C14. Redacted SSJ - Chase.pdf

Subj: SOLE SOURCE JUSTIFICATION TO HELIMATRIX COMMUNICATIONS

SYSTEM REPLACEMENT PARTS FROM JFD/CHASE DEFENSE PARTNERS

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts Department Code 02).

2. Nature and/or description of the action being approved.

This action will award a purchase order, on a sole source basis, to Chase Supply Incorporated, dba Chase Defense Partners, 307 E. Street, Hampton, VA 23661, to acquire replacement and spare parts for the Helimatrix Communications System in the Ocean Simulation Facility (OSF) Control room. Chase Supply Incorporated, is JFD’s small business partner. Chase supply is a small business and is registered in SAM Cage Code-1RZM1.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This is a procurement for:

PART # NOMENCLATURE QTY

CO435 Chamber Communications Box 2 CO437 Chamber Speaker box 2 CO424100 PCB Assembly, Keypanel Electronics 1 CO28588 Keypanel, 32 Key, KP5032 Model 1 CO432-NEDU Enclosure, Keypanel 2, NEDU 1 CO89085 Headset, Keypanel, Helicom Matrix 3 FRT Freight and Duties to Destination 1 Lot

This acquisition will be conducted using simplified acquisition procedures. The Government's minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This purchase will be funded with FY22 Other Procurement Navy (OPN) funds.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c)(1), 10 U.S.C. 2304(d)(1)(B). Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements FAR 6.302-1(a)(2)(iii)(B).

Chase Defense Partners are the only vendors who supply Helimatrix communications systems in the United States. These communication systems are required for the saturation diving that

NEDU executes with helium as a background gas. This is extremely specialized equipment and therefore Chase Defense Partners are the only vendor who can meet the requirements of NEDU.

When replacing these parts, only original equipment manufacturer (OEM) parts can be used.

Use of alternate equipment may introduce new or changing existing parameters that may be harmful to the proper operation of the equipment. This system was manufactured by JFD and repair parts are only available through Chase Defense Partners. Deviation from NAVSEA approved drawings for these critical saturation components is strictly prohibited and may cause serious injury or death to divers while at depth. Therefore, Chase Defense Partners are the only parts that will meet the requirements for this effort.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For reasons specified in paragraph 4 above, Naval Experimental Diving Unit (NEDU) reached out and Chase Defense Supply/Chase Defense/JFD is the only source that can meet the Government’s needs. This requirement will be synopsized in the government point of entry SAM.gov.

7. Any other facts supporting the justification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 and 6 above, Chase Defense Partners is the only company that can provide the spare and replacement parts as required.

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