C22-047-O_Trash_Chute_Pressure_Washing_Contract_Fully Executed.pdf

1 | P a g e

State of Wisconsin – UW-Milwaukee S. 51.01(5) Wis. Stats.; s. 111.32(13m) Wis. Stats

DOA-3049 (R08/2003) UWM-3049 (R1-14)

University of Wisconsin-Milwaukee Contract

Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin

System for the University of Wisconsin – Milwaukee

Contractor: Quality Hood and Duct Cleaning LLC Andrew Wolfenberger qualityhoodductcleaning@gmail.com

(316) 832–5485 517 N Auburn Ave.

Marshfield, WI 54449

Contract Number: C22-047-O Trash Chute Pressure Washing Services for UWM Housing Department

Contract Administrator:

Todd Luebstorf B&G Superintendent

(414) 251-9120 luebstor@uwm.edu

Contract Manager:

Colleen Fisher Procurement Specialist

(414) 229-6061 fisher49@uwm.edu

This Contract is entered into by and between the State of Wisconsin on behalf of The Board of Regents of the

University of Wisconsin System for the University of Wisconsin – Milwaukee and the contractor whose name, address, and principal officer appears above.

1. SCOPE OF SERVICES

This contract is for trash chute pressure cleaning at the University of Wisconsin Milwaukee for the housing department. This contract allows for the purchase of similar or like services.

2. TERM

The contract shall be for an initial one (1) year period with four (4) optional one (1) year renewals by mutual consent. The contract shall be effective on the date the contract is fully executed by UWM.

Upon contract expiration, the contract may revert to a month-to-month contract under the same terms and conditions until which time a new contract is awarded.

3. COOPERATIVE PURCHASING SERVICES:

Commodities and services may be made available to UW System Campuses, State of Wisconsin

Agencies and Wisconsin Municipalities upon agreement of the contractor. Where requested by the

State, and agreed upon by the contractor, Municipalities shall be able to obtain the commodities and services procured under this contract at the same rates agreed to by UWM and the contractor.

4. CONTRACTOR ADMINISTRATOR:

All service and work are to be scheduled through the UWM Contract Administrator listed above. The contract administrator can designate UWM Representative(s) that may sign off on work dates. The names of the designated UWM Representative(s) will be provided to the contractor before work begins.

Access to all second areas can be obtained either through the contract administrator or UWM representative. The main contract administrator is noted on the top of this contract.

5. SCOPE OF WORK:

Trash chute cleaning is to be done according to normal accepted industry standards if they do not conflict with the specifics noted below:

mailto:fisher49@uwm.edu

2 | P a g e

• Ensure that all openings of the trash chute (all doors) are sealed and will not leak any water before completing work.

• Saturate all surfaces of the inside walls of the chute with an environmentally safe

(biodegradable) degreaser, bactericide, and odor-killing solution and allow time for it to soak.

• Pressure washes the entire chute clean of any / all debris, gunk, and bacteria.

• Spray a scented odor or bacteria-eating biochemical on all interior surfaces of the chute.

• The equipment used for completing the services requested in this contract must have direct contact on the interior chute walls from the top to the bottom of the chute. An acceptable example would be a “360-degree spinner head” that can be lowered down the extent of the chute from the highest access point. A handheld wand will not be acceptable.

• A minimum of 3,000 psi must be used.

• The water must be at 150 degrees Fahrenheit.

• A cleaning of all interior chute doors and door assemblies, sprinkler covers, and any other equipment related to the trash chutes must be completed at the time of each cleaning. Any concerns or issues must be brought to UWM’s attention at the time UWM approves the work.

• Clean the hopper, compactor, and the room at the bottom of the chute from any mess, water, or debris resulting from trash chute cleaning.

• Repair trash chute doors and other mechanisms of trash chutes as determined upon inspection that repairs are necessary. Notify UWM Representative of needed repairs before proceeding.

6. GENERAL INFORMATION:

Listed is general information that pertains to the areas that need to be serviced.

• Sandburg Hall has four (4) chutes, with one (1) located in each of the towers. Riverview and

Kenilworth each have one (1) chute. Cambridge has two (2) chutes. Chutes go all the way to the top of the building.

• UWM will make sure the trash compactor rooms are clean of garbage/debris before the vendor comes to clean the chutes. The vendor is responsible for cleaning any mess in the compactor room resulting from the trash chute cleaning.

• Drains in the compactor rooms are cleaned by UWM frequently.

• Electrical hookups in the compactor rooms will be disconnected by UWM prior to vendor cleaning.

• UWM will cover sprinkler heads and smoke detectors outside the trash chute prior to vendor cleaning.

• A UWM employee will be on hand to assist with any issues that may arise during service.

• There will be a water source in or near the trash compactors that the vendor will be able to use.

• All residence halls have sprinklers located on every floor.

7. LOCATIONS:

• Sandburg Hall (all four towers) → 3400 N Maryland Avenue, Milwaukee, WI 53211

• Riverview Hall → 2340 N Commerce Street, Milwaukee, WI 53211

• Cambridge Commons → 2323 N Cambridge Avenue, Milwaukee, WI 53211

• Kenilworth Apartments → 1915 E Kenilworth Place, Milwaukee, WI 53202

8. SCHEDULE AND TIMES OF SERVICE:

Service is to be provided at a mutually agreed upon time deemed to be in the best interest of UWM.

Work must be done between 7:30 AM and 4:30 PM. Services are not allowed to be performed outside these hours without prior approval from the contract administrator. UWM’s intention is to have full

3 | P a g e cleanings annually in the summer. However, UWM may choose how many times a year to have cleanings, and whether the cleaning will be full or partial. Whether it is determined to be a full or partial cleaning Riverview, Cambridge and Kenilworth will always have their entire chute system done.

Full Cleaning (to include lower levels of buildings):

Sandburg East: Entire Tower, all eighteen (18) floors, one (1) trash chute

Sandburg West: Entire Tower, all sixteen (16) floors, one (1) trash chute

Sandburg South: Entire Tower, all twenty (20) floors, one (1) trash chute

Sandburg North: Entire Tower, all twenty-six (26) floors, one (1) trash chute

Riverview: All seven (7) floors, one (1) trash chute

Cambridge: All six (6) floors, two (2) trash chutes

Kenilworth: All seven (7) floors, one (1) trash chute

Partial Cleaning (to include lower levels of buildings):

Sandburg All Towers: Seven (7) floors

Riverview: Seven (7) floors

Cambridge: Six (6) floors, both trash chutes

Kenilworth: Seven (7) floors

9. CLEAN WORK AREA:

The vendor must leave all work areas in the same condition that existed at the time of arrival. The vendor must clean up any water or debris in the collection room which is the result of the cleaning process. The vendor must collect any solid debris and place it in the trash dumpster.

10. UWM SIGN-OFF/WARRANTY OF SERVICE:

A UWM Representative must approve and sign off on any work completed prior to the contractor leaving the site for the first year of the contract. After the first year, if a UWM Representative is not available to inspect the work, UWM has forty-eight (48) business hours from the date of service to notify the awarded contractor of inadequate work. The awarded contractor must return within twenty-four (24) business hours of notice to correct any work that has not been done to the university’s satisfaction. If this becomes an issue, the requirements will revert to those required in the first year.

The contractor is responsible for all damages caused by their employees or representatives in the performance of the awarded contract.

11. CRIMINAL BACKGROUND CHECK:

To the maximum extend feasible, any agreement with the contractor whose employees or affiliates will have access to the University of Wisconsin-Milwaukee residence halls in the course of this contract must include a representation from the contractor stating that those employees or affiliates have satisfied criminal background checks conducted by a criminal background check vendor selected by the contractor that includes a check of the vendor’s proprietary national criminal background check database. The contract must warrant that they will only assign employees or affiliates who have passed a criminal background check to perform work under this contract. The background checks must demonstrate the worker has no convictions or pending criminal charges that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to sexual offenses, violent offenses, and drug-related offenses.

4 | P a g e

12. HEALTH & SAFETY:

The vendor shall observe all safety precautions throughout the performance of this contract and shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold harmless UWM for any action on its part or that of the bidder’s employees that result in illness, or death.

13. SMOKE FREE CAMPUS:

UWM is committed to maintaining a safe campus environment and to ensuring that it acts to the extent possible to shield its students and employees from harm. To mitigate the established health risks associated with the use of tobacco products and exposure to second-hand smoke, UWM prohibits smoking, including electronic delivery devices, and the use of tobacco on all campus property.

14. SPECIAL PANDEMIC AND EMERGENCY OPERATIONS CONSIDERATIONS:

The University of Wisconsin System, individual campuses, municipalities, counties, of the State or

Federal government may have emergency orders or guidelines in place mandating or recommending measures such as face masks, protective gear, hand washing, temperature checks, system reporting, social distancing, or other temporary public health and safety mandates and guidelines unless specifically exempted by the applicable legislation, executive order, or public health order. UW reserves the right to impose additional health and safety requirements, processes, and procedures at any time. Proposers, contractors, and suppliers and their support personnel present in person at any

UW site or event must comply with all such applicable measures in effect at that location unless specifically exempted by advanced written authorization.

15. IDENTIFICATION WHILE ON CAMPUS:

Contractor’s employees while working on UWM property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the contractor at the contractor’s cost. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

16. OCCUPANT SAFETY:

Work shall be done in a manner as to be of little disruption to occupants of the building. Work shall be done in a manner that does not compromise the safety or security of UWM employees, students, or contractors.

17. REASSIGNMENTS:

The contractor shall utilize, on this contract, only workers that are skilled in the tasks to which they are assigned. UWM retains the right to require the reassignment of an employee or employees as UWM may deem necessary. Reasons for this request may be, but are not limited to poor work, performance, incompetence, carelessness, intoxication, disruptive or otherwise objectionable behavior.

18. SAFETY DATA SHEETS (SDS):

If any item(s) resulting from this award is a hazardous chemical, as defined under 29CFR 1910.1200, contractor must provide one (1) copy of a Safety Data Sheet for each item prior to award of the contract, during the contract, contractor must notify UWM with any changes/updates to any Safety Data Sheet that UWM may have on file. Safety Data Sheets must be provided as stated herein to meet State and

OSHA requirements.

5 | P a g e

19. FAILURE TO PERFORM:

If contractor fails to perform the services as required or otherwise defaulted under the contract, UWM in its sole discretion and in addition to any other rights at law or in equity, (1) send notice of default to contractor and demand strict performance of the terms of the contract, (2) cancel the contract by notice to the contractor, or (3) cure the default, without notice to the contractor, and deduct the cost to cure and any direct and consequential damages from any payment due to contractor at the time of default or coming due thereafter, provided, if no further payments are due to contractor, then contractor shall, immediately on presentation of UWM’s invoice, reimburse UWM for the cost of curing contractor’s default and such direct or consequential damages.

20. PARKING

UWM parking is very limited. Each contractor and/or employee(s) shall make their own arrangements for parking through UW Transportation Services

Parking and Transit

2200 E Kenwood Blvd

Milwaukee, WI 53201-0413

(414) 229-1122

Website: https://uwm.edu/transportations/visitors/

No additional costs will be allowed for parking fees or violations. Unauthorized vehicles parking in

UWM lots or loading docks may be ticketed and/or towed.

21. PRICING:

LOT 1: Trash Chute Cleaning

ITEM DESCRIPTION PRICE PER

CLEANING

1 Sandburg Hall – North (Full) $ 3500

2 Sandburg Hall – South (Full) $ 2700

3 Sandburg Hall – East (Full) $ 2500

4 Sandburg Hall – West (Full) $ 2200

5 Riverview Hall (Full and Partial Schedule, seven floors) $ 1200

6 Cambridge Commons (Full and Partial Schedule, six floors) – 2 trash chutes $ 2399.99

7 Kenilworth Hall (Full and Partial Schedule, seven floors) $ 1100

8 Sandburg Hall – North (Partial, seven floors) $ 1100

9 Sandburg Hall – South (Partial, seven floors) $ 1100

10 Sandburg Hall – East (Partial, seven floors) $ 1100

11 Sandburg Hall – West (Partial, seven floors) $ 1100

12 Additional charge for initial cleaning of all chutes (if applicable) – As stated in Section 1.4, there may be some build-up on the trash chutes that may take extra time/effort to clean off during the initial cleaning. This charge will not be applied to any subsequent cleanings.

$ 0

13 Total Cost of Lot 1 to include all Items 1- 12 $19,999.99 https://uwm.edu/transportations/visitors/

6 | P a g e

LOT 2: Repair Services

Name of Charge Hourly

Charges

Minimum Charge

Requirement, if any

1 Routine Service Call / Maintenance Monday-Friday 7:30

AM – 4:30 PM

$ 200

2 % Of Materials Mark-Up from Cost

“Cost” means all costs that the Contractor incurs for a product, such as price of the product, such as price of the product from the manufacturer, shipping from the manufacturer, etc. “Cost Plus Mark Up” is the percent markup the Contractor multiplies against their cost to reach the selling price to UWM.

50%

LOT 3: Trash Bin Cleaning

1 Annual pressure washing of University of Housing Trash Bins

Sandburg: Qty 30

Riverview: Qty 4

Cambridge: Qty 6

Kenilworth: Qty 5

Purin: Qty 2

$ 49 Per Trash Bin

Pricing shall remain firm for the first year of the contract. There will be a maximum one-time price increase allowed during each additional period to occur at least sixty (60) days before the new renewal period. The price change requests must be supported by documented increase in the cost of the

Contractor which are demonstrated to be industry wide. Price change requests must go to and be approved by Colleen Fisher, fisher49@uwm.edu.

Invoices will be paid according to the current price on file at the UWM Purchasing Office at the time of service.

22. ORDERS:

UWM may use the following methods to purchase from this Contract:

• Specific order(s): Issued as one-time orders.

• Purchasing Card order(s): Issued as one-time orders.

• Contract Blanket order(s): Issued for a specified period, to allow departmental personnel to issue releases against the Contract blanket order(s) as needed.

mailto:fisher49@uwm.edu

7 | P a g e

23. ENTIRE AGREEMENT/ORDER OF PRIORITY

The RFB, the Bidder’s response, and any written communication incorporated into the contract constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as follows: (1) the Contract, (2) Bid document, including any amendments/attachments, (3) the successful Bidder’s response to RFB, and (4) the Purchase Order.

Any contract terms and conditions provided by the Bidder, including but not limited to click-on/click-through agreements provided to the Bidder; shrink wrapped agreements; or terms submitted with bid, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Bidder(s) unless agreed to in a written amendment signed by UWM’s Purchasing Office.

24. INVOICE REQUIREMENTS:

UWM will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been serviced and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to the purchase order number, and submitted to the correct email address for processing. A good faith dispute creates an exemption to prompt payment. Invoices must be itemized, specifying the date, location, and type of service that was performed.

25. CONTRACT CANCELLATION:

The contract may be terminated under the following conditions:

• UWM may terminate the contract at any time at its sole discretion by delivering thirty (30) days written notice to the contractor.

• If the problem is service performance, contractor may be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor may be given a period of time to ‘cure’ the performance. If the performance does not improve, contractor will be given ten (10) days written notice that the contract will be cancelled. Upon termination, UWM’s liability will be limited to the pro rata cost of the service performed as of the date of termination.

• If at any time the contractor’s performance threatens the health and/or safety of UWM of the public, UWM has the right to cancel and terminate the contract without notice.

• If contractor fails to maintain and keep in force the insurance as required, UWM has the right to cancel and terminate the contract without notice.

• UWM reserves the right to cancel any contract in whole or part without penalty due to the non-appropriation of funds.

26. CERTIFICATE OF INSURANCE

The contractor must provide a certificate of insurance indicating coverage meets or exceeds the following mandatory minimums:

Commercial General Liability

• Each Occurrence $1,000,000

• General Aggregate $2,000,000

• Products – Comp/Op Agg $2,000,000

Automobile Liability

• Combined Single Limit $1,000,000

Excess/ Umbrella Liability

8 | P a g e

• Each Occurrence $1,000,000

• Aggregate $1,000,000

Worker’s Compensation

• Statutory Limits

Employer’s Liability

• Each Accident $100,000

• Disease Each Employee $100,000

• Disease Policy Limit $500,000

**Or such higher limits sufficient for the insurance policies to be scheduled under the Umbrella policy.

On the Certificate of Insurance, the contractor’s agent shall add the “Board of Regents of the University of Wisconsin System, its officers, employees, and agents” as an additional insured under the commercial general and excess/umbrella liability policies. The certificate holder shall be listed as the

University of Wisconsin Milwaukee.

27. USE OF SUBCONTRACTORS

This contract shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any

Subcontractor without prior written approval by the UWM Purchasing Office. In the event of an approved subcontract, the contractor will be responsible for its subcontractors’ performance of the pertinent contract obligations including related specifications, insurance requirements, and applicable regulations. UWM reserves the right to assess the contractor liquidated damages in excess of the contract amount for the subcontractor’s failure to perform to contracted requirements.

All subcontractors shall be approved in writing by UWM. Any proposed substitution of an approved subcontractor shall be submitted in writing to UWM 30 days prior to implementation of the substitution, and include the substitute’s qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify UWM may result in cancellation of the contract without notice and without penalty to the State.

28. APPLICABLE LAW AND COMPLIANCE:

This contract shall be governed under the laws of the State of Wisconsin. The contractor shall always comply with and observe all Federal and State laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct.

UWM reserves the right to cancel this contract if the contractor fails to follow the requirements of s.

77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. UWM also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from Federal procurement and non-procurement contracts.

29. HOLD HARMLESS

The contractor will indemnify and hold harmless the State of Wisconsin, UWM and all of their respective officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or any of its employees, in prosecuting work under this contract.

5/10/2022 | 3:10 PM CDT