BRAND NAME WAVE RELAY CLOUD RELAY MPU5 RADIO SYSTEMS COMBO 11SEP23 - KO signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

11 September 2023

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

SOLICITATION NUMBER: FA524023QM037

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220 Radio & Television Broadcasting and Wireless Communications Equipment

Manufacturing SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition for Brand Name Wave Relay &

Cloud Relay MPU5 Radio Systems SMALL BUSINESS SIZE STANDARD: 1,250 Employees

SUBJECT: 644 CBCS –Wave Relay MPU5 Radios ** BRAND NAME ONLY**

RESPONSE DATE: 20 September 2023 at 10:00am Chamorro Standard Time

DESCRIPTION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

I. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2023-04, effective date 02 June 2023.

II. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Unit Price Extended

Price 0001 MPU5 Wave Relay Radio Systems and

Equipment – See Attachment 1 - Wave Relay MPU5 Radio Systems Requirements List

1 lot

0002 Delivery of all CLIN 0001 Items to Shipping information specified in Section

IV.

1 lot

TOTAL COST

III. Vendor Information

Vendor Name: Tax ID:

Quoted By: DUNS:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

IV. Shipping and Delivery Information:

Delivery Date: 90 Days ARO

Delivery: FOB Destination

Delivery Address: 644 CBCS*

Bldg. 61316, Northwest Field Yigo, Guam 96929

*Attn and delivery POC will be provided after award.

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order;

and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

V. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VI. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VII. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, under the Lowest Price evaluation process. The following factors shall be used to evaluate offers:

i. Acceptability in accordance with (IAW) rating criteria below

ii. Price

Rating Description

Acceptable

Offer contains all new items and their appropriate quantities within Attachment 1 - Wave Relay MPU5 Radio Systems Requirements List and meets the minimum requirements of the specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements, quantities, and specifications or is not authorized to distribute this brand name product.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

VIII. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Award will then be made to the lowest overall price thus providing the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

IX. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

X. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. No addenda added. See Attachment 2- Provisions and Clauses.

XI. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their offer. See Attachment 2- Provisions and Clauses.

XII. Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services, applies to this acquisition. No addenda added. See Attachment 2- Provisions and Clauses.

XIII. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and all applicable clauses found within can be found in Attachment 2- Provisions and Clauses.

XIV. Warranties. An extended warranty from the manufacturer is part of this requirement as referenced in Attachment 1 - Wave Relay MPU5 Radio Systems Requirements List.

XV. The full list of provisions, clauses, and all other terms and conditions applicable to this solicitation are found in Attachment 2- Provisions and Clauses.

XVI. Submit offer via email to SSgt James Kwok at james.kwok@us.af.mil and TSgt Benjamin Albers at benjamin.albers@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 10:00 A.M. Chamorro Standard Time (ChST) on 20 September 2023. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVII. Please send any questions to the email provided above for information regarding this solicitation no later than 10:00 A.M. ChST on 17 Sept 2023.

BENJAMIN T ALBERS, TSgt, USAF

CONTRACTING OFFICER

ATTACHMENTS:

1. Attachment 1 - Wave Relay MPU5 Radio Systems Requirements List

2. Attachment 2 - Provisions and Clauses

3. Attachment 3 – Brand Name Justification Wave Relay – Cloud Relay MPU5 Radios