Bus _ Shelter Cleaning and Trash Collection.pdf

REQUEST FOR PROPOSAL

RFP 26-130 BUS & SHELTER CLEANING AND TRASH COLLECTION

SERVICES

RFP-26-130

CITY OF BANNING, CA

http://www.banningca.gov

RELEASE DATE: October 2, 2026 DEADLINE FOR QUESTIONS: October 20, 2026

RESPONSE DEADLINE: November 3, 2026, 4:00 pm

RESPONSES MAY BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/banning-ca http://www.banningca.gov/

City of Banning

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

I. Notice II. Introduction

III. Prerequisites IV. Scope of Work V. Vendor Questionnaire

VI. Pricing Proposal VII. Submission Instructions And Inquiries

VIII. Evaluation Criteria IX. Resulting Contract X. Terms And Conditions

Attachments:

A - AGREEMENT_FOR_GENERAL_SERVICES RFP 26-130 Draft B - New Vendor Packet C - CARB Compliance Form D - Certification-Compliance with Russia Sanctions

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

I. Notice

REQUEST FOR PROPOSALS (RFP)

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Dear Proposers:

The City of Banning (hereinafter referred to as the “City”) is requesting proposals from a qualified public entity or private firm, to establish a contract for the scope of services outlined in this request for proposals.

NOTICE IS HEREBY GIVEN that online price and document submittals must be uploaded to the online bidding system in accordance with the instructions included herein, on or before the time and date set forth in the schedule of events. It shall be the responsibility of the proposer to upload their proposal before the announced time. However, responses may be submitted at any time prior to the deadline. (Submitted proposals may be withdrawn and resubmitted at any time prior to the deadline, and cannot be viewed by City staff until the close date and time.)

SOLICITATION DOCUMENTS: To obtain a copy of the solicitation documents, please visit https://procurement.opengov.com/portal/banning-ca. If you are not currently registered with the City of Banning through OpenGov, please create an account and subscribe to this project for notifications. Proposals may only be submitted by companies who are listed as a prospective bidder on the electronic bidding website for each project that they wish to submit a response to.

Firms must also check the web site periodically for addenda information as failure to download and acknowledge any and all addenda in the submittal will result in proposer disqualification.

RESPONSIVE PROPOSALS: Once listed on the prospective bidders list, companies may submit their proposals on the electronic bidding system. The City will not accept proposals submitted by companies who are not on the prospective bidders list, or from companies who have submitted a proposal via facsimile, email, mail, or any other format not permitted by this solicitation.

Further instructions for submitting proposals are explained in this solicitation. Companies are to adhere to all of the submittal instructions and requirements outlined in this solicitation in order to be considered responsive to this request for proposals.

https://procurement.opengov.com/portal/banning-ca

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

II. Introduction

II.A Summary

The City of Banning Transit Division (“City”) is soliciting proposals from qualified contractors to provide monthly bus cleaning services, weekly transit shelter cleaning services, and weekly trash collection services for transit-related facilities and amenities throughout the City’s transit system. The selected contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, and incidentals necessary to perform the required services in accordance with this Statement of Work (SOW).

The City anticipates selecting one firm to perform the services.

Proposals are requested from Companies that have a demonstrated ability to perform the tasks identified in this Request for Proposal (“RFP”).

II.B Background

The City of Banning is strategically located astride Interstate 10 between the Inland Empire and the Coachella Valley in the San Gorgonio Pass. The City, incorporated in 1913, has a rich and colorful history.

Initially Banning served as a stagecoach and railroad stop between the Arizona territories and Los Angeles. This history has contributed to the present-day spirit of pioneer resourcefulness and "can do" attitude that is so prevalent in the community.

Banning is a friendly and wholesome place to work and raise a family. Desirable executive housing is available, as well as moderate and lower income housing. Clean air, ample water supplies and the memorable and inspiring scenic vistas of both Mt. San Gorgonio and Mt. San Jacinto, the 2 tallest peaks in Southern California, are additional amenities which make the City of Banning a logical choice as a development opportunity in the Southern California area.

II.C Contact Information

Ellen Clifford Purchasing Manager 99 E. Ramsey Street Banning, CA 92220 Email: eclifford@banningca.gov Phone: (951) 922-3121 Department:

Purchasing Division mailto:eclifford@banningca.gov tel:(951)922-3121

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

II.D Timeline

This request for proposal will be governed by the following tentative schedule. All dates are subject to change at the discretion of the City.

Release Project Date October 2, 2026

Pre-Proposal Meeting (Mandatory) October 13, 2026, 1:00pm City Hall 99 E. Ramsey Street Banning, CA 92220

Question Submission Deadline October 20, 2026, 4:00pm

Proposal Submission Deadline November 3, 2026, 4:00pm

Anticipated Vendor Selection Date December 8, 2026

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

III. Prerequisites

Proposals will only be considered from Companies that meet the following prerequisites:

III.A Years of experience

Have at least five (5) years’ of experience, within the past five (5) years under a legally registered business name, in providing services of a similar type and scope as described in the Scope of Services. Have not filed for bankruptcy under any business name over the past five (5) years.

III.B OpenGov Registration

Have created an account on OpenGov. Companies can register at:

https://procurement.opengov.com/portal/banning-ca

Once registered, Companies must download this solicitation in order to appear on the Bidder’s List as a “Prospective Bidder.” Companies that fail to specifically download this solicitation will not appear on the Bidders’ List and will be unable to participate or be considered for this RFP.

III.C Mandatory Pre-Proposal Meeting

All prospective Companies must attend the mandatory pre-proposal meeting on Tuesday, October 13, 2026 at 1:00 pm to be held at:

City Hall 99 E. Ramsey Street Banning, CA 92220

Attendance is mandatory at the pre-proposal meeting. The meeting will begin promptly at the time listed in the schedule. No admittance will be allowed once the meeting has begun.

Proposals from prospective Proposers not in attendance at this mandatory meeting will not be considered.

III.D Licenses

If applicable, Company and/or its key personnel, shall hold an appropriate license for the Company’s discipline and the Services on the date the Proposal is submitted.

California Secretary of State Registration Requirement: All Proposers must be authorized to conduct business in the State of California and must be in good standing with the California Secretary of State prior to submitting a Proposal. Any business entity type that requires registration with the California Secretary of State shall provide evidence of active registration and good standing as part of the Proposal submission. Failure to provide this documentation may result in the City deeming the Proposal non-responsive.

If the Proposer’s business entity type does not appear in the California Secretary of State’s online records (including, but not limited to, Limited Liability Partnerships or General Partnerships), the Proposer shall provide alternative documentation demonstrating lawful authorization to conduct business in California.

https://procurement.opengov.com/portal/banning-ca

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Website: https://bizfileonline.sos.ca.gov/search/business

Also, not having been debarred by Federal, State or local government.

III.E Department of Industrial Relations Registration

Company shall have registered with the Department of Industrial Relations and any other required organizations.

Contractor shall comply with all applicable laws and regulations relating to prevailing wages.

Wage rates for this Project shall be in accordance with the “General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1”, for Riverside County.

https://bizfileonline.sos.ca.gov/search/business

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

IV. Scope of Work

IV.A Introduction

The City of Banning Transit Division (“City”) is soliciting proposals from qualified contractors to provide monthly bus cleaning services, weekly transit shelter cleaning services, and weekly trash collection services for transit-related facilities and amenities throughout the City’s transit system. The selected contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, and incidentals necessary to perform the required services in accordance with this Statement of Work (SOW).

IV.B Scope of Services

A. Monthly Bus Cleaning Services (Saturday Services)

The contractor shall provide interior and exterior cleaning services for the City’s transit fleet on a monthly basis. Services shall include, but are not limited to:

• Exterior washing of buses, including windows, wheels, and body surfaces (environmental friendly chemicals)

• Interior sweeping, mopping, and vacuuming (including handicap ramp and equipment, if applicable)

• Cleaning and sanitizing of seats, handrails, stanchions, driver compartments, and high-touch surfaces

• Cleaning of interior windows and mirrors (streak-free)

• Removal of trash and debris from vehicles

• Spot cleaning of graffiti and stains

• Reporting any visible damage, vandalism, or maintenance concerns observed during cleaning activities

• Two buses will be in service until they return to the corporate yard around 12:30 PM on Saturday. When those two drivers return to the corporate yard, they will switch to two buses that have already been cleaned to continue providing services to the public while those two buses receive cleaning services.

The City will provide the contractor with a current fleet list, including vehicle types and quantities, prior to contract execution.

B. Weekly Transit Shelter Cleaning Services (Monday Services)

The contractor shall provide weekly cleaning services for transit shelters located throughout the City. Shelter locations and inventory shall be identified in the appendices attached to this SOW.

Services shall include, but are not limited to:

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

• Sweeping and pressure washing shelter pads and surrounding areas

• Cleaning shelter glass, panels, benches, and structural components

• Removal of litter, dirt, cobwebs, stickers, flyers, and graffiti

• Cleaning of transit signage and display areas where accessible

• Reporting damaged shelters, vandalism, or unsafe conditions to the City

• Chemicals used must be safe for use around transit riders and structure o Solar Panels

▪ The contractor shall inspect the bus shelters equipped with solar panels and solar lighting quarterly. Solar panels must be washed free of dust with a squeegee or pressure washed at least monthly. Required to view and document the quarterly inspection at each shelter with solar lighting, verifying each light is illuminated during darkness (Use the test button on the solar lights to see if they are working during the daytime). Will provide a copy of the inspection log to the City each month following the month of last inspection.

C. Weekly Trash Collection and Disposal Services (Monday Services)

The contractor shall provide weekly trash collection and disposal services for transit trash receptacles throughout the transit system. The Contractor shall be responsible for the collection, removal, transportation, and proper disposal of all waste collected from transit trash receptacles under this contract.

Services shall include:

• Emptying trash receptacles

• Replacing trash liners as needed (damaged trash liners must be replaced immediately with a new liner to prevent spillage of waste)

• Collecting, transporting, and properly disposing of all waste removed from transit trash receptacles at a legally authorized solid waste facility and in accordance with applicable federal, state, and local requirements.

• Cleaning and wiping exterior surfaces of receptacles

• Removal of litter immediately surrounding the receptacles

• Reporting damaged or overflowing receptacles to the City

• The Contractor shall not place waste collected from transit stops or shelters into residential or commercial waste containers belonging to adjacent properties or businesses. The Contractor shall comply with all applicable City solid waste requirements regarding the collection, transportation, and disposal of waste generated through this contract. Nothing in this contract authorizes the Contractor to provide solid waste

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services collection services to residential or commercial customers within the City outside the scope of this agreement.

• NOTE: vendor to supply trash liners & use the City dump site to waive dump fees.

Detail information regarding the scope of work is located below for review.

IV.C Additional Requirements

The pressure washing shall not be so powerful as to etch the concrete or remove finishes such as paint or powder coating from bus stop amenities. Pressure washing shall not include the vehicular travel area and will be caution of traffic and foot traffic.

Only environmentally friendly, biodegradable soaps and degreaser products that are reclaimed (recaptured from the ground and properly disposed of in accordance with all local, state, and federal laws) by the contractor may be used.

After pressure washing, but prior to departure from a bus shelter location, the contractor shall ensure the site is free of any obvious hazards, including residual cleaning material on the ground surface that could create a slip and fall risk for pedestrians. The City will incur no responsibility for the illegal use of products or contamination of water or soil by the contractor.

The contractor is required to repair damage caused by pressure washing; if damage cannot be repaired, the contractor shall be responsible for the replacement of the unit (e.g. shelter, bench, seat, sign, post, or information display).

IV.D Service Frequency

• Bus cleaning services shall be performed monthly (Saturday's).

• Shelter cleaning services shall be performed weekly (Monday's).

• Trash collection services shall be performed weekly (Monday's).

• Additional emergency or special event cleaning services may be requested by the City on an as-needed basis.

• Adjustments to the scope of work may be made over the course of the term of the agreement on an as-needed basis. The adjustments may include but are not limited to:

increasing or decreasing the number of washes/cleaning and/or adding or removing a bus, shelter, or trash collection/disposal service. Reflecting a cost adjustment to the agreement based on the pricing proposal submitted.

IV.E Contractor Responsibilities

The contractor shall:

• Provide trained and qualified personnel to perform all required services

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

• Furnish all cleaning supplies, chemicals, equipment, vehicles, and safety gear necessary to complete the work

• Ensure all work is performed safely and in compliance with applicable OSHA, environmental, and local regulations

• Coordinate service schedules with the City’s designated contract administrator

• Maintain appropriate insurance coverage throughout the contract term

• Ensure staff maintain professional conduct while performing work on City property

IV.F Performance Standards

The contractor shall perform all services in a manner that maintains a clean, safe, and professional appearance for the transit system. Work shall be subject to inspection by the City.

Any deficiencies or missed work identified by the City shall be corrected within the timeframe specified by the City at no additional cost. If the work is still unsatisfactory, the city may deduct that portion from an invoice.

IV.G Reporting Requirements

The contractor shall provide service documentation that may include:

• Dates and times services were completed

• Locations serviced

• Issues observed during service activities

• Photographic documentation upon request by the City

• Accident/Incident Reports

IV.H Coordination and Communication

The contractor shall designate a primary point of contact responsible for coordinating schedules, responding to City requests, and addressing service-related concerns throughout the duration of the contract.

IV.I Fleet Inventory

Line Item Asset No. / Year / Make 1 260 / 2027 / Ford E450 Starcraft 2 242 / 2016 / El Dorado EZRM-32 3 243 / 2017 / El Dorado EZRM-32 4 246 / 2023 / El Dorado EZRM-32 5 244 / 2023 / El Dorado EZRM-32 6 245 / 2023 / El Dorado EZRM-32

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

7 236 / 2022 / Lighning Emotor Transit 350 HD 8 239 / 2027 / Ford E-450 Starcraft 9 234 / 2013 / Glaval Ford E450 SD

10 238 / 2023 / Ford E-Transit 11 237 / 2024 / Ford E450 Starcraft 12 235 / 2018 / Ford E-450 Starcraft

IV.J Bus Shelter Locations

Line Item Stop ID / Name 1 11565 / Banning Police Department 2 11584 / Banning Police Department 3 11614 / Sun Lakes Village 4 11626 / 4th St & Ramsey St 5 11636 / Post Office 6 11637 Banning High School 7 15896 / San Gorgonio Memorial Hospital 8 15898 / MSJC College 9 2543553 / Ramsey St & Sunset Ave Rio Ranch

10 2729446 / Carmen Ave - Cabazon Community Center 11 4244391 / 8th Street & Ramsey Street 12 11644 / Ramsey & Roberge Eastbound 13 11658 / San Gorgonio & E Wilson St 14 11676 / Ramsey & Morongo 15 11697 / Ramsey at Cardenas 16 11703 / Banning Community Center

IV.K Trash Can Locations

Line Item Stop ID / Stop Name 1 11565 / Banning Police Department 2 11584 / Banning Police Department 3 11614 / Sun Lakes Village 4 11626 / 4th St & Ramsey Street 5 11636 / Post Office 6 15896 / San Gorgonio Memorial Hospital 7 15898 / MSJC College 8 2543553 / Ramsey St & Sunset Ave Rio Ranch 9 2729446 / Carmen Ave - Cabazon Community Center

10 2729449 / Banning DMV WB 11 4244391 / 8th Street & Ramsey Street WB 12 11642 / Ramsey & 4th W 13 11643 / Ramsey & 22nd Eastbound 14 11644 / Ramsey & Roberge Eastbound

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

15 11670 / Highland Springs & W 5th 16 11671 / Highland Springs at San G Medical Center 17 11674 / Sunset & Ramsey 18 11676 / Ramsey & Morongo 19 11686 / Ramsey & 1st WB 20 11692 / Ramsey & Roberge WB 21 11697 / Ramsey at Cardenas

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

V. Vendor Questionnaire

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Company’s demonstrated capability to perform work of this type. Emphasis should be concentrated on completeness and clarity of content. Proposals shall adhere to the following format for organization and content. Proposals must be typed and arranged/divided in the following sequence to facilitate evaluation.

V.A Cover Letter* The cover letter shall include a brief general statement of intent to perform the services and confirm that all elements of the RFP have been reviewed and understood. The letter shall include a brief summary of Company’s qualifications and Company’s willingness to enter into a contract under the terms and conditions prescribed by this RFP and in the Sample Agreement. The letter must identify a single person for contact during the RFP review process.

*Response required

V.B Proposal*

A. Statement of Understanding and Approach o This section must demonstrate an understanding of the Services. It should describe the general approach, organization and staffing required for the Services requested. If necessary, preliminary investigations, due diligence, and research shall be discussed in this section.

o This section should include the following:

▪ An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

▪ Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

▪ Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

▪ Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

▪ Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for the services desired.

▪ Proposers are also requested to identify any City owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the City in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the City, if applicable.

B. Company Information o This section shall include contact person information, address and telephone number of the company main office and branch offices. Each Company shall identify itself as to the type of organizational entity (corporation, sole proprietorship, partnership, joint venture, etc.). Any supplemental information that Company believes may be pertinent to the selection process may be provided.

o The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.

C. Company Personnel o This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services. Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the Company shall identify how long the Company has worked with the subcontractor.

o An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.

D. Disclosure o Please disclose any and all past or current business and personal relationships with any current Banning elected official, appointed official, City employee, or family member of any current Banning elected official, appointed official, or City employee.

Any past or current business relationship may not disqualify the firm from consideration.

E. Experience and References

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services o The Proposal must demonstrate that the Company, or its key personnel, meets the minimum experience requirement in #Prerequisites with a legally registered business name, that provides services of a similar type and scope as described in the Scope of Services. A Company shall not have filed for bankruptcy under any business name over the past five (5) years.

o Company shall provide at least 3 references, within the past 5 years, of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP. The references shall include client names, addresses, telephone numbers and e-mail addresses of the clients for whom prior work was performed and include an explanation of the services provided along with project start and end dates.

*Response required

V.C Price Proposal* All proposals submitted shall have a stated dollar bid amount for providing the services outlined in the Scope of Services. The total shall be an all-inclusive maximum price and to contain all direct and indirect costs including all out-of-pocket expenses with a full and complete breakdown of all said costs, and proposed fees including but not limited to hourly rates, reimbursable expenses and/or rates, mileage and/or travel cost, miscellaneous fees, etc., for the first year's audit engagement.

In addition, a statement must be included in this section that if the proposer is charging travel costs, the proposer's charges invoiced to the City for travel, lodging and subsistence shall not exceed the current IRS rates.

*Response required

V.D Value Added Services Please describe any value-added services your company offers that may be of use to the City

V.E Evidence of Insurance* Proposers shall provide evidence of insurance coverage in the types and amounts required by the City’s General Services Agreement.

The successful Proposer shall submit the required certificates of insurance and endorsements within fourteen (14) calendar days after the City delivers the contract documents, and before beginning any services. Complete copies of insurance policies shall be provided upon the City’s request. All required insurance documentation is subject to City approval. Self-insurance does not satisfy the Agreement’s insurance requirements.

*Response required

V.F Vendor Forms Please download the below documents, complete, and upload.

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

• New_Vendor_Packet.pdf

V.G Type of Business* ☐ C Corporation

☐ S Corporation

☐ Limited Liability C Corporation

☐ Partnership

☐ Limited Liability Partnership

☐ Sole Proprietor/Individual

☐ Other *Response required

V.H Type your Legal Company Name Here* State your Company's Name Here. This will be verified against the California Secretary of State's Website.

*Response required

V.I EX PARTE COMMUNICATIONS CERTIFICATION*

I certify that Bidder and Bidder’s representatives have not had any communication with a City Councilmember concerning this RFP at any time after the date and time that this RFP was publicly advertised.

☐ Yes

☐ No *Response required

V.J EX PARTE COMMUNICATIONS CERTIFICATION CONTINUED*

If stated "Yes" above, please explain the circumstances in the following space, or state "None."

*Response required

V.K DEBARRED, SUSPENDED, DISQUALIFIED QUESTIONNAIRE*

Has the Company, any officer of the Company, or any employee of the Company who has proprietary interest in the Company, ever been debarred, suspended, disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?

☐ Yes

☐ No *Response required

V.L DEBARRED SUSPENDED DISQUALIFIED QUESTIONNAIRE CONTINUED*

If stated "Yes" above, please explain the circumstances in the following space, or state "None."

https://government-project.s3.us-west-2.amazonaws.com/2238/04ee0368-aaac-4418-889c-a43b5e98a3ea_New_Vendor_Packet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OVMYXEHA%2F20261002%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261002T142928Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDpQmGBaxniTGLBJtE2QhddPF0Eng2BYYwWzHA2aoLsHAIhAIvlT91ZKonL5DWPsquyU%2F7O1gVFBBQMo%2BwafvzTPfeAKpUFCJX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwdR5ptEFDc%2BjvdNfAq6QQig23hngL%2BCOcf3844CRcsNhQ06%2B1sCMFUUKd5vQWzZ9pgIPteXioRhfHcmBSuiuo17HMl5wzMvvZm0IyLZpInul5meUNwxOys8xTHb0LkCX7i%2FyzqNOFdPmHsL6MJT7BkwPNQanbl8y%2FjOk2rITsp%2B35yc4GkTjpVBN41DuOVr3jjYpnAocrdTN18e6OoVe2IR3Od6ibdoCe2K%2FUsU0WFKYlKoVl88KdLWdEZ2qfPykkO3HnUNwOuQH8hkxq0T5Yq4v9uqGtThDlKs7jAFnGGFjYcpnC3Wc%2BWOL1mChZUcA0V%2FF1PVzXqC8sq3b0svb8FhSS1GuPWW1nc1vOa3gx%2B7qibMUErNOwk1h2xNqRFCQG8eRtB9QBmxoWcHSKd0HTcZYBS40WD7Qf63G9lKKz4T39C%2FeGsT3hTUouqreKi%2Bc9F0Zf8VUqJrPgaR4JV7dHNVmiKTST0npFI3ITzCNahligl%2FIh%2BGSvTErJvFGxLAzaRuympVfTOeAywC7B2iRHd2wYVXgNWImiKRNtJ9bURef5Alr1%2BPvpZvpLz7k7AuH8nuSSYvoZUn%2B6v0Yrj9DHqgDX5hofICUZLho4ayPADW0AewBOcL3cKQd%2BOQ7a8U%2BWj9HBPhquTC%2BYmgBjkDn67Fflp%2BcJXe%2BFLAaESe0b6v3Do8g0IY7YRRdJY8Agfvid%2BDdTJHSqxGxqWNzS8qzSkGrEtr5HxHwIf9QYuchuQRceZ8zbv3Maqx%2B6kLHD%2B0gg9QpG3W5AdkfSF6gx2vGwQFejEIaym%2B0UjVLaS9EgcygQugnrqCi7PvzMnKd%2B4fBGb2IvrwFbwcDCZzf7VBjqYAZ25vq%2FKi63ZHwyBpiF2zo3eq3%2B11EjGH%2FpB7Mkcwr9XXsHq6QnQ9TkSI6aFEDdVfdmvRj3N7vfxGQPn5wiJ4C1jYRyoWAB1RCiIZkZq8NpurBjN91D0o7ECPVBdZ3C8%2FbQZfeHluHjy%2F2%2BnJQVpNLjuMS5zNPF%2FQ70BhMznbSnnvi%2FXdLUwuSI9mnvPoFpx7HC8BkxRj5T6&X-Amz-Signature=e6bd72cb653cd20ae113232758081e9774537c0f1502aede5c75d60c3c03606b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22New_Vendor_Packet.pdf%22&x-id=GetObject

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

*Response required

V.M DISCLOSURE OF GOVERNMENT POSITIONS*

Each Bidder shall disclose below whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."

*Response required

V.N CERTIFICATION COMPLIANCE*

Please download the below documents, complete, and upload.

• Certification-Compliance_wi...

*Response required

V.O CA Secretary of State - Must Be In Good Standing Provide your CA Secretary of State Id Number, per https://bizfileonline.sos.ca.gov/search/business site.

Maximum response length: 50 characters

V.P CARB Compliance Form* Please download the below documents, complete, and upload.

• CARB_Compliance_(NEW_01-01-...

*Response required

V.Q CA Debarment List* Are you on the CA Debarment List: https://www.dir.ca.gov/dlse/debar.html

☐ Yes

☐ No *Response required https://government-project.s3.us-west-2.amazonaws.com/2238/5bcc0091-fdf1-4bfa-ac7a-afe4fc7b6d9c_Certification-Compliance_with_Russia_Sanctions.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OVMYXEHA%2F20261002%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261002T142928Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDpQmGBaxniTGLBJtE2QhddPF0Eng2BYYwWzHA2aoLsHAIhAIvlT91ZKonL5DWPsquyU%2F7O1gVFBBQMo%2BwafvzTPfeAKpUFCJX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwdR5ptEFDc%2BjvdNfAq6QQig23hngL%2BCOcf3844CRcsNhQ06%2B1sCMFUUKd5vQWzZ9pgIPteXioRhfHcmBSuiuo17HMl5wzMvvZm0IyLZpInul5meUNwxOys8xTHb0LkCX7i%2FyzqNOFdPmHsL6MJT7BkwPNQanbl8y%2FjOk2rITsp%2B35yc4GkTjpVBN41DuOVr3jjYpnAocrdTN18e6OoVe2IR3Od6ibdoCe2K%2FUsU0WFKYlKoVl88KdLWdEZ2qfPykkO3HnUNwOuQH8hkxq0T5Yq4v9uqGtThDlKs7jAFnGGFjYcpnC3Wc%2BWOL1mChZUcA0V%2FF1PVzXqC8sq3b0svb8FhSS1GuPWW1nc1vOa3gx%2B7qibMUErNOwk1h2xNqRFCQG8eRtB9QBmxoWcHSKd0HTcZYBS40WD7Qf63G9lKKz4T39C%2FeGsT3hTUouqreKi%2Bc9F0Zf8VUqJrPgaR4JV7dHNVmiKTST0npFI3ITzCNahligl%2FIh%2BGSvTErJvFGxLAzaRuympVfTOeAywC7B2iRHd2wYVXgNWImiKRNtJ9bURef5Alr1%2BPvpZvpLz7k7AuH8nuSSYvoZUn%2B6v0Yrj9DHqgDX5hofICUZLho4ayPADW0AewBOcL3cKQd%2BOQ7a8U%2BWj9HBPhquTC%2BYmgBjkDn67Fflp%2BcJXe%2BFLAaESe0b6v3Do8g0IY7YRRdJY8Agfvid%2BDdTJHSqxGxqWNzS8qzSkGrEtr5HxHwIf9QYuchuQRceZ8zbv3Maqx%2B6kLHD%2B0gg9QpG3W5AdkfSF6gx2vGwQFejEIaym%2B0UjVLaS9EgcygQugnrqCi7PvzMnKd%2B4fBGb2IvrwFbwcDCZzf7VBjqYAZ25vq%2FKi63ZHwyBpiF2zo3eq3%2B11EjGH%2FpB7Mkcwr9XXsHq6QnQ9TkSI6aFEDdVfdmvRj3N7vfxGQPn5wiJ4C1jYRyoWAB1RCiIZkZq8NpurBjN91D0o7ECPVBdZ3C8%2FbQZfeHluHjy%2F2%2BnJQVpNLjuMS5zNPF%2FQ70BhMznbSnnvi%2FXdLUwuSI9mnvPoFpx7HC8BkxRj5T6&X-Amz-Signature=7cf4f64d901977231865c14bd1d5be66d4ac764447e4201571ee378f68fdc68b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification-Compliance_with_Russia_Sanctions.pdf%22&x-id=GetObject https://bizfileonline.sos.ca.gov/search/business https://government-project.s3.us-west-2.amazonaws.com/267025/0253dd86-ed53-41ee-9c5c-8dac5e3b208a_CARB_Compliance_%28NEW_01-01-2024%29.docx https://www.dir.ca.gov/dlse/debar.html

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

VI. Pricing Proposal

All routine services described in the Scope of Work shall be included in the applicable unit cost.

Proposers shall separately identify rates for additional bus cleaning, shelter cleaning, trash collection, and emergency or special-event services. Any minimum charges or after-hours premiums must be disclosed. Additional services require prior written City authorization specifying the work and a not-to-exceed amount.

MONTHLY BUS CLEANING SERVICES

Proposers shall separately identify rates for additional bus cleaning, shelter cleaning, trash collection, and emergency or special-event services. Any minimum charges or after-hours premiums must be disclosed. Additional services require prior written City authorization specifying the work and a not-to-exceed amount. City reserves the right to remove, add or place a location on hold at any time during the agreement.

Line Item Asset No. / Year / Make Quantity of Service

Unit of Measure

Price Per Cleaning

Total Annual Price

1 260 / 2027 / Ford E450 Starcraft 12 Monthly Service

2 242 / 2016 / El Dorado EZRM-32 12 Monthly

3 243 / 2017 / El Dorado EZRM-32 12 Monthly

4 246 / 2023 / El Dorado EZRM-32 12 Monthly

5 244 / 2023 / El Dorado EZRM-32 12 Monthly

6 245 / 2023 / El Dorado EZRM-32 12 Monthly

7 236 / 2022 / Lighning Emotor Transit

350 HD

12 Monthly

8 239 / 2027 / Ford E-450 Starcraft 12 Monthly

9 234 / 2013 / Glaval Ford E450 SD 12 Monthly

10 238 / 2023 / Ford E-Transit 12 Monthly

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Line Item Asset No. / Year / Make Quantity of Service

Unit of Measure

Price Per Cleaning

Total Annual Price

11 237 / 2024 / Ford E450 Starcraft 12 Monthly

12 235 / 2018 / Ford E-450 Starcraft 12 Monthly

TOTAL

WEEKLY TRANSIT SHELTER CLEANING SERVICES

Proposers shall separately identify rates for additional bus cleaning, shelter cleaning, trash collection, and emergency or special-event services. Any minimum charges or after-hours premiums must be disclosed. Additional services require prior written City authorization specifying the work and a not-to-exceed amount. City reserves the right to remove, add or place a location on hold at any time during the agreement.

Line Item Stop ID / Name Quantity of Service

Unit of Measure

Price Per Cleaning

Total Annual Price

1 11565 / Banning Police Department 52 Weekly

2 11584 / Banning Police Department 52 Weekly

3 11614 / Sun Lakes Village 52 Weekly

4 11626 / 4th St & Ramsey St 52 Weekly

5 11636 / Post Office 52 Weekly

6 11637 Banning High School 52 Weekly

7 15896 / San Gorgonio Memorial Hospital

52 Weekly

8 15898 / MSJC College 52 Weekly

9 2543553 / Ramsey St & Sunset Ave Rio Ranch

10 2729446 / Carmen Ave - Cabazon Community Center

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Line Item Stop ID / Name Quantity of Service

Unit of Measure

Price Per Cleaning

Total Annual Price

11 4244391 / 8th Street & Ramsey Street 52 Weekly

12 11644 / Ramsey & Roberge Eastbound 52 Weekly

13 11658 / San Gorgonio & E Wilson St 52 Weekly

14 11676 / Ramsey & Morongo 52 Weekly

15 11697 / Ramsey at Cardenas 52 Weekly

16 11703 / Banning Community Center 52 Weekly

WEEKLY TRASH COLLECTION SERVICES

Proposers shall separately identify rates for additional bus cleaning, shelter cleaning, trash collection, and emergency or special-event services. Any minimum charges or after-hours premiums must be disclosed. Additional services require prior written City authorization specifying the work and a not-to-exceed amount. City reserves the right to remove, add or place a location on hold at any time during the agreement.

Line Item Stop ID / Stop Name Quantity of Service

Unit of Measure

Price Per Service

Total Annual Price

1 11565 / Banning Police Department 52 Weekly

2 11584 / Banning Police Department 52 Weekly

3 11614 / Sun Lakes Village 52 Weekly

4 11626 / 4th St & Ramsey Street 52 Weekly

5 11636 / Post Office 52 Weekly

6 15896 / San Gorgonio Memorial Hospital

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Line Item Stop ID / Stop Name Quantity of Service

Unit of Measure

Price Per Service

Total Annual Price

7 15898 / MSJC College 52 Weekly

8 2543553 / Ramsey St & Sunset Ave Rio Ranch

9 2729446 / Carmen Ave - Cabazon Community Center

10 2729449 / Banning DMV WB 52 Weekly

11 4244391 / 8th Street & Ramsey Street

WB

12 11642 / Ramsey & 4th W 52 Weekly

13 11643 / Ramsey & 22nd Eastbound 52 Weekly

14 11644 / Ramsey & Roberge Eastbound 52 Weekly

15 11670 / Highland Springs & W 5th 52 Weekly

16 11671 / Highland Springs at San G Medical Center

17 11674 / Sunset & Ramsey 52 Weekly

18 11676 / Ramsey & Morongo 52 Weekly

19 11686 / Ramsey & 1st WB 52 Weekly

20 11692 / Ramsey & Roberge WB 52 Weekly

21 11697 / Ramsey at Cardenas 52 Weekly

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

VII. Submission Instructions And Inquiries

VII.A Inquiries

If prior to the date fixed for submission of Proposals, a prospective Company discovers any ambiguity, conflict, discrepancy, omission or other errors in this RFP or any of its appendices, exhibits or attachments, the Company shall immediately notify the City of such error in writing and request modification or clarification of the document. Modifications shall be made by written Addenda to the RFP.

If a Company fails to notify the City, prior to the date fixed for submissions of Proposals, of an error in the RFP known to the Company, or an error that reasonably should have been known to the Company, the Company shall submit its Proposal at its own risk, and if the Company is awarded a Contract, it shall not be entitled to additional compensation or time by reason of the error or its later correction.

All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov, before the deadline and according to these specifications herein. Any and all other bidding communications shall only be with Ellen Clifford, Purchasing Manager, at (951) 922-3121, eclifford@banningca.gov.

The Final day for receipt of questions from the Proposer shall be on or before the due date indicated in the schedule of events section. To ensure fairness and avoid misunderstandings, all communications must be in written format and submitted only in the format set forth above.

Any verbal communications will not be considered or responded to. All questions received by the due date will be logged and reviewed and if required, a response will be provided via an addendum to the RFP that will be posted on the City’s website. Any communications, whether written or verbal, with any City Councilmember, City staff, or RFP evaluation panel member other than the individual indicated above, prior to award of a contract by City Council, is strictly prohibited and the Proposer shall be disqualified from consideration.

VII.B Completion Of Proposal

Proposals shall be completed in all respects as required by this RFP. A proposal may be rejected if conditional or incomplete, or if it contains any alterations or other irregularities of any kind, and will be rejected if any such defect or irregularity can materially affect the quality of the proposal. Proposals which contain false or misleading statements may be rejected. If, in the opinion of the City’s Selection Committee, such information was intended to mislead the City in its evaluation of the proposal, and the attribute, condition, or capability is a requirement of this RFP, the proposal will be rejected. Statements made by a Company shall also be without ambiguity, and with adequate elaboration, where necessary, for clear understanding.

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

Unauthorized conditions, exemptions, limitations, qualifications, or provisions attached to a Proposal will render it non-responsive and will cause its rejection.

The Company, in responding to this RFP, must submit Proposals in the format identified in this RFP. The Proposal must address all requirements of the RFP even if a “no response” is appropriate.

Costs for developing Proposals are entirely the responsibility of the Company and shall not be chargeable to the City. The City shall not be liable for any costs incurred in response to this RFP, including but not limited to, costs for any interviews, presentations, or other follow-up information necessary as part of the selection process. All costs shall be borne by the Company responding to this RFP. The Company responding to this RFP shall hold the City harmless from any liability, claim, and expense whatsoever incurred by or on behalf of the Company.

VII.C Delivery / Submission Of Proposals

The Final day for submission of proposals shall be on or before the due date indicated in the schedule of events section.

Companies shall register on the City’s Electronic Bidding System, https://www.banningca.gov/bids. Once registered, Companies must download the RFP while logged in under their own name and identification number to appear on the Current Prospective Bidders List as a “Prospective Bidder.” Companies that fail to download the RFP will not appear on the Current Prospective Bidders List and their proposals will be considered non-responsive. If a Company is unable to register or download the RFP from the bidding website, a representative may contact OpenGov.

All proposal documents and supplementary documents must be uploaded using the City’s bidding website prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from the bidding website.

The City reserves the right to reject any and all proposals and to waive information and minor irregularities in any proposal received.

Acceptance of Terms and Conditions - Submission of a proposal pursuant to this RFP shall constitute acknowledgment and acceptance of all terms and conditions hereinafter set forth in this RFP.

The time and date are fixed, and extensions will not be granted unless specifically stated by the City in an addendum to this RFP. Proposals not received before the bid event time will not be accepted.

VII.D Alternative Proposals

Only one proposal is to be submitted by each Company for this RFP. Multiple simultaneous proposals will result in rejection of all Proposals submitted by Company. A Company may, prior https://secure.procurenow.com/portal/banning-ca

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services to the proposal due date and time, withdraw a proposal and submit a new proposal, so long as the new proposal is submitted before the proposal due date and time.

VII.E Examination Of RFP And Sites Of Work

The Company shall carefully examine the RFP and all sites, if applicable, of the work contemplated. The submission of a Proposal shall be conclusive evidence that the Company has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Proposal, RFP, and other Contract Documents.

By submitting a Proposal, the Company hereby certifies that it has: examined the local conditions, read each and every clause of this RFP, included all costs necessary to complete the specified work in its proposed prices, and agrees that if it is awarded the Contract it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of the Contract. Should the conditions turn out otherwise than anticipated by it, the Company agrees to assume all risks incident thereto.

VII.F Addenda

Unless otherwise specified, any addenda issued during the time of bidding must be acknowledged electronically via the City’s Bidding Website, which will be made part of the proposal. Addenda notifications will be provided to those listed on the Electronic Prospective Bidder’s List via email.

VII.G Withdraw Of Proposals

All proposals shall be firm offers and may not be withdrawn for a period of one hundred twenty

(120) days following the deadline date for submission of proposals noted herein. Submitted Proposals may be withdrawn at any time prior to the submission deadline.

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

VIII. Evaluation Criteria

The City reserves the right to amend, withdraw, and cancel this RFP. The City also reserves the right to reject all responses to this RFP at any time prior to agreement execution. Furthermore, the City reserves the right to request additional information about any and all Proposals, that in City’s opinion, is necessary to assure that the Company’s competence, number of qualified employees, business organization, experience, and financial resources are adequate to perform the Services.

All Proposals shall be reviewed to verify that the Company has met the minimum requirements as stated in this RFP. Proposals that have not followed the rules, do not meet minimum content and quality standards, and/or do not provide references will be rejected as non-responsive.

Responsive proposals will be evaluated on the basis of the criteria below. If needed, interviews will be scheduled during or after the week indicated in the “Schedule of Events” section.If needed, interviews will be conducted by the same members on the proposal evaluation panel.

Dates, times, and a location will be coordinated at that time if interviews are deemed necessary after the evaluation of responsive proposals. If interviews are deemed necessary, candidates who have submitted the highest scoring proposals within a competitive range as determined by the City will be invited to participate in the interview process.

The selected Company shall then enter into exclusive negotiations with the City to formalize the Scope of Service and Compensation. Recommendation for award is contingent upon the successful negotiation of the Scope of Services and Compensation. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If the City is unable to obtain a fair and reasonable price or cannot reach agreement regarding the terms for the Scope of Services, then the City will end negotiations with that Company and begin negotiations with the next Company which best meets the needs of the City, and so on until a City and the Company reach agreement. The City intends to select the Company that offers the best value to the City based on the criteria outlined above.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications Points Based 25 (25% of Total)

2. Pricing Points Based 10 (10% of Total)

3. Experience (Projects of similar size and scope) Points Based 20 (20% of Total)

4. Professional References Points Based 10 (10% of Total)

5. Approach and Methodology Points Based 30 (30% of Total)

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

6. Value Added Services Points Based 5 (5% of Total)

RFP 26-130 Bus & Shelter Cleaning and Trash Collection Services

IX. Resulting Contract

IX.A CONTRACT TERM

The initial term of the Agreement shall last one (1) year from the date of execution with the option to extend for four (4) additional one-year terms not to exceed five (5) years based upon acceptable performance by the Company, acceptable fees and subject to the same terms and conditions of the Agreement.

Pricing is to remain firm for the initial contract term. Should the option to renew for additional years be exercised, City and Company may negotiate any and all price modifications.

IX.B CONTRACT DOCUMENTS

In submitting a Proposal, the Company agrees to enter into an Agreement with the City without exceptions to the City’s standard agreement. The City’s standard agreement is non-negotiable, and a copy of the standard agreement is attached herein. Any change to the standard agreement will deem the Proposal non-responsive. In the event of a conflict exists between documents the following order of precedence shall apply:

• Agreement

• City of Banning’s Request For Proposals

• Company’s Response to the Request For Proposals

IX.C EXECUTION OF AGREEMENT

After contract award, the following shall be signed and returned to the City within fourteen (14) calendar days from the date the City mails, or by other means delivers said documents to the Company:

• The Agreement in the form included herein, properly executed by the Company.

• Certificates of Insurance and Additional…