Attachment_J3_-_Contractors_Off-Boarding_Tasks.docx

ATTACHMENT J.3

Contractor’s Off-Boarding Tasks The following steps are designed to assist you in accomplishing all the activities necessary to ensure your separation from the OCC is a simple and uncluttered experience. You don’t have to perform these activities in the order listed. You may also want to print this page and use it as a checklist, marking off each activity as you complete it.

If you haven't already done so, notify your Contracting Officer’s Representative (COR) of your separation date as early as possible - preferably at least two weeks before your last day. You can do this verbally or by e-mail.

Your COR will submit an Off-Boarding Request in the Personnel Administration and Security System (PASS) https://pass.occ.treas.gov/suite/apps, or ask that you complete one.

Complete an Off-Boarding Request in PASS https://pass.occ.treas.gov/suite/apps if your COR has not completed one.

PASS will automatically notify your COR and all other interested units of your departure and inform them that their assigned off-boarding tasks must be completed prior to your departure from the OCC. Information Technology Services (ITS) receives a Service Now ticket initiated from PASS that indicates that you are off-boarding. This will ensure the termination of all of your user accounts on the local area network (LAN), mainframe, and dial-in platforms.

Please return all OCC-owned property, including, but not limited to the list below, to the proper custodian, or in the case of IT equipment, coordinate with your local Customer Support (CS) agent for a return time:

Whether or not you are removing any documentary materials, you must print, read, and sign the Department of the Treasury Documentary Materials Removal/Nonremoval Certification form. If you plan to remove documentary materials from the OCC, your supervisor must also sign the form acknowledging the documentary materials being removed. Questions about which documentary materials you may or may not remove should be directed to OCC’s Disclosure Services and Administrative Operations at 202-649-6390. Upon completion, the form should be sent to Disclosure Services and Administrative Operations, Mail Stop 6W-11.

It is the policy of OCC that all separating contractors complete the list of off-boarding activities referenced above. Contractors must ensure that no government property, correspondence, or records, including classified or confidential material, are removed from the OCC.