within the listed Scope of Work will be completed as Phase 2 of the budget, with the budget and project schedule coordinated between the Owner, Architect, and Construction Manager.

A mandatory pre-proposal meeting will be held on September 29, 2026 @ 10:00 am at Calhoun Elementary School, located at 101 Raymond King Dr., Calhoun, Georgia, 30701. Proposals submitted by CMs who do not attend the conference will NOT be accepted.

The Calhoun City School District plans to select the most qualified Construction Management Firm (hereinafter referred to as CM) to enter into a CM at Risk contract for the construction of the above-referenced project. The proposed fee to be submitted as part of the CM Proposal will include “Overhead and Profit,” awarded as a percentage, and “General Conditions,” awarded as a fixed fee.

The services to be performed by the CM will have as their objective the efficient, economical, and timely delivery of the project by managing construction within time and cost limitations and established quality requirements. The services will be performed during the pre-construction phase, construction phase and post construction phase including working with the owner in estimating, value engineering, arrangements of bid packages, bidding and award of the trade contracts, and management of construction until occupancy is achieved, and implementing the one (1) year warranty and one (1) year warranty inspection.

The procedures for public works construction contracts, as established by the Georgia Local Government Public Works Construction Law, O.C.G.A., 36-91-1, shall be followed. Final selection will be made in accordance with the policies and administrative directives of the School District and any other statutory provisions.

Responses must be received by the Calhoun City Board of Education at 334 South Wall Street, Calhoun, Georgia 30701, on or before 2:00 p.m. EST on October 19, 2026, after which they will no longer be accepted. Late responses will be returned unopened and will not be considered. To be accepted, all responses must be submitted in a sealed package marked “Renovations & Modifications to: Calhoun Elementary School and Calhoun Primary School”. Six (6) copies of each proposal, along with one digital copy on a thumb drive, must be forwarded or delivered to:

Dr. Peter Coombe Assistant Superintendent Calhoun City School District Board of Education 334 South Wall Street Calhoun, Georgia 30701

Oral or telegraphic (including FAX) responses are not acceptable.

PROJECT SELECTION TIMELINE:

Advertise for CM @ Risk Tuesday, September 15, 2026 Mandatory Preproposal Conference Tuesday, September 29, 2026, 10:00 am CM @ Risk Proposals Due Tuesday, October 19, 2026, 2:00 pm BOE Approval of CM @ Risk Contract Monday, October 26, 2026

GENERAL INFORMATION

Please direct all questions regarding this Proposal Request and the program it represents to:

Dr. Peter Coombe Mr. Philip Sanders Assistant Superintendent and Project Manager Calhoun City School District Southern A & E, LLC 334 South Wall Street 7951 Troon Circle Calhoun, Georgia 30701 Austell, GA 30168-7755 Phone: 706-602-6661 Phone: (770) 819-7777 Email: coombep@calhounschools.org Email: psanders@southernae.com

No questions other than those submitted in writing will be accepted, and no response other than those submitted in writing will be binding upon Calhoun City School District.

Proposal documents may be examined at Southern A&E’s office at 7951 Troon Circle, Austell, Georgia 30168 or by calling 770-819-7777 to request a password and a link to Southern A&E’s online plan service to view the documents. Proposal documents will not be sent to plan rooms. All documents, including any addenda, will be posted only at the office of Southern A&E and on their online plan room.

Site visits to inspect the site can be arranged by appointment with Dr. Peter Coombe (706-602-6661).

It is the respondent's responsibility to arrange and conduct any site visits necessary to familiarize themselves with existing conditions.

Calhoun City School District reserves the right to amend this RFP prior to the proposal due date. All amendments and additional information will be emailed to proposers of record and posted to the Calhoun City School District’s website, https://www.calhounschools.org. Proposers should check this web page frequently for new information.

Submission of a proposal authorizes Calhoun City School District to make inquiries concerning the proposer and its officers, agents, and representatives to any persons or firms deemed appropriate by Calhoun City School District.

Proposals are subject to the Georgia Open Records Act. Calhoun City School District cannot protect proprietary data submitted in proposals.

Submission of proposals indicates the Respondent’s acceptance of the evaluation technique and the Respondent’s recognition that some subjective judgments must be made by Calhoun City School District during the determination of ranking order and award.

The Calhoun City School District reserves the right to select or reject any or all responses as a result of this Request for Proposal. The school District is not liable for any costs incurred by any person or firm responding to this Request for Proposal.

The Calhoun City School District also reserves the right to negotiate with proposers prior to the award for the purpose of obtaining best and final offers. Finalists will have the opportunity to participate in negotiations and submit a best and final offer. The Calhoun City School District shall not disclose the contents of proposals to competing proposers during the negotiations. Reference O.C.G.A 36-91-21 for regulations for best and final offers.

https://www.calhounschools.org/

GENERAL REQUIREMENTS

CM Responsibility

The selected CM will be required to assume full responsibility for all services included in their proposal. The selected CM will be considered the prime contractor and the sole point of contact for all contractual matters. The CM shall also be expected to obtain at least three competitive bids for each bid package (work category), exclusive of the CM’s guaranteed maximum price for the individual bid packages (work categories). If any bid packages receive fewer than three qualified bids, the Owner reserves the right to require rebidding of these packages. The CM shall submit a GMP for each bid package (work category) to the Calhoun City School District prior to the opening of subcontractor bids. All subcontractor bids shall be opened in a location designated by the Calhoun City School District, and all subcontractor bids shall be opened in the presence of a representative of the Calhoun City School District and the Architect. The CM will not perform any portion of the project with its own forces, except as mutually agreed by the owner and the CM and as allowed by the Georgia Department of Education. Individual trade contracts will be between the CM and the Trade Contractors, subject to school District approval.

The CM agrees to perform all work in compliance with O.C.G.A.13-10-91, Georgia Security and Immigration Compliance Act. The CM shall state affirmatively that the individual, firm, or corporation which is contracting with the Calhoun City School District, has registered with and is participating in a federal work authorization program using any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. See Attachment 7, which must be completed with the proposal.

The CM further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Calhoun City School District, the contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A.

13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Calhoun City School District at the time the subcontractor(s) is retained to perform such service.

The CM also agrees to perform all work in compliance with O.C.G.A. 50-36-1 Systematic Alien Verification for Entitlements (SAVE) program. The CM agrees that, should it employ or contract with any subcontractor(s) pursuant to this contract with Calhoun City School District, the CM will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 50-36-1. The CM also agrees to provide verification of compliance with executed affidavits available on the Department of Audits and Accounts website at http://www.audits.ga.gov/NALGAD/Files/OCGA_50-36-1xex2x/pdf.

The CM further agrees to maintain records of such compliance and provide a copy of each such verification to the Calhoun City School District at the time the subcontractor(s) is retained to perform such service.”

Required Bonds and Insurance

1. Prior to the award of a GMP contract, the CM shall provide the school District with a 100 percent

Performance and Payment Bond from a bonding institution listed in the current edition of the Federal Register as a surety for its faithful performance of this contract. Bonds must be kept in force for the duration of the contract; be executed by a resident agent of the State of Georgia; and be in compliance with Georgia Revised Statutes. The CM’s performance and payment bonds shall be included in the CM’s Fee Proposal

2. Subcontractor Default Insurance: Construction management firms may, at the construction manager’s discretion, provide SDI Insurance for Trade (Sub) contractors. If SDI insurance is to be provided, the insurance shall cover all trades.

a. The cost of SDI Insurance shall be part of the Construction Management Fee.

b. The cost of the insurance shall be listed on the proposal form as a percentage of the overall cost of the work.

3. Bonding of Trade (Sub) Contractors: Construction management firms may, at the construction manager’s discretion, provide bonding for trade (sub) contractors.

a. The cost for the subcontractor bonds shall be considered as part of the Construction Management Fee.

b. The cost for the bonds shall be listed on the proposal form and shall be stated as a percentage of the overall cost of the work.

4. Evidence of required bonds shall be presented prior to the execution of contract, insurance policies to be carried under the agreement shall not be changed, canceled, or allowed to expire without thirty (30) days prior written notification to the school District The cost for the bonds shall be listed on the proposal form and shall be stated as a percentage of the overall cost of the work.

Below is listed the insurance coverage which must be procured by the contractor at his own expense.

The contractor agrees to follow the instructions indicated in each case:

(1) Comprehensive General Liability Insurance. Combined Single limits, including Bodily Injury and Property Damage with limits of $1,000,000 for each occurrence, personal and advertising injury with a limit of $1,000,000 per occurrence, and $2,000,000 general and products/completed operations aggregates. General Liability should include premises/operations coverage and products and completed operations coverage. Policies should include X, C, U (Explosion, Collapse, and Underground Coverage).

(2) Auto Liability - including Owner, hired, and non-owned vehicles with Combined Single limits including Bodily injury and Property damage of $1,000,000 for each occurrence.

(3) Umbrella Excess Liability Insurance: Contractor shall carry umbrella excess liability insurance including Auto, General Liability and Workers’ Compensation in the amount of $1,000,000 over existing primary insurance and over self-insured hazards.

(4) Environment Impairment Liability and/or Pollution Liability - $1,000,000 per occurrence.

(5) Worker’s Compensation: As required by law.

All of the above policies must be occurrence-based. Calhoun City School District shall be named as an additional insured on all policies. The policies shall contain provisions that the coverage provided by said policies shall be primary to any insurance maintained by the School District. Said insurance shall, in fact, be primary to any insurance maintained by the School District.

Evidence of required bonds and insurance shall be presented prior to the execution of a GMP contract.

The required bond shall be indicated as a single line item on the CMs GMP breakdown, and the bonding amount shall be adjusted by change order when all contract cost are established by procurement of subcontract bids. Insurance policies to be carried under the agreement shall not be changed, canceled, or allowed to expire without thirty (30) days prior written notification to the school District.

Should the CM elect to require certain subcontractors to provide Performance Bonds and Labor and Material Payment Bonds, the cost of the subcontractor-provided bonds shall be the responsibility of the CM and shall not be included in the GMP. The cost of the subcontractor-provided bonds shall be itemized as a separate line item on the subcontractor’s bid form.

Taxes, Fees, Code Compliance and Licensing

The CM shall be responsible for the payment of any required taxes or fees associated with the execution of a GMP contract. The CM shall also be responsible for compliance with all applicable codes and statutes. All installation and construction work shall be done by sub- contractors licensed in the State of Georgia.

Payment

CM shall submit monthly payment applications using AIA G702 and AIA G703 Continuation Sheets in addition to Georgia State Department of Education DE Form 0263, July 1982 Edition.

The CM shall defend hold harmless and indemnify the Owner, the Architect, and other design consultants against all claims, suits, actions, costs, council fees, expenses, damages and/or judgments in decrees by reason of persons or property being damaged or injured by the CM or any of the CM employees/subcontractors in any capacity during the progress of the work, whether by negligence or otherwise. This indemnity provision shall not be construed so as to require CM to indemnify the Owner, Architect and the other design consultants for their own sole negligence.

REPRESENTATIVE SERVICES TO BE PROVIDED BY THE C.M.

Project Planning

1. Evaluate preliminary documents for constructability, value opportunities and scheduling at each phase of design.

2. Participate and assist in planning meetings.

3. Provide estimates at the Check Set and Final phase and an estimated monthly construction payment schedule to assist the owner with financial budgets.

4. Conduct a Value Engineering review, including Life Cycle Cost, and evaluations for alternate materials and systems and present to the Owner and Architect for review and comment.

5. Prepare and submit cash flow analysis to Owner.

Bidding and Awarding Phase

1. Separate construction work into appropriate work categories (See attachment 1).

2. Develop requirements to assure time, cost, and quality control during construction.

3. Provide an estimated construction schedule for issuance with the bid/proposal package.

4. Identify bidders and generate bidder interest. Maintain a list of firms contacted and dates of contact for review by the Owner. CM shall include Owner and Architect in bid forms and work categories communicated and distributed to all subcontractors as a matter of bidding records.

5. Schedule and conduct pre-bid conferences in conjunction with the architect and representatives from the School District.

6. Advertise and distribute bidding documents.

7. Assist in development of necessary addenda and distributing of these addenda to known bidders.

8. Monitor bidder activity.

9. Review and analyze bids and recommend awards in conjunction with Owner and Architect.

10. Collect executed contracts, purchase orders, affidavits of assurance, insurance certificates, and performance and payment bonds and distribute copies to Owner, Architect and contractors.

11. Update schedule.

12. Assist in Pre-Construction meetings.

Construction Phase

1. Maintain staff for construction management to include an on-site superintendent.

Superintendent shall have supervised past projects of equal size and scope and have excellent performance references from the owners for a minimum of three (3) projects within a period of five (5) years maximum. CM shall submit his proposed superintendent/superintendents and references for review by the Owner and Architect with this proposal.

2. Mobilization of job site – Provide and maintain a fully equipped project office facility on-site to perform all required CM duties and meetings and coordination of on-site temporary facilities.

3. Assure timely procurement of all required permits.

4. Establish and maintain coordination procedures.

5. Develop and maintain a detailed schedule including delivery, approvals, inspection, testing, construction, and occupancy.

6. Conduct and record a minimum of bi-weekly job progress meetings following a CM generated agenda with the Architect, Owner and all active trades, and follow-up with distribution of minutes to all parties.

7. Coordinate and log all request for information (RFI’s).

8. Maintain a daily log of jobsite activities.

9. Prepare and submit change order documentation for review and approval by the architect and

School District. Review change order proposals to verify validity, purpose, and cost breakdown.

10. Maintain a system for review and approval of shop drawings.

11. Maintain written and photographic records and submit routine reports to the architect and

School District. Aerial progress photographs should be taken on a monthly basis or more often as changes require.

12. Maintain quality control and ensure conformity to contract documents.

13. Establish and maintain a jobsite safety program.

14. Provide cost control through progress payment review and verification according to the approved schedule and contract amounts.

15. Provide coordination of post completion activities, including the assembly of guarantees, manuals and the owner’s final acceptance.

16. Coordinate and assure timely completion of final punch list as required by the specifications.

17. Compile as-built drawings throughout construction.

18. Assemble close-out documents and forward to Architect for review and approval.

19. Coordinate and schedule any training specified for Owner’s personnel.

20. Provide all services listed under “General Conditions” in Attachment 2.

Post Occupancy Phase

1. Implement and coordinate the one (1) year warranty and one (1) year warranty inspection.

2. Respond to request for corrections for work items found not to be installed correctly.

3. Respond to warranty related request.

4. Assist in post-construction review of the facility.

SELECTION PROCESS

The services being sought under the RFP are considered professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the responding firms and will result in an award that is in the best interest of the School District. The selection process for these services may proceed in two phases. At the completion to the second phase, a GMP contract may be negotiated. Evaluations will be performed by a committee. The following is a summary of the selection process:

Phase I - Proposal Evaluation Interested respondents to this proposal request must provide the information required to meet the criteria contained in “Response Format and Contents”. The evaluation committee will evaluate submittals and choose the most highly qualified CM, and may invite them to participate in Phase II of the selection process. The following criteria will be considered in choosing the most highly qualified

CM:

1. Firm History and Information

2. Relevant Experience

3. Project Personnel

4. Financial Information

5. Project Approach

6. Claims History

7. References

8. Fee Structure

Phase II - Interviews The CM firms selected through the Phase I evaluation process may, at the evaluation committee's discretion, be asked to participate in oral interviews. Following these interviews, the evaluation committee will recommend a CM to the Board of Education for review and approval.

A. Formal Interview Evaluation Criteria

Upon review of the submittals, the Owner/Architect will determine if interviews will be conducted. If interviews are conducted, the following criteria shall apply.

Major Category Criteria

Project Team Overall impression of key team members (project manager, superintendent, project director, cost estimator, project executive, etc.

Methodology Methodology presented to assure success.

Leadership Ability of principals to engender confidence in the ability of the firm to complete the project within the time and cost budgeted.

Communication Ability of team members to communicate during the interview process Q&A The firm’s ability to effectively answer questions and problem-solve in meetings.

B. Interview Format

The firms selected to make a presentation to the selection committee will be notified. Each firm selected for further consideration shall be notified in writing and informed of a place and time for the interview session. The time allotted to each firm for the presentation and interview shall not exceed one hour (30 minutes for presentation, 30 minutes for questions). The format of the firm’s presentation during the interview session is at the discretion of the proposer. Members of the selection committee will be present during the formal interview. Firms shall address any questions, prior to the interview, to the school system’s contact contained in the RFP. Firms shall not contact any other members of the school system or selection committee.

C. Final Evaluation

Upon completion of the evaluation process by the Selection Committee, the firms will be ranked in descending order of recommendation.

Negotiation and Signing of Contract Upon completion of Phase II and the determination that the project is feasible and acceptable to the Calhoun City Board of Education, a modified AIA A133 contract without Mandatory Amendment #1 will be executed between the selected CM and the School District. A GMP will be prepared by the CM and shall incorporate all costs incurred by the CM for each phase or phases associated with the projects.

The GMP shall be submitted to the school District and shall include a preliminary schedule of values, a preliminary schedule of work category bid packages and a preliminary monthly cash flow chart. Upon agreement by all parties on the GMP, and acceptance of the GMP by the Board of Education, the Mandatory Amendment #1 will be completed, signed and attached to the contract and shall constitute the full contract for the project. Upon completion of Mandatory Amendment #1, procurement of subcontract bids will commence. In the event a GMP cannot be agreed upon by all parties, the CM will receive no compensation for pre-construction services.

The GMP shall also include a contingency equal to five percent (5%) of the total construction amount and shall be listed in the GMP as a line item amount. At the completion of the project, all remaining balances in Allowances and Contingency funds shall be returned to the Owner.

Overall Overall impression of firm

RESPONSE FORMAT AND CONTENTS

General Information

Responses must be submitted in the format outlined in this section. Each response will be reviewed to determine if it is complete prior to actual evaluation. Failure to provide accurate, up-to-date responses to any and all portions of the RFP may result in disqualification without prejudice. The school District reserves the right to eliminate from further consideration any responses that are deemed to be substantially or materially unresponsive to the requests for information contained in this section. The intent of the school District is that all responses follow the same format to ensure each response is evaluated fairly. The school District may, during the evaluation process, request additional information to supplement or clarify the information provided.

Proposals will be evaluated in light of the material and substantiating evidence presented in the proposal, and not on the basis of what is inferred.

Any exceptions taken to the terms and conditions of this RFP must be clearly identified. If no exceptions are listed, it will be concluded that the proposer will meet, in every detail, the conditions stipulated in this RFP.

Proposals may be modified or withdrawn by written notice received prior to the deadline for receipt of proposals. A proposal may also be withdrawn in person by the proposer or his authorized representative, provided his identity is made known and he signs a receipt for the proposal, but only if the withdrawal is made prior to the deadline for receipt of proposals.

The proposal form (Attachment 6) shall be signed by such an officer, member, or person as is duly authorized to bind the CM to a contract.

Each respondent shall provide the school District with six (6) copies of the RFP and, in a separate sealed envelope, provide three (3) copies of the Construction Management Services Fee Structure form (Attachments 2 & 3). Begin each section and subsection as described herein on a separate page.

Number the pages in each section consecutively. Each page shall clearly display the respondent's name at the bottom.

Submission of a response authorizes the school district to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the school District.

Questions that arise prior to the proposal submittal date shall be submitted in writing to both the school District and the architect.

Proposal Format

Firm History & Information (10%)

Briefly describe your firm’s organizational structure and history. Include the following information:

• Cover letter [limited to two (2) letter-size pages] at the beginning of the proposal. The cover letter shall include a project title, CM information (including name, address, e-mail address, and telephone and fax number), names, email addresses and telephone and fax numbers of people authorized to provide any clarifications required. The letter should express your organization’s commitment to the following topics:

• Why you believe your firm is aptly suited to perform Construction Management services for Calhoun City School District.

• What specific qualities/attributes you and your firm possess that would enable you to meet the school District’s educational specifications and high expectations of service in a superior manner.

• Identify specific instances where other school districts have benefited as a result of your association with their construction program.

• Comment on your firm’s qualifications, including general information and brief history of the firm, including a chronology of the firm’s origin through its current status and any changes in ownership or locale since its inception.

• Furnish an organizational chart for your firm specifically indicating those who will be involved in this program, the length of time that the current management team has been with the firm and the amount of involvement that senior management will devote to this project.

Relevant Experience (10%)

Provide a list of all relative and similar projects completed in the past five (5) years within 120 miles of Calhoun City and specifically identify the four (4) most recently completed Construction Management at Risk projects on the list. Include the following information:

• Project name and location

• General description (new construction, addition, renovation)

• Project delivery method

• Project’s original budget and final cost

• Percentage of change orders

• Project’s total square footage

• Project’s cost per square foot (indicate if $/sf includes sitework)

• Project start and completion dates

• Scheduled duration vs. actual completion time

• Owner’s contact information

• Project architect’s contact information

Project Team (15%)

Each respondent shall attach a project staffing plan including the following:

• A project organization chart showing a graphic representation of the participants listed as members of the project team and their responsibilities in the program.

• Initial staffing showing the percentage of time each staff member is to be assigned to the project team.

• A one-page resume including education, experience and any other pertinent information shall be included for each team member assigned to the projects.

• A list of relevant projects that each team member has participated in during the past five (5) years. Indicate the team member’s title and reference contact for each project.

• Describe your method of prequalifying and generating interest from qualified subcontractors.

Financial Information (15%)

Provide a financial review statement for the firm, or firms, in the case of a joint. The financial statement must be within 6 months of the year-end, but in no case more than 18 months old.

Provide a compliance letter from your bonding company showing consent to provide 100% Performance and Payment Bonds for the amount of the cost of the work for your services as a Construction Manager and for the construction of the entire project. There is an estimated cost of $5,000,000 for Phase 1 of the project.

Each respondent shall provide a certificate of insurance detailing their firm’s present coverage and limits. Insurance agent shall certify that they are licensed to perform business in the State of Georgia.

The certificate of insurance should be addressed to Calhoun City School District and be dated within 30 days of the bid/proposal date.

Project Approach (20%)

Provide a brief outline and description of your firm’s approach for these projects. The description should include, at a minimum, your approach to the following topics:

1. Pre-Construction Services

a. Constructability Review

b. Cost Control

c. Generating Bidder Interest

d. Subcontractor and Material Supplier Qualifications

e. Value Engineering

2. Schedule Control

a. Include a preliminary schedule for this project including pre-construction activities, schedules for different project phases, and post construction activities. Include any pertinent information regarding logistics and time required to re-locate student classrooms between phases.

b. Schedule Recovery

c. Refer to the phasing plan for the suggested phasing schedule. The owner is interested in hearing from proposers any suggestions, recommendations, and alternative phasing schedules to complete the work. All work must be completed according to the schedule contained within the RFP. The owner will consider suggested alternative phasing and schedules as part of the scoring for this category.

3. Budget

a. Change Order Management

4. Safety Program

5. Quality Control

6. Post Completion Activities

Briefly describe your greatest concern regarding delivery of these projects.

Claims History (5%)

List all litigations, arbitrations, and mediations in which the firm has been involved in the past five

(5) years and indicate the disposition of each such claim, the name of the owner, and the nature of the claim.

References (5%)

Provide five (5) references from K-12 school Districts that you have worked with in the past that Calhoun City School District can contact to discuss your firm’s performance and teamwork. The references requested are for the CM firm only and not individuals within the firm.

Fee Structure (20%)

Contractor shall stipulate lump sum fee for General Conditions on Attachment 2, and a percentage fee for Overhead and Profit on Attachment 3. Submit Attachments 2 and 3 and the completed “Contractor Cost Proposal Summary”, in a separate sealed envelope with your proposal.

Fees for General Conditions not itemized in the schedule of values and Overhead and Profit shall be billed as a percentage of the total project completion

Attachment 1

ESTIMATED WORK CATEGORIES

Demolition Selective Demolition Sitework, Grading, Storm Drainage, Erosion Control, Grassing, Tree Protection Site Utilities Synthetic Surfacing Playground Equipment Termite Control Site Concrete & Asphalt Paving Chain Link Fence Cast-in-place Concrete Cast Stone and Unit Masonry Structural & Miscellaneous Steel Rough Carpentry Architectural Woodwork Building Insulation Hollow Metal Doors & Frames Wood Doors Fiberglass Reinforced Doors Door Hardware Glass & Glazing Drywall /Acoustical Ceiling Hard Tile Resilient Flooring & Carpet Resinous Flooring Painting and Joint Sealant Markerboards & Tackable Surfaces Signage Manufactured Canopy Covers Toilet and Bath Accessories Plumbing Fire Protection

HVAC

Electrical System (Including low voltage systems).

Attachment 2

CONSTRUCTION MANAGEMENT SERVICES

FEE STRUCTURE

I. General Conditions

1. Design & Bidding Phase Services

2. Project supervision (specify number of people on full-time basis).

3. Project Clerical

4. Development of Reports (provide daily and monthly written reports including a daily log and pictorial records of the project progress.)

5. Safety and security measures to include all OSHA requirements.

6. Performance & Payment Bond

7. Payroll Taxes on CM’s personnel

8. Builder’s Risk Insurance

9. Insurance for Construction Manager, personnel, equipment and building

10. Temporary office trailers, including office equipment and furnishings with office supplies, telephone, fax, utilities and all reimbursables as required.

11. Vehicles for Construction Manager’s staff.

12. Installation, maintenance and removal of Temporary Fencing.

13. Project construction signage.

14. Temporary sanitation facilities.

15. Jobsite security.

16. Portable construction heat as required.

17. Dump trucks, rubber tire loaders and sweepers for project cleanup; including service, maintenance, gas and oil.

18. Dumpsters, labor, tools, supplies and disposal fees for periodic and final project cleanup.

19. Building layout including engineers, instruments and supplies.

20. All insurance listed in the “General Information” section.

21. All required permits, fees and applicable state and local taxes.

22. Provide EPD storm water monitoring associated with construction activity.

23. Travel and living expenses for CM Staff.

24. Where water service and electric power are already available on-site, use water and electric power from Owner’s existing systems without metering and without payment of use charges. Use of Owner’s existing water and electric power service will be permitted, as long as equipment is maintained in a condition acceptable to Owner. At Substantial Completion restore these facilities to condition existing before initial use.

25. Temporary lighting.

26. Weather protection.

27. Printing cost for submittals and close-out documents. CM is responsible for the cost of printing all construction documents needed for the construction of the project.

28. Preparation of close-out documents, including hard copies and electronic copies

29. Monthly progress photos.

30. Subcontractor bid advertising cost.

31. On-site and off-site material storage

32. Post-Occupancy/Warranty Phase Services

33. Mobilization and De-Mobilization

34. Final Clean-up

35. Itemize any additional General Condition cost not specified above.

Construction Management at Risk Firm ______________________________________

Total General Conditions: $ _____________

Attachment 3

CONSTRUCTION MANAGEMENT SERVICES

FEE STRUCTURE

Construction Management at Risk Firm ______________________________________

Overhead and Profit* ______________%

*Work Categories self-performed by the CM will not receive overhead and profit mark-up.

Alternates and Change Orders

1. Any CM fee for alternates accepted by the Owner shall be paid using the percentage stipulated herein.

2. Change Orders will only be considered on Owner requested changes and unforeseeable conditions. For all executed change orders (changes in the work), the contract sum and CM Fee shall be as specified in AIA A201 – 2017 General Conditions, Article 7. Delete from paragraph 7.3.7 the words “the Agreement, or if no such amount is set forth in the agreement, a reasonable amount” and insert the following paragraph 7.3.7.6 and subparagraphs .a, .b, .c, .d, .e and .f to 7.3.7:

A. 7.3.7.6 In paragraphs 7.3.3 and 7.3.7, the allowance for overhead and profit combined, included in the total cost to the Owner shall be based on the following:

1. 7.3.7.6.a For the Construction Manager, for any work performed by his forces, that percentage for overhead and profit as stated in the Construction Manager at Risk Proposal Form.

2. 7.3.7.6.b For the Construction Manager, for any work performed by his subcontractors, that percentage for overhead and profit as stated in the Construction Manager at Risk Proposal Form.

3. 7.3.7.6.c For each subcontractor involved, for any work performed by his own forces, fifteen percent (15%) of the subcontractor’s cost.

4. 7.3.7.6.d Overhead and profit is to be applied to only those costs identified in paragraphs 7.3.7.1 thru 7.3.7.5.

5. 7.3.7.6.e In order to facilitate checking and verification of change order proposals for both increases and decreases in the contract amount, all change order proposals shall be accompanied by a complete cost breakdown of the items in 7.3.7.1 thru 7.3.7.5 for both the Construction Manager and the subcontractors.

6. 7.3.7.6.f The only allowable mark-up for the cost of changes in the Work shall be for overhead and profit as stated in subparagraphs 7.3.7.6.a, 7.3.7.6.b and 7.3.7.6.c.

Attachment 4

CALHOUN CITY SCHOOL DISTRICT

SAMPLE RATING CHART

Project: Renovations & Modifications to:

Calhoun Elementary School and Calhoun Primary School

Company X Company Y Company Z

Item Description % Rank/Score Rank/Score Rank/Score

1. Firm History & Capability 10%

2.

Relevant Experience

10%

3.

Project Personnel

15%

4.

Financial Information

15%

5.

Project Approach

20%

6.

Claims History

5%

7. References 5%

8. Total Project Fee 20%

TOTAL

100%

*For evaluation purposes, Total Project Fee is based on:

(O/H & Profit %) x (Construction Budget) + (General Conditions Fee).

Attachment 5

PRELIMINARY DESIGN AND BIDDING/PROPOSAL SCHEDULE FOR:

Renovations & Modifications to:

Calhoun Elementary School and Calhoun Primary School

BID PACKAGES AND PRELIMINARY SCHEDULES:

RFP Schedule for CM 09/15/26 Advertise CM RFP 09/29/26 Mandatory Pre-Proposal Meeting 10/19/26 CM Proposals Due 10/26/26 CM approved by BOE

Preliminary Design & Construction Schedule – PHASE 1\ 09/02/26 Preliminary Design Submittal 11/09/26 Check Set Design Submittal 11/30/26 Final Design Submittal to FM & Local Build Department 12/10/26 Advertisement for Subcontract Bids 01/14/27 Subcontract Bids Due 01/19/27 Reconciled GMP Due 01/25/27 GMP Approval by the BOE March 2027 Contractor Mobilization July 2027 Phase 1 Substantial Completion

Attachment 6

CERTIFICATION OF INFORMATION PROVIDED

The information provided herein is accurate to the best of my knowledge and can be accepted by the recipient as a true representation of:

Firm Name:

Signed: ____

Position:

Date:

Attachment 7 Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Calhoun City School District has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

My Commission Expires: _________________________________