C01 JUSTIFICATION AND APPROVAL 36C26223C0141 NOTICE.pdf

Justification and Approval Notice

*= Required Field Justification and Approval Notice

SUBJECT* 600-CSI-127 Site Prep Surgical Trailer Pad Sites, South

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 90815

SOLICITATION NUMBER* 36C26223R0078

DELIVERY/TASK ORDER NUMBER 36C26223C0141

BASE NOTICE TYPE

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* Z2DZ

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Maria Cruz-Thompson maria.cruz-thompson@va.gov

AWARD INFORMATION

STATUTORY AUTHORITY* FAR5

AWARD NUMBER* 36C26223C0141

MODIFICATION NUMBER

AWARD AMOUNT*

LINE ITEM NUMBER

AWARD DATE (MM-DD-YYYY)* 08-08-2023

AWARDEE NAME*

CONTRACTOR’S UEI

SERGENTS MECHANICAL SYSTEMS INC

VNPDQR925EH3

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 3* 235 QUAIL CT

AWARDEE ADDRESS LINE 4*

AWARDEE CITY SANTA PAULA

AWARDEE STATE CA

AWARDEE ZIP CODE 93060

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 22, 4811 Airport Plaza, Suite 600, Long Beach, CA 90815, negotiated a sole source procurement with Sergents Mechanical Systems Inc. for Construction Design Build Services for project 600-CSI-127 – Site Prep Surgical Trailer Sites, South at the VA Long Beach Healthcare System, 5901 East 7h Street, Long Beach, CA.

See attached document: NCO 22 - FY23 - 153 JOFOC 36C262-23-AP-0233 SDVOSB Site Prep R.

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 01 Effective Date: 01/01/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C262-23-AP-0233

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Network Contracting Office 22, located at 4811 Airport Plaza Drive, Suite 600, Long Beach, CA 90815. VA2237 funding document for this action is 600-23-1-5968-0005.

2. Nature and/or Description of the Action Being Approved: The proposed sole source award will be made to a Services Disabled Owned Small Business (SDVOSB). The SDVOSB shall provide labor and materials to prepare site surgical trailer pads to house leased trailers to function as mobile surgical, and mobile catheterization / interventional radiology trailers. This is a firm-fixed-price construction effort to provide design and construction services for site preparation of surgical trailer pad sites located at VA Long Beach Healthcare System (VALBHS), 5901 East 7th Street, Long Beach, CA 90822.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VALBHS requires General Contractor (GC) Design-Build Services for the installation of two (2) leased trailers located south of Building 126OP. These trailers will serve as patient-care units due to an upcoming construction project that will renovate existing patient-care units. These trailers are to serve as a mobile surgical trailer and a mobile catheterization/interventional radiology trailer.

The Design-Build Contractor Team shall provide all necessary due diligences work including survey evaluation, calculations, working drawings, cost breakdown, and construction period services necessary for this project at the VALBHS. The Ultimate Completion date is June 30, 2023.

The total estimated value of the proposed action is .

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 or 819.7009 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The CO’s determination to make a sole source award is a business decision wholly within the discretion of the CO. 38 U.S.

Code § 8127(c), provides the authority to directly contract with an SDVOSB concern; a determination that only one SDVOSB can meet the requirement is not required.

Sergents Mechanical Systems, Inc. has been determined to be an eligible SDVOSB concern in accordance with VAAR 819.7003 and VAAR 819.7008, and a responsible source with respect to performance. Sergents Mechanical Systems, Inc. has completed construction projects of similar

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

Effective Date: 01/01/2023 size, scope, and complexity, and has intimate knowledge of the facility having completed construction projects for VALBHS. To ensure opportunities are available to the broadest number of verified SDVOSBs, this authority will be used judiciously and only when in the best interest of the Government. Given the need and the scope of the requirements, the CO finds it is in the best interest of the Government to sole source this award to a SDVOSB contractor.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: Market research was conducted, details of which are in the market research section of this document. The statutory authority 38 U.S.C. 8127(c), provides the authority to directly contract with a SDVOSB. To ensure that opportunities are available to the broadest number of verified SDVOSBs, this authority will be used judiciously and only when in the best interest of the Government. In accordance with FAR 5.2 and FAR 6.305(a), a notice of the justification shall be made publicly available within 14 days of award.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: An IGCE was prepared by the project COR in the amount of $2,658,633.00. In accordance with FAR Part 15.404-1(b)(2)(v), the CO anticipates the cost will be considered fair and reasonable based on a comparison to the Independent Government Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Per Federal Acquisition Regulation (FAR)10.001(a)(2), this report is in support of a new requirement with an estimated value in excess of the Simplified Acquisition Threshold (SAT). For this procurement, Market Research was conducted on February 15, 2023, using two Government databases, the Federal Procurement Data System (FPDS) and sba.gov / Dynamic Small Business Search (DSBS). An initial search conducted of the DSBS database identified 1,213 verified SDVOSBs under NAICS Code 236220. A query search of the FPDS database located several contracts awarded to Sergents Mechanical Systems, Inc. of similar size and complexity to the current project. The Contractor has met the eligibility criteria outlined in VAAR 819.7003, they are verified in DSBS/VETCERT, and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. The statutory authority 38 U.S.C. 8127(c), provides the authority to directly contract with a SDVOSB.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Sergents Mechanical Systems, Inc, SAM UEI: VNPDQR925EH3 and DUNS number 039985965, expressed interest in the acquisition.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to strategically plan future projects that may arise that would enable future actions to be competed under the circumstances.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 3

Effective Date: 01/01/2023

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

LeAna Clark Date Chief of Projects VA Long Beach Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Maria Cruz-Thompson Date Contracting Officer Network Contracting Office (NCO) 22

James R. Barber Date Branch Chief – Construction III

Network Contracting Office (NCO) 22

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Sabrina Smith Date Director of Contracting

Network Contracting Office (NCO) 22

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Curtis M. Jordan Date Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)

LEANA J. CLARK

1129436

Digitally signed by LEANA J.

CLARK 1129436

Date: 2023.04.05 12:06:27 -07'00'

MARIA CRUZ-THOMPSON

Digitally signed by MARIA CRUZ-

THOMPSON

Date: 2023.04.05 12 33:40 -07'00'

James R. Barber 252190 Digitally signed by James R. Barber 252190 Date: 2023.04.05 12:56:29 -07'00'

SABRINA

SMITH

Digitally signed by SABRINA

SMITH

Date: 2023.04.05 13:25:39 -07'00'

CURTIS JORDAN Digitally signed by CURTIS JORDAN Date: 2023.04.11 12:33:05 -06'00'