Brandenburg Park Pier Board Replacement Bid Document.doc.pdf

BRANDENBURG PARK

PIER BOARD

REPLACEMENT PROJECT

BID NUMBER: RFP-2023-FO-76

Request for Proposals

ISSUED BY: Josh Sonnenberg, Director of Facilities and Operations facilities@chesterfieldtwp.org

SUBMIT BIDS TO: Charter Township of Chesterfield Cindy Berry, Clerk

47275 Sugarbush Chesterfield, Mi 48047 (586) 949-0400 mailto:facilities@chesterfieldtwp.org

PROPOSAL DUE DATE:

OCTOBER 10, 2023

11:00 AM

NOTICE

OFFER TO RECEIVE BID FOR THE

CHARTER TOWNSHIP OF CHESTERFIELD

NAME: Brandenburg Park Pier Board Replacement Project

Bid No. RFP-2023-FO-76

OVERVIEW

The Charter Township of Chesterfield is soliciting qualified bids for labor to remove existing pier boards and hand rails and replace with like materials. Lumber and fasteners will be provided by owner.

The Contractor shall perform work in accordance with all stated intents, specifications and stipulations contained or referenced herein. Before submitting a bid, each bidder shall have the opportunity to thoroughly examine the properties and fully understand the conditions that may affect the work proposed. Failure to inspect the sites in no way relieves the successful contractor from the necessity of furnishing materials or performing any labor necessary for the satisfactory completion of the work.

MANDATORY PRE-BID WALK THOUGH REQUIRED ON SITE: 50050 JEFFERSON AVE, CHESTERFIELD

TOWNSHIP, MI 48047 ON WEDNESDAY OCTOBER 4, 2023 AT 11:00AM

Please contact Josh Sonnenberg, Director of Facilities and Operations, with any questions via email:

facilities@chesterfieldtwp.org

1. SUBMISSION AND RECEIPT OF BIDS

Sealed bids will be received by the Charter Township of Chesterfield at the office of the Township Clerk, 47275 Sugarbush Road, Chesterfield, Michigan, 48047 no later than 11:00 a.m. EST Tuesday October 10, 2023. The bids will be publicly opened and read aloud immediately following the 11:00 a.m. deadline.

Bids to receive consideration shall be received prior to the specified deadline time. NO LATE BIDS WILL BE ACCEPTED. Bids are considered received when in the possession of the Chesterfield Township Clerk’s Office. ALL BIDS MUST BE LABELED: Brandenburg Park Board Replacement Project. Bids must be typewritten or printed in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by bidder. Bids shall be mailed or delivered to the Township Clerk’s Office before the stated deadline. The digital copy submitted on the thumb drive/usb must be identical to the hard copy. Digital copies must be in PDF or TIFF format.

2. ADDITIONAL BID INFORMATION

Unless otherwise specified, the Township reserves the right to accept any item in the bids. Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. It is the vendor’s responsibility to acquire knowledge of any change, modifications or additions to the bid documents. Any vendor who submits a bid and later claims it had no knowledge of any change, mailto:facilities@chesterfieldtwp.org modifications or additions made by the Charter Township of Chesterfield to the bid specifications, shall be bound by the bid, including any changes, modifications or additions made by the Charter Township of Chesterfield to the bid specifications, and that vendor fails to accept the bid award, the Charter Township of Chesterfield may pursue costs and expenses to re-bid the item from that vendor.

The Charter Township of Chesterfield officially distributes bid documents from the Township Clerk’s Office upon request, on our website: Chesterfieldtwp.org, or through the BIDNET website. Only those vendors who obtain bid documents from the Township Clerk’s Office, Township Website, or through the BIDNET website are guaranteed access to receive addendum information, if such information is issued that is not in the original bid documents. Each change or addendum issued in relation to this bid will be on file in the Township Clerk’s Office. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued, unless the addendum is contained in the original bid documents.

3. SPECIFICATIONS

The bidder, if awarded the contract, will be required to furnish the particular item(s) referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid.

The Charter Township of Chesterfield reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

SEE ADDENDUM A1 – A3 FOR DETAILS

4. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the Township, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive and in the opinion of the Township, may result in rejection of the bid.

5. PRICING

Prices shall be stated in units of quantity/time specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern.

COMPLETE AND SUBMIT ADDENDUM B: BID SHEET

6. QUANTITIES

All quantities stated, unless indicated otherwise, are estimates and the Township reserves the right to increase or decrease the quantity at the unit price bid as best fits it need. In addition, the Township reserves the right to make future purchases at the unit price submitted for all Township departments, including the Public Safety Department.

7. DELIVERY

Bids shall include all charges for delivery, packing, crating, etc. All deliveries will be FOB: Delivered.

General delivery hours are 8:00 a.m. to 4:00 p.m Monday-Friday.

8. TAXES, TERMS AND CONDITIONS

The Charter Township of Chesterfield is exempt from Federal Excise, State Sales Tax and Personal Property Tax. The Township’s tax I.D. number is 38-6006891.

9. AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the Township, with price and other factors considered. The Charter Township of Chesterfield reserves the right to accept any bid, to reject any or all bids, or waive irregularities in any bid in the best interest of the Township. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating bidder’s intent.

10. CONTRACT & CHANGE ORDERS

Once the Contract is awarded, the prices offered by the successful bidder shall remain firm for the duration of the contract. No different or additional items will become part of this contract with the exception of a change order. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract.

All change orders to the contract will be in writing and at the discretion and approval of the Township.

No change order will be binding unless signed by an authorized representative of the Township and Bidder.

11. WITHDRAWALS OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening. In case of error by the bidder in making up a bid, the Township may, by discretion, reject such a bid upon presentation of a letter by the bidder which sets forth the error, the cause thereof and sufficient evidence to substantiate the claim.

12. DEFAULT CONDITIONS

In case of default by the contractor, the Charter Township of Chesterfield may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Township may, by discretion upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder. Such error may be subject to default conditions.

13. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the Township and herein, its officials, employees, departments, and agents, harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

14. BONDING

Bonding may be required for this project.

15. INSURANCE (REQUIRED FOR WORK ON OR WITHIN TOWNSHIP PROPER/FACILITIES)

16. GENERAL INFORMATION

All invoices shall be sent to:

Chesterfield Township |Attn: Accounts Payable |47275 Sugarbush Rd, Chesterfield, MI 48047

17. VENDOR QUESTIONNAIRE

Complete and Submit ADDENDUM C: VENDOR QUESTIONNAIRE

18. FIRM PRICE GUARANTEE

Price will cover the cost of the outlined scope of work and will not be subject to increase.

19. WARRANTY

Please state your warranty: _______________________________________________________________

20. REFERENCES (Provide three)

Company Contact Person Phone #

1.

2.

3.

21. CONTRACT TERMINATION

The Township reserves the right, upon thirty (30) days written notice, to terminate this contract for failure of vendor to comply with terms and conditions set forth herein. Nonperformance on the part of the vendor shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

22. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the Charter Township of Chesterfield in accordance with the contract documents.

NAME OF BIDDER

BUSINESS ADDRESS OF BIDDER

BUSINESS TELEPHONE NUMBER OF BIDDER

AUTHORIZED SIGNATURE

NAME AND TITLE OF SIGNER

DATE OF SIGNATURE

EMAIL

Internal Use:

________ Warranty filled out (#19) Initial

________ References listed (#20) Initial

________ Approval Acceptance and Specifications completed (#22) Initial

________ Appendix B: BID SHEET is completed and attached Initial

________ Appendix C: VENDOR QUESTIONNNAIRE is completed and attached Initial