C23-036-O Contract Fully Executed 5.1.23.pdf

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State of Wisconsin – UW-Milwaukee S. 51.01(5) Wis. Stats.; s. 111.32(13m) Wis. Stats

DOA-3049 (R08/2003) UWM-3049 (R1-14)

University of Wisconsin-Milwaukee Contract (Piggybackable to UW System, State Agencies, and Municipalities)

Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin

System for the University of Wisconsin – Milwaukee

Contractor: Portable Computer Systems, Inc.

Peter Busseri, Peter.Busseri@route1.com

(437) 881-0430 4949 S. Syracuse Street, Suite 430 Denver, CO 80237

Contract Number: C23-036-O ALPR Hardware and Software

Contract Administrator:

Prasanna Nanda Transportation Director

(414) 229-3076 nanda@uwm.edu

Contract Manager:

Colleen Fisher Procurement Specialist

(414) 229-6061 fisher49@uwm.edu

This contract is entered into between the Board of Regents of the University of Wisconsin System d/b/a the

University of Wisconsin-Milwaukee (hereinafter called the “University”) and Portable Computer Systems, Inc.

(hereinafter called the “Contractor”).

NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements hereinafter set forth, Portable Computer Systems, Inc. and the University do hereby agree as follows:

1. SCOPE OF SERVICES

This Contract is for the purchase of Automatic License Plate Recognition (ALPR) Genetec system hardware and software. This Contract is to include service on new and existing equipment on an as-needed basis.

2. TERM OF CONTRACT

The Contract will be for a period of 1 (one) year from contract execution date. This Contract will automatically renew for FOUR (4) additional one-year terms, unless Purchasing is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 60 calendar days prior to expiration of the initial and/or succeeding Contract term(s). Upon contract expiration, the Contract may revert to a month-to-month Contract under the same terms and conditions until which time a new Contract is awarded.

3. PRICING:

Manufacturer Qty Unit Cost Extended Cost

INTEGRATOR RECURRING CHARGES

Annual Costs for Integrator to support Genetec AutoVu System (Genetec hosted) 1 $ 3,600.00 $ 3,600.00

Annual costs for Integrator to support Fixed ALPR Units 10 $ 90.00 $ 900.00

Annual Costs for integrator to support Mobile ALPR Units 3 $ 300.00 $ 900.00

Annual Costs for other maintenance agreements, software support (if applicable) 1 $ -mailto:Peter.Busseri@route1.com mailto:fisher49@uwm.edu

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Annual Costs for a mandatory onsite preventative maintenance visit to check all ALPR units (Fixed and mobile) 1 $ 2,500.00 $ 2,500.00

Annual Costs for NetCloud Essentials Software License for Mobile Routers 3 $ 250.00 $ 750.00

Annual Costs for any other software (must provide item-level details) 1 $ -

LOT 1 TOTAL COST $ 8,650.00

GENETEC AUTOVU (MANUFACTURER RECURRING CHARGES)

SCS-AV-MS2.0: Subscription for AutoVu Managed Services 1 $ 3,780.00 $ 3,780.00

SCS-AV-MS-1 PATROLLER: Subscription for GSC AutoVu Patroller Units 3 $ 324.00 $ 972.00

SCS-AV-MSPBPUPGMULTI: Subscription for AutoVu PayByPlate 1 $ 300.00 $ 300.00

SCS-AV-MS-PIT2MEAEXPORT: Subscription for AutoVu T2 mobile enforcement application 1 $ 500.00 $ 500.00

SCS-AV-MS-1SHP: Subscription for AutoVu Managed Services (fixed cameras) 10 $ 324.00 $ 3,240.00

SCS-AV-MS-1FREEFLOW: GSC AutoVu Managed Service Free Flow 3 $ 1,200.00 $ 3,600.00

Other Genetec AutoVu Recurring Charges 1 $ 0 $ 0

LOT 2 TOTAL COST $ 12,392.00

PURCHASE, INSTALLATION AND FIXED COSTS (NEW EQUIPMENT LPR): YEAR 1

Cost for License Plate Recognition Cameras/Sensors and associated mounting hardware 1 $ 14,071.25 $ 14,071.25

Cost for GPS Unit and associated hardware 1 $ 2,500.00 $ 2,500.00

Cost for Mobile Interface, including mounting hardware, docking station, and accessories 1 $ 4,000.00 $ 4,000.00

Labor/installation Fees 1 $ 6,630.00 $ 6,630.00

Annual cost for Mobile Interface Software (any software required for system operation that would be installed on the Mobile PC/device) 1 $ 324.00 $ 324.00

Annual cost for other required software (installed on Transportation Dept office computers or "cloud" based interface) 1 $ -

Additional costs not covered above: 1 $ 300.00 $ 300.00

LOT 3 TOTAL COSTS $ 27,825.25

NEW CLOUD RUNNER FIXED CAMERA INVESTIGATION SYSTEM COSTS: Year 1

Cost for vehicle centric LPR camera unit 1 $ 2,700.00 $ 2,700.00

Cost for back-office management suite 1 $ -

Other Manufacturer costs (must provide item-level detail) 1 $ -

Other Integrator costs (must provide item-level detail) 1 $ -

LOT 4 TOTAL COSTS $ 2,700.00

NEW CLOUD RUNNER FIXED CAMERA INVESTIGATION SYSTEM COSTS: Year 2-5

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Annual Costs for Integrator to support Vehicle-centric LPR System (must provide item-level detail) 1 $ 2,700.00 $ 2,700.00

Annual Costs for manufacturer back office management suite 1 $ -

Other Manufacturer costs (must provide item-level detail) 1 $ -

Other Integrator costs (must provide item-level detail) 1 $ -

LOT 5 TOTAL COSTS $ 2,700.00

Extended Total $ 54,267.25

4. FIRM PRICES

• Prices must remain firm for the initial Contract term. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

• Price increase request proposed after the initial Contract term must be received by Purchasing in writing 30 calendar days prior to the beginning of the next Contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If purchasing deems cost increases are not acceptable, it reserves the right to rebid the Contract in whole or part or to negotiate price increase requests with the Contractor.

An acceptance of the price list change will be in the form of an amendment to the Contract or a letter to the Contractor.

5. ENTIRE AGREEMENT/ORDER OF PRIORITY

The RFB, the Bidder’s response, and any written communication incorporated into the Contract constitute the entire Contract between the parties. The order of priority in interpreting the Contract shall be as follows: (1) the Contract, (2) Bid document, including any amendments/attachments, (3) the successful Bidder’s response to RFB, and (4) the Purchase Order.

Any Contract terms and conditions provided by the Bidder, including but not limited to click-on/click-through agreements provided to the Bidder; shrink wrapped agreements; or terms submitted with bid, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Bidder(s) unless agreed to in a written amendment signed by UWM’s Purchasing Office.

6. CONTRACT CANCELLATION:

• The University may terminate the Contract at any time, without cause, by providing 60 days written notice to the Contractor. If the Contract is so terminated, the University is liable only for payments for products provided or services performed, to the extent that any actual direct costs have been incurred by the Contractor pursuant to fulfilling the contract. The University will be obligated to pay such expenses up to the date of the termination.

• Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within 30 calendar days.

Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately. Performance failure can be defined as, but not limited to, Contractor’s failure to comply with any of the Terms, Conditions or Specifications set forth in this Bid or resulting Contract.

• If at any time the Contractor performance threatens the health and/or safety of the University, its staff, students, or others who may be on campus, the University has the right to cancel and terminate the

Contract without notice.

May 1, 2023

Procurement Specialist

Colleen Fisher