C05_140R3024R0018_RFP.pdf

140R3024R0018 – Parker Dam UPS Battery Replacement

Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through SAM.gov, a request for proposal RFP No.

140R3024R0018 is being issued subsequent to this combined synopsis/solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular number 2024-03 Effective Date 02/23/2024.

(iv) This requirement will be a total small business set-aside. The North American Industry

Classification System (NAICS) Code for this acquisition is: 335910 Battery Manufacturing. The small business size standard for NAICS Code 335910 is 1,250 employees. Offerors will be verified against this

NAICS to determine their small business size standard. Those Offerors that are not considered a small business under this NAICS will not be considered eligible for award.

(v) Line item 00010 – Battery Pack Unit

Line item 00020 – Installation of Battery Pack Unit

The Statement of Work (SOW) provides more detailed information about the requirement and is attached to the RFQ.

(vi) The Bureau of Reclamation Parker Dam has a requirement for a UPS Battery

Replacement in accordance with the Statement of Work (SOW). Offeror MUST submit supporting documentation along with your quotation to demonstrate the proposed quote meet the SOW.

(vii) Work shall begin on or about May 2024. All work shall be completed by Nov. 2024.

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS COMMERCIAL

ITEM ACQUISITION:

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation, each offeror will submit a quote in accordance with the instructions contained in this provision.

(1) Offer will complete and submit Standard Form (SF)18 - Request for Quotation. Pricing must be submitted on the SF-18.

(2) Submit the following information:

(a) Unique Entity Identifier (UEI): ___________________

(b) Contractor E-mail Address: ______________________

(3) Technical and Past Performance Information Requested:

(a) Technical: Offeror provided a written narrative detailing how they would complete this requirement, which entailed everything listed in Attachment #1 SOW. Offeror detailed how they would complete this requirement, which identified the proposed battery unit replacement and provided specifications that aligned with the requirements in Attachment #1 SOW. Offeror provided a confirmation statement that their quoted firm-fixed price on the SF-18 included F.O.B. Destination shipping to the address in the

Attachment #1 SOW. Lastly, the Offeror confirmed that a standard 1-year warranty was included in their quote.

(b) Past Performance: Offeror is not required to submit any past performance documentation. However, the Government may use past performance information obtained, such from the Contractor Performance

Assessment Reporting System (CPARS) database located at http//www.cpars.gov.

NOTE: An offeror without relevant experience, or for whom information on past performance is not available, will be given a Neutral rating, and will not be evaluated favorably or unfavorably. This rating is neither negative nor positive. Neutral is merely indicative of a lack of prior performance.

(ix) BASIS OF AWARD: Determination of award will be based on the lowest-priced technically acceptable (LPTA) quote from a responsive offeror. Please see Attachment #1 SOW. Additional evaluation details are found in the 52.212-2 Evaluation – Commercial Products and Commercial Services

(NOV 2021) provision of this solicitation.

(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Products and

Commercial Services.

Offerors are advised include with their offer, a completed copy of the provision 52.212-3, or indicate completion of the provision online. Offerors may complete the annual representations and certifications online at https://www.sam.gov/.

(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial

Services.

(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders - Commercial Products and Commercial Services.

The following additional FAR clauses cited in this clause are applicable to the acquisition:

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021)

52.219-6, Notice of Total Small Business Set-Aside (Nov 2020)

52.219-28, Post Award Small Business Program Representation (Feb 2024)

52.219-33, Nonmanufacturer Rule (Sep 2021)

52.222-3, Convict Labor (Jun 2003)

52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024) (E.O.13126)

52.222-21, Prohibition of Segregated Facilities (Apr 2015)

52.222-26, Equal Opportunity (Sep 2016) (E.O.11246)

52.222-35, Equal Opportunity for Veterans (Jun 2020) https://www.sam.gov/

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37, Employment Reports on Veterans (Jun 2020)

52.222-50, Combating Trafficking in Persons (Nov 2021)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023)

52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(xiii) Additional contract requirements include the following clauses and provisions:

52.252-2 Clauses Incorporated by Reference (Feb 1998)

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements-Invoice Processing Platform (IPP)

(Feb 2021)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

WBR 1452.223-81 Safety and Health -- Bureau of Reclamation (AUG 2021)

WBR 1452.223-82, Ensuring Adequate Covid-19 Safety Protocols In Federal Buildings And Federally

Controlled Facilities -- Bureau Of Reclamation (Nov 2022)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.204-7 System for Award Management (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.211-6 Brand Name or Equal (Aug 1999)

DIAR 1452.215-71 Use and Disclosure of Proposal Information -- Department of The Interior

(Apr 1984)

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations -- Bureau Of

Reclamation (May 2018)

(xiv) Not Applicable

(xv) Offers are due April 12, 2024 5:00 P.M. EDT. Responsible offerors are requested to submit a quote for this requirement. Offers shall be submitted via email to khturner@usbr.gov and bwilliamson@usbr.gov.

(xvi) The Point of Contact for this solicitation is Kristen Turner or Bryan Williamson and may be reached via e-mail at khturner@usbr.gov or bwilliamson@usbr.gov, or by phone at 702-293-8430 or 702-

293-8452.

End of Combined Synopsis/Solicitation mailto:khturner@usbr.gov mailto:bwilliamson@usbr.gov mailto:khturner@usbr.gov mailto:bwilliamson@usbr.gov

140R3024R0018

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

0040646399

1 2

Lower Colorado Region Regional Office 500 Fir Street

Bureau of Reclamation

Boulder City NV 89005

10/31/2024

See Award

99999

702 293-8430Kristen Turner

04/12/2024 1700 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

NAICS: 335910

Project Title: Parker Dam UPS Battery Replacement

***THIS IS A BRAND NAME REQUIREMENT***

Period of Performance: 05/01/2024 to 10/31/2024

00010 UPS Battery Pack Unit - BRAND NAME REQUIREMENT - 60 EA EnerSys 4DX-7

SEE STATEMENT OF WORK & SPEC SHEET FOR FURTHER

DETAILS

Product/Service Code: 6140 Product/Service Description: BATTERIES, Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3024R0018

RECHARGEABLE

Delivery: 10/31/2024

00020 Removal/Installation of UPS Battery Pack Unit

Product/Service Code: N099

Product/Service Description: INSTALLATION OF

EQUIPMENT- MISCELLANEOUS

Delivery: 10/31/2024

The Government will award a fixed-price purchase order, resulting from this RFP to the responsible vendor whose quote is the lowest priced technically acceptable (LPTA) offer. Evaluation details are found in the 52.212-2 Evaluation -

Commercial Products and Commercial Services (NOV

2021) provision of this solicitation.

**SUBMIT YOUR QUOTES TO KRISTEN TURNER AND BRYAN

WILLIAMSON VIA EMAIL @ KHTURNER@USBR.GOV AND

BWILLIAMSON@USBR.GOV

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

– Attachment 1

Statement of Work

Parker Dam UPS Battery Replacement

Parker Dam, California

U.S. Department of Interior

Bureau of Reclamation, Lower Colorado Region

Parker Dam Office Parker Dam California

Scope of Work

Parker Dam, California

Parker Dam Field Division

2209 Parker Dam Road

Parker Dam, California 92267

Part 1 – GENERAL INFORMATION

1.01 INTRODUCTION

The Bureau of Reclamation (BOR), Parker Dam and Power Plant is located at Latitude: N 34° 17'

41.3844" Longitude: W 114° 8' 24.9684", on Parker Dam Rd., in San Bernardino County California.

Parker Dam requires replacement of the 12-Year-old Uninterruptable Power Supply (UPS) Battery Bank.

The 540 VDC UPS Battery Bank consists of 240, EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units of 4-cells each, 2.25 VDC each cell.

1.02 BACKGROUND

Parker Dam is a concrete arch structure that spans the Colorado River between Arizona and California, 155 miles downstream of Hoover Dam. Built between 1934 and 1938 by Reclamation, Parker Dam is one part of a system of storage and diversion structures built by Reclamation to control and regulate the once unruly

Colorado River. Parker Dam is located south of Lake Havasu City, Arizona.

1.03 SCOPE

The contractor shall provide all personnel, equipment, tools, parts, materials, supervision, and other items necessary to satisfactorily remove and properly dispose of one (1) existing UPS battery bank consisting of

240, EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units of 4-cells each.

Install and commission (1) new UPS battery bank with 240, EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units of 4-cells each. The UPS battery bank is in the battery room, elevation 391.00 of the Parker Dam powerhouse.

The UPS battery is installed on a double back to back, two (2) tier rack with 15 units per tier with limited access around the battery rack and limited floor space for staging the new and old batteries in the Battery

Room.

The elevators size of 3 foot by 3 foot six inches and weight capacity of 1000lbs. limits freight capabilities.

The BOR will provide crane support to facilitate equipment and material removal and positioning.

Effective communication between the government and contractor will be required to ensure timely support and completion of this requirement.

1.04 OBJECTIVE

Successful achievement of the project will entail complete UPS battery bank removal, disposal, and installation of 240, EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units of

4-cells each. After successful achievement of the battery bank installation the system will be commissioned to ensure battery is operating per specification. Any undesired test results will be addressed, corrected, and verified to include retesting if deemed necessary.

1.05 REQUIREMENTS

Principle features of work include the following:

1) Sixty batteries for the Parker Dam UPS 540VDC Battery Bank to be removed, new batteries installed, and tested.

2) Clear plastic covers shall be provided to protect the tops of the battery terminals. The terminal covers will cover the entire terminal so that the series connections are finger-safe.

3) Each battery cell must be equipped with a flame arrester designed to prevent destruction of the cell due to ignition of gasses.

4) All connection hardware between batteries shall be provided. All hardware shall meet the manufacturer’s recommendations.

5) The Parker UPS System 60 batteries are housed in a straight line with the batteries in a back-to-back, two-tier configuration, setup for an electrical series connection. Current battery steel support rack must be reused.

6) A qualified Emmerson Network, Liebert NX, system technician will be required along with a laptop computer to access, program, and test the Parker UPS unit for the new batteries.

7) Testing must be done when the batteries are complete and ready to be put back into service.

8) All of the batteries that are removed must be recycled by the contractor at a recycling facility of their choice.

A Certificate of Recycle shall be provided back to the government.

9) Paperwork: A special work permit will be written by the government, that the contractor will review and sign. A Clearance will be written by the Parker Dam Operations Supervisor which will meet BOR FIST 1-1

Hazardous Energy Control Procedures (HECP). Clearance will be issued to a Reclamation Operations

Supervisor. Everyone will walk the Clearance boundary for the safe working area, then the Reclamation

Representative and the Contractor’s Work Place Representative shall put their locks on the Clearance Box.

This has to be done for each Clearance required, which takes time and is considered part of the cost of operation and safety to all involved.

10) Training: A minimum of 8 hours of training shall be provided on maintenance and testing of battery.

Training material for up to 6 people shall be provided. During the testing of the batteries, this may be considered part of the training, such as the field portion of training.

1.06 WORK REQUIRMENTS

The contractor shall perform the work as identified below and in conjunction with the requirements contained throughout the contract clauses and drawings.

1) Parker Dam UPS Battery Bank (New 540VDC Bank)

Sixty (60) new batteries must be rated at 9VDC with a minimum of 368 Amp Hour rating per battery, the

EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units of 4-cells rated at 2.25VDC per cell. The single container batteries are rated at 9 volts.

Nominal Specific Gravity at 77 Degrees F. - 1.215.

Normal Floating Voltage at 77 Degrees F. - 540.00

Equalizing Voltage - 566.40 (2.36 volts/cell)

Rated Capacity (Ampere-Hours) - 368 AH at 8-Hour Rate.

Manufacturer - EnerSys Inc.

The batteries shall be certified that they work with the following existing government furnished 60 kVA, Emmerson Network, Liebert NX, Automatic UPS System with battery charger and Emmerson

Network Liebert, Manual Maintenance Bypass System.

The existing 540VDC UPS battery bank is connected to the Emmerson Network, Liebert NX, Automatic UPS

System through the 540 VDC UPS Battery Isolation Breaker MBD-1 rated at 225-amps, via two single 3/0

AWG 600Volt stranded copper cables. UPS battery breaker MBD-1 shall be the Clearance boundary isolation point to allow the contractor to safely work on the UPS battery bank. The Emmerson Network, Liebert NX, Automatic UPS System unit is not to be worked on by the contractor, only an authorized Emmerson Network, Liebert NX, Automatic UPS System technician will perform work on the system once the battery test has been completed. The contractor is responsible for new wire between the new battery and MBD-1 if existing cable insulation resistance testing readings are unacceptable to BOR and Industry standards. The UPS system will be placed in bypass with UPS battery bank isolation breaker MBD-1 open and locked under clearance in accordance with FIST 1-1 to isolate the UPS battery bank to allow for the safe removal and installation. If the

UPS battery bank cables to UPS Battery Isolation Breaker MBD-1 need to be replaced. Further isolation will be required by an additional clearance put in place by the Bureau of Reclamation.

2) Existing Battery Racks

Existing straight line, back-to-back, two-tier configuration, battery racks setup for an electrical series connection must be used.

3) Lead Acid Battery Accessories for Installation

Stainless steel bolt connectors shall be used for making electrical connections between batteries. Electrical connection bars or cables between the batteries, (as recommended by the battery manufacturer) shall be included in the cost. Clear battery covers shall be provided to protect all battery terminals. The cover is rectangular is shape, made of a clear plastic, and has no holes.

4) Lead Acid Spill Containment System

The existing floor is painted with an acid resistant paint. Once removal of old batteries is complete the government will apply acid resistant paint to any previously unpainted surfaces. The contractor shall not proceed with installation of new batteries until painting has been completed.

5) Lead Acid Battery Containers

The container for the lead acid battery is flame retardant. Type: Lead Calcium Floating cell design that must handle high load currents and long duration discharges Battery Life: 20 years at 25 degrees Celsius (77 degrees Fahrenheit) under float service applications. The number of plates and the plate thickness must be optimized with respect to the available free electrolyte to ensure maximum performance during short duration discharges without sacrificing component integrity. The battery distance/spacing between batteries must be followed as provided by the manufacturer as for providing the accessories in connections.

1.07 TESTING OF THE NEW BATTERY BANKS

The new 540 VDC UPS battery banks installed by the contractor shall be tested. The bank may have to be broken into two or more sets, due to the number of batteries and the test equipment provided by the contractor.

Battery Discharge Test:

1) The government is responsible for a 72-hour equalization charge prior to the load test and then putting the batteries on Float.

2) The government shall do switching to allow the contractor to perform commissioning load tests of the new

UPS battery.

3) The Contractor must measure and record voltage, specific gravity, temperature, Internal Resistance, Connection Resistance of each cell and re-torque all connections. A test report of this work must be generated and reviewed. When the test report is complete and accurate a load test must be done.

4) The contractor must connect his load bank to the battery bank string, connect all sensor leads from the monitoring system and start to discharge the batteries as per manufacturer specifications per our batteries.

The test shall last 3 hours or longer; or until the batteries reach a minimum voltage 1.75VDC in any cell then the test shall be stopped.

5) The contractor will monitor the cell voltages and connections (temperatures) during the load test utilizing the Infra-Red Camera.

6) A test report must be provided for the battery bank. A system report must be provided at the completion of the tests.

7) Normal working hours are from Monday – Thursday 6:30AM to 5:00PM. Flexibility may be worked out if a test is happening on a battery bank, which will require longer hours to complete the test.

8) The Report Shall Contain the Following Items:

a) The contractor shall provide a test sheet in printed and electronic form.

b) No special form will be provided by the government, the contractor may use his standard form or the printout from the computer’s software program.

c) The report in minimum shall show time, voltage, specific gravity, and temperature.

d) The report shall show the time line as the batteries are drawn down with respect to voltage and current, when the batteries are in discharge with the load bank.

e) The test values should be recorded every 5 minutes or less depending upon the recording equipment capabilities.

1.08 SUBMITTALS

The contractor shall submit a sequence of events or a plan, which may also be dependent upon battery delivery. Delivery, storage, and containment of batteries should be taken into account, with the additional available space at the warehouse. The power-house elevator is large enough accommodate a small cart with possibly two batteries at a time. The power-house crane can transfer materials if approved lifting device is provided by contractor to crane batteries in a secure way.

Contractors must provide the below along with their price quotes for government evaluation:

1) Material catalog cut sheets for all the materials outlined under deliverables.

2) Ensure outline drawings for batteries, and the battery rack steel layout, and overall physical features, dimensions, ratings, wiring, service requirements, and weights of equipment.

3) Material Staging

a. Reclamation will provide the Contractor a laydown area for staging equipment and materials. The

Contractor shall coordinate with the COR. Contractor shall submit a written plan for Materials

Staging (RSN 02).

b. Upon completion of requirements, Contractor shall return the staging site to conditions prior to start of project.

4) Contractor shall submit a project schedule including design and work activities within 21 calendar days of Purchase Order award. (RSN 03)

a. Work schedule shall include key submittal dates, review periods, and all critical path activities.

b. Schedule shall include proposed dates for operation and maintenance training for

Reclamation staff.

c. Schedule shall include submission date of final as-built drawings.

5) Daily Requirements for On-Site Work

a. The Contractor shall notify the COR a minimum of seven (7) calendar days prior to arrival on-site.

6) Quality Control/Quality Assurance

a. Contractor shall comply with the QASP and Saliant Characteristics.

b. Testing – Upon completion of fabrication, the UPS Battery system shall be fully function tested by manufacturer.

7) Waste Management Plan

a. Contractor shall submit a Waste Disposal Plan that includes details for the recycling of all recyclable construction, demolition, and solid waste materials, and tracking of all waste recycling and disposal in accordance with the Pollution Prevention Act of 1990, Executive Order 13693, and all applicable laws, regulations, and Agency requirements related to waste management.

b. The Contractor shall submit a Waste Management Plan prior to the start of on-site work (RSN 09).

The COR will coordinate with the Hoover Dam Safety Office Environmental Protection Specialist for plan approval. Submission of all universal waste disposal manifests shall be required prior to final payment (RSN 10).

c. Contractor shall be responsible for conformance with the approved Waste Management Plan.

8) Contractor shall submit a site-specific safety plan as described in Section 3.3 of the Reclamation Safety and Health Standards (RSHS). The safety plan shall be submitted at least 15 working days prior to the start of any on site work (RSN 04). Under no circumstances will any on-site work be permitted until the

Contractor’s safety program is accepted by the COR. The most current edition of the Reclamation Safety and Health Stands (RSHS) can be access at the following link:

https://www.usbr.gov/safety/rshs/index.html

9) Contractor shall assess the workplace and work activities for hazards that are present or are likely to be present. Contractor shall develop a written Job Hazard Analysis (JHA) in accordance with the RSHS if warranted by identified or potential hazards (RSN 05). At no additional expense to the Government, the

COR may require a written JHA for any work process.

10) All work shall comply with the Reclamation’s Lower Colorado Dams Office Hazardous Energy Control

Program.

11) Warranty

a. Contractor shall submit warranty information for UPS Battery system components including the warranty period/dates, and warranty contracts with names, addresses, and contact numbers (RSN

8)

12) Contractor shall submit Final As-Built construction drawings (RSN 06)

a. Contractor shall submit design specifications and drawings for proposed UPS system.

b. As-built drawings shall be annotated by Contractor and/or Subcontractor completing the various aspects of the work.

c. Name(s) of individual(s) and company providing information for as-built drawings shall be noted on each relevant sheet.

d. Contractor shall compile as-built drawings into one (1) complete set of drawings. As-built drawings shall be submitted to COR.

e. Contractor shall submit one (1) full-sized, hard copy to Reclamation.

f. Contractor shall submit two (2) electronic copies, one (1) in AutoCad format (dwg) and the other http://www.usbr.gov/safety/rshs/index.html in PDF format.

13) Operation & Maintenance Training

a. Contractor shall provide Operation and Maintenance Training for the new UPS Batteries to

Reclamation personnel once the equipment is fully operational. Contractor provided training shall include operational testing and troubleshooting procedures.

1.09 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following:

1) 60 kVA, Emmerson Network, Liebert NX, Automatic UPS System with battery charger.

2) Emmerson Network Liebert, Manual Maintenance Bypass System

3) Existing 540 VDC UPS battery bank consisting of 240, EnerSys Inc., Type 4DX-07, Flooded, lead calcium-type cells, made up of 60 units

4) Existing UPS Battery Rack

5) Acid paint for application under UPS battery rack.

1.10 NEVADA 60 KVA UNINTERRUPTIBLE POWER SUPPLY (existing UPS)

1) The contractor is responsible for paying for an authorized Emmerson Network, Liebert technician to come out and program and function test the UPS Charger for the new battery bank provided. Ripple voltage will be measured, any deficiencies found with charger will be identified and pricing for a contract modification will be negotiated and performed prior to completion and acceptance. Programming will include amp-hours, which will provide monitoring for current runtime and battery status.

2) Material Test Reports (a.) Submit manufacturer’ test reports for the aforementioned materials. (b.) Copies of quality assurance documentation must accompany each item delivered. The documentation will be reviewed by the Government for compliance with the stated technical requirements prior to acceptance of the materials.

3) Manufacturer's Instructions (a.) Submit Manufacturer's instructions for all the materials listed under this supply contract, including special provisions required to install equipment components and system packages. Special notices shall detail hazards and safety precautions.

4) Safety and efficiency of moving the heavy batteries around, installation quality, test results and sound operational characteristics of the individual battery banks will be heavily taken into account throughout the project.

1.11 SAFTY

All work conducted by the contractor will be done in a safe, efficient and turn-key manner; from battery removal to installation and testing of the new battery banks.

The contractor will submit a Job Hazard Analysis (JHA) for review and approval prior to work commencing on site.

Battery room has an eye wash station and shower available. Door to the battery room has a containment curb located just inside that can be a tripping hazard and make transitioning heavy wheeled items challenging.

Note: In the event of an accident a spill container kit and proper personal protective equipment

(PPE) will be required to transfer of batteries.

The contractor shall host a safety meeting weekly. In the event of a fire alarm sounding, the contractor is to exit the power plant and meet at the designated rally point on the Power-house access bridge. The battery room has air flow devices, smoke detectors, and hydrogen detectors hooked up to the plant fire alarm system.

Time to review the BOR LCDO Contractor HECP training, sign on to special work permits, and to walk and lock on to clearances shall be taken into account. Hazardous Energy Control Program (HECP) will be utilized for the entire job. Once the contractor site representative signs and puts his lock on the Red

Clearance box, the contractor HECP lockout/ tagout program will be utilized for the contractor workman’s protection.

The contractor must designate, in writing, a competent supervisory employee, acceptable to the Contracting

Officer’s Representative, to administer the safety program. The safety program must include the names of contractor employees who are cardiopulmonary resuscitation (CPR) trained and certified.

The contractor will not require any person employed in the performance of this contract (including subcontracts) to work under conditions that are unsanitary, hazardous, or dangerous to the employees’ health or safety. To protect the life and health of employees and other persons; to prevent damage to property, materials, supplies and equipment; and to avoid work interruptions, the contractor will comply with the 2023 edition of Reclamation’s publication “Reclamation Safety and Health Standards” including any up-to-date errata. The cost of complying with this paragraph shall be included in the delivery order price.

The contractor will submit a written safety program. Chapter 3 and Appendix B of the Reclamation Safety and Health Standards contain guidance in preparing the safety program. The contractor may access the

Reclamation Safety and Health Standards at:

https://www.usbr.gov/safety/rshs/index.html

A Job Hazard Analysis is required prior to engaging in potentially hazardous work. The contractor, after consulting with the Bureau site representative, Contracting Officer’s Representative, or inspector, will assess the workplace and work activities to determine if hazards are present or are likely to be present. The contractor will develop a written Job Hazard Analysis for the work per Reclamation Safety and Health

Standards, Section 3.3, Required Safety Programs and Section 4.2, Requirements for Job Hazard Analysis.

The hazard analysis will define hazardous operations and activities; and identify proposed methods for eliminating or minimizing the hazard. The methods will outline employee training requirements, personal protective equipment requirements, procedural changes, methods for evaluating program effectiveness, etc.

The contractor will be required to receive approval of the Job Hazard Analysis from the Contracting

Officer’s Representative prior to performing the work.

The Bureau of Reclamation uses FIST 1-1 Hazardous Energy Control Program, (HECP) found at:

https://www.usbr.gov/power/data/fist_pub.html

1.12 SECURITY

The contractor will be allowed to bring two vehicles down the power plant access road to unload and load materials. These vehicles can be parked inside the power plant fence at the uppermost parking spaces near the entrance gate. Any additional vehicles can be parked on top of dam in front of the yellow 100 ton bridge crane. The secured maintenance yard can be used for staging if needed and is located ¼ mile downstream on the California side. The contractor vehicles should have a sign on their door stating their company name or some other identification for the vehicle.

To access Parker Dam the contractor will be responsible for the following items due to security:

https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/power/data/fist_pub.html

1) The Contractor shall provide a list of names of employees, who will be working at the facility. These workers will be required to have the red badge for access to the facility with an escort. The government escort will issue/manage the red badge to the individual and will be with the contractor the entire project duration.

2) The escort will collect all the badges and return them to the appropriate official.

3) The operation of the Lower Colorado Dams Office (LCDO) facilities and powerplants require continuous and effective security measures. Contractors shall be escorted by an authorized Reclamation employee at all times while within the LCDO facilities and power plants. Contractor personnel shall not be permitted to enter established and designated restricted areas unless so authorized by Reclamation. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

4) Security Statement, Compliance Memo and Guidelines

a. Information Marking and Safeguarding: All information (drawings, data, text, photos, etc.)

received or produced under this Purchase Order shall be treated in accordance with

Reclamation’s Directive & Standards (D&S) SLE 02-01 “Identifying and Safeguarding

Controlled Unclassified Information (CUI). The memorandum is available electronically at the following address:

https://www.usbr.gov/recman/sle/sle02-01.pdf

b. All information, drawings, designs, specifications, and other engineering data related to specific security systems or measure associated with this Purchase Order shall be designated as “Highly Sensitive - For Official Use Only”.

c. No photography by the Contractor shall be permitted during the execution of this Purchase

Order without the permission of the Contracting Officer or COR. All photographs taken by the Contractor shall be submitted to the COR for acceptance prior to any release for distribution of those photographs. The Contractor shall not release any information relating to the services, materials or equipment furnished under this Purchase Order to any public information source without first submitting such release to Reclamation for review and acceptance. The site supervisor shall coordinate with the COR to determine the facility-specific requirements site-access, contractor identification and badging, etc. The

Contractor shall comply with the local site access security requirements.

d. A quality assurance inspector will be on-site or available when the Contractor is working.

For any work that requires entry into a Reclamation facility, the Contractor shall coordinate with the COR at least at least 24 hours in advance to arrange an escort.

1.13 PLACE OF PERFORMANCE

1) Battery staging, packing and shipping from the Dam, will take place in the erection bay on the 2nd floor of the power-house. The batteries will have to be transported from the Warehouse to the main deck of the power-house (2nd floor) for staging and finally exchanged with the old batteries in the 1st floor battery room. The Power Plant access road can be used to move batteries in and out of the power plant.

2) Any material containers shall have content inventory lists and Statements signed by responsible officials of a manufacturer of a product, system, or material attesting that the product, system or materials, meet specified requirements. Statements must be dated after the award of this contract, state the name of the project, and list the specific industry standards met. Acceptance of all materials will be based on the final inspection of the shipment contents received at the Parker Dam Maintenance Yard. There will be a http://www.usbr.gov/recman/sle/sle02-01.pdf forklift available at the warehouse for the initial offload of the batteries as they are delivered. The contractor will be responsible for moving the batteries from the Maintenance Yard to the staging area for placement.

3) All material containers shall clearly be addressed:

Attn: Company Name

BOR Parker Dam

Parker Dam, CA 92267

Parker Dam receiving hours are 7:00 a.m. to 4:00 p.m. local time, Monday through Thursday. Parker Dam shall be notified 24 hours in advance of delivery in order to prepare for receipt of the items. Please contact

Parker Admin at 760-663-3712 ext.3225 or Marcus Dickerson at 702-465-8640 for any off hour’s requests.

All the contractor’s work will be on the 1st floor. Restrooms are available on the 2nd. 120VAC power is available in all locations.

One elevator and 2 stairways are available, South powerhouse elevators serves the 1st and 2nd floor. This elevator can be used for limited transporting equipment and batteries.

1.14 PERIOD OF PERFORMANCE

1) Materials shall be delivered to the Parker Dam and shall be delivered no later than 20 weeks after contract award. Partial deliveries are acceptable due the remote location of the facility, this should be kept to as few deliveries as possible. BOR will not accept any responsibility for damage for commercially shipped items. It is recommended to have a representative on site of delivery if utilizing commercial shipping methods. BOR will not accept ownership or liability of materials or equipment until installed, and acceptance test satisfactorily completed.

Total period of performance shall not exceed 30 days after delivery of materials. The 30 days will be for the UPS Battery removal, installation, testing and commissioning from shutdown to fully operational state.

1.15 REFERENCE DRAWINGS

1) Emergency Evacuation Procedures EL. 408.00 ……………………………………231-301-110

2) Emergency Evacuation Procedures EL. 391.00 ……………………………………231-301-111

1.16 SUBMITTAL REQUIREMENTS

1) Reclamation will have 14 calendar days to review each submittal.

2) Submittal documents shall include Purchase Order number and title, and submittal number and title.

3) The Contractor shall furnish all submittals to the COR and/or Contract Specialist electronically, in accordance with Submittal Requirements, Table 1: List of Submittals, and the requirements in the provisions, clauses, and paragraphs of this solicitation. Names and emails will be provided after award. Hard copies of drawings shall be submitted to the COR.

4) The word “submittals” includes all items listed in Table 1. Items required to be submitted by this

Statement of Work or elsewhere in this Purchase Order, but not listed in Table 1, shall be submitted in accordance with the requirement of this section and shall be submitted to the COR, unless specified otherwise.

5) Reclamation will provide an electronic response to the Contractor for each submittal. Submittals required for approval or acceptance will be returned either “approved” or “accepted” or “approved, subject to identified changes” or “accepted, subject to identified changes” or “not approved” or

“not accepted”. Submittals not approved or accepted shall be revised and resubmitted. Any resubmittal will require another 14 calendar days of Reclamation review time.

6) The Contractor shall provide the submittals to the emails provided. For hardcopy submittal requirements, COR shall provide a mailing address.

7) All costs of furnishing the submittals shall be at the Contractor’s expense and shall be included in the price bid schedule.

1.17 ACRONYMS, ABBREVIATIONS, AND SYNONYMS

1) AC – acceptance, conformance (when referring to a submittal)

2) AT – approval, technical (when referring to a submittal)

3) Bureau of Reclamation – Reclamation – Government - BOR

4) CO – Contracting Officer

5) COR – Contracting Officer’s Representative

6) Construction Contractor – Contractor – Builder

7) CPM – Critical Path Method

8) Days – Calendar days, unless otherwise specified

9) I/O – Input/Output

10) JHA – Job Hazard Analysis

11) RSHS – Reclamation Safety and Health Standards

12) RSN – Required Submittal Number

1.18 SUBMITTALS

RSN

Item

Clause or

Section Title

Due Date

Type*

Responsible

Code**

Materials Staging Plan

1.08 Submittals 15 calendar days prior

to start of on-site work

AT

COR

Project Schedule and Revised

Schedule(s) if applicable

1.08 Submittals Within 21 calendar

days of Purchase

Order award

AT

COR

Safety Program

Required prior on-site work starting

1.08 Submittals

15 working days prior to start of on-site work

AC

Contract

Specialist and COR

04 Job Hazard Analysis (JHA) 1.08 Submittals Prior to start of any applicable on-site work

AC COR

05 Final As-Built Drawings 1.08 Submittals Prior to final payment AC COR

06 Commissioning Report

1.08 Submittals

Prior to final payment AC COR

07 Warranties

1.08 Submittals

Prior to final payment AC COR

08 Waste Management Plan 1.08 Submittals Prior to start of on-site work

AC COR

09 Waste Disposal Manifest(s) 1.08 Submittals Prior to final payment AC COR

Table 1: List of Submittals

1.19 ATTACHMENTS

1) Emergency Evacuation Procedures EL. 408.00 ….………………………231-301-110

2) Emergency Evacuation Procedures EL. 391.00 ……….…………………231-301-111

3) EnerSys 4DX-7 Spec Sheet

Required Salient Characteristics

BATERY

INTERGRATION

1) Battery must be compatible with Parker’s:

a) Liebert, Model No. 38SA060A0A00 UPS Cabinet

b) Liebert, Model No. FxA07C6NN63, Bypass Cabinet

c) Liebert, Model No. 38UP08BCB8, Battery Cabinet

BATTERY

PERFORMANCE

SPECIFICATIONS

1) Must meet EnerSys Data Safe DX UPS Battery Performance Specification sheet attached for 4DX-7 Battery (Attachment 003).

2) 60 batteries with 4-cells per battery, 2.25 VDC per cell, rated at 9 volts.

3) Nominal Specific Gravity at 77 Degrees F. - 1.215.

4) Normal Floating Voltage at 77 Degrees F. - 540.00

5) Equalizing Voltage - 566.40 (2.36 volts/cell).

6) Rated Capacity (Ampere-Hours) - 368 AH at 8-Hour Rate.

7) Battery Life: 20 years at 25 degrees Celsius (77 degrees Fahrenheit) under float service applications.

8) Commissioning test must be preformed to ensure all above specifications are met.

BATTERY RACK

CONFIGURATION

1) Contractor must use Parker’s existing battery racks:

a) Contractor must confirm all dimensions and verify new batteries fit on existing racks in the same configuration as the current system.

BATTERY COVERS,

FLAME ARRESTER,

AND CONNECTION

HARDWARE

1) Clear plastic covers shall be provided to protect the tops of the battery terminals. The terminal covers will cover the entire terminal so that the series connections are finger-safe.

2) Each battery cell must be equipped with a flame arrester.

3) All connection hardware between batteries shall have stainless steel bolted connections. Electrical connection bars or cables between the batteries, (as recommended by the battery manufacturer). All hardware shall meet the manufacturer’s recommendations.

OPERATION&

MAITENANCE

TRAINING

1) A minimum of 8 hours of training shall be provided on maintenance and testing of batteries. Training material for up to 6 people shall be provided.

During the testing of the batteries, this may be considered part of the training, such as the field portion of training.

WARRANTY 1) Manufacture’s suggested warranty.

SHIPPING, STORAGE, &

PROTECTION

1) Comply with manufacturer's installation instructions for rigging, unloading, and transporting units. Unit shall be stored and handled per manufacturer’s instructions.

2) Protect units from physical damage.

3) Deliveries accepted Monday – Thursday from 0700 - 1600

4) Shipped to:

Attn: Bureau of Reclamation

Parker Dam

Parker Dam, CA 92267.

OPERATING MANUAL 1) Two complete sets of service manuals to be provided with the delivery of batteries including: operating instructions, technician manuals, maintenance procedures, and an illustrated parts breakdown shall be furnished. Provide service manuals, both bound copies, and electronic PDF copies, shall contain complete parts identification lists.

DISPOSAL

OF BATTERIES

1) Contractor shall provide documentation, Universal Hazardous Waste

Manifest, Bill of Lading for disposal of batteries.

2) All of the batteries that are removed must be recycled in accordance with

California state law and Federal EPA requirements by the contractor at a recycling facility of their choice. A Certificate of Recycle shall be provided back to the government.

OTHER

REQUIREMENTS

NOTE:

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

None

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) http://www.acquisition.gov/far http://www.acquisition.gov/diar http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause–

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the

Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on…