C04-1 1240BE26Q0097 schedule of items and Performance Work Statement.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

F430 CODE 16. ADMINISTERED BYCODE

X

X

X

562211

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BE

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/21/2026 1700 ES

08/10/2026

458-212-6064JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE26Q0097

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 261170691OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SAN JUAN PR 00926

1201 CALLE CEIBA

JARDIN BOTANICO SUR

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 3 WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 12/15/2026 Period of Performance: 09/01/2026 to 12/15/2026

0001 IITF - Environmental Consulting Services :

Hazardous Material Inventory, Removal, Disposal, and Manifest Product/Service Code: F108 Product/Service Description: ENVIRONMENTAL

SYSTEMS PROTECTION- ENVIRONMENTAL REMEDIATION

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

1 EA $________ $_______________

Name ______________________________

SAM UEI ___________________________

www.ipp.gov

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0002 Sabana - Environmental Consulting Services :

Hazardous Material Inventory, Removal, Disposal, and Manifest

Product/Service Code: F108

Product/Service Description: ENVIRONMENTAL

SYSTEMS PROTECTION- ENVIRONMENTAL REMEDIATION

0003 IITF - Environmental Consulting Services : Gas cylinders, Removal, Disposal, and Manifest

Product/Service Code: F108

Product/Service Description: ENVIRONMENTAL

SYSTEMS PROTECTION- ENVIRONMENTAL REMEDIATION

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

1 EA $________ $__________

1 EA $_________ $__________

Scope of Work Environmental Services: Hazardous Material Inventory, Removal, Disposal

U.S. Forest Service, International Institute of Tropical Forestry, Research Unit Chemical Waste disposal.

Background The International Institute of Tropical Forestry (IITF) has a small research analytical laboratory located at the Jardin Botanico Sur in San Juan Puerto Rico; and a small sample process laboratory in the Sabana Field Research Station (SFRS)located at Road 983 INT 988 KM 6.5, Luquillo, Puerto Rico. The IITF laboratory in San Juan was structurally impacted after several atmospheric disturbances and will be demolished. To comply with the requirements for the closure, in pursuance of this research activity, the facility has accumulated a very small number of hazardous, non-hazardous waste chemicals, and daily reagents that were used during the chemical analysis. In accordance with the federal and states regulations and laws the agency has a need for hazardous waste disposal services in both locations including the disposal of gas cylinders. Some of the substances are dangerous due to their reactivity or impact on the environmental ecosystem. The services of identification of the chemical waste are primarily for waste that was generated under the daily chemical analysis; the other waste is pure chemicals in their original containers. The gas cylinders were purchased to different Companies, most of them were used by scientists as reference and calibration for instruments.

Scope of work:

The USDA Forest Service International Institute of Tropical Forestry in San Juan, P.R. has a need for hazardous Waste disposal Service Contract. The Contractor shall provide qualified personnel and all labor for the segregation, classification, packaging, and disposal of the hazardous waste, and gas Cylinders in accordance with all DOT, EPA, OSHA and State Regulations.

The service will be performed in two different areas: San Juan, PR and Luquillo, PR

Recollection of Chemicals waste in Appendix I and Gas Cylinders in Appendix II at IITF in San Juan Puerto Rico , and the Chemicals waste in Appendix II at the Sabana Field Research Station in Luquillo Puerto Rico.

Covered components will include:

1. Manage wastes found at: IITF Laboratory (San Juan) and Sabana Field Research Station (Luquillo)

2. Collection, sorting/ segregation as to compatibility characterizing chemical hazards and disposal requirements.

3. Dispose of compressed gas cylinders

4. Coordination with the government to facilitate in advance of on-site work.

5. DOT approved transportation containers in accordance with regulation 49 CFR and over packing, when required.

6. All the transportations containers shall be properly marked and labeled to indicate each container’s contents.

7. Wastes shall be packed within containers to the maximum density that is allowed by Federal, or local regulations and consistent with safe practices.

8. Proper shipping labels required to comply with EPA and DOT regulations.

9. Completion of packing slips, listing materials packed in each container.

10. Completion of manifests and associated shipping documents.

11. Loading and transportation services via endorsed DOT transporter.

12. Provide return manifest copies back to the USDA FS IITF within 45 days of shipment.

13. Ultimate treatment at a federal and state government approved treatment/ recycling facility.

14. Complete and provided the tracking documentation and final disposition materials and treatments.

15. Knowledgeable, trained, and authorized employees for manage, classified and transport and disposal hazardous materials.

16. Contractor shall be responsible for obtaining all applicable Federal, State and local permits and payment of associated fees.

Technical Requirements:

All work will be performed at the facilities address listed above during normal business hours. Due to the number and unique nature of the chemicals to be disposed of from the facilities it is anticipated that the work will take no more than five days to be completed. The Contractor will provide all materials for the proper packaging of chemical waste for shipment, which includes drums, packing media, DOT, EPA labels, manifests and associated regulatory paperwork, and personal protective equipment. The Contractor will provide transportation of all packaged waste by a fully licensed and insured waste transporter from the facility to the end disposal site(s). The Contractor will provide proper treatment and disposal of all wastes at an authorized disposal facility. The USDA FS IITF requires the contractor to facilitate and expedite response in the event of an emergency.

The contractor shall demonstrate sufficient experience in the field of hazardous waste management. The contractor shall supply all labor, materials, safety equipment, vehicles, licenses, and special permits required for pickup of hazardous chemical compounds and other non-regulated materials. The waste shall be transported, stored, and disposed of by the contractor and/or sub- contractor.

The contractor shall comply with all Federal, State, and local regulations governing the handling, packaging, storing, transportation, and disposal of hazardous waste chemicals and other non-regulated materials.

The contractor shall furnish containers meeting Department of Transportation shipping specifications with liners compatible with solvents, waste oils, other liquid chemical compounds.

In addition, the contractor shall furnish the supplies and materials to transport and dispose of gas cylinders as part of the scope of work. A list of chemicals/ gas cylinders to be disposed is included in APPENDIX I – IITF Chemistry Laboratory Reagents for Disposal and in the Appendix II the Sabana Field Research Station Reagents for Disposal. Both lists are considered accurate, but due to the number of containers, age of the inventory and non-centralized nature of the inventory, it is not all-inclusive but includes the Government’s best knowledge of chemicals to be handled. Additionally, these chemical wastes may be in different phases, e.g., liquid, or solid. A few listed chemicals are in cylinders or lecture bottles. In case of request the COR can send the SDS of the hazardous waste.

Technical Tasks. Service tasks include, but are not limited to:

Inventory and Assessment. While the list of chemicals (APPENDEX I & APPENDIX II), and the list of Gas Cylinders ( APPENDIX III) being supplied for disposal is considered accurate, due to the number of containers, and the overall age of the inventory some containers may have been utilized (thus removed from the inventory), while others may be found in the process of collecting and aggregating (thus requiring addition to the inventory for pickup). As much as possible, any changes to the listed inventory will be resolved between the contractor and government in advance of onsite work.

Please Note: The Government will not be liable to the Contractor for the cleanup of spills, accidental releases to the environment occasioned through the fault of the Contractor or their sub-contractors.

Waste Pickup Procedures. The Contractor shall pickup waste from the USDA FS IITF Chemical laboratory in San Juan Puerto Rico and Sabana Field Research Station in Luquillo Puerto Rico. These events shall take place once within a 60-day window of time from the contract awarded. The Contractor's personnel will wear appropriate protective clothing and equipment.

Waste segregation, identification and packing:

The Contractor shall:

Identify each waste stream per Appendix I & II Conduct field analysis for unknowns Segregate by hazard class Package in DOT‑approved containers Apply proper EPA/DOT labels Complete packing slips and waste profiles

Shipping and Recordkeeping of Packed Materials. The Contractor shall sort chemical materials, cylinders and waste by its identified hazardous properties, pack the chemicals, label by hazard category, and transport the waste materials to a treatment, storage and disposal facility approved by the receiving State and EPA, in DOT-approved shipping vehicles in accordance with applicable Federal and State regulations for such shipments. Each container for shipment shall be labeled clearly and properly marked. The container contents sheet shall reflect the appropriate pickup number of the applicable materials.

Manifest Preparation and Shipping Data, The Contractor shall provide all data required for completion of annual hazardous waste generator reports as required by the U.S. EPA. The contractor should refer to biennial reporting requirements identified under the Resource Conservation and Recovery Act for further clarification. Uniform Hazardous Waste Manifests shall be properly completed by the Contractor for each waste shipment and shall list each transportation container including any non-hazardous waste or hazardous substances shipped.

The contractor should refer to the Uniform Hazardous Waste Manifesting guidelines provided under the Resource Conservation and Recovery Act for proper manifest for further clarification.

All manifest information shall be neatly printed or typed and contain information required by applicable Federal, State, and local hazardous chemical waste regulations. All waste manifests (i.e., hazardous, and non- hazardous) shall be submitted to the COR or designated representative for review and signatures during routine operating hours and prior to the shipment of waste off-site. The manifest shall be signed by the Contractor's transporter in the presence of the COR or designated representative. The COR or designated representative shall sign the manifest as the generator.

The COR shall receive all final manifest directly from the Contractor.

The Contractor is responsible for any errors associated with packaging, marking, labeling, segregation, and the actual shipment of all waste off-site

The Contractor shall remain fully responsible for the correction of errors in packing, labeling, or shipping. Additionally, the costs associated with identified errors are the sole responsibility of the Contractor.

Unknown Chemicals. Chemicals that are not completely described by name, CAS No and concentration may require appropriate field analysis or, if appropriate, laboratory analysis to identify the waste required by the TSDF and applicable Federal, State, and local regulations. The Contractor shall perform this analysis prior to removing the undefined waste to identify potential hazards present in chemical. Upon identification hazards present in the waste the Contractor shall dispose of the waste as appropriate.

All collected chemicals shall be placed into transportation containers according to their hazard class.

Hazardous Chemical Wastes. All collected chemicals that are regulated as RCRA hazardous waste, DOT hazardous materials or controlled hazardous substances in Puerto Rico, that are to be shipped off-site for storage, treatment, recycling, or disposal shall be placed into transportation containers according to their hazard class.

All collected chemicals shall be placed into transportation containers according to their hazard class.

Compatible wastes received in small containers (i.e., bottles and cans) can be emptied and/or consolidated into larger containers if practical and allowed by EPA, DOT and TSDF regulations.

Transportation containers shall be properly marked and labeled to indicate each container's contents. Wastes shall be packed within containers to the maximum density that is allowed by Federal, state, or local regulations and consistent with safe practice.

GAS CYLINDER DISPOSAL

Please refer to the APPENDIX III

The Contractor shall provide all labor, equipment, materials, tools, and transportation necessary to safely handle, remove, package, transport, and dispose of Government‑owned compressed gas cylinders, including but not limited to:

Gas Cylinder Description Size Manufacturer Quantity

UN 1956 N.O.S mixture ( CO2, O2 CH4 & NO2) -Calibration Gas large cylinder -

Scott Company 4

Unknow- calibration GAS- partial label

Scott Company 3

UN1072 O2 medium General Gases 1

UN 1066 N2 large cylinder

General Gases 1

UN 1066 N2 medium Scott Company 1

UN 1066 N2 lecture bottle

Matheson TRI

GAS

SPAN GAS - NON FLAMMABLE ;

NON TOXIC

lecture bottle

HNU SYSTEMS

INC

CAN Mix 114 Ethylene 99.5% lecture bottle

Scotty II Analyzed Gases

CAN Mix 112 Butane 99.0% lecture bottle

Scotty II Analyzed Gases

Contractor Responsibilities:

Provide trained and certified hazardous waste personnel with the appropriate credentials (e.g., HAZWOPER) for all handling activities.

Perform on‑site evaluation and waste characterization, including handling of unknown unknown gas cylinders.

Supply all materials (UN‑rated containers, absorbents, labels, overpacks, cylinder caps, etc.) required for safe collection and transport.

Identification and Characterization

Prior to packaging and removing the cylinders, the contractor shall inspect them for integrity and transportability. This evaluation will include a leak test to ensure the cylinders are safe to handle and transport.

Verify cylinder contents based on labels, markings, SDS, or testing.

Identify “unknown” cylinders and determine proper disposal method.

Comply with all applicable OSHA, EPA, DOT, and NFPA compressed‑gas handling requirements.

Inspect cylinders for integrity, corrosion, valve function Perform leak testing Identify unknown gases Provide salvage cylinders and overpacks Dispose of cylinders per regulatory requirements

Handling and Removal Requirements

The Contractor shall:

Perform all handling in accordance with OSHA 29 CFR 1910.101 and applicable Compressed Gas Association (CGA) standards.

Ensure that cylinders are securely transported, upright, and protected against heat, puncture, and impact.

Provide a site‑specific hazard assessment when cylinders are damaged, leaking, corroded, or unlabeled.

All handling activities must comply with OSHA 29 CFR 1910.101 and relevant Compressed Gas Association (CGA) standards. Compressed gas cylinders that are old or have inoperable valves must be assessed by a qualified technician to determine their safety.

Packaging, Transport, and Disposal The Contractor shall:

Comply with DOT 49 CFR 173.301 for packaging and transport of compressed gases.

Supply all containers, overpacks, and labeling required for compliant shipping.

Dispose of cylinders through approved and permitted hazardous waste facilities.

Documentation and Deliverables The Contractor shall provide:

Waste Manifests for each cylinder or batch.

Certificate of Disposal/Destruction issued by the receiving facility.

Chain of Custody documentation for cylinders classified as unknown or reactive.

All documentation shall be transmitted to the COR within (45) business days of disposal.

Including the signed manifest.

Safety Requirements The Contractor shall:

Ensure all personnel handling cylinders are certified hazardous‑materials technicians.

Use PPE and equipment appropriate to the cylinder hazard classification.

Immediately notify the COR of any leaks, unexpected reactions, or unsafe conditions.

Emergency Response Requirements in case of a splill

The Contractor must maintain and follow:

An Emergency Response Plan Spill control equipment Notification procedures Incident documentation

Key Personnel:

Contractor qualifications:

HAZWOPER 40‑hour trained personnel DOT HazMat Employee trained personnel Documented training records Experience in laboratory waste disposal Personnel qualified in compressed gas cylinder safety

Government Furnished. Government will be present during and throughout the process of conducting the work necessary to complete packing for shipment.

The Government shall:

Provide site access Provide SDSs upon request

Delivery / Performance Time. Hazardous Waste Removal should be completed no later than December 15, 2026.

Deliverables:

ITEM

NUMBER

DESCRIPTION TASK

IITF - Environmental Consulting Services : Hazardous Material Inventory, Removal, Disposal, and Manifest

Hazardous waste disposal- See appendix

I (Scope of work)

Sabana - Environmental Consulting Services :

Hazardous Material Inventory, Removal, Disposal, and Manifest

Hazardous Waste Disposal -See appendix

II (Scope of work)

IITF - Environmental Consulting Services : Gas cylinders, Removal, Disposal, and Manifest

Cylinder waste disposal See appendix III & (Scope of work)

Documentation Requirements

Contractor must provide:

Waste manifests Certificates of Disposal/Destruction Chain of custody Cylinder disposal documentation

Documents are due within 45 business days unless otherwise stated.

DELIVERABLES SCHEDULE

Deliverable Due

Inventory reconciliation Before on-site work

Waste profiles Prior to packaging

Manifests (initial) At shipment

Return manifests Within 45 days

Certificates of disposal Within 45 days

Incident reports Within 2 hours

Final summary report Within 45 business days

Acronyms. The following acronyms are used though this performance work statement:

USDA US Department of Agriculture FS Forest Service IITF International Institute of Tropical Forestry DOT Department of Transportation TSDF Treatment, Storage and Disposal facilities EPA Environmental Protection Agency P.R. Puerto Rico

Attachments

1. Wage Rates 1996-0223 Rev.69

2. Appendix I IITF Chemistry Laboratory Regents for Disposal

3. Appendix II Sabana Field Research Statin Sampling Handling

4. Appendix III IITF Chemistry Laboratory Cylinders for Disposal

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)

☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:.

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6

☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☐ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☐ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

☐ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☒ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☐ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☒ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☒ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☐ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52-223-3 Hazardous Material Identification and Material Safety Data (Feb 2021) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.245-1 Government Property (Sep 2021) 52.245-2 Government Property

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (May 2026)

(a) By entering into this contract, the contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to contractor’s compliance with the above requirements and/or eligibility for the contract may subject the contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

AGAR 452.203-72 Unenforceable Supplier Terms (MAY 2026)

(a) Definitions.

Supplier terms mean provisions customarily drafted by vendors of supplies or services and intended to create a binding legal obligation on the end user. The term applies:

1. Regardless of the format or style of the document. For example, supplier terms may appear in standard terms of sale or lease, Terms of Service (TOS), End User License Agreement (EULA), or another similar legal instrument or agreement, and may be presented as part of a proposal or quotation responding to a solicitation for a contract or order or otherwise become effective after the contract date.

2. Regardless of the media or delivery mechanism used. For example, supplier terms may be presented as one or more paper documents or may appear on a computer or other electronic device screen during a purchase, software installation, other product delivery, registration for a service, or another transaction.

(b) Applicability. When any supply or service acquired under this contract is subject to supplier terms, the supplier terms are deemed part of the contract only to the extent they are consistent with this clause. Supplier terms that conflict with any part of this clause, the contract, or Federal law are void and will not be considered incorporated into a contract, even if they are physically present in a contract documentation or systems. In the event of any inconsistency between supplier terms and this contract, this clause and the terms of the Government contract must govern and supersede any supplier terms in all cases.

(c) Authorization Required. Notwithstanding any other provision, no supplier terms must be binding on the Government unless the term is expressly authorized on the USDA Supplier Terms Authorization Form signed by the Contracting Officer, and the completed Authorization Form has been incorporated into the contract.

(d) Unenforceable Terms. Any supplier terms that impose obligations or restrictions inconsistent with applicable Federal law are unenforceable against the Government and deemed stricken from the agreement. This includes, but is not limited to, any clause that:

(1) Requires the Government to pay future fees, penalties, interest, legal costs, early‑termination fees, cancellation fees, minimum purchase commitments, true‑up payments, seat‑count minimums, usage minimums, continued‑use charges, or any other financial obligation not expressly authorized by the contract.

(2) Requires the Government to indemnify the contractor or any other entity.

(3) Restricts the Government’s ability to obtain similar supplies or services from another source.

(4) Imposes any penalty, financial or otherwise, based on the Government’s decision not to exercise an option.

(5) Subjects the United States Government to the laws of any U.S. state, territory, district, municipality, or foreign nation, except where Federal law expressly permits such application.

(6) Requires dispute resolution in a forum or venue other than one prescribed by applicable Federal law.

(7) Establishes a period of limitations for bringing an action that differs from that provided by applicable Federal law.

(8) Grants the contractor rights to use, mine, access, aggregate, analyze, or otherwise exploit Government data, usage data, or metadata.

(9) Deems the Government to have accepted initial or revised terms based on silence, continued performance, or failure to object.

(10) Grants the supplier the right to audit Government facilities, systems, records, or use of the product or service, except as expressly authorized by the contract and applicable Federal law.

(11) Requires the Government to accept supplier security requirements, network access requirements, monitoring, penetration testing, or other technical or security measures.

(12) Permits the supplier to suspend, degrade, or terminate access to products or services based on alleged non‑payment, alleged breach, automated security triggers.

(13) Limits the Government’s right to use, install, access, test, evaluate, or transfer the licensed product or service in any manner consistent with the contract and Federal law.

(14) Requires the Government to store, process, maintain, or transmit data in a particular geographic location, or permits the supplier to transfer Government data outside the United States, except as expressly authorized by applicable Federal law.

(15) Authorizes the supplier to use the Government’s name, seal, trademark, logo, or any reference to the Government as an end user or customer for marketing, publicity, promotional activities, press releases, or similar purposes.

(16) Incorporates by reference, or requires the Government to accept, terms or conditions imposed by any third party, subcontractor, or upstream service provider, unless such terms are expressly incorporated into the contract by bilateral modification.

(17) Limits, conditions, or negates the contractor’s performance obligations, service levels, or remedies through a supplier‑provided service level agreement (SLA).

(18) Uses Government data, usage data, metadata, prompts, content, or interactions to train, fine‑tune, improve, or derive any artificial intelligence, machine learning, or automated decision‑making model.

(19) Subjects the Government to automated decision‑making, automated risk scoring, automated content moderation, or any algorithmic process that may affect access, performance, or rights under the contract.

(20) Utilizes artificial intelligence or algorithmic tools that produce decisions, recommendations, or outputs affecting contract performance without providing transparency, explainability, auditability, and bias‑mitigation consistent with applicable Federal law and policy.

(21) Profiles, tracks, or analyzes Government user behavior, preferences, communications, or interactions for personalization, marketing, or algorithmic optimization purposes.

(e) Non-binding Actions. Neither the Government nor any Government authorized end user is deemed to have consented to any term, condition, or clause by virtue of its inclusion in the supplier agreement or through the use of clickwrap, browsewrap, “I agree” mechanisms, or similar means. Execution of such mechanisms does not bind the Government or its authorized end users to any unenforceable terms.

(f) End user. The supplier agreement must bind the ordering activity as the end user to the extent it does not conflict with the terms of this clause, but it must not bind or impose personal liability on any Government employee or any person acting on behalf of the Government in their personal capacity.

(g) Law and disputes. The supplier agreement is governed by Federal law.

(h) Statutory exception. This clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(i) Continued performance. The supplier or licensor must not unilaterally revoke, terminate, or suspend any rights granted to the Government except as allowed by the contract. If the supplier or licensor believes the ordering activity to be in breach of the supplier agreement, it must pursue its rights under the Contract Disputes Act or other applicable Federal statute while proceeding diligently with performance, pending final resolution of any dispute in accordance with the Disputes Clause at FAR 52.212‑4(d) or FAR 52.233‑1, as applicable.

(j) Arbitration. Binding arbitration must not be used unless specifically authorized by agency guidance.

(k) Equitable or injunctive relief. Equitable or injunctive relief, including the award of attorney fees, costs, or interest, may be awarded against the United States Government only when explicitly provided by statute (e.g., the Prompt Payment Act or the Equal Access to Justice Act).

(l) Revisions to supplier agreements. Any revisions to the supplier agreement must be incorporated into the contract using a bilateral modification. Unilateral revisions are not binding on the Government.

(m) No automatic renewals. If any license or service tied to periodic payment is provided under the supplier agreement (e.g., annual software maintenance or annual lease term), such license or service must not renew automatically upon expiration of its current term without prior express written consent from an authorized Government representative.

(n) Indemnification. Any clause of the supplier agreement requiring the supplier or licensor to defend or indemnify the end user is amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

(o) Taxes or surcharges. Any taxes or surcharges which the supplier or licensor seeks to pass along to the Government as end user will be governed by the terms of the associated Government contract or order and must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed otherwise.

(p) Non‑assignment. The supplier agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the Government’s prior approval, except as expressly permitted by FAR 52.212-4(b) or FAR 52.232-23, as applicable.

(q) Confidential information. If the supplier agreement includes a confidentiality clause, such clause is amended to state that neither the agreement nor the contract price list, as applicable, must be deemed “confidential information.” Issues regarding release of “unit pricing” will be resolved consistent with the Freedom of Information Act. Notwithstanding anything in the supplier agreement to the contrary, the Government may retain any confidential information as required by law, regulation, or its internal document retention procedures for legal, regulatory, or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the confidentiality obligations of the supplier agreement.

(r) Conflict with Federal law. If any other language, provision, or clause of the supplier agreement conflicts or is inconsistent with Federal law or the terms and conditions of this contract, such language, provisions, or clauses will be considered null and void and will not be binding on the United States Government.

(End of Clause)

452.204–70 Modification for Contract Closeout (Apr 2026)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) may issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but is not required to provide a signature. The Contracting Officer will immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) For commercial contracts not exceeding the simplified acquisition procedure threshold under

FAR 12.001(c), if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification. Only the modification requires the contractor’s signature, though a Release of Claims may be requested. If the required documents are not returned within 60 days, the Contracting Officer will issue a unilateral modification and proceed with closeout once performance is complete, acceptance is confirmed, and final payment is made.

(c) For all other non-commercial or non–cost‑reimbursement contracts, if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification and a Release of Claims, both requiring contractor signature. If these documents are not returned within 120 days, the Contracting Officer will issue a unilateral modification u and proceed with closeout upon completion of performance, acceptance, and final payment.

(End of Clause)

Solicitation Information

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)

FAR 52.212-1 is amended as follows:

Period for acceptance of offers.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions

QUESTIONS

Questions shall be submitted via email to Maysaa Ittayem maysaa.ittayem@usda.gov or Jared Machgan jared.machgan@usda.gov no later than 18 August, 2026, at 14:00 PM Eastern Standard Time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.

SUBMISSIONS

Submit offer by email to _ Jared Machgan at jared.machgan@usda.gov _ so that it is delivered into this inbox no later than the due date and time 1700 EST August 21, 2026.

Emails will contain 3 separate attachments (Relevant Past Performance (page 1), Technical Proposal (page 2) price quote (page 3), in Microsoft Word, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an

The Government will issue a contract to the offeror quote conforms to the solicitation requirements, and which offers the best value to the Government.

(end of provision)

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

Award Type

It is anticipated that a firm-fixed price contract consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed five (5) years.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2025)

In a separate document from the Schedule of items offer, address the evaluation criteria questions below and include your response in your submission.

(A) Evaluation factors. The Government will award a contract resulting from this solicitation to the Offeror whose offer submission will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Relevant Past Performance History:

Provide 3 years of references specifically providing Grounds Keeping and Maintenance Services. Include the dates of performance, the company name, the name of contact person, and their telephone number.

References will be contacted. Within the past 3 years include any contract that was terminated for (convenience and or cause) or cancelled and address why the contract was terminated or cancelled.

If part of the experience period was doing business under a different business name, identify that business and period separately.

IT IS CRITICAL if you are subcontracting any part of this project that you identify the same information for the sub-contractors throughout the evaluation questionnaire. Evaluation is looking at those performing the janitorial services as well as who administers the contract.

Provide a listing of your projects for the past three-year period that most closely relate to this type of work.

2. Quality of Services:

Demonstrated ability to perform services in accordance with the contract specifications.

Conformance to good standards of workmanship. Offerors shall submit their Quality Control Plan and how they intend to meet Government performance standards for each task and subtask associated with this contract.

The Quality Control Plan (QCP) should recognize the responsibility of the Contractor to carry out its quality control obligations and contain measurable inspection and acceptance criteria corresponding to the Performance Work Statement (PWS). The QCP shall specify in detail:

-How quality will be monitored to ensure performance standards are met.

-How the work will be supervised.

-Identify the personnel responsible for performing quality control.

-How results of the monitoring will result in quality performance.

-Create a checklist for inspection of the building that covers all services stated in the

“Performance Work Statement” -A system to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

-A plan to monitor and correct customer complaints.

-A plan for immediately forwarding customer complaints that are not the responsibility of the Contractor to the COR.

3. Technical Approach

a) Provide a listing of your in-house capabilities and the tasks if you intend to subcontract.

b). Performance, schedule and staffing: List the names and experience of the employee(s) with appropriate skills and skill levels to accomplish the project with regard to the personnel qualifications. If staffing is not available, be specific as to how your hire practices are to ensure contract specifications are met.

4. Price: The Government will use the pricing provided in Schedule of Items. It is the Government’s intent to determine the reasonableness of the offer, the offeror’s understanding of the work and the offeror’s ability to fulfil the contract.

(B) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.