BPA_TERMS_carpet.pdf

TERMS & CONDITIONS FOR

DECENTRALIZED BLANKET PURCHASE AGREEMENT

1. DESCRIPTION OF AGREEMENT: This is a prepriced Blanket Purchase Agreement (BPA) issued by Eielson Air Force Base as an acquisition tool for carpet removal and installation services. This order is effective upon signature of the Contracting Officer and will expire 30 Sep 2017. This agreement may be terminated unilaterally upon 30 day’s written notice by either party. This BPA shall be reviewed annually before the anniversary of its effective date and revised as necessary to conform to the requirements of this regulation. Basic agreement may need to be revised before the annual review due to mandatory statutory requirements. This agreement may be changed only by modifying the agreement itself and not by a contract incorporating the agreement. Obligation is only incurred against this order when a call is placed for a specific service and amount. The contractor shall furnish the services described below, if and when requested by the Contracting Officer or the duly authorized representative during the period of 1 November 2012 through 30 Sep 2017.

2. SERVICES TO BE FURNISHED: Carpet Removal and Installation Services

3. EXTENT OF OBLIGATION: The Government is obligated under this BPA only to the extent of the authorized calls placed by authorized personnel identified by the Contracting Officer.

4. PRICING: Prices to the Government shall be as low as, or lower than, the prices charged to the most favored customers for comparable quantities, under similar terms and conditions, in addition to any discount for prompt payment. Prices of this BPA are set by the contractor's published price list as approved by the Contracting Officer. The Contractor shall notify the Contracting Officer of any changes pertaining to the terms and conditions of this BPA.

5. PRICELIST(s) OF SUPPLIES/SERVICES TO BE PROVIDED: The supplier shall furnish a pricelist for all requested supplies and/or services to be provided. Pricelists shall be updated prior to any price changes, or on an annual basis. The Government shall not pay more than prices shown on the current approved price list at the time the call is placed.

6. PURCHASE LIMITATION: Individual calls against this BPA shall not exceed $3,000.00, unless specifically approved by the Contracting Officer.

7. NOTICE OF INDIVIDUAL AUTHORIZED TO PLACE CALLS: A list of authorized callers will be provided to the Contractor. The Contractor is responsible for proper verification of authorized persons by either returning such call as listed by the duty phone, or by calling the Contracting Officer. The Contractor shall record the individual name of the persons that make call(s) in accordance with their authorized position.

8. INSPECTION AND ACCEPTANCE: Acceptance shall be indicated by signature and date on the delivery ticket(s) after quantities and inspection of item(s) has been performed. Any exceptions shall be noted by the receiving activity. The Contractor will ensure delivery tickets are signed by the receiving activity each time a service is rendered.

9. DELIVERY TICKETS: All deliveries/shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

A. Name of Suppliers B. BPA number C. Date of call D. Call number E. Name/Position of Authorized Caller F. Itemized list of supplies and/or services to be furnished

G. Quantity, retail unit price, discounted unit price, extended amount of each part, and other discounts H. Date of delivery

10. INVOICES:

A. Itemized invoices shall be submitted to the authorized caller who made the call upon delivery of supplies. Invoices will be accompanied by copies of applicable delivery tickets.

B. A summary invoice shall be sent to the Contracting Office:

354th Contracting Squadron 2310 Central Ave. Buliding 2258 Eielson AFB, AK 99702

Summary invoices shall be received at the Contracting Office not later than the 25th of each month. The summary invoice shall include all delivery tickets and invoices submitted to authorized callers within the previous month.

11. PAYMENT: Payment will be made with a Government Purchase Card (Visa Credit/Charge Card) or through DFAS by Electronic Funds Transfer (EFT). The contractor shall have the ability to accept credit card payments and/or EFT payments. DFARS Clause 252.232-7003 Electronic Submission of Payment Request will be enforced with the use of the Wide Area Workflow (WAWF) system.

12. PLACE OF SERVICE: Eielson AFB, AK

13. DELIVERY TIME: To be cited by individual calls.

14. SHIP TO: Place indicated by call.

15. REGISTRATION: All contractors shall enter their Representations and Certifications online (this requirement came into affect Jan 05). Review the information entered in the System for Award Management (SAM) and ensure it is correct before entering information on the Online Representations and Certifications Application (ORCA). After determining the SAM information is correct, proceed to ORCA and enter your Representations and Certifications information. The information between CCR and ORCA must match. System for Award Management (SAM) consolidates all the previous websites CCR, ORCA, and EPLS.

The website to update SAM information is:

https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a- 0be8f0d831e1&portal:type=action&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQAT L2pzZi9mdW5jdGlvbmFsLmpzcAAHX19FT0ZfXw** Failure to register in either may render the firm ineligible for award.

https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a-0be8f0d831e1&portal:type=action&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9mdW5jdGlvbmFsLmpzcAAHX19FT0ZfXw** https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a-0be8f0d831e1&portal:type=action&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9mdW5jdGlvbmFsLmpzcAAHX19FT0ZfXw** https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a-0be8f0d831e1&portal:type=action&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9mdW5jdGlvbmFsLmpzcAAHX19FT0ZfXw**