BWS-SOQ_ADOA_SN-BPM006827_ARCH_SERVICES_2025-03-14.pdf

ARIZONA DEPARTMENT OF ADMINISTRATION

REQUEST FOR DESIGN PROFESSIONAL

ON-CALL ARCHITECTURAL SERVICES

SOLICITATION NO. BPM006827 | MARCH 14, 2025 | 3:00 PM

bws

ARCHITECTS

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Y: Phoenix 4636 N. 32nd Street Phoenix, AZ 85018

Tucson 261 N. Court Avenue Tucson, AZ 85701

STATEMENT OF QUALIFICATIONS

BWS

ARCHITECTS.COM

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 INSTRUCTION PAGE/NOT INCLUDED IN PAGE COUNT

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 1 of 17

Attachments for BPM006827 ON-CALL ARCHITECTURAL AND LANDSCAPE ARCHITECTURAL SERVICES contains the forms that are to be submitted as part of the Offer when responding to this Solicitation. Unless stated otherwise, all pre-printed forms provided in this document shall be completed using the document provided according to the instructions as stated in the solicitation.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE SOLICITATION BEFORE

COMPLETING THESE FORMS AND SUBMITTING THE OFFER.

OFFEROR MAY SUBMIT MORE THAN ONE PROPOSAL. PLEASE INDICATE WHICH ARCHITECTURAL

DISCIPLINE YOUR PROPOSAL IS BEING SUBMITTED FOR. (e.g. ARCHITECTURAL OR LANDSCAPE

ARCHITECTURAL). UP TO 10 CONTRACTS CAN BE AWARDED FOR EACH DISCIPLINE.

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM 2

ATTACHMENT 2-A: OFFEROR INFORMATION QUESTIONNAIRE 3

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE 4

ATTACHMENT 3-A: METHOD PROPOSAL 5

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL 7

KEY PERSONNEL RESUMES 8

ATTACHMENT 3-D: BOYCOTT OF ISRAEL DISCLOSURE 9

ATTACHMENT 3-E: FORCED LABOR OF ETHNIC UYGHURS BAN 10

ATTACHMENT 5-A: CONFIDENTIAL INFORMATION DESIGNATION 11

COPY OF A.A.C. R2-7-103 [CONFIDENTIAL INFORMATION] 12

ATTACHMENT 5-B: CONFORMANCE STATEMENTS 13

ATTACHMENT 5-B1: CONFORMANCE STATEMENTS SUPPLEMENT 1 14

ATTACHMENT 5-B2: CONFORMANCE STATEMENTS SUPPLEMENT 2 15

ATTACHMENT 5-B3: CONFORMANCE STATEMENTS SUPPLEMENT 3 16

APP Step-By-Step Guides and Quick Reference Guides are accessible on the APP website https://appstate.az.gov. Technical inquiries about submitting your offer in APP should be submitted to the APP Help Desk by phone at (602) 542-7600, option 1, or by email at app@azdoa.gov

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 INSTRUCTION PAGE/NOT INCLUDED IN PAGE COUNT

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 2 of 17

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Procurement Agency. Requests should be made as early as possible to allow time to arrange the accommodation. A person requiring special accommodations may contact the solicitation contact person responsible for this procurement as identified above.

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 1 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Company Name Signature of person authorized to sign

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Contact Phone Number (Office) Contact Phone Number (Mobile)

BWS ARCHITECTS

261 N. COURT AVENUE ROBIN SHAMBACH, PRINCIPAL-IN-CHARGE

TUCSON, ARIZONA 85701

520.795.2705 520.631.2574 rshambach@bwsarchitects.com

E61DR3S77AB5

86-0460520

N/A

N/A

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 INSTRUCTION PAGE/NOT INCLUDED IN PAGE COUNT

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 4 of 17

Attachment 2-A: Offeror Information Questionnaire

Failure to fully address all information requested may cause the statement of qualifications to be determined non-responsive.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

Past Projects

(Within last seven years similar in size and scope.)

Proposed Key Personnel

(Performing role on past project)

Best Practices and Lessons Learned

(ex) Project x, $4M, 20XX John Doe, Architect XXXXXXXXXX

(ex) Project y, $2.6M, 20XX John Doe, Architect

Jane Doe, Mechanical Engineer

Jo Doe, Electrical Engineer

YYYYYYYYYY

3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 2 OF 30

RESPONSE 2A-1

BWS Architects, and our entire staff, understand the demands of “on-call contracts”.

We know that the projects from these contracts can range in size, have tight budgets, and must be completed efficiently. Many of our repeat clients became acquainted with us through as-needed contracts; City of Phoenix, City of Tucson, Town of Gilbert, Maricopa County; Pima County, Pinal County, Cochise County, Greenlee County; Phoenix Indian Health Service, Davis Monthan ARFB, Department of Emergency + Military Affairs, and the Smithsonian Institution, to name a few. We have established rigorous procedures to provide professional, personal and responsive service to all of our clients.

We are committed to serving the ADOA and have a proven record of meeting schedules and budgets while achieving design excellence. The BWS team that we are proposing, which consists of two Project Managers, two Project Designers, and two Project Architect/Construction Administrators, all have recent, relevant experience. We have provided redundancy on all three roles, to manage multiple projects, and to make sure each project is completed successfully.

The projects provided below in RESPONSE 2, are only a small example of our experience, but have direct relevance to the types of projects that potentially may come out of this Architectural Services Contract. No matter how large or small the project is we use the same interactive planning process to identify each projects Goals. Please refer to Attachment 3A where we discuss this process in more detail.

Pinal County Development Services Bldg and Emergency Operations Center

50,000 SF; $14.3 M; 2021

(SHOWN ABOVE)

Robin Shambach Project Manager Frank Slingerland Project Designer

New construction on an existing campus.

We completed extensive utility location prior to construction.

Pinal County Animal Care Renovation + Expansion 5,000 SF; $6.2 M; 2024

Robin Shambach Project Manager Frank Slingerland Project Designer

A significant addition to an existing facility.

Focus was on animal and public comfort.

Maricopa County Flood Control District SW Buckeye Facility 5,000 SF; $6.4 M;

Sue Gray Project Manager Frank Slingerland Project Designer Robert Johnson Project Architect + Construction Administrator

Site planning and amenities were as important as the building to support maintenance equipment.

City of Tucson; Tucson Economic Advancement Center Renovations

17,500 SF; $1.5 M; 2021

Robin Shambach Project Manager Frank Slingerland Project Designer

Initial budget was to renovate three floors.

COT decided to only renovate floors 1 and 2. The project incorporated durable, green materials and finishes for ease of maintenance.

DMAFB 355th Security Forces Squadron Addition; DMAFB IDIQ Contract

3,121 SF $1.5 M; 2023

Robin Shambach Project Manager Frank Slingerland Project Designer Erin Price Project Architect + Construction Administrator

An addition to the Air Force Base public safety facility with emphasis on security and increased functionality.

Pima County Frederic Kay Defense Services Building + Office of Children’s Counsel $14.3 M; 2021

Robin Shambach, Project Manager Frank Slingerland, Project Designer Robert Johnson Project Architect + Construction Administrator

Client privacy issues drove many design decisions for both projects including:

clearly defined and separate entryways, a large number of enclosed offices, acoustic separations, and conference rooms for public and private access.

Smithsonian Institute Architectural Services Contract; Smithsonian Dorm Replacement 6,000 SF; $5.4 M; 2025 est

Robin Shambach, Project Manager Frank Slingerland, Project Designer Robert Johnson Project Architect + Construction Administrator

Interior renovation of the Base Camp Administration Building.

Phoenix Indian Health Service IDIQ Contract; Parker Clean Room Improvements 8,151 SF; $1.5 M; 2024

Robin Shambach Project Manager Frank Slingerland Project Designer Robert Johnson Project Architect + Construction Administrator

The project consists of design for the addition of a clean room and remodel of the outpatient pharmacy space at the Parker Indian Health Center.

RESPONSE 2A-2

Past Projects (Within last seven years similar in size and scope)

Proposed Key Personnel (Performing role on past project)

Best Practices and Lessons Learned

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 3 OF 30

Safford Police Station + Headquarters

3,121 SF $1.5 M; 2023

(SHOWN ABOVE)

Robin Shambach Project Manager Frank Slingerland Project Designer

This new facility provided modern and professional space for public safety personnel and created a welcoming public face to the community it serves.

ASU Sun Devil Hall Interior Renovations Interplanetary Ideation Makerspace Lab ASU Architectural Services Contract

8,000 SF; $2.2 M; 2019

Sue Gray Project Manager Frank Slingerland Project Designer Robert Johnson Project Architect + Construction Administrator

The project consists of the technology-rich Ideation Studios (two classroom spaces located on the east side of the gym) and the Maker Lab which consists of three key spaces: the Collaboration Lounge, the Assembly Lab, and the Testing and Shop Room (located south of the gym in the old locker room spaces).

Yuma County Administration Services Building 100,689 SF; $47 M; 2025

Robin Shambach Project Manager Frank Slingerland Project Designer Erin Price Project Architect + Construction Administrator

3-story new building in historic downtown Yuma. This project respects the existing character a modern aesthetic.

ASU Bateman Physical Sciences Complex D+E Wing Renovation

87,000 SF; $45 M; 2023

Sue Gray Project Manager Frank Slingerland Project Designer

Based upon an understanding of the building, a strategy was developed as to how Wings D & E will be renovated while occupied and integrate the complex infrastructure for future modernization efforts.

Maricopa County East Court Tenant Improvements Maricopa County On-Call Contract

14,075 SF; $1.8 M; 2025

Sue Gray, Project Manager Frank Slingerland, Principal Designer Mike Russo, Sr. Design Architect Robert Johnson Project Architect + Construction Administrator

Renovations to upgrade existing courtrooms for new security requirements.

The design and documentation of this project will be in collaboration with the selected JOC.

City of Avondale The BLVD Parking Structure

125,250 SF; $9.5 M; 2022

Sue Gray Project Manager Frank Slingerland Project Designer

A single entry and exit from 114th Avenue eases navigation through its length that pulls queuing space from the street while also eliminating spatial confusion by requiring entry and exit through the same location.

Old Pueblo Community Services Center for Housing First

11,300 SF $1.9 M; 2023

Robin Shambach Project Manager Frank Slingerland Project Designer

Renovation of an existing 11,300 SF building for OPCS for office admin space and outreach programs, including site improvements for the north & south properties and getting permission to fence an existing unused easement between the properties.

Apache Junction Public Works Master Plan + Expansion 93 Acres; 2025 - Master Plan Only

Sue Gray, Project Manager Mike Russo, Sr. Design Architect

Master Plan of an existing multi-use site along with construction cost budget development to provide tools for the city to plan for the future

Town of Gilbert Heritage Wellness Center Renovation; Town of Gilbert Architectural Services Contract

8,500 SF $1.2 M; 2028

Sue Gray Project Manager Frank Slingerland Project Designer Robert Johnson Architectural Support

BWS designed appropriate renovations to meet the project goals and needs of the Gilbert community. Shared common space between non-profit providers helped reduce the total building square footage;

reuse of existing shell (walls, roof, floors) reduced cost and diverted demolished material from landfill.

RESPONSE 2A-2 - CONTINUED

Past Projects (Within last seven years similar in size and scope)

Proposed Key Personnel (Performing role on past project)

Best Practices and Lessons Learned

SAFFORD POLICE STATION + HEADQUARTERS

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 4 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

Services Provided Similar to Those Described in Solicitation

2 Client Company/Address Contact Begin Date End Date

3 Client Company/Address Contact Begin Date End Date

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

2 Client Company/Address Contact Begin Date End Date

3 Client Company/Address Contact Begin Date End Date

BWS ARCHITECTS

261 N. COURT AVE, TUCSON, AZ 85701 / 4636 N. 32ND ST., PHOENIX, AZ 85018

Robin Shambach Project Manager/Primary Contact 520-795-2705 rshambach@bwsarchitects.com sgray@bwsarchitects.com602-370-0949Project ManagerSue Gray

Pinal County Facilities 31 N Pinal Street Florence, AZ 85132

City of Safford Safford Police Department, 525 10th Ave, Safford, AZ 85546

Arizona State University Tempe Campus Capital Programs + Management Group

Jan 2020 Jan 2022

Aug 2020 April 2021

May 2021 Dec 2023

520-866-6416

Archie Carreon, Director & PM

Lance Henrie, Public Works Director

Dustin Savage, Assistant Director

928-432-4190

386-569-5346

Archie.Carreon@pinal.gov lenrie@saffordaz.gov

Dustin.Savage@ASU386.edu

Prime Architectural Services including Project Manager, Project Planning & Design; Team Collaboration Meetings and Presentations, Construction Documents; Bidding & Permitting; Construction Administration

Prime Architectural Services including Project Manager, Project Planning & Design; Team Collaboration Meetings and Presentations, Construction Documents; Bidding & Permitting; Construction Administration

Prime Architectural Services including Project Manager, Project Planning & Design; Team Collaboration Meetings and Presentations, Construction Documents; Bidding & Permitting; Construction Administration

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 INSTRUCTION PAGE/NOT INCLUDED IN PAGE COUNT

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 6 of 17

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

The following chart may be utilized to show current workload of proposed team members. Additional lines may be added as needed.

Project Team Member Current Workload Commitment Total Availability Name and Title:

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 5 OF 30

The Organization Chart provided below identifies the Key Personnel assigned to this Architectural Services On-Call Contract, as well as our entire staff that supports the firm. We understand ADOA did not want us to include subconsultants at this time.

RESPONSE 3A-1A | ORGANIZATION CHART

ON-CALL

ARCHITECTURAL SERVICES

Solicitation No. BPM006827

ASSIGNED

PROJECT MANAGER

Planning Committee

User Groups + Stakeholders

Ke y

In di vi du al s A ss ig ne d

Ad di tio na l A rc hi te ct ur al S ta ff

Su pp or t

Construction Team

ROBIN SHAMBACH

PRINCIPAL, AIA LEED AP

40 Years Experience AZ Reg #23533

SUE GRAY

PRINCIPAL, AIA LEED AP

33 Years Experience AZ Reg #30775

FRANK SLINGERLAND

PRINCIPAL, AIA NCARB LEED AP

35 Years Experience AZ Reg #23533

MIKE RUSSO

AIA NCARB LEED AP

16 Years Experience AZ Reg #73923

PROJECT MANAGER

PROJECT MANAGER

PROJECT PLANNER

AND DESIGNER

PROJECT PLANNER

AND DESIGNER

ERIN PRICE AIA NCARB

19 Years Experience AZ Reg #52687

ROBERT JOHNSON AIA LEED GA

20 Years Experience AZ Reg # Pending Insuance

PROJECT ARCHITECT AND

CONSTRUCTION ADMINISTRATOR

PROJECT ARCHITECT AND

CONSTRUCTION ADMINISTRATOR

JESSE ROSS AIA

AZ Reg #67848

NELSON GRAY

JASMINE THOMAS

DELLAN RAISH

BELINDA MACMASTER

ASSOCIATE

KARENA MAKOMASKI AIA

AZ Reg #76988

ARTHUR STABLES ASSOCIATE

CCS LEED®AP BD+C

SARA GHAEMI

AMANDA JACKSON

BRANDON WILLMON

CAMERON NOBLE

STEVE MCKNIGHT ASSOCIATE, AIA

AZ Reg #52687

LORNA GOVIER CCS CDT

GRACIE SOTO ASSOCIATE

KELLY ADAMS

PROJECT ARCHITECT AND

CONSTRUCTION ADMINISTRATOR

PROJECT ARCHITECT AND

CONSTRUCTION ADMINISTRATOR

SPECIFICATIONS WRITER, HISTORIC

AND SUSTAINABILITY EXPERT

ARCHITECTURAL

PROJECT COORDINATOR

ARCHITECTURAL

PROJECT COORDINATOR

ARCHITECTURAL

PROJECT COORDINATOR

HUMAN RESOURCE AND

FINANCIAL ADMINISTRATOR

ADMINISTRATIVE AND

MARKETING DIRECTOR

ADMINISTRATIVE AND

MARKETING COORDINATOR

ARCHITECTURAL

PROJECT COORDINATOR

ARCHITECTURAL

INTERN

ADMINISTRATIVE

ASSISTANT

SPECIFICATIONS WRITER

CONSTRUCTION ADMINISTRATOR

AND QUALITY CONTROL

PROJECT MANAGER AND

CONSTRUCTION ADMINISTRATOR

Primary

CONTACT

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 6 OF 30

RESPONSE 3A-1B | CURRENT WORKLOAD + AVAILABILITY

BWS Architects has built our reputation on strong relationships with municipal clients, primarily through on-call contracts, which are based on the quality of our work and services. We understand the importance of being available and responsive, so we ensure transparency in our discussions regarding staffing and avoid overcommitting to our clients. Our team consists of nine registered architects and 12 support staff, allowing us the capacity to complete an average of 50-60 projects each year. Our firm’s success is attributed to our solid reputation, positive references, and a loyal base of repeat clients. We are excited to begin working with ADOA on new project opportunities immediately. With the majority of our current major projects either in construction or approaching the construction phase, we are actively looking for new opportunities.

PROJECT TEAM MEMBER CURRENT WORKLOAD COMMITMENT TOTAL AVAILABILITY

ROBIN SHAMBACH, PROJECT MANAGER - PRIMARY CONTACT

Pinal County Fairgrounds 10% Pinal County Fleet Services Bldg 10% DMAFB Hanger 263 Renovation 5% DMAFB Dorm Bldg Renovation 5% Yuma County Admin Building 3% UA Sonett Building Renovation 5% Smithsonian IDIQ Projects 10%

SUE GRAY, PROJECT MANAGER

ASU Bateman H Wing Reno 15% LESD New School #10 5% ASU Lab On-Call Projects 10% City of Maricopa Rec Center 5% DEMA Auditorium Blgd Reno 10%

FRANK SLINGERLAND, PROJECT PLANNER + DESIGNER

ASU Bateman H Wing Reno 15% MUSD Tangerine Farms School 5% CGCC Chandler/Gilbert Aviation 15% DMAFB Hanger 263 Renovation 5% DMAFB Dorm Bldg Renovation 5%

MIKE RUSSO, PROJECT PLANNER + DESIGNER

UA Sonett Building Renovation 20%

Phx Estrella Civic Space MP 5%

St. Peter Indian Mission School 15%

ERIN PRICE, PROJECT ARCHITECT + CONSTRUCTION ADMINISTRATOR

Yuma County Admin Building 20%

Yuma County Courthouse 5%

DMAFB Hanger 263 Renovation 10%

ROBERT JOHNSON, PROJECT ARCHITECT + CONSTRUCTION ADMINISTRATOR

IHS IDIQ at PHX Indian Medical Ctr. 10%

ASU Bateman H Wing Reno 20%

Smithsonian IDIQ Projects 10%

57%

TOTAL AVAILABILITY 45%

TOTAL AVAILABILITY 55%

TOTAL AVAILABILITY 60%

TOTAL AVAILABILITY 65%

TOTAL AVAILABILITY 60%

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 7 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 7 of 17

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

BWS Architects has strong experience in the planning and design of publicenvironments.

We understand that every design decision has an impact. We are committed that every design decision enriches the experience, well-being and performance of those who use, work and maintain these facilities.

We understand the nature of “Architectural Services” contracts and that variety of project types that come out of these types of contracts. We will design a project approach that is tailored to the requirements of each project. The following approach is representative of the steps we would follow in the case of a typical renovation project.

The steps outlined below will be used as projects are assigned through this ADOA Architectural Services contract:

1. ESTABLISH GOALS:

DURING INITIAL MEETINGS & WORKSHOPS, WE DISCUSS THE PROJECT IN BROAD

TERMS AND ESTABLISH CLEARLY DEFINED GOALS. WE WANT TO HEAR FROM

YOUR TEAM TO LEARN THE PRIORITIES. THESE GOALS ARE THE YARDSTICK BY

WHICH WE WILL ULTIMATELY MEASURE OUR SUCCESS.

2. GATHER FACTS/FACILITY AND/OR SITE ASSESSMENTS:

A THOROUGH UNDERSTANDING OF A PROJECT’S EXISTING CONDITIONS IS

CRITICAL TO DETERMINING A DESIGN SOLUTION. WE CAREFULLY ANALYZE THE

SITE FOR STORM WATER DRAINAGE, PEDESTRIAN AND VEHICULAR CIRCULATION,

VIEWS, UTILITIES, AND MANY OTHER EXISTING CONDITIONS, THAT INFORM OUR

DECISION-MAKING.

3. DETERMINE NEEDS:

THROUGH A SERIES OF INTERVIEWS, WE HELP IDENTIFY YOUR SPATIAL

REQUIREMENTS, DRAWING FROM OUR PAST EXPERIENCES IN PUBLIC FACILITY

PROGRAM DEVELOPMENT. WE THEN MEET WITH YOUR PLANNING COMMITTEE

TO CONFIRM OUR RECOMMENDATIONS.

4. TEST OPTIONS:

BASED ON THE SPACE NEEDS AND FUNCTIONAL RELATIONSHIPS ESTABLISHED

IN STEP THREE, WE DEVELOP TWO OR THREE OPTIONS FOR ORGANIZING THE

PROJECT. AFTER WE UNDERSTAND YOUR PREFERENCES, WE WILL COMBINE THE

BEST FEATURES INTO A SECOND ROUND OF PLANNING DIAGRAMS, CONTINUING

THIS PROCESS UNTIL WE ARRIVE AT A PLAN THAT THE COUNTY IS SATISFIED

MEETS ALL THE GOALS.

5. DEVELOP RECOMMENDATION:

WE INCORPORATE FINAL COMMENTS, RESOLVE COST ISSUES, AND PREPARE

A FINAL PLAN TO BE USED AS A BASIS FOR FURTHER DESIGN. BASED ON THE

PREFERRED PLAN, WE WORK WITH YOU TO SELECT APPROPRIATE BUILDING

MATERIALS AND SYSTEMS, AND TO ESTIMATE THE COST OF CONSTRUCTION.

Displayed Thinking

FLOOR PLAN OPTIONS

SITE ANALYSIS

LOBBY

VESTIBULE

PUBLIC ENTRY

EMPLOYEE

ACCESS

GARDEN AREA

(24” BELOW FINISH FLOOR)

EXTERIOR PATIO

EXIT ONLY

CLERK 1

CLERK 2

COURTROOM/

MPR

JP

OFFICE RECORDS

STOR.

EOC

A/V

CIRCULATION

CONFERENCE/

BREAK ROOM OFFICE OFFICE OFFICE OFFICE OFFICE

ACTIVITY/OPEN

CLASSROOM

W.S.

STOR.

OFFICE

W.S.

RR

W.S.

W.S.

RECEPT.

RECEPT/

WAITING

W.S.

W.S.

WORK AREA

NURSE

OFFICE

WIC

OFFICE

EXAM

FIRE RISER

MECH ROOM

MECHANICAL

YARD

ELEC ROOM

UNISEX

RR

UNISEX

RR/JAN

SLOPING

SIDEWALK

STEPS

ELECTIONS

ENTRY

LOBBY/CIRUCULATION

VESTIBULE

PUBLIC ENTRY

ELECTIONS

ENTRY

EMPLOYEE

ACCESS

EXTERIOR PATIO

SLOPING

SIDEWALK

EXIT ONLY

CLERK 1

CLERK 2

COURTROOM/

MPR

JP

OFFICE RECORDS

STOR.

EOC

A/V

CONFERENCE/

BREAK ROOM OFFICE OFFICE OFFICE OFFICE OFFICE

ACTIVITY/OPEN

CLASSROOM

W.S.

W.S.

W.S.

UNISEX

RR

UNISEX

RR/JAN

STOR.

OFFICE

W.S.

RR

RECEPT.

RECEPT/

WAITING

W.S.

W.S.

WORK

NURSE

OFFICE

WIC

OFFICE

EXAM

FIRE RISER

MECH ROOM

MECHANICAL

YARD

ELEC ROOM

GARDEN AREA

(24” BELOW FINISH FLOOR)

BWS ARCHITECTS FWUSD LAGUNA ELEMENTARY SCHOOL EXCEPTIONAL EDUCATION CENTER & SITE RENOVATIONS | SCHEMATIC DESIGN REPORT | FACTS - 2.2

SITE BOUNDARY & PROJECT LOCATION

EXISTING BUILDINGS & USES

CLASSROOMS

CLASSROOMS

(MODULAR BLDG)

ADMINISTRATION

MULTI-PURPOSE

LIBRARY

HEAD START PROGRAM

BWS ARCHITECTS FWUSD LAGUNA ELEMENTARY SCHOOL EXCEPTIONAL EDUCATION CENTER & SITE RENOVATIONS | SCHEMATIC DESIGN REPORT | FACTS - 2.3

SITE DRAINAGE

VEGETATION & PLANTINGS

2,247.1’

PROJECT LOCATION

2,245.5’

2,244.8’

TURF GRASS AREA

DENSE VEGETATION

MINIMAL VEGETATION

BWS ARCHITECTS FWUSD LAGUNA ELEMENTARY SCHOOL EXCEPTIONAL EDUCATION CENTER & SITE RENOVATIONS | SCHEMATIC DESIGN REPORT | FACTS - 2.4

SOLAR EXPOSURE

VEGETATION & PLANTINGS

JUNE SOLSTICE

EQUINOX (MARCH/SEPTEMBER)

DECEMBER SOLSTICE

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 8 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

COMMUNICATION WITH TECHNOLOGY

BWS Architects actively uses the most current technologies throughout our work. BIM technology enables us to create a full three-dimensional simulation of your building as the foundation of the design process and allows us to show you the design direction and options. BIM helps us coordinate with our engineers and produce drawings with a wealth of information usable across disciplines, as well as by the General Contractor. In addition, our team uses visualization software such as Lumion, Enscape, and Adobe products such as Photoshop and Illustrator, to study design options and communicate design ideas early. These tools help us create imagery for pre-sentations to the building committee, user groups, administration, and constituents. We also use Microsoft Project for scheduling and BlueBeam Revu for punch list development, consultant coordination, field verification, and for pdf mark-ups during client, team review, and QC meetings.

DELIVERABLES

• Program Confirmation We will review area requirements in detail with you, make sure we understand the functional nuances and prepare room data sheets for each space.

• Building Assessment As we work with you to confirm the program, we will also create background drawings for each of the spaces to be renovated or added to. We will walk each space to confirm the existing construction, and we will have our mechanical and electrical engineers prepare a narrative description of power, telecommunications, lighting and air conditioning issues. We will meet with your facilities and maintenance staff to discuss any issues that they are aware of that may impact the design of the new spaces.

• Schematic Design Based on the approved program, we will prepare a space plan for each area. In some cases there may only be one realistic option, but in larger areas there may be several options and we will certainly explore those with you. We will develop spaces that meet your programmatic needs, utilize space and building systems efficiently, and conform to the requirements of the building code.

• Furniture Planning + Selection As we develop the space plans, we will develop conceptual plans for the furniture and equipment too. It is important that we coordinate to make sure that we have power and teledata in the right locations for equipment and work stations.

• Documentation After you have reviewed and approved the space plans, we will continue technical development during the Design Development and Construction Documents phases. We will continue to coordinate with you as our team elaborates on the design of all the building systems. The conclusion of this phase is the preparation of sealed Working Drawings and Specifications that will be used for permitting, bidding and construction.

• Bidding and Construction We continue to be heavily involved during bidding and construction. Our positive attitude and timely responses to contractor questions will set the tone for a collaborative construction period.

3D BIM EXTERIOR RENDERING COMPLETED PROJECT

CLICK OR

SCAN TO

VIEW

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 9 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

For each project awarded through this contract, a Project Schedule/Work Plan using Microsoft Project, will be developed by the assigned Project Manager, to outline the input needed to ensure the proper sequence of events (work sessions, presentations, reviews, and other approvals). This will enable all team members to clearly understand how their input feeds into the overall design process, what specific tasks they are responsible for, and when they are to be accomplished. The status of the work plan, program and budget will be reviewed as regular agenda items at weekly team meetings.

Meeting minutes and open issue logs will be used to record discussions, action items, and decisions and will contain specific decisions relative to the program, budget, and schedule. To enable the real-time exchange of information, we use BlueBeam Studio for mark-ups and document decisions reached. Rhino can be utilized to develop and analyze design alternatives while testing high-performance strategies.

Schedule Control By fully understanding expectations, by effectively communicating with the design team and allocating staff properly, we have met our schedule commitments on all our projects. Using the schedule created by our Project Manager, which identifies all significant tasks, with durations and linkages. We are familiar with the Pinal County project review requirements and will include the appropriate milestones and durations to accommodate them. We work closely with our project team to identify and resolve scheduling issues, and most importantly, all team members participate in this to achieve “buy-in”.

Our Project Manager will review actual performance against scheduled performance at every team meeting, monitoring schedule performance and making sure each team member has the resources and information required to make progress and meet deadlines.

We have experience in working with JOC contracts for many of our “On-Call” contracts. We understand this allows projects to be completed through a competitive award contract and that working with a pre-qualified contractor allows us to create a partnership, start faster and integrate constructability and value engineering into the design and documentation process.

We have worked and established good relationships with most of the current JOCs. Our BIM technology allows us to support the Project Manager and JOC in creating material and quantities lists and update as the project evolves.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

We understand the urgency of ongoing projects and the importance of maintaining critical milestones. We have a reputation with our clients as responsive, creative and client focused. We are typically able to adjust the design direction in no longer than two weeks. During construction we commit to responding to the contractor questions or situation in no more than 10 working days but we typically have answers in less than a week.

Outline specifications at Schematic Design, full specs at Design Development, completed specs at 100% Construction Documents.

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 10 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

We are extremely capable of working in ProCore and use it efficiently and effectively for drawing management, RFI, ASI and submittal management as well as project meeting minutes and photos. At the beginning of every project we define the information workflow and confirm appropriate access to all participants.

BWS Architects has an outstanding record of preparing accurate and complete Construction Documents that provide a reliable basis for permitting, pricing and construction. This record is no accident. We employ several specific techniques to ensure the quality of our documents.

Our Project Manager assigned, will lead the project through every phase, from the initial kickoff through to final completion of construction. Both Robin Shambach, and Sue Gray, are knowledgeable and skilled, and know how to make the projects that come out of this contract a success.

Our Project Architect assigned will be responsible for the Construction Documents, applying years of field experience to the preparation of documents that communicate effectively to the contractor, his subcontractors and vendors.

During Design Development and Construction Document phases we conduct round-table quality control sessions with our architects and engineers. During these sessions we scrutinize every building system to ensure completeness and coordination of the documents and specifications.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the

We include dimensions on all our documents. The dimension protocol varies depending on the scale of the drawing to allow for a range of detail as needed.

The majority of our production is completed in REVIT BIM software which allows us to output at the right scale for the drawing type and dimension appropriately. We prefer the contractor not rely on scaling the drawing and we provide that information to support design intent.

BWS ARCHITECTS SOQ | ARCHITECTURAL SERVICES ADOA Solicitation No. BPM006827 11 OF 30

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule

5. List standard turn-around time…