C01_Sole Source 6.302-2 Emergency Acquisition for 36C25821C0056_Redacted.pdf

Justification for Other than Full and Open Competition

Date: April 6, 2021 Contract Number: 36C25821C0056 Nomenclature: COVID19 Emergency HVAC for Bld. 23 Room 124 Estimated Delivery or Period of Performance: 120 Days after NTP

1. Agency and Contracting Activity:

Department of Veterans Affairs NCO22-Gilbert Network Contracting 4135 S Power Road, Suite 103 Mesa, AZ 85212

2. Nature of Action Being Approved:

This document is to provide the supporting details surrounding the subject acquisition, awarded under Urgent and Compelling Circumstances IAW FAR 6.302-2.

3. Description of Requirement:

The is an emergency contract in response to the National COVID-19 Pandemic National Emergency. The project will require design, installation, and construction of a Heating, Ventilation and Air Conditioning (HVAC) system in the Therapy Pool Room located in room 124 of Building 23 to provide a safe space with proper ventilation and negative air for VA employees to conduct COVID vaccinations. This lends itself to an emergency in accordance with FAR 6.302-2, a local vendor that was on site and immediately capable of addressing the requirement was ACCO Engineered Systems.

4. Statutory Authority permitting other than full and open competition:

Urgent and Compelling Circumstances IAW FAR 6.302-2, 10 U.S.C. 2304(c)(2) or 41 U.S.C.

3304(a)(2).

5. Circumstances and Support for Urgent and Compelling Requirement:

This an emergency contract in response to the National COVID-19 Pandemic National Emergency. The warehouse side of building 23 has been converted into a COVID vaccine clinic; up to 30 medical staff work in the building, processing approximately 300 people/day. The room has little ventilation, and no heating or cooling. Use of this space requires proper ventilation; currently there is one louvered opening and three fans in the room. The requirement of 5 air changes per hour for occupied spaces is not being met. The materials required have a 3-4 week lead time along with an anticipated 4-6 weeks of required installation work. This requirement is classified under construction as it calls for the alteration of real property.

Immediate design, install, and construction will need to be completed for a HVAC system to ensure the area is safe for VA employees. The lack of an HVAC system is negatively impacting patient care and must be corrected before the temperatures increase. If award of purchase order were delayed if would further jeopardize the safety of all personnel and patients. This lends itself to an emergency in accordance with

FAR 6.302-2.

6. Description of Solicitation Efforts and Exemptions This contract action is made under the conditions described in FAR 6.302-2 Urgent and Compelling circumstances. Furthermore, this acquisition is posted IAW 5.202(a)(2).

7. Market Research and Price Reasonableness:

Due to the urgency, and stressed timeline of the requirements, a limited, informal query was conducted of the Federal Procurement Data System (FPDS-NG) and the IGCE recommended source. The IGCE referenced independent engineering estimates, and one contractor with estimated