BWC702_CRP30763_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: BWC702 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, BWC, William Green Building

CONTRACT No.: CRP30763 EFFECTIVE DATES: 07/01/2023 to 06/30/2025 Renewal through 06/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Bureau of Workers Compensation, 30 West Spring Street, Columbus, OH 43215.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

*This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list, include the scope of work within the contract, and to add a summary of amendments page effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: BWC702*

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -15

CONTRACT ITEMS

COST SUMMARY 16

CONTRACTOR’S INDEX 17

*Add a table of content effective 07/01/2025.

SPECIFICATIONS

It is the intent of these specifications for ARC Industries to provide The Ohio Bureau of Workers’ Compensation, 30 East Spring Street, Columbus, OH 43215 with custodial maintenance services for the facility at the above location. Service will be provided five days per week, Monday through Friday. Floors are to be cleaned on every other day basis. As part of the 3/2 agreement, ARC Industries will clean the common areas on the “off” night (main hallway, elevator area and break room). ARC Industries will provide a site supervisor who is to receive direction and requests from the building management or representative who has authority to act for the contractor in day-to-day management at the contract site. Supplies will be provided by building management. Vacuums, uniforms and rubber gloves will be provided by ARC Industries. All other equipment will be provided by building management. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev.

03.31.2025, including any subsequent changes, shall govern this work.

I.

A. PER CLEANING

1. General Office

a. Empty wastebaskets/change liners as needed.

b. Spot dust all horizontal surfaces except for desks and office equipment.

c. Thoroughly vacuum carpeting.

d. Spot clean stairwell landings.

e. Vacuum/damp mop computer floor on Level 15.

f. Spot clean brass and marble care on Level 29 and Level 30.

g. Transport non office/pod recycled paper to basement B1.

B. DAILY TASKS

1. Personal Restrooms in Offices Level 29 and Level 30

a. Clean/disinfect toilet and sinks.

b. Wipe mirror.

c. Polish/refill dispensers.

d. Empty waste baskets.

e. Mop floor.

2. Kitchenettes

Empty wastebaskets and recycling/change liners as needed.

C. AS NEEDED

a. Port-a-vac chairs/couches as needed.

D. BI-MONTHLY TASKS

a. Sweep/vacuum stairwells and landings.

b. High dusting.

c. Low dusting.

d. Remove fingerprints from doors, door frames and light switches.

e. Dust Venetian Blinds.

E. MONTHLY TASKS

a. Dust railings - Level 3 – Arcade Level 2 – Colonnade.

b. Sweep stairwells.

Per cleaning is defined as every other day cleaning Monday, Wednesday, Friday one week, and the next week will be Tuesday and Thursday. Cleaning schedule is not interrupted or changed due to a weekend or holiday.

*Include the scope of work within the contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

CANCELLATION:

This contract may be cancelled by either party thirty (30) days after written notice of such cancellation is given. However, no party may exercise this right for the first thirty (30) days the contract is in effect. Notwithstanding either of these provisions, any failure to meet contract specifications shall be cause for immediate cancellation.

II. WORK CENTER VERSION OF CONTRACT SPECIFICATIONS

A. PER CLEANING

1. Auditorium 78 Times Per Year

a. Police seating area for debris/trash, spills on carpet and upholstery.

b. Vacuum areas requiring vacuuming.

c. Vacuum seating which requires vacuuming.

d. Spot clean walls, brass and glass accents.

e. Spot paneling, wood doors/frames as needed for fingerprints/debris.

f. Check stage for debris, dust mop and damp mop as needed.

g. Remove trash from waste cans, change liners as needed.

2. Video Conference Rooms and Offices

a. Spot dust AVI equipment with feather duster (crew leader only).

b. Remove debris from conference room tables, clean tabletops.

c. Police areas for spills on carpet and on upholstery. Inform building management.

d. Spot clean brass and brass accents.

e. Spot clean glass windows of conference rooms and offices.

f. Remove trash from wastebaskets, change liners as needed.

g. Vacuum carpet.

3. L-1 Hearing Room/BWC Customer Service Area

a. Clean all glass top tables, spot clean glass partitions.

b. Spot clean paneling and wooden surfaces.

c. Police area for carpet/upholstery spills and report to building management.

d. Spot clean walls, doors and doorframes.

e. Vacuum carpet.

f. Remove trash from waste cans, change liners as needed.

B. DAILY TASKS

1. Cafeteria Seating Area

a. Wipe tables, table legs, chairs and bench seats as needed.

b. Vacuum carpeted areas.

c. Mop Terrazzo floor.

C. BI-MONTHLY TASKS

a. Dust and clean brass rails and accents on Level 3.

b. Wipe down all public furniture and tables on Level 3.

2. Auditorium

a. Vacuum upholstery, port-a-vac around chair bases and edges of carpet.

b. Completely dust all surfaces including paneling and chair bases.

c. Clean brass and glass accents.

3. Video Conference Areas and Offices

a. Vacuum upholstery and edges of carpet.

b. Completely dust all surfaces including paneling and countertops.

c. Completely clean glass doors and partitions.

d. Dust brass rails including those in the front hallway.

4. Cafeteria Seating Areas

1. Dust and damp clean non-marble window ledges and baseboards.

2. Dust and port-a-vac conference rooms off the cafeteria seating.

*Include the scope of work within the contract effective 07/01/2025.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30763-1 76111501

Janitorial Services, William Green Building, 30 West Spring Street, Columbus, OH 43215, *Not to exceed $1,275,724.44 per each State fiscal year.

$1,252,804.84 per year *

CRP30763-2 76111501

Janitorial Services, Contract Worker, William Green Building, 30 West Spring Street, Columbus, OH 43215, *Not to exceed $22,921.60 per each State fiscal year.

$22,921.60 per year*

Submit Invoices to:

Ohio Bureau of Workers Compensation 30 West Spring Street Columbus, OH 43215

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30763

OAKS ID: 0000043069

Arc Industries, Inc.

2780 Airport Drive Columbus, OH 43219

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Kurt Schmitter Telephone: (614) 479-2125 Email: kurt.schmitter@arcind.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list, include the scope of work within the contract, and to add a summary of amendments page effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

CONTRACT FOR: Janitorial Services, BWC, William Green Building