Bulk Paper-Office, Virgin, and Recycled Content (14111500-21-STC) - How to Use This Contract.pdf

08/30/2024

How to Use This Contract Bulk Paper: Office, Virgin and Recycled Content (14111500-21-STC)

Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/bulk_paper_office_virgin_and_recycled_content.

Available Options

• Multipurpose paper is also available from the state term contract for Office Supplies (44111513- 17-01); customers are encouraged to review options available under both contracts.

State Agencies

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:

o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).

o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.

o CATALOG TYPE: Punchout - Search the catalog by supplier name or contract number;

click the ‘Buy from Supplier’ button. Locate and select the item(s) on the contractor’s website, then checkout; the item(s) will be added to the requisition.

Customers should refer to the price sheet when creating a requisition; the price sheet is accessible from the initial page of the catalog. You may click ‘Bulletin Board’ at the top of any page in the catalog to return to the initial page.

Click on the highlighted link on the initial page of the catalog to start an order.

Identify the Group and Line Item # for the desired product on the price sheet, then click on the corresponding link in the catalog. For example, to locate the

8.5 x 11 recycled multipurpose paper in white shown in Group 2, Line Item # 5 of the price sheet, click ‘GROUP 2-LINE 5’ in the catalog.

Enter the desired quantity of the product and click ‘Add to Cart’. Please note that several products are available at a lower price per case if ordered in greater quantities; those products are shown in the catalog with multiple item numbers.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/bulk_paper_office_virgin_and_recycled_content https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/bulk_paper_office_virgin_and_recycled_content https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide

Please refer to the quantity restrictions shown in the ‘Category’ field under each item number (e.g. Max 39 Cases, 1-4 Pallet, and 5+ Pallets) to ensure that you are using the correct item number for the quantity desired; you may receive an error message if a conflicting quantity is entered in the ‘Qty’ field.

After you have added all desired products to the shopping cart, hover over or view the shopping cart and click ‘Checkout’ to return to MFMP.

o COMMODITY CODE: 14111507 o METHOD OF PROCUREMENT: A - State term contract without RFQ o Please add a comment to the requisition that includes a contact name and phone number for the day of the delivery. Additionally, for orders of five pallets or more, please provide the following details in the comment:

Does the facility have a loading dock?

Can the facility accommodate a 53-foot trailer?

Is a lift gate required for deliveries to the facility?

Please ensure that the ‘Visible to Supplier’ checkbox is selected so that the comment will be included on the purchase order.

• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, should submit a State of FL Bulk Paper OEU New Account Set-up Request to establish an account under this contract prior to placing a first-time order; customers should allow up to five business days for the contractor to process the new account request and provide account login credentials. Once an account has been created, the eligible user may log in at https://business.officedepot.com/ to place an order using this contract. Please refer to the ‘State Agency’ section above (under CATALOG TYPE) for additional information regarding the setup of the online catalog.

Frequently Asked Questions

• Is there a minimum order size for this contract?

o Yes, the minimum order size is 10 cases, consisting of any combination of products. If ordering less than 10 cases, state agencies should use the state term contract for Office Supplies (44111513-17-01).

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://app.smartsheet.com/b/form/7acd1e32acc846b29d68ed0faef57523 https://app.smartsheet.com/b/form/7acd1e32acc846b29d68ed0faef57523 https://business.officedepot.com/ https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies

Contact Information

• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace