Burbank RFP FN-2026-002 - Municipal Advisor Services for Bond Financing.pdf

November 16, 2026 at 4:00 p.m. PT

Buyer:

TABLE OF CONTENTS

PROCUREMENT SCHEDULE

ACKNOWLEDGEMENT OF TERMS OF RFP

1. CITY INFORMATION

2. BACKGROUND

3. OBJECTIVE

4. SCOPE OF WORK

5. QUESTIONS/REQUESTS FOR CLARIFICATIONS

6. PROHIBITED COMMUNICATIONS

7. ADDENDA AND NOTICES

8. PROPOSAL CONTENT

9. PROPOSAL EVALUATION CRITERIA AND REVIEW PROCESS

10. REQUIRED DOCUMENTS

11. OPENING OF PROPOSALS; CONFIDENTIALITY

12. COMPLIANCE WITH LAWS AND REGULATIONS

13. TITLE VI SOLICITATION NOTICE

14. CONTRACT AWARD/PERFORMANCE TERM

15. PUBLIC RECORD

16. OTHER SOLICITATION TERMS

17. PROPOSAL SUBMISSION

ATTACHMENTS:

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – SAMPLE PROFESSIONAL SERVICES AGREEMENT

ATTACHMENT C – PRICE PROPOSAL FORM

ATTACHMENT D – REFERENCE FORM

ATTACHMENT E – PLACEMENT FORM

RFP FN-2026-002 MUNICIPAL ADVISOR SERVICES FOR BOND FINANCING

DEPARTMENT OF FINANCIAL SERVICES

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REQUEST FOR PROPOSALS (“RFP”)

The City of Burbank Department of Financial Services is soliciting competitive proposals from qualified firms to contract for:

MUNICIPAL ADVISOR SERVICES

FINANCIAL SERVICES DEPARTMENT

RFP NO. FN-2026-002

PROCUREMENT SCHEDULE

The anticipated schedule for this competitive selection process is listed below. The schedule is subject to change at the sole discretion of the City. Please check our PlanetBids website for the latest schedule.

Procurement Phase Date

RFP Release October 16, 2026

Target final Q&A / addendum November 6, 2026 (target)

Deadline for submission of written questions or requests for clarification

November 2, 2026 at 5:00 p.m. PT

Proposals Due November 16, 2026 at 4:00 p.m. PT

Evaluation Period November 16–20, 2026

Interviews and Negotiation Period November 23–December 4, 2026 (if needed)

Notice of Intent to Award published December 7, 2026 (target)

Service Commencement Date Target On or after December 2026

PROPOSALS MUST REMAIN VALID FOR 120 DAYS FROM DUE DATE.

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ACKNOWLEDGEMENT OF TERMS OF RFP

By submitting a proposal, Respondent acknowledges receipt of all content of the RFP package as delivered electronically and hereby attests to non-collusion regarding the competitive opportunity and any price submitted. Respondent acknowledges and accepts the terms of this solicitation, including any addenda, which will become part of any resultant agreement, and agrees that the terms as listed will supersede any conflicting contractual terms and/or conditions specified elsewhere. Respondent certifies that the information provided in its submission is complete, including the full disclosure of all sub-contractors, suppliers, joint-ventures, teaming agreements and the like, and that the information submitted is true and accurate to the best of its personal knowledge. Respondent confirms that the signing party is an authorized representative of the entity submitting the proposal and has the individual authority to submit this proposal electronically on behalf of the entity and to bind the entity to all information set forth herein.

Date:

Company Name:

*Authorized Signature Name Title

*Authorized Signature Name Title

*If the contracting party is a corporation, two (2) signatures are required: one (1) signature by either the

Chairman of the Board, the President or any Vice President; and one (1) signature by either the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation.

RETURN THIS COVER PAGE WITH YOUR PROPOSAL – LATE, EMAILED, MAILED, HAND

DELIVERED, OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED.

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REQUEST FOR PROPOSALS (“RFP”)

MUNICIPAL ADVISOR

FINANCIAL SERVICES DEPARTMENT

RFP NO. FN-2026-002

The City of Burbank (“City”) is soliciting proposals from qualified firms to contract for Municipal Advisory Services to assist the City with a debt issuance for the New Central Library and Civic Center project. These services will be funded from City capital project funds budgeted for the aforementioned project.

1. CITY INFORMATION

The City of Burbank was incorporated in 1911 and currently has a population of approximately 105,000 residents. The City operates under the Council-Manager form of government. The City’s fiscal year begins on July 1 and ends on June 30.

Burbank is the fourteenth largest city in Los Angeles County and is located northeast of Los Angeles in the foothills of the Verdugo Mountains. Burbank is traversed by the Golden State (5) and Ventura

(134) freeways and home to Hollywood Burbank Airport. Burbank is noted for its excellent residential areas, schools, shopping facilities, libraries, parks, hospitals, business environment, and motion picture production companies.

Burbank is one of the most livable cities in Southern California, with beautiful well-established residential neighborhoods, a walkable downtown district, a top-rated school system, and numerous parks and recreational facilities located all within the 17.3 square miles of the City. The Burbank Town Center mall offers a choice of more than 170 retail shops, restaurants, entertainment venues and lifestyle choices. The Empire Shopping Center is one of Los Angeles’ highest grossing shopping centers and is the go-to destination for major national retailers and great restaurants.

Burbank offers a variety of other banking, financial, entertainment and business institutions that increase the daytime population to well over 250,000.

2. BACKGROUND

The City of Burbank is undertaking a major investment in its Civic Center to replace the current Central Library, originally built in 1963, and create a modern civic and cultural hub for the community. The New Central Library and Civic Center Project will deliver a state-of-the-art Central Library, a new Administrative Services Building, structured parking, and enhanced public open space – bringing together library services, city offices, and a vibrant public plaza on a single downtown site. Together, these improvements are intended to strengthen public services, support community programming, and anchor downtown Burbank as a thriving destination for the long term.

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Project Summary

Project Program Library / Civic Center Building 97,500 SF Parking Structure 310 stalls Open Space 43,000 SF

Delivery Method: Progressive Design-Build (PDB) Project Timeline

Design: Fall 2026 to Summer 2027 (9 months) Construction: Summer 2027 to Spring 2029 (21 months)

Project Costs

Estimated PDB Contract: $155 million Estimated Total Project Costs: $188 to $191 million, including pre-development costs, contingencies, and PDB contract.

The Project is expected to be funded through a mix of City resources, grants, and long-term financing. During the Pre-Development and Pre-Construction phases, prior to execution of the Guaranteed Maximum Price (GMP), project costs will be covered by existing City cash and grant sources, including $11.8 million in committed Capital Improvement Plan funds; approximately $20 million from the State of California’s Building Forward Grant and a City match set-aside; and $2.3 million in Library Development Impact Fees. In addition, the City has secured approximately $3 million in federal appropriations to support eligible project costs. Following establishment of the GMP, the City plans to issue a Lease Revenue Bond to fund approximately $150 million in construction costs.

In 2018, the City of Burbank approved Measure P, a ¾ cent general-purpose Transactions and Use Tax (TUT). On the same ballot, voters passed an advisory vote, directing the CIty to dedicate half of the Measure P revenues towards general city (non-utility) infrastructure. Adhering to that direction, the City Council’s adopted the Infrastructure Maintenance, Repair, and Improvement Policy, which dedicates fifty percent of the Measure P TUT revenue to the Municipal Infrastructure Fund, in addition to an annual $4.7 million General Fund maintenance of effort. This dedicated revenue stream, currently estimated at $22 million annually, will be utilized to fund the annual debt service for the New Central Library and Civic Center project, but must be balanced against Burbank’s ongoing infrastructure maintenance and capital needs. The City currently has no other general City debt, and currently holds an Aa1 credit rating from Moodys as of February 2026.

3. OBJECTIVE

The City seeks to contract with a qualified municipal advisory firm to provide municipal advisory and related financial consulting services in support of the City’s debt issuance for this project, in addition to ongoing debt management support and assistance with long-term capital planning and financing needs. The successful firm will provide independent financial advice, analysis, and recommendations to assist the City in evaluating financing alternatives, structuring transactions, managing debt obligations, and making informed financial decisions consistent with the City’s fiscal objectives.

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4. SCOPE OF WORK

The selected Respondent shall provide the municipal advisory services described in this RFP Attachment A: Scope of Work, including the services described in the Objective, Proposed Technical Approach, and Proposed Price sections. The selected firm must demonstrate its ability to perform the services required by this RFP.

5. QUESTIONS/REQUESTS FOR CLARIFICATIONS

No interpretation or clarification regarding this RFP will be made verbally to any firm. Any inquiries or requests for clarification concerning this procurement must be in writing and submitted through the City’s e-procurement website portal, PlanetBids, via the Q&A tab. Any substantive replies will be issued as a written addendum and posted on PlanetBids. No questions or requests for clarifications will be accepted after 5:00 p.m. Pacific Time on November 2, 2026.

When submitting a request for interpretation via the Q&A tab, Respondents are encouraged to reference the RFP or Attachment page and section pertinent to the question(s). Respondents shall not rely upon any oral instructions given by the City.

6. PROHIBITED COMMUNICATIONS

No proposer, or anyone representing a proposer, is to discuss this RFP with any official or employee of the City, other than the designated Buyer/Procurement Services contact named in this RFP. Neither proposers, nor anyone representing a proposer, are to discuss this RFP with any proposer engaged by the City for assistance in preparing the RFP documents or any cost estimate associated with this procurement. Violation of this prohibition may result in disqualification of the proposer and termination of agreement, even if the agreement has already been awarded.

7. ADDENDA AND NOTICES

It shall be the Respondent’s responsibility to check the PlanetBids website to obtain any addenda that may be issued and to receive any information/notices for this project.

8. PROPOSAL CONTENT

Respondents are required to follow the format and assemble their proposal as specified below.

The content of the proposal must be clear, concise, and complete. The proposal shall be limited to a maximum of 30 single-sided pages of text in not smaller than 10 pt. font size and submitted in .pdf format. The page count does not include the cover letter, the sample certificate of insurance, the table of contents, resumes, the sample agreement acknowledgment statement, nor section dividers.

Proposals not submitted in the manner described herein may be considered non-responsive and be subject to rejection. Each section of the proposal shall be organized, correlated, and uploaded to Planet Bids in the following sections:

I. Cover Letter – Not-to-exceed two pages and shall include:

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a. Respondent’s contact information – provide the name, title, telephone, and email of the contact responsible for communication with the City regarding Respondent’s proposal.

b. Briefly describe why Respondent should be selected to serve as the City’s Municipal Advisor. The response should summarize the firm’s qualifications, relevant experience, and approach to assisting public agencies with bond financings. A successful Respondent will demonstrate experience advising California public agencies on municipal debt transactions, including financing strategy, transaction structuring, debt affordability analysis, coordination with financing team members, credit rating and investor preparation, bond pricing and sale, and transaction closing. Respondent should also describe how its experience and proposed team will help the City achieve a well-structured, cost-effective financing and protect the City’s financial interests throughout the transaction.

Respondent may include any additional information it believes is relevant to the City’s evaluation of its qualifications and suitability for the engagement.

c. Signature of person(s) authorized to legally bind the entity submitting the proposal.

d. Potential Conflicts: Provide a brief statement as to whether Respondent and/or its team has any potential conflicts that may arise in the performance of the services requested in this RFP.

II. Firm Background

a. Legal name and physical business street address, as well as address of servicing office, if not the same address as Respondent’s headquarters office.

b. Number of years in business under the business name set forth in the proposal;

current number of employees.

c. Include a brief description of the organization’s history, capabilities, resources, structure, ownership, size and services.

III. Experience and Past Performance

Demonstrate Respondent’s significant, in-depth knowledge, past performance, and experience providing municipal advisory services for public-sector debt financings comparable in size, complexity, and scope to the City’s anticipated bond issuance.

Describe at least three (3) comparable municipal advisory engagements completed within the last five (5) years, with at least two (2) engagements performed for California public agencies. For each engagement, provide sufficient detail to demonstrate Respondent’s experience with services such as financing strategy and structuring, debt affordability analysis, development and evaluation of financing alternatives, coordination with bond counsel, underwriters and other financing team members, rating agency preparation, review of offering and financing documents, bond pricing and sale, evaluation of market conditions and proposed pricing, and transaction closing.

For each project, include:

a. Client name and address;

b. Type and amount of financing;

c. Date of issuance or completion;

d. Respondent’s role and scope of services;

e. Key members of Respondent’s team assigned to the engagement;

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f. Any significant financing challenges and how they were addressed;

g. Results achieved, including Respondent’s success in meeting the client’s objectives, schedule, and budget; and

h. Name, title, telephone number, and email address of a client reference familiar with Respondent’s performance.

References must be current and verifiable. The City may contact any listed reference to verify the information provided. References that cannot be verified may not be considered in the City’s evaluation and may affect the Respondent’s responsiveness or evaluation score.

IV. Project Organization and Key Personnel

Respondent shall (i) provide an organization chart showing names, titles and roles of individuals who will be assigned to provision of services; (ii) identify key members of the advisory team; and (iii) highlight each team member’s role (e.g., lead municipal advisor, financing strategist, quantitative analyst, and transaction manager) and explain the relevance of his/her expertise and experience as it relates to the services. Service personnel shall be physically located within the United States.

Respondent shall designate a lead advisor. The lead advisor shall have at least five years’ experience in managing or leading similar services for government agencies, preferably municipalities

Respondent shall demonstrate the availability of all key staff of the proposed service team and estimated percentage of time each is committed to the engagement. Also provide each key staff members’ office location, number of accounts responsible for, and tenure.

Personnel assigned to the engagement shall only be changed for similarly qualified personnel during the duration of the engagement with written approval of the City.

Respondent shall provide resumes (limited to one page per person) of all service team members and other key personnel anticipated to be assigned to the City, including any professional licenses and/or registration information, appropriate certifications or other similar, pertinent credentials.

V. Proposed Technical Approach Respondent shall describe the methods it will use to provide municipal advisory services to the City for each of the following:

a. Evaluating Financing Needs and Alternatives:

Assessing the City’s financial position, available resources, current financial and debt policies, anticipated borrowing needs, debt capacity, and potential financing structures.

b. Developing Financing Recommendations: Comparing financing alternatives and recommending appropriate structures, repayment terms, revenue sources, timing, and method of sale based on cost, risk, flexibility, and the City’s long-term financial objectives.

c. Credit and Market Analysis: Evaluating the City’s credit profile, preparing for rating agency review, monitoring market conditions, and advising on transaction timing and pricing.

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d. Managing the Financing Process: Coordinating City staff and bond counsel; assisting with the selection and coordination of underwriters, rating agencies, and other financing participants; identifying key decisions;

assisting with the preparation of official statements; and managing the transaction from initial planning through closing.

e. Communication and Decision Support: Presenting financial analyses, alternatives, risks, and recommendations to City staff and decision-makers in a clear and understandable manner.

f. Work Plan and Schedule: Providing a proposed work plan identifying the project team, responsibilities, major activities, key milestones, decision points, and anticipated deliverables.

g. Post Issuance Support: Providing ongoing support to the City’s debt team related to debt reporting, expense monitoring, investment of bond proceeds, and arbitrage considerations.

VI. Proposed Price

Proposers shall provide pricing for the municipal advisory services described in this RFP using the following structure:

a. Bond Issuance – Fixed Fee (Mandatory) Provide a single fixed fee for all municipal advisory and consulting services associated with the proposed bond issuance, from initial financing analysis and planning through pricing, closing, and expenditure of bond proceeds for a period of 3 years following issuance.

The fixed fee shall include all services necessary to complete services listed in Attachment A - Scope of Work, including post-issuance support:

1) Financing Assessment and Alternatives: Evaluation of project funding requirements, financing alternatives, available resources, debt capacity, repayment sources, and debt affordability.

2) Financing Plan and Recommendations: Development and evaluation of financing structures, repayment schedules, transaction timing, costs, risks, and recommendations.

3) Credit, Ratings, and Market Advice: Credit analysis, rating agency preparation, market monitoring, transaction timing, and pricing recommendations.

4) Financing-Team Coordination: Coordination with City staff, bond counsel, underwriters, trustees, rating agencies, and other financing participants.

5) Financing and Disclosure Document Review: Review of financial assumptions, financing terms, disclosure documents, and related transaction materials within the Municipal Advisor's professional role.

6) Bond Sale, Pricing, and Closing: Independent evaluation of proposed bond pricing, interest rates, yields, financing costs, and underwriter recommendations;

support through final transaction execution and closing.

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7) Meetings, Presentations, and Decision Support: Preparation for and participation in meetings with City staff, financing participants, committees, and City Council as reasonably necessary to complete the financing.

8) Three-Year Post-Issuance Support: Continuing municipal advisory assistance during the three years following bond closing, including:

a) Monitoring and advising on debt-service obligations, payment schedules, and related financial reporting.

b) Assisting the City with monitoring bond covenants, disclosure obligations, and compliance calendars.

c) Advising on bond-proceeds investment considerations, cash-flow requirements, expenditure schedules, and coordination with City investment personnel.

d) Providing financial analysis and coordination concerning arbitrage, yield restrictions, and rebate considerations, excluding specialized rebate calculations and legal or tax opinions.

e) Reviewing debt-related reports and financial information and responding to routine questions concerning the issued bonds.

f) Participating in reasonable City staff and financing-team meetings concerning administration and management of the issued debt.

Proposers shall clearly identify any services or expenses that are not included in the fixed fee.

b. Additional or Follow-Up Services – Hourly Rates (Mandatory) Provide hourly billing rates by personnel classification for municipal advisory services requested by the City that are outside the scope of the bond issuance described above.

Additional services shall only be performed upon prior authorization by the City. Proposer may provide one or more blended hourly rates.

Examples of additional services include evaluation of new bond issuances, refundings, debt restructurings, financing transactions unrelated to the initial issuance, major capital financing studies, expanded financial modeling, debt policy development, and other special assignments not reasonably included in the fixed-fee scope.

c. Ongoing Municipal Advisory Retainer (Optional) The optional retainer may include recurring consultation concerning the City's broader debt portfolio, future capital financing needs, market developments, financial planning, and attendance at regularly scheduled bond, debt, or finance committee meetings.

Retainer proposals shall identify the monthly or annual price, included services, meeting allowances, included hours (if applicable), treatment of unused hours, response expectations, exclusions, and hourly rates for services exceeding the retainer allowance.

The optional retainer shall not duplicate or replace the three years of post-issuance support included in the mandatory fixed fee. The City may elect to activate, decline, or negotiate the optional retainer independently of the fixed-fee assignment.

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The City reserves the right to award the fixed-fee, hourly, retainer, or a combination of these pricing structures

VII. Professional Services Agreement Acknowledgment Statement

A sample Professional Services Agreement (“PSA”) is set forth as Attachment B.

Respondent must include in its proposal a sample agreement acknowledgment statement indicating either: (i) Respondent will execute the sample agreement as presented; or (ii) Respondent objects to language in the sample agreement. If Respondent objects to any language contained in the sample agreement, then Respondent must identify the contested contract language and shall submit alternate contract language for consideration. Proposals that do not expressly declare such a statement related to their acceptance of the sample agreement, and that do not identify contested contract language and include alternative contract language, may be deemed non-responsive. The scope, nature, and severity of the alternative contract language submissions (particularly as it relates to the indemnification requirement) may result in a reduced score. The City reserves the right to alter the sample agreement after selection of a firm with notice and consultation with the proposed awardee.

VIII. Insurance

Respondent shall provide a sample certificate of insurance which accurately represents and verifies that the required insurance coverage listed in the sample agreement will be met, including copies of all required endorsements, reflecting the minimum amounts and conditions specified by the City. The requirements are listed in Exhibit C of Attachment B Sample Professional Services Agreement.

IX. Required Forms (Upload in Planet Bids)

a. Firms Written Proposal

b. Sample Certificate of Insurance as described in Insurance

c. Acknowledgement of Terms of RFP

d. References

e. Placements (indicate supported Projects)

f. Price Proposal

9. PROPOSAL EVALUATION CRITERIA AND REVIEW PROCESS

Respondents will be evaluated/scored using the following Selection Criteria and based on the information contained in a complete proposal. The City may conduct its evaluation and selection based solely on written proposals or, at its discretion, establish a shortlist of Respondents for interviews. The decision to conduct interviews shall rest exclusively with the City:

SC-1 Firm’s Experience, Background and Past Performance: Demonstrated experience providing municipal advisory services to public agencies, preferably California municipalities, including experience with financings of similar size, complexity, and structure. Evaluation will consider the firm’s relevant experience, successful completion of comparable engagements, familiarity with public-sector financing, and past performance and references. (40 points)

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SC-2 Qualifications of Proposed Project Team: Capability and requisite credentials to perform all tasks. Respondent has identified key personnel’s professional background and caliber, including the qualifications of personnel assigned and similar projects they have worked on. (20 points)

SC-3 Technical Approach and Appropriate Credentials: Proposed approach demonstrates an in-depth understanding of the requirements and the ability to meet service objectives successfully.

Respondent has demonstrated full understanding of all services required and listed within the RFP and Scope of Services key points. (20 points)

SC-4 Proposed Price: The City will evaluate the completeness, competitiveness, reasonableness, and overall value of proposed compensation, including the mandatory fixed fee, hourly rates for additional services, and optional retainer. The lowest proposed price will not necessarily receive the highest score. Pricing will be evaluated in relation to the proposed scope, qualifications, and anticipated value to the City. (5 points)

SC-5 Optional Interview: At the City's sole discretion, the City may shortlist Respondents based on the evaluation of written proposals and invite Respondents in the competitive range to participate in interviews. Interviews, if conducted, will be used to further assess the Respondent's qualifications, proposed team, technical approach, understanding of the City's financing objectives, and ability to successfully perform the required services. (15 points)

The City will initially evaluate written proposals using SC-1 through SC-4, for a maximum of eighty-five (85) points. If the City elects not to conduct interviews, selection may be based solely on these written evaluation scores. If interviews are conducted, the City may invite shortlisted Respondents to participate in an additional evaluation worth fifteen (15) points under SC-5. The interview points will be added to the written evaluation scores to establish a final combined score, with a maximum of one hundred (100) points. Only Respondents invited to interviews will be eligible for final consideration following the interview stage.

The City may contact recent clients and references for information and verification of experience and past performance, and Respondent expressly consents, releases from all liability and holds the City harmless in all respects, with respect to the City making such contacts. The City may obtain background information from other sources, such as Dunn and Bradstreet.

10. REQUIRED DOCUMENTS

All proposals must include complete information as required in Section 8: Proposal Content.

Failure to submit information in accordance with this RFP’s requirements may be cause for rejection of the proposal.

11. OPENING OF PROPOSALS; CONFIDENTIALITY

The proposals will be opened in confidence by the responsible Buyer, who will review the proposals for responsiveness and to segregate pricing information from firm qualifications and proposed technical approach. The pricing information will remain confidential to the responsible

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Buyer until after the evaluation of proposals by the Evaluation Committee. The City will endeavor to keep the proposal documents confidential within the City until such time a PSA is awarded.

12. COMPLIANCE WITH LAWS AND REGULATIONS

The selected proposer(s) are required to comply with all relevant local, state, and federal laws, codes, ordinances, and orders. If the selected proposer outsources any work or job to a subcontractor it will be the proposer’s responsibility to ensure that all subcontractors meet the requirements set forth in this RFP and the resultant PSA.

13. TITLE VI SOLICITATION NOTICE

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all firms that it will affirmatively ensure that for any contract entered into pursuant to this RFP, disadvantaged business enterprises will be afforded full and fair opportunity to submit responses to this RFP and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. CONTRACT AWARD/PERFORMANCE TERM

It is anticipated that the City will award a Professional Services Agreement and related Purchase Order to one Respondent to provide municipal advisory services in connection with the City’s proposed bond issuance and related financial advisory needs.

The initial term of the Agreement is anticipated to be three (3) years from the effective date of the Agreement, with the City retaining the option to extend the Agreement for two (2) additional one-year periods, exercisable at the sole discretion of the City. Notwithstanding the initial term of the Agreement, the Municipal Advisor shall provide all post-issuance services included in the fixed fee for thirty-six (36) months following the closing date of the initial bond issuance. The Agreement shall remain in effect as necessary to complete these required services, without additional compensation beyond the accepted fixed fee, unless earlier terminated in accordance with the Agreement. The selected Municipal Advisor will provide services associated with the proposed bond issuance from initial financing analysis and transaction planning through pricing, issuance, and closing, as well as such related or follow-up municipal advisory services as may be requested by the City during the term of the Agreement.

The City does not guarantee any minimum amount of work beyond the services specifically authorized under the Agreement or an applicable Purchase Order. If an award is made, it will be made to the Respondent whose proposal is determined to provide the best value to the City, considering price and the other factors identified in the Selection Criteria.

15. PUBLIC RECORD

A. All records, documents, drawings, plans, specifications, and other materials submitted by proposers in its proposal and during the course of any work awarded shall become the exclusive property of the City and may be deemed public records and subject to the provisions of the California Public Records Act (Government Code, sections 6250 et seq.). The City’s use and disclosure of its records are governed by this law.

B. The City will accept information clearly labeled “TRADE SECRET”, “CONFIDENTIAL,” or “PROPRIETARY” as determined by the submitting party in accordance with the California Public

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Records Act. The City will endeavor to inform the submitter of any request for the disclosure of such information. Under no circumstances, however, will the City be responsible or liable to the submitter or any other party for the public disclosure of any such labeled information. Proposers that indiscriminately identify all or most of their proposal as exempt from disclosure without justification shall, at the City’s discretion, be deemed non-responsive.

C The City will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act, including interpretations of the Act or the definitions of “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”.

D If litigation is brought under the Public Records Act concerning documents submitted in response to this RFP, the proposer(s) who submitted such documents shall indemnify, defend and hold harmless the City in such litigation.

16. OTHER SOLICITATION TERMS

a) The City reserves the right to negotiate and may request clarifications on all associated items as part of its evaluation prior to contract award.

b) The City reserves the right to evaluate the qualifications of any Respondent, based on experience and past performance, technical ability, suitable and appropriate credentials, and the overall capability of the company to perform the required scope as it deems in its best interest.

c) The City reserves the right to cancel this RFP process, or to reject any and all proposals, for any reason at its sole discretion, at any time prior to contract award, and/or to waive any irregularities, informalities, or technical defects as the interests of the City may require.

d) Respondents shall bear their own proposal preparation and, if required, interview-related costs.

e) Proposals shall be valid for acceptance by the City for 120 days from the proposal due date.

f) This solicitation is not a commitment to contract, nor a promise or an authorization to purchase required resources, nor does it require commencement of any order or project.

g) Proposed prices shall include all federal, state, local and other taxes.

h) The City reserves the right to approve or disapprove the use of any subcontractors.

17. PROPOSAL SUBMISSION

Proposals shall be submitted electronically to the City by uploading to the PlanetBids website (https://pbsystem.planetbids.com/portal/14210/portal-home) by 4:00 p.m. Pacific Time on November 16, 2026. Late, emailed, faxed, or hand delivered submissions will not be accepted.

Proposals shall be addressed to:

City of Burbank, Procurement Services Division Attention: Cliff Chroust Ref: RFP FN-2026-002 – Municipal Advisor Services for Bond Financing 301 E. Olive Avenue Burbank, CA 91502

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Select “Place e-Bid” to enter bid information. All information is visible only to the Respondent. Data may be “saved” (preliminary) or “submitted” (final), revised and withdrawn up to the closing deadline. Respondent will receive a confirmation after final “submitting” of an e-bid.

Proposals must be successfully and completely uploaded and e-bid confirmation received by submitting party prior to deadline. Therefore, plan response time accordingly. Respondents are cautioned to completely check their proposal for accuracy prior to submission. The City strongly recommends that each Respondent research the “Place E-bid” tab prior to submission in order to understand how the components of the response (i.e., proposal) are to be uploaded in the General Attachments and Response File tabs.

Please contact PlanetBids directly at 818-992-1771 for technical assistance with your submission, as the City does not have access to the Vendor Portal.

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RFP Attachments (all are incorporated by reference herein):

ATTACHMENT A- SCOPE OF WORK

1. Purpose and Financing Assignment

The City of Burbank (City) seeks independent municipal advisory services related to the anticipated issuance of approximately $150 million in lease revenue bonds for the New Central Library and Civic Center Project, following establishment of the project Guaranteed Maximum Price (GMP). The initial bond issuance is the primary assignment. This Scope distinguishes services included in the fixed fee from additional services that the City may separately authorize on an hourly or optional retainer basis.

2. Fixed-Fee Services — Initial Bond Issuance and 3 years of support.

The proposed single fixed fee shall include all municipal advisory work reasonably necessary to plan, structure, execute, issue, and close the initial New Central Library and Civic Center financing. The fixed fee covers the activities below, including customary analyses, revisions, coordination, communications, meetings, presentations, and deliverables arising from that transaction. No separate hourly or retainer fees may be charged for work within Section 2.

2.1 Financing assessment and alternatives

Review anticipated project funding, City resources, existing debt and financial policies, repayment capacity, financing requirements, and available financing alternatives.

Evaluate debt affordability and impacts on ongoing infrastructure and capital needs.

2.2 Financing plan and recommendations

Develop and compare feasible financing structures, debt service schedules, repayment terms, revenue sources, timing, method of sale, risks, flexibility, and estimated costs.

Recommend a financing strategy and update analyses as transaction assumptions evolve.

2.3 Credit, ratings, and market advice

Assess credit factors and market conditions; assist with preparation for credit rating and investor review; advise on rating presentations, transaction timing, and pricing expectations.

2.4 Financing-team coordination

Advise on selection and coordination of financing participants as needed; work with City staff, bond counsel, underwriters, trustee, rating agencies, and other transaction participants. Track responsibilities, key decisions, milestones, and schedule through closing.

2.5 Financing and disclosure document review

Review financing and disclosure documents within the Municipal Advisor’s professional role, including proposed official statements, financing terms, and key assumptions, and advise the City on material financial implications. Legal drafting and legal opinions remain the responsibility of counsel.

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2.6 Bond sale, pricing, and closing

Advise on sale method and timing; independently evaluate proposed interest rates, yields, costs, underwriter recommendations, and pricing results; support transaction approvals and final execution; and coordinate financial advisory activities necessary to close the bonds.

2.7 Meetings and decision support

Attend and prepare for reasonable working meetings with City staff and financing participants and City committee or Council meetings directly related to approval, pricing, or closing of this initial issuance. Present analyses, alternatives, risks, and recommendations.

2.8 Project management and completion deliverables

Maintain a financing work plan and decision schedule; provide analysis and presentation materials relevant to each phase; and deliver a closing summary of final financing terms, debt service, financing costs, and applicable follow-up recommendations. Routine resolution of closing-related questions and corrections to the advisor’s own deliverables is included.

2.9 Three-Year Post-Issuance Support

The fixed fee shall include thirty-six (36) months of municipal advisory support following the closing date of the initial bond issuance. During this period, the Municipal Advisor shall provide routine advice and assistance concerning debt-service obligations, bond covenant monitoring, continuing disclosure requirements, debt-related financial reporting, investment of bond proceeds, cash-flow and expenditure planning, and arbitrage and rebate considerations.

Services shall include reasonable consultation with City personnel, review of relevant financial information, participation in related meetings, and coordination with bond counsel, the trustee, and other financing participants as necessary. Detail in the written proposal any exclusions.

The required post-issuance support shall be included in the original fixed fee and shall not be separately billed under hourly rates or an optional retainer.

3. Additional Services — Hourly, Only When Authorized

The City may request additional municipal advisory services that are separate and distinct from the initial bond issuance and the thirty-six (36) months of post-issuance support included in Section 2. Additional services are not included in the fixed fee and may be compensated at the approved hourly rates only upon prior written City authorization identifying the scope of work, estimated hours, and a not-to-exceed amount. Services already included in Section 2 shall not be reclassified as additional services.

4. Optional Ongoing Advisory Retainer — Recurring Services

The City may elect a monthly or annual retainer for a defined amount of recurring, as-needed advice on matters distinct from those identified in section 2 Fixed Fee. The retainer is optional, Page | 19 does not arise automatically from award of the fixed-fee contract, and must be expressly authorized by the City.

A retainer proposal must specify its monthly or annual price, included activities, covered meetings, included hours (if any), response expectations, treatment of unused hours, excluded work, and rates for City-authorized work beyond the allowance. Major analyses, new bond transactions, formal financing documents, and specialized post-issuance projects are not presumed included in a modest retainer unless specifically identified. The City may instead order any such work under approved hourly rates.

5. General Performance Expectations

The Municipal Advisor shall provide independent advice in the City’s interests; promptly identify material financial risks, assumptions, alternatives, and decisions; and coordinate with authorized City representatives and the financing team. The City retains all approval and financing decisions.

Nothing in this Scope obligates the City to issue bonds, purchase optional services, or guarantee any minimum level of follow-up work. This Scope is read with the RFP and executed Professional Services Agreement; in the event of a material inconsistency, the City will resolve it through the applicable solicitation or contracting process.

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ATTACHMENT B- SAMPLE PROFESSIONAL SERVICES AGREEMENT

THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”), is made and entered into this [<day>] day of [<month>], [<year>] (the “Effective Date”), by and between THE CITY OF BURBANK, a municipal corporation (the “City”) and [<CONSULTANT LEGAL NAME>] (the “Consultant”). The City and the Consultant are herein referred to, individually, as a “Party”, and, collectively, as the “Parties”.

City and Consultant agree as follows:

1.0 Services. Consultant, as an independent contractor, agrees to perform during the term of this Agreement, each and every service described in the “Scope of Services” set forth on Exhibit A to this Agreement (the “Scope of Services”). The initiation of service by the Consultant should not commence until all of the following conditions have been satisfied:

(a) Consultant has furnished all of the insurance documents required by Section 10.0 below; and

(b) Consultant has furnished any required supporting documentation required by Sections 16.0 below.

(c) Consultant shall perform each service within the Scope of Services only to the extent of the specific written authorization or notice to proceed provided by the City Project Manager, which shall direct the Consultant to proceed with the services listed in the Scope of Services, or any portion therein. To the extent that the Scope of Services involves more than one service, Consultant shall only be entitled to payment for services upon City Project Manager’s written authorization or notice to proceed with such service. The services of the Consultant shall include the making of all investigations, studies, and analysis required by the conditions involved in each request of the City Project Manager.

The Scope of Services shall not be modified without an amendment executed by the authorized representatives of each Party.

1.1 Extra Services

Unless City and Consultant have agreed in writing before the performance of extra services that are beyond the Scope of Services, City shall have no liability for such extra services and Consultant shall have no right to claim compensation for such extra services or expenses. The applicable hourly rates for authorized extra services shall be at the hourly rates set forth in the Schedule of Compensation (Exhibit B) unless otherwise agreed to by the parties in writing.

2.0 Term of Agreement; Termination.

2.1 Term. The term of this Agreement is from the Effective Date until [Insert End Date];

provided, however, that the term of this Agreement may be extended by written amendment executed by authorized representatives of each of the Parties or may be earlier terminated as provided in Section 2.2 below (the “Term”).

2.2 Termination by City. The City may terminate any or all of the services agreed to be performed under this Agreement without cause, at any time during the Term by giving the

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Consultant thirty (30) days’ notice in writing. Either party may terminate this Agreement with cause, immediately upon giving the other party written notice of such default or breach of this Agreement that is the basis for the termination.

2.3 Effect of Termination. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job.

All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within thirty (30) days following submission and approval of a final invoice by Consultant unless termination is for cause. In the event that such termination was for cause, Consultant shall be compensated only to the extent required by law.

3.0 Compensation and Schedule of Compensation. The total compensation (including, but not limited to all fees, expenses, reimbursements or other costs) payable by the City to the Consultant under this Agreement shall not exceed the sum of $[<Amount of Cost of Service >] (the “Cost of Services”). The Cost of Services shall not be increased without a written amendment executed by the authorized representatives of each Party. Consultant shall earn the compensation set forth in the Cost of Services in accordance with the “Schedule of Compensation” as attached to this Agreement as Exhibit B. No payment for expenses, labor or any other cost shall be paid to Consultant unless it is within the Scope of Services (Exhibit A).

3.1 If this Agreement has been directly approved by the City Council, the City Council hereby authorizes the Designated Official to increase the Cost of Services in an amount not to exceed [Contingency Amount].

4.0 Personnel.

4.1 The staff person designated by Consultant to be the primary point of contact (the

“Representative”) for day-to-day performance of this Agreement shall be:

[<Representative Name>] [<Representative Title>] [<Representative Address>] [<Representative Telephone>] [<Representative E-mail Address>]

Representative shall be a key member of Consultant’s firm, and shall be directly involved in performing, supervising or assisting in the performance of the Scope of Services under this Agreement. The Representative shall be the key person to communicate with, and periodically report to, City on the progress of the work. The Consultant may, from time to time, remove or replace the Representative designated in this Agreement only with prior written consent by the City’s Designated Official.

4.2 The services to be performed by Consultant shall be accomplished under the general direction of, and coordination with, the staff person designated by the City serving as the project manager (the “City Project Manager”). The City Project Manager designated by the City for day-to-day administration of this Agreement shall be:

[<City Project Manager Name>] [<City Project Manager Title>] [<City Project Manager Address>] [<City Project Manager Telephone>] [<City Project Manager E-mail Address>]

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The City may, from time to time, remove or replace the City Project Manager designated in this Agreement by written notice to Consultant. The City Project Manager has no authority to execute any amendments, consents or waivers on behalf of the City.

4.3 With respect to matters that extend beyond the day-to-day administration of this Agreement, the City designates the [<Department Head’s Name and Title>, <Name of Department>] (the “Designated Official”) to handle such matters.

[<Designated Official Telephone>] [<Designated Official E-mail Address>]

5.0 Invoicing and Payment. Consultant shall provide City with written verification of the actual compensation earned, which written verification shall be in a form reasonably satisfactory to the City Project Manager. Invoices shall be made no more frequently than on a monthly basis and no less frequently than every 60 days, and shall describe in reasonable detail the work performed (including a list of hours worked by personnel classification) together with any receipts, invoices or other documentable expenses that are reimbursable under the Schedule of Compensation. All payments shall be made within thirty (30) days after City’s approval of such invoice.

6.0 Standard of Skill. Consultant, and Consultant's officers, employees and agents, if any, are skilled in the professional calling necessary to perform the work agreed to be done pursuant to this Agreement.